City History & Public Records | South Portland, ME
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The South Portland City Clerk's office maintains and provides public access to city documents and records spanning from 1898 to the present, including vital records, ordinances, City Council meeting minutes and agendas, and historical records dating back to the mid-1700s for the former town of Cape Elizabeth. Digital records are available from the early 1990s onward, while records prior to that timeframe require additional search time; historical documents from the 1800s-1900s are housed in the library basement and require an appointment to access. The office also maintains vital records (births, marriages, deaths) dating to 1765, with City Council agendas and minutes available online from 2019 to present and in physical form from 1765 onward. Public records are available for inspection or copy by contacting the City Clerk at 207-767-3201, with City Hall located at 25 Cottage Road, South Portland, ME 04106.
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Skip to Main Content Search Bus GOVERNMENT DEPARTMENTS SERVICES COMMUNITY & RECREATION DOING BUSINESS HOW DO I... HomeDepartmentsCity ClerkCity History & Public Records CITY HISTORY & PUBLIC RECORDS As the City "historian", the South Portland City Clerk's office is responsible for the care, organization, and maintenance of City documents and records, including vital records, annual reports, city ordinances, and all City Council meeting minutes and agendas dating back to when the City was incorporated in 1898. Additionally, with the help of the South Portland Public Library and South Portland Historical Society, the City houses historical records dating back to the mid-1700's for Cape Elizabeth (of which South Portland was once part of). Requesting a Public Record We are happy to assist you in your research endeavors. Public records are available for inspection or copy upon request. If you are in need of a record, please contact the City Clerk. Our digital records database goes back from the early 1990s to the present time. If you are looking for a record beyond this time-frame, please allow us ample time to search for the record you need. If you are seeking a record prior to 1900s, you may find this chart of historical town records (XLSX) helpful to determine which town holds the record. List of Records & Documents City Annual Reports City Ordinances City Council Agendas and Minutes (1765 to present; online available from 2019-present) Vital Records - Births, Marriages, Deaths (1765 to present) Who May Obtain a Vital Record (PDF) Who Has Old Record (XLSX) Boards and Committee Agendas and Minutes South Portland Historical Documents (PDF) (1800s to 1900s) - These records are housed in the basement of the Library. Please schedule an appointment with the Clerk's office for access to these records. South Portland Demographic and Census Data Local Government Record Retention Schedules City Maps City records not listed may be housed by different departments. Please contact the City Clerk for assistance. History of South Portland For information about South Portland's history, visit the South Portland Historical Society. Birth Certificates Death Certificates Marriage Certificates Marriage Licenses & Ceremonies Notary Services Business Licenses & Event Permits Elections & Voter Registration Dog Licenses Hunting & Fishing Licenses City History & Public Records City Maps Traffic Schedule Annual City Reports Pay & Apply Parks, Recreation & Waterfront Agendas & Minutes Careers Contact Sign Up Assessing Maps & Projects CONTACT US South Portland City Hall 25 Cottage Road South Portland, ME 04106 Phone: 207-767-3201 Fax: 207-767-7620 CITY HALL HOURS City Hall Hours Monday, Wednesday, and Thursday 7:30 am to 5 pm; Tuesday 9 am to 5 pm; Friday Closed. City Clerk's Office and Finance Office remain open until 6 pm on Tuesdays. 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