FY 04-05 Adopted Budget - Download (PDF)
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The City of Evanston adopted its FY 2004-2005 budget, which received the Government Finance Officers Association's Distinguished Presentation award for meeting criteria as a comprehensive policy document, operating guide, financial plan, and communication device. The budget document includes the City Manager's message, revenue estimates, appropriations across multiple funds, and detailed departmental breakdowns for various city functions including council, clerk, management, legal, and information systems operations. The budget was prepared under Mayor Lorraine H. Morton and City Manager Roger D. Crum, with oversight from the nine aldermen representing Evanston's wards.
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-- 1 of 599 -- The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to the City of Evanston for its annual budget for the fiscal year beginning March 1, 2003. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operating guide, as a financial plan and as a communicative device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine eligibility for another award -- 2 of 599 -- -- 3 of 599 -- ELECTED OFFICIALS Lorraine H. Morton Mayor ALDERMAN Arthur B. Newman First Ward Lionel Jean-Baptiste Second Ward Melissa A. Wynne Third Ward Steven J. Bernstein Fourth Ward Joseph N. Kent Fifth Ward Edmund B. Moran, Jr. Sixth Ward Elizabeth B. Tisdahl Seventh Ward Ann Rainey Eighth Ward Gene Feldman Ninth Ward Mary P. Morris City Clerk Roger D. Crum, City Manager -- 4 of 599 -- -- 5 of 599 -- CITY OF EVANSTON 2004-2005 APPROVED BUDGET Including the City Manager’s Budget Message and Schedules Showing Revenue Estimates and Appropriations TABLE OF CONTENTS Part I - Message Page City Manager’s Budget Message………………………………………………….…….. 10 Executive Summary……………………………………………………………………… 14 Memo on Final Changes…………………………………………………………………. 20 Part II – Charts and Summaries Organizational Chart…………………………………………………………………….. 24 General Information……………………………………………………………………... 26 Evanston in Review Profile Calendar……………………………………………………. 27 Fund Descriptions………………………………………………………………………... 29 Budget Policy……………………………………………………………………………. 32 Budgetary Basis of Accounting………………………………………………………….. 34 Fund Summary…………………………………………………………………………... 36 Total Appropriations – All Funds……………………………..……………………….... 37 Total Appropriations – All Funds (Adjusted for Interfund Transfer)………………….... 38 Transfer Summary……………………………………………………..………………… 39 Tax Bill Charts………...……………….………………………………………………… 41 Revenue Sources, Assumptions and Trends……………………………………………... 49 2004 Property Tax Levy…………………………………………………………………. 53 Debt Service Funds………………………………………………………………………. 55 Part III – General Fund Budget Expenditure Summary……………………….…………………………………………... 60 General Fund Revenue Summary….…………………………………………………….. 61 General Fund Revenue Detail………………………………………………………… 62 City Council……………………………………………………………………………… 70 City Clerk’s Office………………………………………………………………………. 74 City Manager…………………………………………………………………………….. 78 Public Information……………………………………………………………………. 82 Farmer’s Market……………………………………………………………………… 84 Office of Management and Budget……………………………………………………… 86 Budget Office………………………………………………………………………… 89 Information Systems………………………………………………………………….. 93 Geographic Information Systems (GIS)……………………………………………… 96 Administrative Adjudication…………………………………………………………. 98 Legal……………………………………………………………………………………... 100 -- 6 of 599 -- Fire……………………………………………………………………………………….. 186 Fire Management & Support…………………………………………………………. 188 Fire Prevention Bureau……………………………………………………………….. 190 Fire Suppression Bureau……………………………………………………………… 192 Health and Human Services……………………………………………………………... 194 Health Services Administration………………………………………………………. 197 Laboratory……...…………………………………………………………………….. 199 Family Health………………………………………………………………………… 201 Infectious Disease Control……………………………………………………………. 203 Human Resources………………………………………………………………………... 104 Finance…………………………………………………………………………………… 108 Finance General Support……………………………………………………………... 110 Revenue Division…………………………………………………………………….. 112 Payroll Division………………………………………………………………………. 114 Accounting Division………………………………………………………………….. 116 Purchasing/ Accounts Payable/ MWEBE…………………………………………….. 118 Facilities Management…………………………………………………………………… 120 Facilities Management General Support……………………………………………... 122 Construction and Repair……………………………………………………………… 124 Mail and Information Services……………………………………………………….. 126 Custodial Maintenance……………………………………………………………….. 128 Emergency Management……………………………………………………………... 130 Cable Communications……………………………………………………………….. 132 Community Development……………………………………………………………….. 134 Community Development Administration…………………………………………… 137 Planning and Support Service………………………………………………………… 139 Zoning Analysis and Support………………………………………………………… 141 Housing Code Compliance…………………………………………………………… 143 Housing Rehabilitation……………………………………………………………….. 145 Building Code Compliance…………………………………………………………... 147 Police…………………………………………………………………………………….. 150 Police Administration………………………………………………………………… 154 Patrol Operations……………………………………………………………………... 156 Criminal Investigation………………………………………………………………... 158 Social Services Bureau...……………………………………………………………... 160 Juvenile Bureau………………………………………………………………………. 162 School Liaison………………………………………………………………………... 164 Records Bureau……………………………………………………………………... 166 Communications Bureau...…………………………………………………………… 168 Service Desk Bureau...……………………………………………………………….. 170 Office of Professional Standards……………………………………………………... 172 Office of Administration……………………………………………………………... 174 Neighborhood Enforcement………………………………………………………….. 176 Traffic Bureau………………………………………………………………………… 178 Community Strategic Bureau………………………………………………………… 180 Animal Control……………………………………………………………………….. 182 Problem Solving Team……………………………………………………………….. 184 -- 7 of 599 -- Human Relations………………………………………………………………………… 276 Human Relations Commission……………………………………………………….. 279 Housing Advocacy…………………………………………………………………… 281 Summer Youth Employment Program……………………………………………….. 283 Library…………………………………………………………………………………… 286 Children’s Services…………………………………………………………………… 289 Reader’s Services…………………………………………………………………….. 291 Reference & Periodicals……………………………………………………………… 293 Circulation……………………………………………………………………………. 295 North Branch…………………………………………………………………………. 297 South Branch…………………………………………………………………………. 299 Technical Services……………………………………………………………………. 301 Maintenance…………………………………………………………………………... 303 Administration………………………………………………………………………... 305 Dental Services……………………………………………………………………….. 205 Adult Health………………………………………………………………………….. 207 Food & Environment…………………………………………………………………. 209 Vital Records…………………………………………………………………………. 211 Health Department Grants……………………………………………………………. 213 Community Intervention Services……………………………………………………….. 216 Mental Health Board/Community Purchased Services………………………………….. 220 Homeless Services……………………………………………………………………. 227 Commission on Aging…………………………………………………………………… 230 Subsidized Taxi Program……………………………………………………………... 234 Public Works…………………………………………………………………………….. 236 Director of Public Works……………………………………………………………... 237 Municipal Service Center…………………………………………………………….. 240 City Engineer…………………………………………………………………………….. 242 Division of Transportation…………………………………………………………... 244 Engineering…………………………………………………………………………… 246 Traffic Engineering………………………………………………………………………. 248 Traffic Engineering…………………………………………………………………… 250 Traffic Signs………………………………………………………………………….. 252 Signals & Streetlights………………………………………………………………… 254 Enforcement & Tickets……………………………………………………………….. 256 School Crossing Guards……………………………………………………………… 258 Streets and Sanitation……………………………………………………………………. 260 Administration……………………………………………………………………….. 262 Street & Alley Maintenance………………………………………………………….. 264 Street Cleaning……………………………………………………………………….. 266 Ice & Snow Removal…………………………………………………………………. 268 Refuse Collection & Disposal………………………………………………………... 270 Residential Recycling………………………………………………………………… 272 Yard Waste Services…………………………………………………………………. 274 -- 8 of 599 -- Parks & Forestry…………………………………………………………………………. 360 General Support………………………………………………………………………. 362 Horticultural Maintenance……………………………………………………………. 364 Parkway Tree Maintenance…………………………………………………………... 366 Dutch Elm Disease Control…………………………………………………………... 368 Tree Planting………………………………………………………………………….. 370 Private Elm Tree Insurance…………………………………………………………... 372 Ecology Center…………………………………………………………………………... 374 Eco-Quest Day Camp………………………………………………………………… 379 Cultural Arts Division…………………………………………………………………… 382 Arts Council…………………………………………………………………………... 384 Noyes Cultural Arts Center…………………………………………………………... 386 Cultural Arts Programs……………………………………………………………….. 388 Recreation………………………………………………………………………………... 308 Management & General Support……………………………………………………... 311 Business & Fiscal Management……………………………………………………… 313 Communications & Marketing Services……………………………………………… 315 Recreation General Support………………………………………………………….. 317 Park Utilities………………………………………………………………………….. 319 Robert Crown Center…………………………………………………………………. 321 Chandler Community Center…………………………………………………………. 323 Fleetwood-Jourdain Community Center……………………………………………... 326 Fleetwood-Jourdain Theater………………………………………………………….. 328 At Risk Opportunities………………………………………………………………… 330 Levy Activity Center…………………………………………………………………. 332 Church Street Boat Ramp…………………………………………………………….. 334 Boat Storage Facility……...………………………………………………………….. 336 Beaches……………………………………………………………………………….. 338 Facility Maintenance…………………………………………………………………. 340 Crown Ice Rink……………………………………………………………………….. 342 Sports Leagues………………………………………………………………………... 344 Aquatic Camp………………………………………………………………………… 346 Tennis………………………………………………………………………………… 348 Drum & Bugle Corps…………………………………………………………………. 350 Special Recreation……………………………………………………………………. 352 Bus Program………….………………………………………………………………. 354 Park Service Unit……………………………………………………………………... 356 Youth Golf Program………………………………………………………………….. 358 -- 9 of 599 -- Part IV – Other Funds Budget Motor Fuel Tax…………………………………………………………………………... 392 Emergency Telephone System…………………………………………………………... 394 Community Development Block Grant………………………………………………….. 396 Economic Development…………………………………………………………………. 402 Housing Fund………………..…………………………………………………………... 406 Washington National Special Tax Allocation – Debt Service Fund…………………….. 408 Special Service Area No. 5…………...………………………………………………….. 410 Southwest II Special Tax Allocation – Debt Service Fund……………………………… 411 Southwest Special Tax Allocation – Debt Service Fund………………………………… 412 Debt Service Fund……………………………………………………………………….. 413 Downtown II Special Tax Allocation Service – Fund...…………………………………. 415 Maple Avenue Garage Fund……………………………………………………………... 417 Parking System Fund………………………………...…………………………………... 419 Water Fund………………………………………………………………………………. 434 Sewer Fund……………………………………................................................................. 457 Fleet Services Fund……………………………………………………………………… 472 Insurance Fund..…………………………………………………………………………. 484 Firefighters Pension Fund.………………………………………………………………. 486 Police Pension Fund……………………………………………………………………... 487 Appendix 488 Page Personnel Full-time Equivalent Positions Graph………………………………………… 490 Personnel Information…………………………………………………………………… 491 Personnel Full-time Equivalent Five-Year Comparison………………………………… 492 Position Descriptions by Business Unit…………………………………………………. 495 Budget Process…………………………………………………………………………... 506 Budget Calendar…………………………………………………………………………. 507 Capital Improvement Plan 510 Page Capital Improvement Memorandum……………………………………………….……. 512 Capital Improvement Fund Policy……………………………………………………….. 522 Capital Projects by Funding Source……………………………………………………... 534 General Obligation Bond Projects……………………………………………………….. 540 Capital Projects by Department………………………………………………………….. 544 Capital Project Descriptions……………………………………………………………... 550 Glossary 590 -- 10 of 599 -- -- 11 of 599 -- December 19, 2003 The Honorable Mayor Lorraine H. Morton And Members of the City Council This document contains the staff budget proposal for the 2004-2005 fiscal year. This year’s budget continues to reflect the effects of the nationwide economic slowdown. This is especially evident in the lowered expectations for Illinois state shared revenues, especially income tax. We are fortunate in Evanston, that our efforts over the past several years have increased the economic vitality of the City, which partially buffers us from the state economy. We are also, through good policy direction and tight budget control over the past several years, in a position where our cash reserves exceed our minimum requirements, and, if necessary, may be drawn down slightly to aid in getting past the temporary shortfall in State revenues. Demands for services continue to exceed the funding available, but we have made major strides in stabilizing our workforce and insuring the fiscal integrity of the various individual funds of the City. During the past two budget years we have presented several options for significant service cuts and have reviewed the impact of such cuts in our public budget hearings. A listing of some of these items proposed in previous budgets includes: a. Significant reduction in funding to the Evanston Community Media Center b. Reduction in our Animal Control office c. Significant reductions to funding of Mental Health Agencies d. Significant reductions to funding of Community Social Service agencies e. The elimination of the Summer Youth Employment program f. The closure of one or two branch libraries g. The elimination of School Resource Officers from middle schools h. The elimination of support to the Fleetwood-Jourdain Adult Theater i. The elimination of a program coordinator in the Levy Center j. The closure of South Beach k. The replacement of the public service requirement at Noyes with rent l. The request that School Crossing Guards be paid by the school district Although these items were put forward by staff as potential budget reduction alternatives, after careful review and a public hearing process, it was determined that such cuts would undercut the City’s obligation to serve the needs of the varying citizen groups within the community. Although these options still exist, and we may wish to review some of them as options to my proposals, I have not included them in this preliminary budget proposal. Simultaneously, however, during the past two budget years we have recommended and adopted significant cuts (approximately $2 Million) in the internal operations of the City. These cuts have been compensated for through more efficient use of personnel, while providing minimal disruption to those services visible to the general citizenry. These cuts remain in effect during this budget proposal. -- 12 of 599 -- During the budget preparation, most City departments identified areas where the use of additional personnel or funding would enhance their operations. These are valid proposals and should be revisited when the economy and other pressures on the budget have improved. For purposes of this budget there are no expansions of services or personnel. Minor variations where needed to meet mandates or grant requirements will be pointed out during budget presentations. In spite of the lack of growth in programs or personnel, major outside factors, primarily the reduction in state revenues, the high rate of increase in health insurance premiums and the significant jump in the required funding of police and fire pension systems, have caused a need to recommend an increase in local taxes, and a one-time use of cash reserves to balance the budget. We have attempted to minimize those tax increases, and believe that the overall plan is a reasonable compromise at this point in time. The following are the highlights of this proposed budget: 1. This budget proposes a 6.85% increase to the City’s portion of the property tax to meet the obligations of all City funds dependent upon the property tax. This includes a 4% increase to those tax rates directly under control of the City Council: the General Fund and the Debt Service Fund. This action would raise an additional $606,000 for the General Fund. The other two funds, which the City is obligated to fund under State law, are the Police Pension Fund and the Fire Pension Fund. The property tax increases on these portions of the levy, in order to meet the actuarial requirements of the funds, are 21.9% and 13.1% respectively. The combination of all four of these property tax levies creates an aggregate increase in the City’s total levy of 6.85%. Since the City constitutes only about 18% of the total property tax bill paid by a resident, the result will be a 1.2% increase in an individual tax bill. 2. This Proposal recommends a revised tax structure on natural gas which is to include natural gas wholesaled through a broker. As deregulation has taken effect, more large users are buying directly from a broker rather than from a retail supplier such as Nicor. At the present time the City levies a tax on retailed natural gas, but not on wholesale transactions. This proposal would raise $600,000 of General Fund revenue and would equalize the treatment between small residential users and larger users. 3. The budget includes a recommendation to increase our ambulance fees to be in line with current Medicare and insurance reimbursement rates. We have not done this for two years. The resultant increase in revenue to the General Fund would be $100,000. 4. The last major piece of the equation in balancing the General Fund would be the recommended one- time use of cash reserve in the amount of $500,000. I would not normally recommend such an action; however, I believe we have reached the point in the economic recovery and in the status of our reserve accounts where this is a reasonable action. We have carefully managed our budgets for the past several years in order to build up a cash reserve in the General Fund. Even with the current state of the economy, we are confident that we will end the current fiscal year with at least an additional $500,000 in that account, over and above the one month (8.3%) minimum reserve. Hopefully, by next budget year the state economy will have recovered enough to recoup this amount. -- 13 of 599 -- 5. All labor contracts except Police Sergeants have been settled for the upcoming budget year. These settlements have required an increase of 3.5% to the total wages contained in the budget proposal. These wages are already allocated among the departmental budgets, and are not covered separately under the “Contingency” account this year. Non-represented employees have also been credited with a 3.5% wage increase which is fully funded in this proposal. No significant wage uncertainties remain at this time. 6. Medical insurance for City employees continues to be an area of concern to us as it is for every other employer. We have allocated an additional 14% to cover the increases in our medical plans. 7. As we continue our program of having a self-sufficient water system, no water rate increase will be required for 2004-05, and no additional increases are currently forecast in the near future. 8. Funding for completion of the flood relief sewer project continues on schedule. This plan, as adjusted during the past budget year, requires a 5% increase in sewer rates for 2004-05 and one more 5% increase in next year’s budget. No additional rate increases are forecast beyond that point. 9. The Fleet Service Fund is stabilized and will require no additional General Fund subsidy. This has been the result of a multi-year effort. For the upcoming budget year, new equipment funding will be somewhat limited, but in the subsequent years, a sizeable debt will have been paid off, and the fund will have approximately $2 million available annually for equipment replacement without utilizing additional debt or General Fund subsidy. 10. The Insurance Fund is funded; however, this will be a critical year for major litigation, the results of which may alter future fund availability. 11. The Parking Fund is reaching the point where an adjustment in parking rates may be necessary. This is being referred to the Parking Committee for additional review. 12. All other funds of the City are balanced and require no significant changes for this budget year. In summary, you have before you a preliminary balanced budget which maintains current service levels. There are no significant increases or decreases in any program budget. We will continue to monitor our revenues and expenditures for the remainder of the fiscal year, but believe that this proposal is a reasonable approach to a gradually improving economy. It should be noted that without the significant improvement that we have facilitated in the Evanston economy, balancing this year’s budget would have been even more difficult than it was. ________________________________ Roger D. Crum City Manager -- 14 of 599 -- -- 15 of 599 -- City of Evanston, 2004-2005 Approved Budget Executive Summary I. Introduction The City of Evanston covers four miles of Lake Michigan’s picturesque Western shoreline. The City’s 8.5 square miles include residential neighborhoods encircling thoughtfully planned business districts and recreational facilities. Ongoing development of both residential and commercial occupancies has brought the City of Evanston a hint of cosmopolitan flavor, while retaining a close-knit suburban atmosphere. Evanston boasts rich diversity in religious, racial, educational, and economic composition. Interspersed throughout the community are over 260 acres of parks. This includes over 30 tennis courts, five beaches, athletic fields, bicycling and jogging trails, and an indoor ice-skating facility. The City of Evanston operates under the Council-Manager form of government. The non-partisan legislative component is comprised of ten elected officials, a Mayor and nine Ward Aldermen. Through the Council-Manager form of government, elected officials create policy and direct it to the City Manager for implementation. This form places the responsibility for day-to-day provision of services on a professional manager and staff. II. Budget Summary The total operating budget for FY2005 is $164,909,249 . This represents an increase of $10,210,516 or 6.60%. The majority of this increase is due to additional expenses in the TIF funds. III. Fiscal Constraints City budgets throughout the nation are sharing the burden of state budget constraints, as governors and state legislatures cope with balancing $110 billion in budget shortfalls for FY 2003 and FY 2004. Illinois is no exception. Fiscal problems at the state level are part of the cause for Evanston’s projection of nearly-flat revenues in the upcoming year. Numerous fiscal moves by the State of Illinois have resulted in revenue decreases for Evanston this upcoming year. The following is a list of those reduced revenue streams and increased fees. State Portion of Income Tax Due to the economy, state income tax receipts continue to decrease for the third straight year. However, there is an additional decrease due to a move by the Governor’s office that occurred this summer. The state has under-allocated -- 16 of 599 -- funds for cities portions of the state income tax for the last several years. For at least the next year the Local Government Income Tax Distributive Fund will contribute to alleviate this under-funding and it will cost the City $6.48 per resident. The result is almost a $500,000 decrease in annual income tax revenues from the state. Photo-processing Tax This will be the first full year that the City will not receive the state photo- processing tax, which is a loss of $175,000 annually. National Pollution Discharge Elimination System Permit Fees This is a state introduced fee for publicly owned utilities. The City will pay approximately $25,000 in fees to the state this year. Fire and Police Pension Annual Compliance Fees This annual filing fee for the police and fire pension funds rose from .007% to .02%. This is an increase in fees from about $6,000 to $17,000. These decreased revenues and fees amount to over $700,000 in lost revenues to the City of Evanston from the state of Illinois. All of these funds were recouped by the state in an effort to solve its budget problems. IV. General Fund Expenditures The General Fund budget for 2004-2005 is $78,225,000. This represents a $4,370,823 or 5.92% increase in expenditures. Revenues The nation and the State of Illinois are, hopefully, in the final stages of an economic recession. News from Springfield is that the State’s budget is in horrific shape as income taxes continue to decline. Municipalities are still at risk of even greater state revenue reductions both economic and legislative over the next year. The City of Evanston depends upon a variety of revenue sources to fund services. Many of these revenues are subject to fluctuations in the economy, while demands for government services frequently are not. As a result, there is a continued interest in developing revenue sources that remain more insulated from economic effects while also seeking to appropriately tax those receiving benefits. 1. Property Tax: The total property tax levy is $31,203,859. This is an increase of $1,985,848. The General Fund portion of this rises from $15,194,300 to $15,783,600, an increase of $589,300. The property tax continues to -- 17 of 599 -- make up the largest percentage of City tax revenues. The relative economic stability and tax deductible feature of the property tax make it a desirable revenue source. 2. State Sales Tax: General Fund revenue from the state sales tax is expected to increase by $100,000 bringing total City revenue from the state sales tax to $8,200,000. The modest increase in this revenue is a result of slightly diminished sales experienced in FY 2004. 3. Home Rule Sales Tax: Projections show $5,500,000 of this revenue source for the General Fund. This is an increase of $200,000 from FY 2004. This revenue is more stable due to its lack of dependence on auto sales. 4. State Income Tax: State income tax revenues are expected to decrease by 10.4 %, bringing the expected revenue to $4,300,000. This decrease is due to the ailing state economy which prompted the Governor to decrease city shares of the state income tax. 5. Utility Taxes: Revenues from utility taxes are comprised of electric, natural gas, and telecommunications taxes. For FY2004-2005, these are projected to total $8,200,000, which is an increase of $850,000, or almost 11.5%. This results primarily from an increase in the natural gas use tax of $600,000. 6. Real Estate Transfer Tax: Real estate transfer tax revenue is expected to be $3,500,000 for FY2005. This is mainly due to new development in Evanston. Staff does not believe this is the historic level which is still believed to settle in the future at a number nearer to $2.5 million. 7. Vehicle Licenses: Vehicle license fees are expected to drop by about $20,000 this year, to $2,000,000. This revenue source is considered to be relatively insulated from economic fluctuations. 8. Licenses and Permits: Total licenses and permits are expected to generate $6,238,700 in revenues, an increase of $404,200. The main reason for the increase is a continued strong housing market. 9. Fines and Forfeitures: Parking ticket, regular and other fine revenues are expected to increase by a modest $104,900 to $4,167,500. -- 18 of 599 -- 10. Ambulance Fees: Due to a proposed rate increase, ambulance fees will increase $100,000 for FY 2005. 11. State and Federal Aid State and federal aid revenues will increase by slightly over $1 million due to new accounting methods which will budget for programs like lead paint grants at gross, which in prior years had just been budgeted as chargebacks. However these revenues are fully offset by expenditures. V. Other Funds Parking System Fund The Parking System Fund has anticipated expenditures of $3,653,200. This is a 6.5% increase and is inclusive of capital outlay, debt service, and transfers to the General Fund. Revenues are projected to be $2,985,400. This includes no projected revenue form the Sherman Avenue Garage which is scheduled to be closed. Water Fund The Water Fund is expected to have total expenditures of $13,478,900 which represents an increase of less than 1.0%. Water Fund revenues are expected to increase by $136,000. No water rate increase is proposed for FY2005. Fire Pension Fund Actuarially determined funding requirements indicate that a $426,000 increase in expenditure is expected for FY2005, making the budgeted amount $4,480,000. Presently, this fund is budgeted to levy for $2,910,000, an increase of 13.1% of the property tax levy. Police Pension Fund Actuarially determined funding requirements indicate that an increase of $261,500 in funding will be necessary in the FY2005 budget. The FY2005 budget for this fund is $5,899,000. The property tax portion of this is $4,088,000, an increase of almost 21.9% on the property tax levy. Emergency Telephone System Fund Revenues for this fund are derived from the $1.50 Enhanced 911 Surcharge and a share of the State of Illinois wireless surcharge. Budgeted expenditures for FY2005 are $2,083,300, up $719,200. Projected revenues are $1,286,200, an increase of 16.0%. This increase includes wireless surcharge revenue of $342,000. -- 19 of 599 -- Motor Fuel Tax Fund Spending for the fund is budgeted at $2,850,000 in FY2005. This is an increase of $203,400 from the FY2004 appropriation. Community Development Block Grant Fund This accounts for funds granted from the U.S. Department of Housing and Urban Development. The amount for FY2005 is $2,749,633 for Community Development related programs, a decrease of $72,628 from FY04. Insurance Fund Fiscal year 2005 budgeted expenditures for the Insurance Fund remain the same at $1,900,500. This is largely due to the increase that was initiated in FY03. Fleet Services Fund Budgeted expenditures for FY2005 are $4,842,900. This is an increase of less than 1.0% totaling $8,300. Again this year, no new bond sale is proposed for vehicles. Washington National Special Tax Allocation Debt Service Fund This fund is expected to account for the payment of general obligation debt issued for this tax increment financing district. Fiscal year 2005 budgeted expenditures are $1,671,281, a decrease of 26.4% from last year. Special Service Area No. 5 Fund FY2005 budgeted expenditures for this fund are $152,686. This is an increase of approximately $4,854 from the FY2004 budget. Southwest II Special Tax Allocation Debt Service Fund A slight increase in projected expenditures brings the fiscal year 2005 budget for this fund to $885,713. Southwest Special Tax Allocation Debt Service Fund Budgeted expenditures for this fund have risen to $903,750. Debt Service Fund The debt service payments budgeted in this fund are due in FY2005. Total budgeted expenditures are $10,495,071, an increase of less than 1%. Downtown II Special Tax Allocation Service Fund This fund accounts for payment of debt service associated with the Downtown II Tax Increment Financing District whose expenditures will be $5,992,515 for FY2005. -- 20 of 599 -- Economic Development Fund Expenditures from the Economic Development Fund are budgeted to be $1,407,400 for FY2005. Revenues for this fund are generated from the Hotel Tax. Sewer Fund The Long Range Sewer Improvement Program continues to make progress with further investments in sewer infrastructure. As a result, expenditures have increased by 5% to $16,815,100. There is a 5% sewer rate increase included to meet the increase for FY2005. Housing Fund The Mayor’s Special Housing Fund seeks to support housing related programs as adopted by the City Council. The FY2005 budget is $239,100, an increase of $22,500. VI. Conclusions The 2004-2005 budget attempts to implement the goals and priorities developed by the City Council and City Staff. This is done with an understanding that long- term planning and fiscal austerity will help ensure the City of Evanston retains its position as one of the more respected communities in the Greater Chicago area. -- 21 of 599 -- To: Roger Crum, City Manager From: Patrick Casey, Director of Management and Budget Subject: Final Changes to the Proposed FY 2004-05 Budget Date: March, 1, 2004 In December of 2003 the proposed FY 2004-05 Budget was presented to City Council. The proposed budget stated an expenditure level for all funds of $164,609,193. Four Saturday Budget Workshops and one public hearing were held to review the proposed budget. The City Council made the following changes to the proposed Budget: Expenditures Several areas were designated for reduction or elimination in the City Manager’s proposed budget. Changes made to these proposed levels are listed below. • Funding was authorized for the following programs or expenditures: Sister Cities Program Expenses - $5,000 Addition of a Property Maintenance Inspector - $60,800 Open Outdoor Skating Warming Houses – $4,600 Mason Park Programming Expenses - $2,700 Addition of Attorney Position - $75,000 Revenues The City Manager’s proposed budget was balanced as presented. The following is a list of changes to revenues resulting from City Council deliberations. • The Real Estate Transfer Tax Projection was increased by $500,000. • The $ 500,000 Proposed Reallocation of Surplus was eliminated from the General Fund. • The Transfer from the Economic Development Fund to the General Fund was increased by $100,000. • The Transfer from TIF Funds to the General Fund was increased by $64,500. • The Revenue estimate from the Towing Contract was reduced by $50,000. • The Cable Franchise fee estimate was increased by $50,000. Interdepartmental Memorandum -- 22 of 599 -- -- 23 of 599 -- PART II CHARTS AND SUMMARIES -- 24 of 599 -- -- 25 of 599 -- Advisory Boards and Commissions City Clerk Finance Public Works Law Human Resources Community Development Health and Human Services Fire Police Facilities Management Recreation, Parks and Forestry Library Human Relations City Manager Mayor City Council Residents City of Evanston Organizational Chart -- 26 of 599 -- -- 27 of 599 -- General Information: Evanston and its Government The City of Evanston is a Home Rule community located in Northeastern Illinois along Lake Michigan. The City is governed by a Council-Manager form of government, which includes a Mayor and nine ward elected Aldermen. The city provides a wide variety of services. These include fire protection, law enforcement, water and sewer utilities, health an dhuman services, recreation, public works, libraries, and community development. The City of Evanston’s 8.5 square miles include over 30,000 housing units for 74,239 residents. Evanston also hosts three institutions of higher learning: Northwestern University, Kendall College, and National-Louis University. In addition, the City is home to several other non-profit and philanthropic organizations. By combining a high quality of life and close proximity to the City of Chicago, Evanston continues to be a highly desirable residential community. The quality of Evanston’s earliest neighborhoods has been preserved and enhanced by foresighted planning and zoning. Due to cultural opportunities and flourishing commercial districts, the City of Evanston is increasingly a destination for business and pleasure alike, rather than a purely residential community. Date of Incorporation 1863 Library Services Branch Libraries 2 Form of Government Council – Manager Number of Books / Materials 437,104 Number of Registered Borrowers 58,999 Geographic Location On Lake Michigan Annual Circulation 858,343 Immediately north of Chicago Recreation Facilities Population (2000 Census) 74,239 Number of Parks and Playgrounds 75 Park Area in Acres 268 Number of Households (2000 Census) 29,651 Number of Beaches 5 Number of Housing Units (2000 Census) 30,817 Municipality Parking Utility Number of Parking Meters on Streets 1,671 Equalized Assessed Valuation (2002) $1,737,543,903 Number of Parking Lots 38 Capacity of Parking Lots 1,988 Per Capita Income (2000 Census) $33,645 Metered Spaces 720 Space Rentals and Free Spaces 1,268 Municipal Services and Facilities Capacity of Parking Garages 2,653 Miles of Streets 147 Number of Parking Garages 3 Miles of Alleys 76 Number of Sewers 169 Municipality Water Utility Number of Street Lights 5,641 Total Population Serviced 356,502 Northwest Water Commission 218,915 Value of Authorized Construction $260,000,000 Evanston 74,239 Skokie 63,348 Fire Protection Miles of Water Mains 155.995 Number of Firefighters 107 Filtration Plant Rated Daily Capacity (gallons) 108,000,000 Number of Stations 5 Rated Daily Pumping Capacity (gallons) 142,000,000 Number of Fire Hydrants 1,236 Average Daily Pumpage (gallons) 48,492,000 I.S.O. Rating Class 3 Police Protection Number of Police Officers 162 Number of School Crossing Guards 38 Number of Parking Enforcement Officers 16 -- 28 of 599 -- W Woom meenn’’ss H Hiissttoorryy M Moonntthh LLiibbrraarryy eevveenntt On Thursday, March 18 at 7 p.m., Evanston author, Katherine Shonk will read from her collection of short stories The Red Passport at the North Branch Library, 2026 Central Street. YYaarrdd w waassttee ppiicckkuuppss rreessuum mee M Maarrcchh 2299 Yard waste pickups will continue on your regular refuse/recycling collection day until December 2. Yard waste can also be dropped off at the Evanston Recycling Center, 2222 Oakton St., April 2-Dec.12: Fridays, noon-7 p.m.; Saturdays and Sundays, 8:30 a.m.-5 p.m. For more information, call (847) 866- 2940. SSttrreeeett cclleeaanniinngg bbeeggiinnss AApprriill 11 Street cleaning will last through November 30. Schedules for street cleaning are available on www.city- ofevanston.org. Residents and vis- itors will not be ticketed when parking in the areas on dates not listed on these schedules. For more information, contact the Public Works Division of Streets and Sanitation, (847) 866-2940. PPooeettrryy M Moonntthh * Author Harriet Rubin discusses her new book, Dante In Love: The World's Greatest Poem and How It Changed History, Wednesday, April 21 at 7 p.m. at the Main Library, 1703 Orrington. For information, call 847-866-0300. * At 1 p.m. on Saturday, April 24, the Library and the YMCA Learning Centers will present Tyger Tyger: A Poetry Celebration. The program features an exciting mix of African drumming from SOUL Creations and poetry performanc- es--a poetry slam for young people. SSuum mm meerr YYoouutthh EEm mppllooyym meenntt JJoobb FFaaiirr Evanston teens, from 14 (on or before June 16) to 18 years old, are invited to apply for summer jobs at the Evanston Civic Center on Saturday, April 24, from 9 a.m. to 2 p.m. For further information on becoming an applicant, employer or adult Job Fair volunteer, call (847) 866- 2920. PPooeettrryy W Woorrkksshhoopp & & CCoonnvveerrssaattiioonn On May 1 and 2 from 1-3 p.m., Paulette Roeske, renowned poet, will present a two-day poetry workshop. Roeske is the author of five books, and her award winning poetry is frequently antholo- gized. Registration is not needed to attend. AAggiinngg W Weellll CCoonnffeerreennccee aanndd FFiillm m FFeessttiivvaall For older adults, their families and professionals who deal with seniors. Conference: Friday, May 7, 8 a.m., King Home, 1555 Oak Ave. Registration: Soon available on www.cityofevanston.org, or call (847) 866-2919 for information. Film Festival: Wednesday, May 5, Main Library, 1703 Orrington. Films and times TBA. N Niinntthh AAnnnnuuaall SSttrruutt ffoorr SSttrraayyss Evanston Animal Shelter Community Animal Rescue Effort (C.A.R.E.) will hold this fundraiser on Saturday, May 8, from 8:30 a.m. to noon at the Ladd Arboretum, rain or shine. Pre-registra- tion is $25. Forms are available on-line at www.care-evanston.org, at the shelter, or by calling (847) 705-2653. H Hyyddrraanntt tteessttiinngg bbeeggiinnss City-wide hydrant testing program begins May 10 and runs through June 11. The testing is conducted from 9 a.m. through 3 p.m. Some residents may notice a discol- oration in their tap water while the hydrants on their block are being tested which can be eliminated by flowing tap water. Should the discoloration continue, call the Water Department, (847) 866- 2942. FFaarrm meerrss’’ M Maarrkkeett Visit Saturdays, from May 15 through Nov. 6, between 7:30 a.m. and 1 p.m. at the intersection of University and Oak Avenues. The Market features over 30 vendors of fruit, vegetables, flowers, meat and bread. For more information, call (847) 866-2936. G Gaarrddeenn FFaaiirr Five Evanston garden clubs will offer plants from their gardens, crafts, hanging baskets, planters, food and advice on successful gardening from 9 a.m. to 4 p.m. on Saturday and Sunday, May 15 and 16 in Independence Park, Central St. at Stewart Ave. (west of Green Bay Rd.). Sponsored by the Evanston Garden Council. M Meem moorriiaall D Daayy,, M Moonnddaayy,, M Maayy 3311 No refuse, yard waste and recy- cling collec- tions will occur on May 31 due to the holiday. All collections will occur one day later during that week only: Monday’s col- lection will occur on Tuesday; Tuesday’s collection on Wednesday, etc. M Ma arrc ch h E Ev ve en nt ts s, , r re em mi in nd de er rs s a at t- -a a- -g gl la an nc ce e A Ap prriill A Ap prriill ccoonntt’’dd M Ma ay y ccoonntt’’dd M Ma ay y For more information on events and services, visit: www.cityofevanston.org -- 29 of 599 -- D Duuttcchh eellm m iinnssuurraannccee ddeeaaddlliinnee JJuunnee 11 Applications are available at the Civic Center, by calling (847) 866-2912, or visiting www.cityofevanston.org. B Beeaacchheess ooppeenn Weather permitting, Evanston’s public swimming beaches will be open June 12 through Sept. 6, 2004. Beaches will be open from 10:30 a.m. to 8 p.m. June 12 through July 31. All beaches will close at 7:30 p.m. starting August 1 due to limited visi- bility at dusk. SSttaarrlliigghhtt CCoonncceerrtt SSeerriieess Concerts are held on Tuesdays and Thursdays throughout the summer, from 7:30-9 p.m., and are free to the public. Tuesday concerts are held at Dawes Park, Sheridan Rd at Church St (at the lagoon): July 6, 13, 20, 27, and Aug. 3, and 10. Thursday concerts are held at James Park, Dodge Ave. at Mulford (south of Oakton): June 17, 24, July 1, 8, 15 and 22. Rain Site: Levy Senior Center, 300 Dodge Ave. SSuum mm meerr RReeaaddiinngg CClluubbss The Library’s Summer Reading Game kicks off on Thursday, June 10 at the Main Library and both branch libraries, for grade schoolers, pre-schoolers and teens. JJuullyy 44tthh CCeelleebbrraattiioonn www.evanston4th.org SSuum mm meerr CChheessss N Niigghhtt This popular drop-in program runs every Thursday night, from 7 p.m. to 8:45 p.m. through the second week of August in the Library's Community Meeting Room. Players at all ages and skill levels are welcome. 1199tthh AAnnnnuuaall EEvvaannssttoonn EEtthhnniicc AArrttss Saturday and Sunday, July 17 and 18, noon to 7 p.m., Dawes Park, Sheridan Road at Church Street, Free. Experience the colors, sounds, and aromas of world cultures. W Waarrdd bboouunnddaarriieess cchhaannggee AAuugg.. 11 Visit www.cityofevanston.org for a map with the changes. N Naattiioonnaall N Niigghhtt O Ouutt Tuesday, August 3, between 7 and 10 p.m., turn on your front porch lights, organize block parties, cookouts, ice- cream socials, flashlight walks and neighborhood meetings. Take the evening to strenthen neighborhood spirit and police-community partnerships. LLaakkeesshhoorree AArrttss FFeessttiivvaall Saturday and Sunday, Aug. 7 and 8. 11 a.m. to 6 p.m. Dawes Park, Sheridan Road at Church St. Free admission.Join us on Evanston's stunning, historic lake- front for 125 juried regional and national artists, fabulous food, fantastic entertain- ment, and family fun! EEvvaannssttoonn//B Beelliizzee D Daayy iinn tthhee PPaarrkk Saturday, Aug. 14, 2 to 8 p.m., Ingraham Park (behind the Civic Center, 2100 Ridge Ave.) Experience the culture of Evanston’s Sister City, Belize City: food, music and more. CCoom mm mU UN NIITTYY PPiiccnniicc Sunday, Aug. 29, noon to 5 p.m., Ingraham Park (behind the Civic Center, 2100 Ridge Ave.) Free food, games, activities, demonstrations, concerts and more. (847) 866-2920. LLaabboorr D Daayy,, M Moonnddaayy,, SSeepptt.. 66 No refuse/recycling collections sched- uled. All garbage pickup is one day later this week. CCiittiizzeennss’’ PPoolliiccee AAccaaddeem myy Ride with the cops! Free 12-week course begins Thursday, Sept. 9. Call (847) 866-5019 to register. LLiibbrraarryy B Biirrtthhddaayy CCeelleebbrraattiioonn The Library has been in its new home for 10 years. Birthday celebra- tions take place on Columbus Day, Oct. 11. Watch for details of a special School’s Out Program for elementary school children at 2 p.m. H Haalllloow weeeenn Sunday, Oct. 31 Trick-or- Treat hours, 4 to 7 p.m. FFaallll FFaam miillyy N Niigghhtt The Evanston Library Friends present Fall Family Night, an evening of fun- filled, free entertainment. All three floors of the Main Library are turned over to Evanston families for fun and entertain- ment. This free family event is open to all Evanston families. Each child must bring an adult, and each adult must bring at least one child. Call the Library for more information, (847) 866-0300. TThhaannkkssggiivviinngg D Daayy,, N Noovv.. 2255 No refuse, recycling collections. Thursday’s collections are scheduled for Friday, Nov. 26. SSnnoow w ppaarrkkiinngg rreegguullaattiioonnss iinn eeffffeecctt,, D Deecc.. 11 tthhrroouugghh M Maarrcchh 3311.. H Hoolliiddaayy G Giifftt B Booookk SSaallee A sale of gently used books in gift giv- ing condition takes place each December in the Main Library’s 3rd floor, book sale rooms. This special sale includes a wide assortment of books, all in gift giv- ing condition. N Neew w YYeeaarr’’ss EEvvee,, TThhuurrssddaayy,, D Deecc.. 3311 www.firstnightevanston.org LLiibbrraarryy H Hoolliiddaayy eevveennttss The Evanston Public Library offers pro- grams for children and adults on Dr. Martin Luther King’s birthday in January and during Evanston's annual celebration of Black History Month each February. Look for special children’s programs on Martin Luther King Day, January 17 and on President’s Day, February 21, 2005. JJu un ne e JJu ully y A Au ug gu us stt S Se ep ptte em mb be err O Oc ctto ob be err N No ov ve em mb be err D De ec ce em mb be err JJa an n..--F Fe eb b.. 2 20 00 05 5 -- 30 of 599 -- GENERAL FUND General Fund - to account for resources traditionally associated with governments which are not required to be accounted for in another fund. SPECIAL REVENUE FUNDS City Funds Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as authorized by the Illinois Department of Transportation. Financing is provided from the City's share of gasoline taxes. Economic Development Fund - to account for costs associated with economic development activities of the City. Financing is provided primarily by real estate transfer tax revenues. Emergency Telephone System Fund - to account for revenues and expenditures for 911 emergency telephone service. Financing is provided by network connection surcharges. Library Fund - to account for the activity of the funds donated to the library. These funds are invested at the direction of the library board and are used for library acquisitions. Neighborhood Improvement Fund - to account for a portion of the sales tax revenues derived from retail sales of the Home Depot U.S.A. Inc. store in Evanston. Sales tax revenues allocated to this fund are to be expended on public projects that will benefit the immediate neighborhood of the store. Mayor’s Special Housing Fund - to account for costs associated with housing related programs of the City. HOME Fund - to account for the activity of the HOME program. Financing is provided by the Federal government to be used to create affordable housing to low-income households. Expenditures are made in accordance with the requirements of Federal law. Community Development Block Grant Fund - to account for the revenues and expenditures of the community block grant program. Financing is provided by the Federal government on a reimbursement basis in accordance with Federal formula. Expenditures are made in accordance with the requirements of Federal law. Community Development Loan Fund - to account for residential rehabilitation loans to residents. Special Service District No. 4 Fund - to account for promotion, advertisement and street maintenance costs of the area located in the City's central business district. Financing is provided by the City through an annual property tax levy. -- 31 of 599 -- DEBT SERVICE FUNDS General Obligation Debt Fund - to accumulate monies for the principal and interest payments on bonds, notes and contracts of general obligation to the City. Special Service District No. 5 Fund - to accumulate monies for the principal and interest payments on unlimited ad valorem tax bonds issued for this special taxing district. Central Business Tax Increment District Fund - to accumulate monies for the principal and interest payments on debt issued for this special taxing district. Southwest Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. Howard Hartrey Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. Washington National Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. CAPITAL PROJECTS FUNDS Capital Improvements Fund - to account for the City of Evanston capital improvement program. The program includes, but is not limited to, improvements to public buildings, the paving of city streets and the improvement and development of recreation facilities. Financing is provided principally by grants and general obligation bond proceeds. Central Business Tax Increment District Fund - to account for the purchase of land and other related costs of the research park. Financing is provided from general obligation bond and note proceeds. Special Assessment Fund - to account for capital improvements financed by special assessments on property holders and public benefit contributions from the City. ENTERPRISE FUNDS Water Fund - to account for the provision of water services to the residents of the City and the sale of water to the Village of Skokie, Illinois and the Northwest Water Commission. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operation, maintenance, financing and related debt service and billing and collection. Motor Vehicle Parking System Fund - to account for the provision of public parking services for a fee. All activities are accounted for including administration, operations, financing and revenue collection. -- 32 of 599 -- Sewer Fund - to account for the provision of sewer repair and improvement services to the residents of the City. All activities necessary to provide such services are accounted for in this fund, including administration, operations, financing and billing and collection. Maple Avenue Garage Fund - to account for the provision of the public parking facility on Maple Avenue. All activities are accounted for including administration, operations, financing and revenue collection. INTERNAL SERVICE FUNDS Fleet Services Fund - to account for the costs of operating the municipal service center maintenance facility for transportation equipment used by other City departments. Such costs are billed to the user departments at actual cost. Actual costs include depreciation on the transportation equipment. Insurance Fund - to account for the costs of administering general liability claims and workers' compensation programs. Such costs are billed to the General Fund. TRUST AND AGENCY FUNDS Pension Trust Funds Firefighters' Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by fire personnel members at rates fixed by state statutes and by the City through an annual property tax levy. Police Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by police force members at rates fixed by state statutes and by the City through an annual property tax levy. Expendable Trust Fund Employer Pension Contribution Fund - to account for the recognition of applicable tax revenues and employer contributions to the Pension Trust Funds. These contributions represent the City’s pension expense for Police and Firefighters. Agency Funds Special Assessment Fund - to account for cash received from property owners on capital improvement special assessments. Such amounts collected will be forwarded to bondholders. The City is not obligated in any manner for this debt and is only acting as agent for the property owners. -- 33 of 599 -- City of Evanston Budget Policy In ongoing efforts toward formally addressing long-term budgeting provisions, the City of Evanston Budget Committee has endorsed a Budget Policy. The City Council adopted the Budget Policy in December 2000. This policy is as follows: A. Introduction During the summer, the City Council will establish goals and priorities of the coming year, for submission to the City Manager and staff. The City Manager will submit a balanced budget by January 1. B. General Fund The General Fund budget will be balanced with property tax, only after all other revenue sources and expenditure reductions have been exhausted. In addition, all new unfunded mandates must be itemized within the budget. One- time revenues shall not be used to fund current operations. C. Parking System Fund This is an enterprise fund and as such is expected to be self-sufficient. Any revenues generated, especially from sales, should be retained to maintain the fund. Fees should be periodically increased sufficiently to fund operating costs, depreciation, and a reserve. The General Fund will continue to be properly compensated for administrative expenses, which support parking system activities. D. Water Fund This is an enterprise fund and as such is expected to be self-sufficient. Rates should be maintained at sufficient levels to meet the costs of water programs, fund depreciation, and build reserves for future capital needs. No increase in rates is anticipated for the next four years. The Return on Investment (ROI) transfer to the General Fund shall not exceed the level set in the FY 2000-01 Budget. However, future councils should define a rational basis for the ROI, to include an analysis of the effect this transfer may have on satisfying capital needs. Other transfers for reimbursement of administrative expenses should reflect true program costs. E. Fire and Police Pension Funds The Fire and Police Pension portion of the general levy will be increased to meet the annual actuarially determined funding requirements. F. Emergency Telephone System Fund This fund must be maintained at a level adequate to provide for maintenance of current operations, the capability to respond to unforeseen events, funding of long-term capital improvements, and needed upgrades. Although none is anticipated, any increase in rates would require a referendum. G. Motor Fuel Tax Fund The expenditures intended for Motor Fuel Tax Revenues must not exceed the amount of funds available from the State of Illinois Motor Fuel Tax Fund. These revenues should be used only for street improvement and repair, as allowed by State of Illinois law. H. Insurance Fund The Insurance Fund must be maintained to meet the City’s current insurance liability requirements. Requirements include current budget year obligations and building a reserve over seven years to prepare for anticipated claims and losses. The City Manager shall be required to present an annual report itemizing all of the City’s current and long- term claims and liabilities. In compliance with the 2000 – 2001 budget, a request for proposal should be sent out for outside liability and workers compensation coverage. I. Fleet Services Fund The City of Evanston shall maintain vehicles and equipment, which are safe and adequate for the demands of the operating departments. General obligation debt shall not be used for Fleet Services purchases of vehicles. Vehicle purchases from Fleet Services will be supported by fully funding depreciation. J. Debt Service Fund The principal amount of general obligation debt, net of abatements, shall not exceed $90,000,000.00. The debt service portion of the levy will increase annually to meet the requirements of the Capital Improvement Program. K. Economic Development Fund Expenditures for the Economic Development Fund should not exceed projected Hotel Tax Revenues. -- 34 of 599 -- L. Sewer Fund This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be scheduled to increase to meet costs of sewer programs. In compliance with Ordinance 12-O-00, rates are scheduled to increase in fiscal years 2001 (12%), 2002 (10%), 2003 (10%), and 2004 (10%). Transfers to other funds for administrative expenses should be maintained to reflect true program costs. M. Expenditure Analysis City Council shall review all significant operational, economic, program, and expenditure proposals in regard to the short term and long-term budgetary and economic impact. The appropriate City Department and Staff shall provide the budget analysis for the review and consideration by the City Council. Fund Reserve Policy Another component of the Budget Policy is the Fund Reserve Policy. This seeks to address management of the reserves necessary in several funds. A. General Fund A minimum of 8.3% or one month of operating expenses shall be maintained as a reserve. Any monies over a 10% reserve in this fund shall be re-appropriated to other funds that have not met their reserve requirements. Once all funds have met their fund requirements additional funds shall go to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements. B. Parking System Fund A minimum of 10% expenses shall be maintained as a reserve, in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of 5% is required, per bond requirements. C. Water Fund A minimum of 10% expenses shall be maintained as a reserve, in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of a 5% reserve is required, per bond agreements. D. Sewer Fund A minimum of 10% expenses shall be maintained as a reserve, a sufficient reserve shall be maintained to satisfy both bond requirements and Illinois Environmental Protection Agency (IEPA) loan requirements. (A minimum of a 5% reserve is required, per bond agreements) A portion of this fund reserve shall be used to fund depreciation and capital improvement needs. -- 35 of 599 -- CITY OF EVANSTON BUDGETARY BASIS OF ACCOUNTING The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home rule municipality as defined by Illinois state law and provides the following services as authorized by its charter: general management and support, public safety, public works, health and human resource development, recreational and cultural opportunities and housing and economic development. The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in turn, is divided into separate “fund types.” Governmental funds are used to account for all or most of the City’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets (capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used to account for all activities of the City not accounted for in some other fund. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following March 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public budget hearings are conducted. Taxpayer comments are received and noted. 3. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. 4. Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP) except that (1) property taxes are budgeted as revenue in the year they are levied, (2) debt service payments are budgeted upon tax levy for such purposes and (3) encumbrances are recorded as the equivalent of expenditure for budget purposes. For purposes of preparing the combined statement of revenues, expenditure and changes in fund balances - budget and actual, GAAP revenues and expenditures have been adjusted to the budgetary basis. -- 36 of 599 -- The following funds have legally adopted budgets: General Special Revenue: Motor Fuel Tax, Community Development Block Grant, Economic Development, Emergency Telephone System, Special Housing, Special Service District No. 4 Debt Service: General Obligation Debt, Central Business Tax Increment District and Southwest Tax Increment District Enterprise: Water, Motor Vehicle Parking System, Sewer Internal Service: Fleet Services Pension Trust: Firefighters’ Pension, Police Pension The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered annual appropriations lapse at the fiscal year-end. Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund and some Special Revenue Funds. Encumbrances outstanding at year-end are reported as reservations of fund balances since they do not constitute expenditures or liabilities The budgets of general government type funds (for example, the general fund itself and MFT funds) are prepared on a modified accrual basis. Briefly, this means that obligations of the City (for example outstanding purchase orders) are budgeted as expenses, but are recognized only when they are actually received. The enterprise funds (water and sewer), on the other hand, are budgeted on a full accrual basis. Not only are expenditures recognized when a commitment is made (through a purchase order) but revenues are also recognized when they are obligated to the city (for example, water user fees are recognized as revenue when bills are produced.). The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s finances on the basis of “generally accepted accounting principles” (GAAP). In most cases this conforms to the way the City prepares its budget. Two exceptions are the treatment of depreciation expense (these are not shown in the budget although the full purchase price of equipment and capital improvements is, while purchases of capital improvements are depreciated in CAFR for enterprise funds) and compensated absences (accrued but unused sick leave) are treated slightly differently in the budget and in the CAFR. The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a GAAP basis and a Budget basis for comparison purposes. -- 37 of 599 -- Fund Summary (prior to interfund transfers) Southwest TIF 0.55% Debt Service (G.O. Bonds) 6.36% Sewer 10.20% Maple Avenue Garage Fund 3.69% Southwest II TIF 0.61% Water 8.17% Parking 2.22% Special Service District 0.09% Washington National TIF 1.01% Fleet Service 2.94% Insurance 1.15% CDBG 1.67% Motor Fuel 1.73% Emergency Telephone 1.26% Police Pension 3.58% Fire Pension 2.72% Downtown II TIF 3.63% Economic Development 0.85% General 47.44% Housing Fund 0.14% -- 38 of 599 -- Fund 2003-04 Appropriation 2004-05 Approved Appropriation Net Change Percent Change General 73,753,800 $ 78,225,000 $ 4,471,200 $ 6.06% Parking 3,415,200 $ 3,653,200 $ 238,000 $ 6.97% Water 13,446,700 $ 13,478,900 $ 32,200 $ 0.24% Fire Pension 4,054,000 $ 4,480,000 $ 426,000 $ 10.51% Police Pension 5,637,500 $ 5,899,000 $ 261,500 $ 4.64% Emergency Telephone 1,364,100 $ 2,083,300 $ 719,200 $ 52.72% Motor Fuel 2,850,000 $ 2,850,000 $ - $ 0.00% CDBG 2,822,261 $ 2,749,633 $ (72,628) $ -2.57% Insurance 1,900,500 $ 1,900,500 $ - $ 0.00% Fleet Service 4,834,600 $ 4,842,900 $ 8,300 $ 0.17% Washington National TIF 2,269,206 $ 1,671,281 $ (597,925) $ -26.35% Special Service District 438,684 $ 152,686 $ (285,998) $ -65.19% Southwest II TIF 880,918 $ 1,000,713 $ 119,795 $ 13.60% Southwest TIF 887,150 $ 903,750 $ 16,600 $ 1.87% Debt Service (G.O. Bonds) 8,578,099 $ 10,495,071 $ 1,916,972 $ 22.35% Downtown II TIF 5,893,515 $ 5,992,515 $ 99,000 $ 1.68% Economic Development 1,167,200 $ 1,399,000 $ 231,800 $ 19.86% Sewer 15,971,700 $ 16,815,100 $ 843,400 $ 5.28% Maple Avenue Garage Fund 4,317,000 $ 6,077,600 $ 1,760,600 $ 40.78% Housing Fund 216,600 $ 239,100 $ 22,500 $ 10.39% 154,698,733 $ 164,909,249 $ 10,210,516 $ 6.60% Total Appropriation All Funds expenditures due to interfund transfers. Each interfund transfer appears as an appropriation in two funds. In this summary, the total budgets for all funds are compared with the approved fund totals for FY 2003-04. All budget totals in this summary are gross figures prior to adjustment to eliminate double counting of (Prior to Interfund Transfers) 2003-04 vs. 2004-05 -- 39 of 599 -- Fund 2003-04 Net Appropriation 2004-05 Approved Less Transfers to Other Funds 2004-05 Approved Net Appropriation Net Change Percent Change General 67,497,200 $ 78,225,000 $ 6,322,100 $ 71,902,900 $ 4,405,700 $ 6.53% Parking 2,422,300 $ 3,653,200 $ 1,059,300 $ 2,593,900 $ 171,600 $ 7.08% Water 9,527,900 $ 13,478,900 $ 3,997,700 $ 9,481,200 $ (46,700) $ -0.49% Fire Pension 4,054,000 $ 4,480,000 $ - $ 4,480,000 $ 426,000 $ 10.51% Police Pension 5,637,500 $ 5,899,000 $ - $ 5,899,000 $ 261,500 $ 4.64% Emergency Telephone 1,025,300 $ 2,083,300 $ 351,400 $ 1,731,900 $ 706,600 $ 68.92% Motor Fuel 2,100,000 $ 2,850,000 $ 750,000 $ 2,100,000 $ - $ 0.00% CDBG 1,768,861 $ 2,749,633 $ 986,400 $ 1,763,233 $ (5,628) $ -0.32% Insurance 1,900,500 $ 1,900,500 $ - $ 1,900,500 $ - $ 0.00% Fleet Service 4,718,200 $ 4,842,900 $ 123,200 $ 4,719,700 $ 1,500 $ 0.03% Washington National TIF 4,388,412 $ 1,671,281 $ 133,900 $ 1,537,381 $ (2,851,031) $ -64.97% Special Service District 438,684 $ 152,686 $ - $ 152,686 $ (285,998) $ -65.19% Southwest II TIF 870,918 $ 1,000,713 $ - $ 1,000,713 $ 129,795 $ 14.90% Southwest TIF 867,150 $ 903,750 $ 20,600 $ 883,150 $ 16,000 $ 1.85% Debt Service (G.O. Bonds) 8,578,099 $ 10,495,071 $ - $ 10,495,071 $ 1,916,972 $ 22.35% Downtown II TIF 3,861,894 $ 5,992,515 $ 5,263,024 $ 729,491 $ (3,132,403) $ -81.11% Economic Development 327,200 $ 1,399,000 $ 1,015,900 $ 383,100 $ 55,900 $ 17.08% Sewer 15,144,700 $ 16,815,100 $ 850,500 $ 15,964,600 $ 819,900 $ 5.41% Maple Avenue Garage Fund 4,278,700 $ 6,077,600 $ 39,500 $ 6,038,100 $ 1,759,400 $ 41.12% Housing Fund 216,600 $ 239,100 $ - $ 239,100 $ 22,500 $ 10.39% 139,624,118 $ 164,909,249 $ 20,913,524 $ 143,995,725 $ 4,371,607 $ 3.13% Total Appropriation All Funds - Adjusted for Interfund Transfers This chart presents the gross total for each fund, less interfund transfers. The result is a net appropriation for each fund and for the 2004-05 City Budget. The total for each fund is compared with that of the approved FY 2003-04. -- 40 of 599 -- General Fund Various 62305 Accounts Transfer to Fleet Service Fund $4,047,100 2690.68305 Debt Service - Recycling and Vehicle $175,000 1610.66020 Transfer to Insurance Fund $1,900,000 1615.66020 To Capital Improvements $200,000 $6,322,100 Parking Systems Fund Various 62305 Accounts Transfer to Fleet Service Fund $99,200 7005, 7025.62675 Transfer to General Fund for Pension $120,900 7005.66133 General Fund Cash Transfer - Meter Revenue $300,000 7005, 7025.66132 Transfer to General Fund for Insurance $82,800 7050.62685 Transfer to General Fund for Administrative Expense $431,000 7050.66134 To General Fund for Parking Lot Maintenance $25,400 $1,059,300 Emergency Telephone System 5150.62690 Transfer to Debt Service $212,000 5150.62680 Transfer to General Fund for Information Systems Support $50,000 5150.62685 Transfer to General Fund For Administrative Expense $50,000 5150.62675 Transfer to General Fund for Pension $39,400 $351,400 Motor Fuel Tax Fund 5100.62720 Transfer to General Fund for Street Maintenance $630,000 5100.66136 Transfer to General Fund for Engineering Services $120,000 $750,000 CDBG Fund Various CDBG Accounts Transfer to General Fund for Pension, Health & Life Ins. $193,800 Various CDBG Accounts Transfer to General Fund for CDBG Supported Programs $792,600 $986,400 HOME Fund 5450.61455 Transfer to General Fund for Salary $31,800 Various HOME Accounts Transfer to General Fund for Pension, Health & Life Ins. $6,600 $38,400 MAPLE Garage Fund 7000.66132 Transfer to General Fund for Insurance $39,500 Water Fund Various 62305 Accounts Transfer to Fleet Services Fund $301,900 Various 62675 Accounts Transfer to General Fund for Pension $338,200 7125.66138 Transfer to General Fund for Public Works Support $18,000 7160.66020 Transfer to General Fund - Return in Investment $2,457,600 7125.66132 Transfer to General Fund for Insurance $136,300 7125.66139 Transfer to General Fund for Worker's Compensation Expense $30,100 7180.66140 Transfer to General Fund - Operating Cash $157,600 7125.62680 Transfer to General Fund for Collections and Information Systems $88,000 7125.62685 Transfer to General Fund for Administrative Expense $470,000 Analysis of Appropriations for Transfers to Other Funds FY 2004-2005 Proposed Budget -- 41 of 599 -- $3,997,700 Fleet Service Fund 7705, 7710, 7715.62675 Transfer to General Fund for Pension $123,200 Economic Development Fund 5300.66131 Transfer to General Fund $357,500 5300.62675 Transfer to General Fund for Pension $8,400 5300.66127 Transfer to Maple Avenue Garage Fund $650,000 $1,015,900 Sewer Fund 7400.62305 Transfer to Fleet Service Fund $235,800 7400.61510 Transfer to General Fund for Health Insurance $119,700 7410.62675 Transfer to General Fund for Pension $93,400 7410.66132 Transfer to General Fund for Insurance $105,200 7410.66139 Transfer to General Fund for Worker's Compensation Expense $38,200 7410.62680 Transfer to General Fund for Collections and Information Systems $67,600 7410.62685 Transfer to General Fund for Administrative Expense $70,400 7420.66138 Transfer to General Fund for Public Works Support $120,200 $850,500 Capital Improvement Fund Transfer to General Fund for Engineering for Capital Projects $257,500 Special Assessment Transfer to General Fund for Administrative Expense $30,900 TIF Funds To General Fund From Downtown II Expense $300,000 To Maple Ave. Garage fund From Economic Development Fund $650,000 To Maple Ave. Garage fund From Downtown II Expense $4,117,709 To Washington National TIF from Downtown II Expense $845,315 To General Fund From Washington National TIF $133,900 To General Fund From Howard Hartrey TIF $125,000 To General Fund From Southwest TIF $20,600 $6,192,524 ETHS To General Fund - Police $30,000 Grand Total Transfers $22,045,324 -- 42 of 599 -- Your Real Estate Tax Bill Metropolitan Water Reclamation District 4.27% North Shore Mosquito Abatement District 0.10% Evanston Township 0.71% Community College 535 2.06% School District 202 27.06% Suburban T.B. Sanitarium 0.07% Cook County Forest Preserve District 0.70% Cook County 7.95% Consolidated Elections 0.00% City of Evanston 18.55% School District 65 38.51% City of Evanston Percentage of Tax Bill 20.0% 19.3% 18.6% 18.5% 18.3% 17.74% 18.36% 18.72% 17.84% 18.55% 16.5% 17.0% 17.5% 18.0% 18.5% 19.0% 19.5% 20.0% 20.5% 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002* -- 43 of 599 -- CITY OF EVANSTON, ILLINOIS Property Tax Rates Last Ten Fiscal Years Tax Levy Year 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002* General Corporate 1.4880 1.3672 1.1649 1.1161 1.0918 0.9801 1.0231 1.0872 0.8646 0.8554 Debt Service 0.5084 0.5740 0.5308 0.5417 0.5946 0.5443 0.5574 0.5743 0.4467 0.4404 1.9964 1.9412 1.6957 1.6578 1.6864 1.5244 1.5805 1.6615 1.3113 1.2958 Police Pension 0.1671 0.2209 0.2111 0.2154 0.2138 0.2062 0.2021 0.2088 0.1819 0.1812 Firefighters' Pension 0.1312 0.1842 0.1774 0.1855 0.1681 0.1566 0.1505 0.1626 0.1348 0.1321 Total All Funds 2.2947 2.3463 2.0842 2.0587 2.0683 1.8872 1.9331 2.0329 1.6280 1.6091 Actual Rate Extended 2.295 2.347 2.085 2.059 2.069 1.888 1.934 2.033 1.628 1.610 *2003 property tax rates were not available at publication of this report. Fund -- 44 of 599 -- CITY OF EVANSTON, ILLINOIS Analysis of City Government Tax Levies Last Ten Fiscal Years Tax Levy Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Fund General Corporate 13,843,634 13,278,261 12,879,799 12,540,791 12,320,265 13,304,293 13,986,844 13,970,507 14,862,245 15,504,388 Debt Service 5,812,463 6,050,947 6,250,681 6,829,848 6,875,709 7,248,097 7,452,297 7,218,006 7,650,852 8,263,107 19,656,097 19,329,208 19,130,480 19,370,639 19,195,974 20,552,390 21,439,141 21,188,513 22,513,097 23,767,495 Police Pension 2,236,354 2,405,808 2,486,082 2,455,583 2,592,476 2,627,920 2,686,300 2,939,263 3,147,859 3,420,846 Firefighters' Pension 1,865,684 2,022,127 2,140,581 1,930,921 1,968,582 1,957,042 2,092,205 2,177,551 2,296,159 2,625,446 23,758,135 23,757,143 23,757,143 23,757,143 23,757,032 25,137,352 26,217,646 26,305,327 27,957,115 29,813,787 Note: Schedule does not include Central Business Tax Increment District debt, Howard Hatrey Tax Increment District debt, Southwest Tax Increment District debt, or Washington National Tax Increment District debt. -- 45 of 599 -- CITY OF EVANSTON, ILLINOIS Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years Tax Levy Year 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002* City of Evanston 2.295 2.347 2.085 2.059 2.069 1.888 1.934 2.033 1.628 1.610 Consolidated Elections - - - - 0.027 0.000 0.023 0.000 0.032 0.000 Cook County 0.993 0.993 1.023 0.989 0.919 0.911 0.854 0.824 0.746 0.690 Cook County Forest Preserve District 0.072 0.073 0.072 0.074 0.074 0.072 0.070 0.069 0.067 0.061 Suburban T.B. Sanitarium 0.008 0.008 0.008 0.008 0.008 0.008 0.008 0.008 0.007 0.006 Metropolitan Water Reclamation District 0.471 0.495 0.495 0.492 0.451 0.444 0.419 0.415 0.401 0.371 North Shore Mosquito Abatement District 0.011 0.011 0.011 0.011 0.011 0.011 0.011 0.011 0.010 0.009 Evanston Township 0.085 0.088 0.077 0.076 0.077 0.072 0.072 0.077 0.064 0.062 Community College 535 0.248 0.255 0.233 0.206 0.216 0.205 0.203 0.213 0.186 0.179 School District 202 3.000 3.202 2.946 2.992 3.107 2.905 2.865 2.977 2.469 2.349 School District 65 4.148 4.678 4.245 4.209 4.356 4.126 4.073 4.232 3.516 3.343 Total tax rate for property not in park district or special service distric 11.331 12.150 11.195 11.116 11.315 10.642 10.532 10.859 9.126 8.680 Percent of total tax rate levied by City of Evanston 20.0% 19.3% 18.6% 18.5% 18.3% 17.74% 18.36% 18.72% 17.84% 18.55% *2003 property tax rates were not available at publication of this report. Government Unit -- 46 of 599 -- CITY OF EVANSTON, ILLINOIS Equalized Assessed Valuation of Taxable Property Last Ten Levy Years Tax Levy Real Railroad Total Equalization Year Property Property Assessment Factor 1993 1,035,262,113 95,997 1,035,358,110 2.1407 1994 1,012,476,073 111,936 1,012,588,009 2.1135 1995 1,139,714,098 153,640 1,139,867,738 2.1243 1996 1,153,575,794 356,179 1,153,931,973 2.1517 1997 1,148,286,831 317,786 1,148,604,617 2.1489 1998 1,256,699,519 296,665 1,256,996,184 2.2505 1999 1,300,075,537 296,665 1,300,372,202 2.2505 2000 1,286,161,490 298,315 1,286,459,805 2.2235 2001 1,615,527,795 311,382 1,615,839,177 2.3098 2002 N/A N/A 1,737,543,904 2.4689 Notes: Equalized assessed value is based on approximately 33% of estimated actual value. Equalized assessed values do not include tax increment financing district incremental assessed values. Equalized assessed values and equalization factor for the levy year 2003 were not available at publication of this report. -- 47 of 599 -- CITY OF EVANSTON, ILLINOIS Principal Taxpayers (1) Percentage Equalized of Total Assessed Assessed Type of Business Valuation Valuation Bank One/Offfice Building $20,504,101 1.18% Office building - 18 story 17,204,801 0.99% Evanston NW Healthcare Research/Healthcare Offices 14,623,909 0.84% Chicago Ave. Condo Building 12,760,189 0.73% Shopping Center 11,162,304 0.64% Chuch Street Plaza Development 10,995,024 0.63% Lynn Minnici 1800 Sherman/Office Building 10,819,781 0.62% Development 10,270,624 0.59% Hotel 10,268,980 0.59% Grocery and Drug Stores 8,700,722 0.50% 127,310,435 $ 7.33% Note: Ten Largest Taxpayers Taxpayers Golub & Company Evanston Plaza Freed Rotary International Church & Chicago LTD Partnership Albertson's (Jewel & Osco) Greenfield Acquisitions Total Ten Largest (1) January 1, 1999 - Levy year 1999 for 2000 tax billing purposes. Levy year 1999 equalized assessed valuation, including tax increment financing district incremental values, was $1,340,386,150. The Orrington Hotel -- 48 of 599 -- CITY OF EVANSTON, ILLINOIS Equalized Assessed Valuation of Taxable Property Last Ten Levy Years Real Railroad Total Equalization Property Property Assessment Factor 1,017,870,970 74,297 1,017,945,267 2.0897 1,035,262,113 95,997 1,035,358,110 2.1407 1,012,476,073 111,936 1,012,588,009 2.1135 1,139,714,098 153,640 1,139,867,738 2.1243 1,153,575,794 356,179 1,153,931,973 2.1517 1,148,286,831 317,786 1,148,604,617 2.1489 1,256,699,519 296,665 1,256,996,184 2.2505 1,300,075,537 296,665 1,300,372,202 2.2505 1,286,161,490 298,315 1,286,459,805 2.2235 1,615,527,795 311,382 1,615,839,177 2.3098 1,737,543,904 2.4689 Notes: (1) Equalized assessed value is based on approximately 33% of estimated actual value. (2) Equalized assessed values so not include tax increment financing district incremental assessed values. (3) Equalized assessed values and equalization factor for the levy year 1999 were not available at publication of this report. 1993 1998 Tax Levy Year 1992 1994 2002 1995 2000 1996 1997 1999 2001 #VALUE! -- 49 of 599 -- Fiscal Year Ended (1) Population (2) Per Capita Income (3) Median Age (4) % of Population 18+ with Bachelor's Degree or Higher (5) School Enrollment (K-12) (6) Unemployment Percentage 1993 73,233 $24,917 31.9 N/A 9,354 5.30% 1994 73,233 $25,786 31.9 N/A 9,348 5.10% 1995 73,233 $26,559 31.9 N/A 9,478 4.30% 1996 73,233 $27,356 31.9 N/A 9,533 3.80% 1997 73,233 $28,117 31.9 N/A 9,556 3.90% 1998 73,233 $28,740 31.9 N/A 9,764 3.70% 1999 73,233 $29,372 31.9 N/A 9,433 3.60% 2000 73,233 $30,068 31.9 62.4% 10,068 3.50% 2001 74,239 $30,068 31.9 62.4% 9,999 4.20% 2002 74,239 $33,645 32.5 62.4% 10,889 5.00% Data Sources (6) Illinois Department of Labor, Research Division. Figures are for Evanston only and represent * Preliminary 2000 Census (2) U.S. Department of Commerce, Bureau of the Census, based on adjustments through the (3) U.S. Department of Commerce, Bureau of the Census, 1990 census. (4) U.S. Department of Commerce, Bureau of the Census, 1990 census. (5) Evanston school boards - Districts #65 and #202 combined, based on enrollment figures as of CITY OF EVANSTON, ILLINOIS Demographic Statistics Last Ten Fiscal Years (1) U.S. Department of Commerce, Bureau of the Census, 1990 census. -- 50 of 599 -- City of Evanston REVENUE SOURCES, ASSUMPTIONS AND TRENDS The following is a summary of major revenue sources, trends and assumptions for FY2005: PROPERTY TAXES – Evanston property owners pay property tax to multiple entities including the City of Evanston. The City portion of the property tax increased 6.64% in the FY2004 budget. The FY2005 approved budget includes a 6.80 % increase to the City of Evanston portion of the property tax bill. This includes an increase of 3.88 % for the general fund; a 13.10% increase in the fire pension fund; a 21.94 % increase for the police pension fund; and a 4.00 % increase in the debt service fund. Increases in the police and fire pension funds are mandated by the State of Illinois. Property taxes pay for general operations, debt service and police and fire pension funding in the City. SALES TAXES – The City receives two types of sales taxes – one from the state and the other from a home- rule sales tax. The state tax rate is 1% and the local home rule sales tax rate is 1%. The City has experienced almost no increases annually on its sales tax growth during the last three years. However, compared to other local governments in the region, maintenance of a non-growth sales tax during the current economy is good. Evanston’s steady sales tax revenue position is attributed to a good local economy and solid growth in sales from the City’s TIF (Tax Increment Finance) districts. It is estimated that the sales tax will increase by 2.23% for FY2005. Property Tax Revenue $25,693,293 $25,779,220 $27,397,983 $29,217,511 $31,203,359 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Property Tax Revenue Sales Tax Revenue $7,060,151 $7,517,415 $8,131,989 $8,100,000 $8,200,000 $5,500,000 $5,300,000 $5,612,572 $4,792,114 $3,855,792 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Basic Home Rule -- 51 of 599 -- INCOME TAX – Income tax is a state shared tax that is distributed on a per capita basis and is based on the average income statewide. Because Evanston’s 2000 census population increased at a smaller percentage than that of the state’s population its state allocation of income tax funds decreased. There is an additional decrease due to a move by the Governor’s office that occurred in the summer of 2003. The state has under- allocated funds for cities portions of the state income tax for the last several years. For at least the next year the Local Government Income Tax Distributive Fund will contribute to alleviate this under-funding and it will cost the City $6.48 per resident. The result is almost a $500,000 decrease in annual income tax revenues from the state in FY2005. This 10% decrease from 2004 is in addition to a 16% over the previous 4 years. UTILITY TAXES – Utility taxes consist of taxes on electric, telephone and natural gas use. Utility taxes have increased steadily by 3 to 5 percent a year for the last several years. Deregulation of natural gas and electricity, however, has created competition and a decrease in tax collection rates which has resulted in a decrease in tax revenues. Beginning in 2005, the Council has increased the Gas Use Tax, which is a tax on consumers of brokered gas, from a rate of $.0095/therm to $.25/therm, gaining $600,000 in revenue in 2005. Overall utility tax revenues are expected to increase by 11.56% in FY2005, mostly due to the increase in the Gas Use Tax rate. Income Tax Revenue $5,707,574 $5,356,629 $4,902,698 $4,300,000 $4,800,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Approporation Revenue Fiscal Year Income Tax Revenue Utility Tax Revenue $7,049,920 $7,007,189 $7,350,000 $8,200,000 $6,780,420 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Utility Tax Revenue -- 52 of 599 -- REAL ESTATE TRANSFER TAX – The real estate transfer tax is imposed at $5 dollars per $1,000 increment of value on the sale or transfer of real estate in the City. This tax has seen solid growth in the last few years. Because of the tremendous revenues received in FY2004 it is assumed that even if home prices continue to rise, the inventory in the City cannot continue to sustain this high level of sales. It is therefore estimated that these tax revenues will peak at $3.5 million 2005 and then fall to a regular level of about $2.5 million in future years. WATER REVENUES – Water revenues from Evanston’s water utility customers will increase by only about 2% over the next year. This is due to cost of living escalators built into water contracts with outside entities such as the Village of Skokie and the Northwest Water Commission who Evanston supplies water to. Revenues generated by City residents are expected to remain at current levels and vary only depending on heat and precipitation levels in the summer. Real Estate Transfer Tax Revenue $2,777,920 $2,533,278 $3,692,557 $2,500,000 $3,500,000 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Real Estate Transfer Tax Revenue Water Sales Revenue $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Evanston Skokie Northwest Water Commission -- 53 of 599 -- SEWER REVENUES – The City is in the last year of a four year increase in sewer rates. Rates increased 10% in FY2004 and will increase 10% in FY2005, after which no additional increases are planned. This four- year rate increase plan is to pay for a $199 million sewer improvement program the City embarked on several years ago. Over 75% of this project has been completed and the increased revenues will go towards paying off Illinois EPA loans which have been used to fund the capital improvements. PARKING REVENUES – The City operates parking meters, lots and two major garages which generate revenues. Parking revenues have fluctuated slightly over the last several years, with 2003 revenues increasing due to expanded enforcement hours. However, with few changes to parking enforcement in 2004 and 2005, parking related revenues are expected to remain flat for FY2005. This is due to the total reconstruction of the Sherman Avenue garage in conjunction will a new development project in downtown Evanston, and the loss of a lease agreement for Parking Lot 20. Sewer Revenue $12,887,900 $14,065,800 $15,804,300 $15,958,500 $16,767,100 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Sewer Revenue Parking Revenue $3,221,490 $2,801,200 $2,985,187 $2,985,400 $3,172,302 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 $3,300,000 2001 Actual 2002 Actual 2003 Actual 2004 Appropriation 2005 Appropriation Fiscal Year Revenue Parking Revenue -- 54 of 599 -- 2004 Property Tax Levy Fund Allocation GENERAL FUND, $15,783,600 51% FIRE PENSION FUND, $2,910,000 9% POLICE PENSION FUND, $4,088,000 13% DEBT SERVICE FUND, $8,421,759 27% -- 55 of 599 -- 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 VARIANCE PERCENT APPROVED APPROVED APPROVED APPROVED APPROVED INCREASE INCREASE LEVY LEVY LEVY LEVY LEVY (DECREASE) (DECREASE) GENERAL FUND LEVY $13,986,844 $13,970,507 $14,862,245 $15,504,388 $16,105,714 $601,327 3.88% LESS: 2% LOSSES $279,737 $279,410 $297,245 $310,088 $322,114 $12,027 3.88% TOTAL $13,707,107 $13,691,097 $14,565,000 $15,194,300 $15,783,600 $589,300 3.88% FIRE PENSION FUND LEVY $2,092,205 $2,177,551 $2,296,159 $2,625,446 $2,969,388 $343,942 13.10% LESS: 2% LOSSES $41,844 $43,551 $45,923 $52,509 $59,388 $6,879 13.10% TOTAL $2,050,361 $2,134,000 $2,250,236 $2,572,937 $2,910,000 $337,063 13.10% POLICE PENSION FUND LEVY $2,686,300 $2,939,263 $3,147,859 $3,420,846 $4,171,429 $750,583 21.94% LESS: 2% LOSSES $53,726 $58,785 $62,957 $68,417 $83,429 $15,012 21.94% TOTAL $2,632,574 $2,880,478 $3,084,902 $3,352,429 $4,088,000 $735,571 21.94% DEBT SERVICE FUND LEVY $7,388,155 $7,218,005 $7,650,862 $8,263,107 $8,593,632 $330,524 4.00% LESS: 2% LOSSES $84,904 $144,360 $153,017 $165,262 $171,873 $6,610 4.00% TOTAL $7,303,251 $7,073,645 $7,497,845 $8,097,845 $8,421,759 $323,914 4.00% TOTAL ALL FUNDS $26,153,504 $26,305,326 $27,957,126 $29,813,787 $31,840,162 $2,026,376 6.80% LEVY $460,211 $526,106 $559,143 $596,276 $636,803 $40,528 6.80% LESS: 2% LOSSES $25,693,293 $25,779,220 $27,397,983 $29,217,511 $31,203,359 $1,985,848 6.80% City of Evanston FY2004/05 Property Tax Levy -- 56 of 599 -- City of Evanston Debt Service Funds The primary objective in debt management is to keep the level of indebtedness within available resources and its imperative to keep the debt within the stated City Council debt limitation. Because the City of Evanston is a Home Rule Municipality there is no legal limit on the amount of debt that the City can issue. However, the Evanston City Council has established a limit of $95,000,000 in general obligation debt as a City debt service policy. On October 8, 2003 the City sold $22,000,000 Series 2002 C General Obligation Bonds. Proceeds were allotted as follows: A. $15,590,000 for capital improvements. B. $4,055,000 for Special Service District Area bond refunding. On April 28, 2004 the City sold $13,500,000 Series 2004 General Obligation Bonds. Proceeds were allotted as follows: A. $12,000,000 for capital improvements B. $1,500,000 for special assessment alley improvements The public debt in the City of Evanston satisfies the current budget policy and is sufficient to meet the community needs. The City of Evanston retained its Moody’s Aaa rating during 2004. The following is a statistical breakdown of the City of Evanston's debt services profile. Debt per capital (2004) $ 2,850 Debt as a percentage of assessed valuation 5.07 % Debt services as a % of General Fund Expenditures 11.0 % Bonds Rating (Moody's) – Current Aaa Bonds Rating (Fitch) – Current AAA Equalized Assessed Valuation - 2002 $1,737,543,904 Net General Obligation Debt (2001) $87,649,025 -- 57 of 599 -- 828 817 999 1,009 1,093 0 200 400 600 800 1000 2000 2001 2002 2003 2004 Debt per capita % Debt to Equalized Assessed Valuation 4.82 4.67 5.60 5.0 5.0 4.2 4.4 4.6 4.8 5 5.2 5.4 5.6 5.8 2000 2001 2002 2003 2004 -- 58 of 599 -- -- 59 of 599 -- PART III GENERAL FUND BUDGET -- 60 of 599 -- -- 61 of 599 -- FISCAL YEAR 2004 - 2005 BUDGET GENERAL FUND EXPENDITURE SUMMARY 2004 - 05 2002 - 03 2004 vs. 05 2003 - 04 Expenditure by Purpose Actual Appropriation Approved $ DIFF % DIFF LEGISLATIVE 427,657 460,600 488,400 27,800 6.04 CITY MANAGER'S OFFICE 669,946 595,900 648,500 52,600 8.83 MANAGEMENT AND BUDGET 8,279,469 10,375,800 8,773,100 (1,602,700) 15.45- LEGAL DEPARTMENT 678,993 559,000 662,800 103,800 18.57 HUMAN RESOURCES 1,215,631 1,083,500 1,170,900 87,400 8.07 FINANCE DEPARTMENT 1,684,080 1,617,700 1,889,000 271,300 16.77 FACILITIES MANAGEMENT 2,131,251 2,115,800 2,273,300 157,500 7.44 COMMUNITY DEVELOPMENT 2,464,104 2,480,100 2,787,400 307,300 12.39 POLICE DEPARTMENT 16,642,402 16,202,700 17,658,300 1,455,600 8.98 FIRE DEPARTMENT 9,540,479 9,258,300 10,085,500 827,200 8.93 HEALTH AND HUMAN SERVICES 3,732,225 3,707,200 4,802,100 1,094,900 29.53 PUBLIC WORKS 11,212,831 10,938,400 11,500,000 561,600 5.13 HUMAN RELATIONS COMM DEP 522,723 515,300 542,700 27,400 5.32 LIBRARY DEPARTMENT 3,760,105 3,794,600 4,057,900 263,300 6.94 PARKS/FORESTRY AND RECREATION 9,654,769 10,049,000 10,885,100 836,100 8.32 Grand Total(s) 72,616,666 73,753,900 78,225,000 4,471,100 6.06 -- 62 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 50000 REVENUES 50100 OPERATING REVENUES 51000 PROPERTY TAXES 14,593,840 15,219,300 15,808,600 589,300 51500 OTHER TAXES 33,912,442 33,347,500 34,881,500 1,534,000 52000 LICENSES, PERMITS & FEES 6,459,186 5,834,500 6,238,700 404,200 52500 FINES AND FORFEITURES 3,742,055 4,062,600 4,167,500 104,900 53000 CHARGES FOR SERVICES 6,066,826 5,744,000 6,084,000 340,000 55000 INTERGOVERNMENTAL REVENUE 759,450 640,300 1,793,600 1,153,300 56000 OTHER REVENUE 433,999 294,000 275,000 (19,000) 56500 INTEREST INCOME 266,949 200,000 200,000 57000 TRNSFR FROM OTHER FUNDS 7,114,040 8,250,500 8,612,200 361,700 57500 LIBRARY-OTHER REVENUE 165,744 161,100 163,900 2,800 50100 OPERATING REVENUES 73,514,531 73,753,800 78,225,000 4,471,200 50000 REVENUES 73,514,531 73,753,800 78,225,000 4,471,200 -- 63 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 50000 REVENUES 50100 OPERATING REVENUES 51000 PROPERTY TAXES 51015 PROPERTY TAXES 14,565,000 15,194,300 15,783,600 589,300 51025 PRIOR YEAR'S TAXES 28,840 25,000 25,000 51000 PROPERTY TAXES 14,593,840 15,219,300 15,808,600 589,300 51500 OTHER TAXES 51515 STATE USE TAX 652,297 670,000 660,000 (10,000) 51520 ST REV SH-PHOTOFINISH 34,446 51525 SALES TAX - BASIC 8,055,766 8,100,000 8,200,000 100,000 51530 SALES TAX - HOME RULE 5,457,333 5,300,000 5,500,000 200,000 51535 AUTO RENTAL TAX 33,325 34,000 34,000 51540 ATHLETIC CONTEST TAX 491,295 500,000 500,000 51545 STATE INCOME TAX 4,878,485 4,800,000 4,300,000 (500,000) 51555 FIRE INSURANCE TAX 72,947 50,000 50,000 51565 ELECTRIC UTILITY TAX 2,711,548 2,650,000 2,700,000 50,000 51570 NATURAL GAS UTILITY TAX 992,875 800,000 1,000,000 200,000 51575 NAT GAS USE TAX HOME RULE 329,464 300,000 900,000 600,000 51585 CIGARETTE TAX 271,862 300,000 300,000 51590 EVANSTON MOTOR FUEL TAX 307,000 320,000 320,000 51595 LIQUOR TAX 1,425,905 1,400,000 1,425,000 25,000 51600 PARKING TAX 1,221,756 1,500,000 1,500,000 51605 PERS. PROP. RPL. TAX 436,696 428,000 297,000 (131,000) 51610 PERS. PROP. RPL. TAX REC 5,538,866 45,800 45,800 51615 PERS. PROP. RPL. TAX LIB 49,700 49,700 49,700 51620 REAL ESTATE TRANSFER TAX 3,692,557 2,500,000 3,500,000 1,000,000 51625 TELECOMMUNICATIONS TAX 2,746,533 3,600,000 3,600,000 51640 TAX PROCEEDS SCRIB2 & PAR 4,854 51500 OTHER TAXES 33,912,442 33,347,500 34,881,500 1,534,000 52000 LICENSES, PERMITS & FEES 52005 LICENSES 52010 VEHICLE LICENSES 1,984,665 2,020,000 2,000,000 (20,000) 52015 BUSINESS LICENSES 81,571 150,000 90,000 (60,000) 52020 PET LICENSES 41,108 43,000 40,000 (3,000) 52025 BICYCLE LICENSES 85 200 100 (100) 52030 CONTRACTORS' LICENSES 83,676 60,000 80,000 20,000 52035 ROOMING HOUSE LICENSES 182,984 180,000 170,000 (10,000) -- 64 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 52040 LIQUOR LICENSES 266,206 250,000 275,000 25,000 52045 FARMERS' MARKET LICENSES 16,500 14,000 27,700 13,700 52050 OTHER LICENSES 2,400 (2,400) 52055 LONG TERM CARE LICENSES 107,439 112,400 112,400 52005 LICENSES 2,764,233 2,832,000 2,795,200 (36,800) 52075 PERMITS 52080 BUILDING PERMITS 1,868,335 1,600,000 1,900,000 300,000 52090 PLUMBING PERMITS 182,575 100,000 150,000 50,000 52095 ELECTRICAL PERMITS 159,082 120,000 160,000 40,000 52105 SIGNS AND AWNING PERMITS 16,160 10,000 10,000 52110 OTHER/MISC PERMITS 311,012 200,000 220,000 20,000 52115 ELEVATOR PERMITS 55,454 55,000 55,000 52120 HEATING VENT. A/C PERMIT 177,451 150,000 150,000 52125 COMMERCIAL DRIVE. PERMIT 460 600 500 (100) 52130 RESIDENTS ANNUAL PRKG PE 130,330 113,000 130,000 17,000 52075 PERMITS 2,900,858 2,348,600 2,775,500 426,900 52140 FEES 52145 ANNUAL SIGN FEES 33,313 30,000 32,000 2,000 52155 PLAT PR.&SIGN APP HRG FE 165 2,500 1,000 (1,500) 52170 ALARM PANEL FRANCHISE FE 20,000 20,000 52175 NU/CENTEL EASEMENT 97,104 97,000 40,000 (57,000) 52180 CABLE FRANCHISE FEE 587,945 475,000 525,000 50,000 52185 NICOR FRANCHISE FEE 75,898 49,400 50,000 600 52140 FEES 794,095 653,900 668,000 14,100 52000 LICENSES, PERMITS & FEES 6,459,186 5,834,500 6,238,700 404,200 52500 FINES AND FORFEITURES 52505 TICKET FINES-PARKING 3,012,873 3,400,000 3,500,000 100,000 52510 REGULAR FINES 224,977 170,000 175,000 5,000 52520 BUILDING CODE VIOLATIONS 4,986 5,000 5,000 52525 ANIMAL ORDINANCE PENALTIE 1,600 1,500 (100) 52530 BOOT RELEASE FEE 92,500 50,000 85,000 35,000 52540 FIRE FALSE ALARM FINES 86,495 40,000 55,000 15,000 52545 POLICE FALSE ALARM FINES 56,920 100,000 75,000 (25,000) 52550 LONG-TERM CARE FINES 50 52555 HOUSING CODE VIOL FINES 230 1,000 1,000 -- 65 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 52560 PERMIT PENALTY FEES 10,624 5,000 5,000 52570 ADMIN ADJUDICATION 84,173 130,000 100,000 (30,000) 52610 LIBRARY FINES & FEES 168,227 160,000 165,000 5,000 52500 FINES AND FORFEITURES 3,742,055 4,062,600 4,167,500 104,900 53000 CHARGES FOR SERVICES 53005 HEALTH DEPT.- CHRGS FOR S 53020 TB NURSING SERVICES 12,040 12,000 12,000 53025 VD PROGRAM-SKOKIE 1,500 2,250 750 53030 HEALTH SVC. CHG. OTHER A 375 53050 SANITATION CLASSES 3,135 53065 HOMELESS HEALTH CLINIC 6 53070 FAMILY PLANNING OUTREACH 2,007 3,000 2,000 (1,000) 53075 DENTAL CLINIC 64,514 90,000 90,000 53080 FLU & PNEUMONIA PROGRAM 20,553 53085 HEALTH CLINIC IMMUNIZATN 4,844 8,000 5,000 (3,000) 53090 HEALTH CL. SEX TRANS DIS 1,220 5,000 1,200 (3,800) 53095 HEALTH CLINIC-TB 3,245 2,500 3,200 700 53100 HEALTH CLINIC-LAB 12,822 11,900 16,200 4,300 53105 HEALTH CLINIC FOOD EST 143,256 165,000 145,000 (20,000) 53110 HEALTH CLINIC-WELL CHILD 270 2,500 250 (2,250) 53115 HEALTH CLINIC-SCHOOL PHY 2,387 3,500 2,000 (1,500) 53120 S.T.D.-O 2,487 53125 S.T.D-E 2,191 53135 DENTAL CHECK UP 5,758 53140 EMERGENCY DENTAL EXAM 90 53145 X-RAYS 15 53150 AMALGAM FILLING 985 53155 RESIN FILLING 1,135 53160 SEDATIVE FILLING 60 53165 EXTRACTION 300 53170 PULPOTOMY 675 53175 SEALANT OFFICE VISIT 560 53180 ADDITIONAL SEALANTS 280 53185 TEMPORARY LICENSE FEE 3,345 3,300 3,300 53190 FOOD DELIVERY VEHICLE 6,500 6,500 6,500 53200 BEV.SNACK VENDING MACHIN 33,079 33,000 33,000 53205 FOOD VENDING MACHINE 195 53210 TOBACCO LICENSE 13,750 12,000 12,000 -- 66 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 53215 BIRTH CERTIFICATE 87,345 79,000 90,000 11,000 53220 DEATH CERTIFICATE-16.23 65,139 79,000 55,000 (24,000) 53225 DEATH CERTIFICATE - 16.O 56,374 66,700 (66,700) 53230 FUNERAL DIRECTOR LICENSE 5,975 4,500 4,500 53235 TEMP FUNERAL DIREC LICEN 2,607 53005 HEALTH DEPT.- CHRGS FOR S 559,517 534,100 483,400 (50,700) 53560 RECREATION - CHRGS FOR SV 53565 RECREATION PROGRAM CHARG 3,667,222 3,844,900 4,103,000 258,100 53605 RECYCLING SERVICE CHARGE 635,026 628,000 628,000 53610 RECYCLING SERV CHAR-PENA 11,407 53615 SANIT SPECIAL PICKUP FEE 40,000 25,000 (15,000) 53560 RECREATION - CHRGS FOR SV 4,313,655 4,512,900 4,756,000 243,100 53620 OTHER CHRGS FOR SVCS 53635 WEIGHTS AND MEASURES EX 730 1,000 1,000 53640 SENIOR TAXI COUPON SALES 64,332 55,000 68,000 13,000 53650 STATE HIGHWAY MAINTENANC 99,552 113,000 100,000 (13,000) 53655 FIRE COST RECOVERY CHARG 8,512 5,000 5,000 53656 OTHER SERVICE CHARGES 2,371 5,000 5,000 53660 RECYCLING-MATERIAL SALES 414 53665 CONDO CONVERSION APP FEE 20,250 44,000 52,000 8,000 53675 AMBULANCE SERVICE 378,921 340,000 440,000 100,000 53680 TOWING CHARGES 3,995 50,000 (50,000) 53685 POLICE REPORT FEES 17,165 21,500 19,500 (2,000) 53690 WOOD RECYCLING 3,859 53695 ZONING FEES 40,581 25,000 40,000 15,000 53700 FIRE REPORT FEES 1,000 100 (900) 53705 FIRE BUILDING INSPECTION 5,875 53710 PASSPORT EXECUTION FEE 13,894 9,000 13,000 4,000 53715 ALARM PANEL SUB. FEE 45,109 27,500 100,000 72,500 53720 SKOKIE ANIMAL BOARD FEE 1,195 1,000 1,000 53725 BACKGR CHKS DAYCARE PROV 380 53730 TELECOMMUN MAINTENANCE F 493,908 53780 PLAN REVIEW 600 53620 OTHER CHRGS FOR SVCS 1,193,654 697,000 844,600 147,600 53000 CHARGES FOR SERVICES 6,066,826 5,744,000 6,084,000 340,000 55000 INTERGOVERNMENTAL REVENUE -- 67 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 55015 STATE AID 55025 FOR HEALTH DEPARTMENT 68,353 63,700 71,000 7,300 55035 FAMILY CASE MANGMNT GRAN 114,200 110,500 126,300 15,800 55040 DENTAL SEALANT GRANT 3,828 7,800 (7,800) 55045 STATE AID-AIDS TESTING 7,264 7,200 (7,200) 55050 IL DEPT HEALTH-INFO 4,000 4,000 55065 IMPACT (TOBACCO) GRANT 8,232 55075 SUMMER FOOD INSPECTIONS 500 55080 KID CARE AGREEMENT 8,755 8,000 10,500 2,500 55085 IL TOBACCO FREE COMMUNIT 47,887 37,000 25,000 (12,000) 55090 TITLE XX FAMILY PLANNING 49,500 54,500 54,500 55100 ACCESS TO CARE 60 55105 HEARING AND VISION 3,656 6,400 6,400 55120 HEALTH WELLNESS INITIATI 7,538 13,600 (13,600) 55125 TEEN PREGNANCY PREV. GRN 49,548 55,600 56,600 1,000 55130 CHILDHOOD LEAD POISONING 1,458 4,000 4,000 55135 TEEN PARENT SERVICES PRO 7,400 10,000 15,000 5,000 55140 GENETIC EDUCATION GRANT 10,065 10,200 10,200 55141 VECTOR PREVENTION GRANT 1,135 55146 OTHER STATE/ COUNTY GRAN 400,000 400,000 55155 FAMILY CASE MGMT REIMB 40,341 140,000 140,000 55160 VIOL. CRIME VIC. ASST GR 20,000 20,000 20,000 55161 ICJIA GRANT-COMMUNITY SE 15,000 15,000 55162 ICJIA GRANTS- VICTIM SER 60,000 60,000 55170 FIRE DEPARTMENT TRAINING 1,077 600 600 55180 ARTS COUNCIL 28,400 (28,400) 55231 LEAD PAINT HAZARD GRANT 11,536 373,000 373,000 55245 LIBRARY STATE PER CAPITA 89,887 86,900 83,500 (3,400) 55015 STATE AID 552,219 535,400 1,471,600 936,200 55250 FEDERAL AID 55255 COMM AGING GRT-ADVOCATE 16,894 17,800 19,000 1,200 55260 DEPT OF AGING - COMPUTER 5,547 55265 FEMA 20,682 20,000 20,000 55270 POLICE TRAINING 3,442 8,000 8,000 55275 HUD EMERG SHELTER GRANTS 81,513 80,000 80,000 55285 LAW ENFORCEMENT BLOCK GR 79,154 79,100 105,000 25,900 55310 BIO-TERRORRISM GRANT 90,000 90,000 55250 FEDERAL AID 207,231 104,900 322,000 217,100 -- 68 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 55000 INTERGOVERNMENTAL REVENUE 759,450 640,300 1,793,600 1,153,300 56000 OTHER REVENUE 56010 PROPERTY SALES AND RENTAL 136,643 130,000 46,000 (84,000) 56040 DAMAGE TO OTHER CITY PRO 42,515 25,000 40,000 15,000 56010 PROPERTY SALES AND RENTAL 179,158 155,000 86,000 (69,000) 56045 MISCELLANEOUS REVENUE 214,885 100,000 150,000 50,000 56070 OVER AND SHORT 333 56045 MISCELLANEOUS REVENUE 214,552 100,000 150,000 50,000 56105 PAYMENT IN LIEU OF TAXES 27,302 27,000 27,000 56145 FEES AND OUTSIDE WORK 275 56175 PARKING PERMITS-RYAN FIEL 12,670 12,000 12,000 56180 MAYORS SUMMER YOUTH PROGR 43 56000 OTHER REVENUE 433,999 294,000 275,000 (19,000) 56500 INTEREST INCOME 56501 INTEREST INCOME 269,017 200,000 200,000 56500 INTEREST INCOME 269,017 200,000 200,000 57000 TRNSFR FROM OTHER FUNDS 57010 FROM FLEET SERVICES 121,100 116,400 123,200 6,800 57015 FROM MOTOR FUEL FUND 750,000 750,000 57020 FROM MOTOR FUEL FUND-S/M 670,000 750,000 (750,000) 57030 FROM COMM. DEVEL. FUND 778,913 1,053,400 986,400 (67,000) 57035 FROM HOME FUND 32,028 37,300 38,400 1,100 57040 FROM EMERGENCY TEL SYSTEM 75,000 125,400 139,400 14,000 57050 FROM ECON DEV FUND 100,400 250,000 365,900 115,900 57060 FROM HOUSING FUND 30,000 30,900 900 57065 FROM WASHINGTON NAT'L DS 75,000 130,000 133,900 3,900 57070 FROM HOW HARTREY DEBT SER 10,000 100,000 125,000 25,000 57075 FROM SW TIF DEBT SERVICE 20,000 20,000 20,600 600 57085 FROM DOWNTOWN TIF DEBT SV 250,000 300,000 300,000 57095 FROM DOWNTOWN TIF CAP PRJ 250,000 (250,000) 57100 FROM CAPITAL IMP. FUND 200,000 250,000 257,500 7,500 57110 FROM SPECIAL ASSMT. FUND 25,000 30,000 30,900 900 57130 FROM PARKING FUND 716,000 893,700 960,100 66,400 -- 69 of 599 -- FISCAL YEAR - 2005 2004 GENERAL FUND REVENUES 2004 - 05 2003 - 04 2002 - 03 2004 vs. 2005 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 57135 FROM WATER FUND 145,800 153,000 157,600 4,600 57140 FROM WATER FUND-ROI 2,386,000 2,386,000 2,457,600 71,600 57145 FROM WATER FUND-ADMIN. EX 996,100 1,045,800 1,080,600 34,800 57160 FROM MAPLE AVE GARAGE FND 36,500 38,300 39,500 1,200 57165 FROM SEWER FUND 476,200 591,200 614,700 23,500 57000 TRNSFR FROM OTHER FUNDS 7,114,040 8,250,500 8,612,200 361,700 57500 LIBRARY-OTHER REVENUE 57505 LIBRARY VIDEO RENTALS 60,345 60,000 60,000 57510 NON-RESIDENT LIBRARY CARD 3,515 3,000 3,000 57515 LIBRARY MATERIAL REPLACEM 21,530 20,000 21,000 1,000 57520 LIBRARY MATERIAL RESERVES 5,011 4,700 5,000 300 57525 LIBRARY MISC. REVENUES 3,566 4,000 3,500 (500) 57530 LIBRARY RENTAL BOOKS 8,598 9,000 8,600 (400) 57535 LIBRARY COPY MACH. CHG 27,449 24,000 26,000 2,000 57540 LIBRARY MEETING RM RENTAL 8,630 8,500 8,700 200 57545 NORTH BRANCH RENTAL INC 24,600 25,100 26,100 1,000 57550 LIBRARY MULTIMEDIA COLLEC 2,499 2,800 2,000 (800) 57500 LIBRARY-OTHER REVENUE 165,744 161,100 163,900 2,800 50100 OPERATING REVENUES 73,516,599 73,753,800 78,225,000 4,471,200 50000 REVENUES 73,516,599 73,753,800 78,225,000 4,471,200 -- 70 of 599 -- -- 71 of 599 -- City of Evanston City Council Residents City Mayor Alderman 1 st Ward Alderman 2 nd Ward Alderman 3 rd Ward Alderman 4th Ward Alderman 5 th Ward Alderman 6th Ward Alderman 7 th Ward Alderman 8 th Ward Alderman 9 th Ward Three Year Fiscal History $267,900 $283,000 $249,023 $230,000 $240,000 $250,000 $260,000 $270,000 $280,000 $290,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 0.36% -- 72 of 599 -- City of Evanston City Council Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1300 - City Council 249,023 267,900 255,000 283,000 Total Expenditures: $ 249,023 $ 267,900 $ 255,000 $ 283,000 Performance Report on FY 2003-2004 Major Program Objectives • On March 1, 2003, Seventh Ward Alderman Stephen Engelman resigned. Council unanimously confirmed the Mayor's appointment of Elizabeth Tisdahl to be his successor. • The Council conducted a public hearing on the CTA's proposal of six months of experimental restructuring for Evanston's bus routes. • Due to the large number of restaurants in downtown Evanston, the frequency of trash pickups was increased. • To maintain response times, during the construction of Fire Station #3, temporary facilities were leased from Northwestern University in the parking lot east of Ryan Field for Fire Engine 23. • Booting of vehicles on private property was extended for another year. • Discussions continued on a proposal for binding appearance review. • The Council approved an employer-assisted housing program for City employees. • False alarm regulations were changed to reduce the number of false alarms. • Council voted to amend the City's budget policy, capping debt at $85 million rather than $75 million. • A joint venture between the City and the Skokie Park District resulted in the opening of Pooch Park. • The Council voted to repeal the USA Patriot Act. • The Council received an extensive report evaluating needed upgrades to the Robert Crown Center and Ice Rink Complex. • A new policy was approved on the use of the lakefront for events. -- 73 of 599 -- City of Evanston City Council 1300 – City Council Description of Major Activities The City Council consists of a Mayor, elected at large and a non-voting member of the Council, and 9 Aldermen, one selected from each of 9 wards. All Alderman and the Mayor are elected, and their positions effective for a term of four years. The City Council formulates policies and ordinances to guide the orderly development and administration of the City; determines the use of tax dollars and other funding sources to meet the City's needs; holds public hearings to provide citizens with opportunities to be heard; participates in conferences, forums and meetings of legislative groups and associations; keeps its constitutency informed of City issues and activities through ward meetings and public forums; and responds to citizen requests for services and information. FY 2004-2005 Objectives The City Council will continue to utilize its legislative role to achieve the improvement of Evanston’s quality of life, both for the near term and the long term. Although many new issues will be brought forth during the year for review and resolution, the City Council will continue to devote time to the following areas of interest: • Land use and density issues, especially in established neighborhoods • Determination of direction to remodel, rebuild or replace the Robert Crown Center • Determination of direction for the remodel, rebuild or replacement of the Civic Center • Oversight of the implementation phase of the approved city-wide street lighting program • Continued review of inclusionary and affordable housing issues • Continuation of the downtown revitalization and redevelopment program • Review of the results of Phase I of the Marina feasibility study and future direction • Initiation of redevelopment of Howard Street neighborhood • Continued support to neighborhood and business revitalization of the west side Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of Ordinances adopted 147 125 125 Number of Resolutions Adopted 96 90 95 Updated Board, Committee, Commission rosters Ongoing Ongoing Ongoing FULL TIME EQUIVALENT POSITIONS 1 1 1 Approved Adjustments in 2004-2005 Budget -- 74 of 599 -- CITY OF EVANSTON CITY COUNCIL 1300 2003 - 2004 2004 2005 - Appropriation Approved 1300 CITY COUNCIL 61010 REGULAR PAY 148,800 151,800 61110 OVERTIME PAY 300 300 61510 HEALTH INSURANCE 44,700 56,800 61615 LIFE INSURANCE 100 100 62210 PRINTING 500 17,000 62275 POSTAGE CHARGEBACKS 600 600 62290 TUITION 2,000 2,000 62295 TRAINING & TRAVEL 10,000 10,000 62315 POSTAGE 400 400 62320 TELEPHONE CHARGEBACKS 7,700 7,700 62360 MEMBERSHIP DUES 32,700 32,700 62370 EXPENSE ALLOWANCE 100 100 62380 COPY MACHINE CHARGES 2,000 2,000 62520 OTHER CONTRACTUAL SERVICES 16,500 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65095 OFFICE SUPPLIES 1,200 1,200 68205 CONTINGENCIES 200 200 1300 CITY COUNCIL 267,900 283,000 -- 75 of 599 -- City of Evanston City Clerk’s Office City Clerk Clerk Typist III Deputy City Clerk Expenditures as a % of 2005 General Fund Budget 0.26% Three Year Fiscal History $192,700 $205,400 $178,634 $165,000 $170,000 $175,000 $180,000 $185,000 $190,000 $195,000 $200,000 $205,000 $210,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 -- 76 of 599 -- City of Evanston City Clerk’s Office Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1400 – City Clerk’s Office 178,634 192,700 174,547 205,400 Total Expenditures: $ 178,634 $ 192,700 $ 174,547 $ 205,400 Revenues: BOCA Codes 7,194 8,000 8,000 8,000 City Codes/Zoning Codes 1,022 1,700 1,700 1,700 Hunting/Fishing License Fees 1,300 2,000 1,300 1,300 Landlord/Tenant Ordinances 1,772 1,800 1,800 1,800 Maps 401 500 500 500 Minutes Subscriptions 35 240 35 35 Miscellaneous 760 1,300 1,300 1,300 Passport Application 13,894 9,000 17,000 13,000 Photocopying 180 350 350 350 Planning/Preservation Booklets 154 270 200 200 Second Recycling Bins 80 80 80 80 Total Revenues: $ 26,792 $ 25,240 $ 32,265 $ 28,265 Notes for Financial Summary The City's share of fishing license revenue is very small, because most of this revenue is remitted to the State of Illinois. Performance Report on FY 2003-2004 Major Program Objectives • Participated in the April 1, 2003 Consolidated election by being open extra hours on Saturdays for voter registration and to conduct in-person absentee voting . • Made an arrangement with an experienced individual on LaSalle Street to collect real estate transfer taxes and issue exemptions from the tax in Chicago's loop for the convenience of loop attorneys and title companies. 2004-2005 Department Initiatives 1. Start a regular schedule of restoration of old City Council records to preserve them from further decline. 2. Index minutes for ease in determining actions by City Council. 3. This office will participate in two elections during 2004 by working with Cook County Department of Elections on finding suitable/accessible polling places, and by staffing for Saturday morning hours to perform voter registration and in-person absentee voting prior to each election. Elections held are the March 16, 2004 Primary Election and the November 2, 2004 General Election. These elections will result in heavy in-person absentee voting and increased voter registration activity. -- 77 of 599 -- City of Evanston City Clerk 1400 – City Clerk Description of Major Activities The City Clerk is secretary to the City Council and staff to special Council committees. The Clerk produces official minutes of all Council meetings; is responsible for maintaining the City Code and official City records; serves as the local election official, Deputy Registrar for Voter Registration and provides absentee voter services and other election related activities. The City Clerk also assists the Mayor, Aldermen, and staff with special projects and activities and represents the City at various meetings. The City Clerk's office minatains a Municipal Library; provides administrative and clerical services associated with appointed boards, committees and commissions of the City; collects the real estate transfer tax and issues exemptions from the tax; distributes recycling bins; issues 90-day placards to disabled persons; provides information services and forwards Freedom of Information requests to departments; prepares and publishes the official municipal directory and annual calendar of meetings; distributes community information to new residents; provides notary services to staff and citizens; signs all General Obligation and Revenue Bonds and processes all surety bonds; sells publications, City maps, BOCA codes, Illinois hunting and fishing licenses and performs ombudsman service to citizens, assisting with information, directions and referrals. The City Clerk's office receives lawsuits in which the City is named. Additionally, the City Clerk's office personnel are official passport acceptance agents for the U.S. Department of State. FY 2004-2005 Objectives • Conduct fair and impartial elections for the March 16, 2004 Primary Election and the November 2, 2004 General Election. • Institute an ongoing restoration schedule for aging official City documents. • Initiate an indexing program for official minutes to decrease time spent locating prior actions of Council. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Voters registered 444 600 800 In-person absentee voters 755 500 1,000 Real Estate Transfer Tax Transactions 1,918 2,000 2,000 Exemptions from real estate transfer tax 893 900 900 Replacement Recycling Bins 450 450 450 Disabled Parking Placards 128 130 130 Yearly Calendar of Scheduled Meetings 1 1 1 Passport applications 632 650 650 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 78 of 599 -- CITY OF EVANSTON CITY CLERK 1400 2003 - 2004 2004 2005 - Appropriation Approved 1400 CITY CLERK 61010 REGULAR PAY 125,000 130,700 61055 TEMPORARY EMPLOYEES 5,900 61060 SEASONAL EMPLOYEES 5,900 61110 OVERTIME PAY 700 700 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 200 200 62210 PRINTING 900 900 62235 OFFICE EQUIPMENT MAINT 500 500 62272 OTHER PROFESSIONAL SERVICES 9,000 62275 POSTAGE CHARGEBACKS 900 900 62295 TRAINING & TRAVEL 1,500 1,500 62315 POSTAGE 700 700 62320 TELEPHONE CHARGEBACKS 1,600 1,600 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 6,500 6,500 62457 CODIFICATION SERVICES 10,000 62645 MICROFILMING 500 65010 BOOKS, PUBLICATIONS, MAPS 700 700 65080 MERCHANDISE FOR RESALE 10,000 10,000 65095 OFFICE SUPPLIES 1,000 1,000 65175 ELECTION SUPPLIES 100 100 65515 OTHER IMPROVEMENTS 10,000 65620 OFFICE MACH. & EQUIP. 9,300 68205 CONTINGENCIES 200 200 1400 CITY CLERK 192,700 205,400 -- 79 of 599 -- City of Evanston City Manager’s Office Three Year Fiscal History $595,900 $648,500 $669,946 $540,000 $560,000 $580,000 $600,000 $620,000 $640,000 $660,000 $680,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 City Manager Assistant City Manager Assistant to the City Manager, Sr. Assistant to the City Manager Public Information Officer Executive Assistant Administrative Secretary Expenditures as a % of 2005 General Fund Budget 0.83% -- 80 of 599 -- City of Evanston City Manager’s Office Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1505 – City Manger’s Office 568,188 478,500 500,000 522,000 1510 – Public Information 86,679 103,400 100,000 108,900 1515 – Farmer’s Market 15,079 14,000 12,000 17,600 Total Expenditures: $ 669,946 $ 595,900 $ 612,000 $ 648,500 Revenues: Seasonal Farmer’s Market Licenses 16,500 14,000 26,600 27,700 Total Revenues: $ 16,500 $ 14,000 $ 26,600 $ 27,700 Performance Report on FY 2003-2004 Major Program Objectives Continued downtown growth & development is a major objective for the office. Staff in the City Manager's Office assisted other staff, the City Council and the public with the following program objectives, among others. General activties include: organizing staff managers' meetings; providing public meeting announcements; and creating and implementing a special events policy. Special projects that involved staff during this fiscal year included: developing a plan for consulting with negotiators during garbage strike; coordinating efforts to successfully negotiate an AFSCME union organization and contract; assisting negotiations of all four union contracts; operating Farmer’s Market - the sale of meat was added by popular demand this year; examining ward demographics and providing redistricting information; working with CTA on restructuring of bus routes; assisting in negotiations with Northwestern for access to high speed Internet through fiber optic wiring; researching and selecting a third party administrator to run the City's Risk Management program; working to update existing Risk Management Policy; creating and utilizing Risk Management – Vehicle Accident Report; assisting Human Resources with implementing new HR and Financial management software; publicizing Levy Center & Enabling Garden opening; directing planning and publicity for the Marina project; assisting in Summer Youth Employment Program; planning marketing partnerships with corporate sponsors of City events and programs; and coordinating Clean Your Files Day, United Way campaign, and Employee picnic. The Public Information Office major program objectives include: increasing in-house communications by utilizing City Beat Newsletter, weekly electronic newsletter, and internal Web page; continuing publication and distribution of Highlights Newsletter; assisting various departments in producing information flyers for consituents in a more systematic and effective manner; designing vehicle and business stickers; providing photography for various departments; designing budget cover; providing the Water Department brochure creation and distribution; and creating advertisement in Chamber Community Guide. 2004-2005 Department Initiatives 1. Continue to lead Managers' Meetings, providing better overall staff communication and strategic planning. 2. Install new software system to track all Aldermanic Requests, Citizen Inquiries, and Police Service Requests citywide by December 2005. 3. Continue assisting the Finance and Human Resources Departments with the implementation and continued use of the new financial and HR management systems software. 4. Begin negotiation of a longer-term contract with ComEd to be completed by February 2005. 5. Finalize structure and planning for City's Risk Management program. 6. Work with the Evanston Chamber of Commerce on a comprehensive relocation package for new members of our community. 7. Begin research on economic development information for inclusion on web site, possible publications, and video production. 8. Find a new and permanent location for the Farmers' Market in the downtown area by April 1, 2005. -- 81 of 599 -- City of Evanston City Manager’s Office 1505 – City Manager’s Office Description of Major Activities The City Manager and his staff direct the administration and execution of the policies and goals formulated by the City Council and propose solutions to community problems for Council consideration. These reponsibilities include advising the Council on present and future financial, personnel, and program needs; implementing immediate and long-range City priorities; and establishing procedures which will assist the City in serving its citizens. This office also prepares the annual budget and supervises all City departments. Additionally, staff is involved in coordinating large- scale economic development projects, as well as program evaluation and policy analysis. The City Manager's Office coordinates the preparation of the City Council agenda, reviews all items before governing body consideration and responds to inquiries from citizens and elected officials. Its members work closely with the public to resolve service delivery problems, as well as to disseminate information about the City's policies. Staff monitors legislation both in Springfield and Washington, D.C. to determine the potential impact on Evanston residents, businesses and government. Additionally, the office staffs the Council Rules Committee and works with that group to coordinate lobbying efforts. The office is also responsible for issuing a number of permits including loudspeaker, film, and raffle licenses, and responds to a wide variety of general inquiries. FY 2004-2005 Objectives • Install new software system to track all Aldermanic Requests, Citizen Inquiries, and Police Service Requests citywide by December 2005. • Work with the Legal Department and City Clerk's Office to recodify the City Code by February 2005. Continue assisting the Finance and Human Resources Departments with the implementation and continued use of the new financial and HR management systems software. • Begin negotiation of a longer-term contract with ComEd to be completed by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of Aldermanic Requests, Polic Service Requests, & Citizen Requests 1,200 1,150 1,150 Prepare agendas and materials for regular and special Council and A&PW meetings 49 49 49 Film Permits 55 55 55 Sidewalk Cafes 20 20 20 Raffle Permits 30 30 30 FULL TIME EQUIVALENT POSITIONS 5 5.00 5.55 Approved Adjustments in 2004-2005 Budget -- 82 of 599 -- CITY OF EVANSTON CITY MANAGER 1505 2003 - 2004 2004 2005 - Appropriation Approved 1505 CITY MANAGER 61010 REGULAR PAY 415,200 444,800 61055 TEMPORARY EMPLOYEES 3,000 3,000 61510 HEALTH INSURANCE 32,800 41,700 61615 LIFE INSURANCE 1,400 1,400 61625 AUTO ALLOWANCE 7,400 7,400 62235 OFFICE EQUIPMENT MAINT 500 500 62275 POSTAGE CHARGEBACKS 900 900 62295 TRAINING & TRAVEL 500 500 62320 TELEPHONE CHARGEBACKS 5,100 5,100 62360 MEMBERSHIP DUES 7,000 7,000 62380 COPY MACHINE CHARGES 3,000 3,000 62605 OTHER CHARGES 5,000 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 1,000 1,000 68205 CONTINGENCIES 500 500 1505 CITY MANAGER 478,500 522,000 -- 83 of 599 -- City of Evanston City Manager’s Office 1510 – Public Information Description of Major Activities The City Manager's Office of Public Information provides information to the community on a broad range of programs, services, issues and policies through publication of the City Newsletter, the City Website, and other mechanisms. The Community Information Coordinator prepares press releases, creates brochures, and organizes educational efforts to better inform community members as needed. The Coordinator works to distribute publications to all City facilities and other appropriate audiences. Also, the Coodinator plans and conducts public relations programs, activities and special events designed to create, improve and maintain a favorable public image for the City. The Coordinator works daily with the City's website to confirm all information is timely, decides the importance and presentation of much of the content, and works with department staff to create more copy as necessary. The Coordinator works closely with the Information Systems' web developer and programming staff to create appropriate web pages and interactive programs to improve community communications. The City Beat employee newsletter is produced monthly by this office to improve internal communications, educate employees on programs and policies and increase morale. The Community Information Coordinator will operate the City-owned radio station on a daily basis, in coorperation with Facilities Management staff. FY 2004-2005 Objectives • Work with the Evanston Chamber of Commerce on a comprehensive relocation package for new members of our community. • Begin research on economic development information for inclusion on web site, possible publications and video production. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Highlights Newsletter 4 4 4 CityBeat Newsletter 10 12 12 Electronic Newsletter + updates 30 35 35 Total: 44 51 51 FULL TIME EQUIVALENT POSITIONS 1 1 1 Approved Adjustments in 2004-2005 Budget -- 84 of 599 -- CITY OF EVANSTON PUBLIC INFORMATION 1510 2003 - 2004 2004 2005 - Appropriation Approved 1510 PUBLIC INFORMATION 61010 REGULAR PAY 54,900 58,800 61510 HEALTH INSURANCE 5,900 7,500 61615 LIFE INSURANCE 200 200 62210 PRINTING 15,000 15,000 62275 POSTAGE CHARGEBACKS 24,000 24,000 62295 TRAINING & TRAVEL 100 100 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 1,500 1,500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 500 500 1510 PUBLIC INFORMATION 103,400 108,900 -- 85 of 599 -- City of Evanston City Manager’s Office 1515 – Farmers’ Market Description of Major Activities The City Manager's Office coordinates a Farmers' Market in downtown Evanston from the third Saturday in May through the first Saturday in November. Farmers from the surrounding metropolitan area, Wisconsin, Michigan and Indiana participate by bringing and selling their goods. Stalls, from which fresh produce, bread, meat, cheese and flowers are sold, can be rented on a seasonal or weekly basis. A market manager oversees several area youth in the set-up and take-down of the weekly event. Every Saturday one of Evanston's not-for-profit organizations is at the market to sell fresh baked goods to support their organization's work. The Market is a very popular event for not only residents of Evanston, but visitors from all over. FY 2004-2005 Objectives • Find a new and permanent location for the Farmers' Market in the downtown area by April 1, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Seasonal stall rentals 32 34 35 Weekly stall rentals 1 1 1 Number of non-profit organizations per week 1 1 1 City department stalls per week 1 1 1 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 86 of 599 -- CITY OF EVANSTON FARMER'S MARKET 1515 2003 - 2004 2004 2005 - Appropriation Approved 1515 FARMER'S MARKET 61060 SEASONAL EMPLOYEES 6,600 10,000 61110 OVERTIME PAY 4,300 4,300 62205 ADVERTISING 400 600 62275 POSTAGE CHARGEBACKS 200 200 62375 RENTALS 1,500 1,500 68205 CONTINGENCIES 1,000 1,000 1515 FARMER'S MARKET 14,000 17,600 -- 87 of 599 -- City of Evanston Office of Management & Budget Three Year Fiscal History $2,167,400 $2,394,800 $2,012,605 $1,800,000 $1,900,000 $2,000,000 $2,100,000 $2,200,000 $2,300,000 $2,400,000 $2,500,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 3.06% Director Management & Budget Management Analyst Management Analyst Director Information Systems Administrative Assistant GIS Manager Administrative Adjudication Manager GIS Analyst GIS Analyst Law Judges (6) Administrative Aide Administrative Aide Network Administrator (2) Operations Coordinator Telecommunications Coordinator Tech. Support (2) Database Administrator Assistant UNIX Web Developer Programmer Analyst IS Trainer -- 88 of 599 -- City of Evanston Office of Management and Budget Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1605 – Budget Office 358,358 258,400 270,000 330,000 1610 – Contingency 6,266,864 8,208,400 6,000,000 6,378,300 1615 – Information Systems Mgmt. 1,089,868 1,307,900 1,200,000 1372100 1620 – GIS 178,739 241,600 210,000 282,600 1625 – Administrative Adjudication 385,640 359,500 376,000 410,100 Total Expenditures: $8,279,469 $10,375,800 $8,056,000 $8,773,100 Revenues: Liquor Sales Tax 1,269,251 1,400,000 1,400,000 1,425,000 Liquor Licensing 261,810 250,000 250,000 275,000 Administrative Adjudication 84,173 130,000 110,000 100,000 Total Revenues: $1,615,234 $1,780,000 $1,760,000 $1,800,000 Notes for Financial Summary The general contingency funds were added to the Office of Management and Budget element in FY 04/05. Contingency provides funds for purposes unanticipated at the time of budget adoption, for salary adjustments and other purposes for which it is necessary to appropriate funds. In addition, overexpenditures or over estimation of revenues within the General Fund are balanced through the use of funds in this element. Performance Report on FY 2003-2004 Major Program Objectives Budget Office: Staff assisted in the implementation of JD Edwards financial software for creation of the 04/05 proposed budget and capital improvement plan; assisted in the planning for a City/Northwestern University joint fiberoptic network that will increase the capacity of the City's network capabilities; continued to assist local businesses in understanding liquor laws and maintaining permits; staffed Budget Committee Meetings and Emergency Telephone Board Meetings; maintained the 03/04 Budget and created the 04/05 proposed budget in a timely manner for Council consideration. Information Systems: Staff facilitated the deployment of the JD Edwards financial system including the technology system, user administration, and report generation; continued upgrades to the telephone system voice mail and call accounting systems; continued tracking of cellular and hardline telephone costs; deployed external access to City email; replaced Personal Computers not meeting minimum performance requirements; continued deployment of Microsoft Windows and Office XP, and trained users to use these systems; implemented WEB based solutions, including online billpay; and continued planning for a backup server and network facility. Geographic Informaion Systems: Staff continued to assist city departments, elected officials, and residents in obtaining geographic data - including major involvement in the redistricting process; continued investigating a new cooperative agreement with other area municipalities to obtain new aerial photography of the City; created a series of maps and web applications to provide ADA accessibility information to City buildings and properties; provided infrastructure and training, allowing Police personnel to independently create analytical crime maps; added additional geographic layers to City's GIS. Administrative Adjudication: This division has been operating for 4 years and hears increasingly higher numbers of cases each year. The division aids the City in both the correction of city code violations and in the collection of fees and fines associated with those violations. Last year the Northwest Municipal Conference lauded the program for its creativity and innovation in achieving a high collection rate and maintaining an easy to use paperless on-line appeal process through the City's website. The division continues to receive overwhelmingly positive user comments that the process is fair and convenient. Professionalism and efficiency continue to be main objectives of the division. -- 89 of 599 -- City of Evanston Office of Management and Budget Some of the major program objectives achieved during the past year include: The on-line appeal program, which allows attachments of e-files to serve as evidence; revised ticket and form formats for departmental use; on-going training for staff whom issue citations, to ensure fairness and consistency for both the City and respondents; hearing officers' attendance at administrative law judge training session; and continued development towards adding faulty vehicle equipment, vehicle impoundment, and overweight vehicles to the issues which can be adjudicated in the program. 2004-2005 Department Initiatives • Construction and implementation of the fiberoptic network. • Finalization of cooperative agreement for aerial photography. • Continued work to implement various backend systems and additional functionality for J.D. Edwards software. • Addition of Taxi cab inspections, faulty vehicle equipment, vehicle impoundment, and overweight vehicles to cases adjudicated by the Administrative Hearings Division. • Explore the possibility of offering community service in lieu of fines to be assessed by Administrative Hearing Officers. -- 90 of 599 -- City of Evanston Office of Management and Budget 1605 – Budget Office Description of Major Activities The Budget Office prepares the annual City Budget. Responsibilities include balancing revenues and expenditures, developing program objectives and producing the proposed and approved budgets. During the City Council's budget review, the Budget Office prepares memos and performs other anlysis in response to Council questions. During the year, the Budget Office monitors departmental revenues and expenditures and performance of departments and divisions. The Budget Office supervises the operation of the Information Systems, Geographical Information Systems, and Administrative Adjudication divisions. The Budget Office also completes special projects and studies as directed by the City Manager's Office. The Budget Office provides staff support for the Emergency Telephone System Board and the Liquor Control Commission. FY 2004-2005 Objectives • Continue to support implementation of the J.D. Edwards system. • Enhance budget book through efficient documentation procedures. • Increase grant revenue. • Improve monthly reporting and expenditure monitoring for the operating and capital budget. • Continue support for city departments in preparing and maintaining the budget. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Completion of the Proposed Budget December 31, 2001 December 31, 2002 December 31, 2003 Completion of the Approved Budget June 15, 2002 June 15, 2003 June 15, 2004 City Council Budget Memo’s Prepared 39 80 90 FULL TIME EQUIVALENT POSITIONS 4 4 4 Approved Adjustments in 2004-2005 Budget -- 91 of 599 -- CITY OF EVANSTON BUDGET 1605 2003 - 2004 2004 2005 - Appropriation Approved 1605 BUDGET 61010 REGULAR PAY 214,200 277,000 61510 HEALTH INSURANCE 21,000 29,700 61615 LIFE INSURANCE 500 600 61625 AUTO ALLOWANCE 1,700 1,700 62210 PRINTING 10,000 10,000 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 2,200 2,200 62360 MEMBERSHIP DUES 2,000 2,000 62380 COPY MACHINE CHARGES 2,500 2,500 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 1,000 1,000 65555 PERSONAL COMPUTER EQUIPMENT 2,500 2,500 1605 BUDGET 258,400 330,000 -- 92 of 599 -- City of Evanston Office of Management and Budget 1610 – Contingency Description of Major Activities The General Contingency element provides funds for purposes unanticipated at the time of budget adoption. For example, to fund unanticipated salary adjustments for City employees and for other purposes for which it is necessary to appropriate funds mid-year. In addition, over expenditures or over estimation of revenues within the General Fund are balanced through the use of funds in this program element. Approved Adjustments in 2004-2005 Budget -- 93 of 599 -- CITY OF EVANSTON GENERAL CONTINGENCY 1610 2003 - 2004 2004 2005 - Appropriation Approved 1610 GENERAL CONTINGENCY 61010 REGULAR PAY 1,385,800 100,000 61062 SPECIAL EVENT SALARIES 20,000 61510 HEALTH INSURANCE 561,000 61760 EMPLOYER'S SHARE - FICA 1,750,000 1,758,400 61765 PENSION CONTR-PART-IMRF 1,740,000 1,748,300 61810 NON FICA MEDICARE PAYMNTS 500,000 500,000 62290 TUITION 20,000 62305 RENTAL OF AUTO-FLEET SER 96,600 96,600 62661 FOREIGNFIRE INSURANCETAX BOARD 50,000 62665 CONTRIB TO OTHER AGENCIES 50,000 66020 TRANSFERS TO OTHER FUNDS 1,900,000 1,900,000 66060 KEEP AMERICA BEAUTIFUL 5,000 5,000 68205 CONTINGENCIES 200,000 200,000 1610 GENERAL CONTINGENCY 8,208,400 6,378,300 -- 94 of 599 -- City of Evanston Office of Management and Budget 1615 – Information Systems Description of Major Activities The Information Systems Division provides technology and services that fulfill the City's broad based information technology needs. Information Systems plans resource commitment and provides a stable direction for the future. Information Systems also keeps abreast of state-of-the-art developments in information technology. This division has co- responsibility for product purchases and development projects, which include initiation, management, and successful installation. Duties include the responsibility and authority for review, control, Help Desk support, and improvements in such as areas as: • Office automation – Text processing, interoffice and interpersonal communications systems, printing services, archival storage, filing systems, and image storage and processing. • Personal Computers and microprocessors – The proliferation of computers as well as portable and hand-held devices capable of independently processing data and interfacing with other systems. • Network and application servers – The acquisition and overall management of various server platforms. • Communications – Data communications, internal and external electronic mail, building to building wide area network, and the management problems of transmission of information. • Special-purpose systems – Computer-aided software engineering; expert systems as decision-making tools; cooperative work group systems; ticket and badge readers; and a host of other specialized systems or devices that must interface to the City’s information systems. • Telephony – Telephones, PBXs, cabling, call accounting, and voice mail. • Training – Providing a Citywide training function, which includes desktop productivity tools, answering help desk calls, support documentation, and managing a training facility. • Internet – WEB site hosting and WEB application deployment. • Help Desk – Providing city wide hardware and software computing assistance. • Other duties include: o Ensuring the security of all data. o Computer and Information System Data Center operations. o Designing and managing data communications and telecommunications networks. o Development and control of electronic forms. o Developing information processing policies and procedures. o Conducting feasibility studies of new automated systems o Researching potential systems, methods, or equipment that could improve cost-effectiveness or enhance productivity. o Developing and implementing office automation systems. FY 2004-2005 Objectives • Continue assisting in the deployment of the J. D. Edwards financial system. • Replace the obsolete telephone, voice mail, and call accounting systems. • Upgrade the telephone systems to comply with the Illinois E-911 law. • Replace seventy five personal computers that do not meet minimum performance requirements. • Continue deploying Microsoft Windows XP and Office XP • Continue deploying internal and external Internet WEB solutions. • Deploy the City Fiber network architecture. • Construct a disaster backup and network facility at the Fleet Service Center and migrate City wide back office services to that facility. • Begin the consolidation of Network Servers. • Provide in-house system development and programming that replaces third party development. • Purchase and install network management tools to monitor the City network for failures and intrusion. -- 95 of 599 -- City of Evanston Office of Management and Budget 1615 – Information Systems Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of Users with logon privileges 800 848 860 Number of personal computers supported 441 473 480 Number of locations supported 15 15 15 Visits to City WEB site (average per day) 4800 7000 12000 Number of application and network servers supported 24 28 32 Number of Help Desk calls per year 3410 3336 3350 Average time to close a call 2 days 4.5 days 5 days Percent of Help Desk calls resolved in one day 60% 62.6% 60% Percent of Help Desk calls resolved in two days 67% 70.% 69% User Feedback - Problem Solved Satisfactory 97.6% 97.3% 97% User Feedback - Problem Solved Unsatisfactory 2.4% 2.6% 2.5% User Feedback - Response time to call - Very Fast 51.6% 64.7% 63% User Feedback - Response time to call – Fast 20.6% 22.1% 21% User Feedback - Response time to call – Average 21.2 11.5% 12% User Feedback - Response time to call – Slow 2.9 1.05% 1.5% User Feedback - Response time to call - Very Slow 1.2 .53% .55% Number of users trained in Computer concepts and Word 40 18 125 Number of users trained in Excel 48 22 100 Number of users trained in other PC productivity tools 125 72 50 Number of users trained in E-mail/Outlook/Internet 125 331 75 FULL TIME EQUIVALENT POSITIONS 10 11 11 Approved Adjustments in 2004-2005 Budget -- 96 of 599 -- CITY OF EVANSTON INFORMATION SYSTEMS MGMT 1615 2003 - 2004 2004 2005 - Appropriation Approved 1615 INFORMATION SYSTEMS MGMT 61010 REGULAR PAY 691,100 740,300 61055 TEMPORARY EMPLOYEES 2,600 2,600 61510 HEALTH INSURANCE 65,000 82,600 61615 LIFE INSURANCE 1,400 1,400 62175 IS SERVICES 75,000 62250 COMPUTER EQUIPMENT MAINT 70,000 85,300 62272 OTHER PROFESSIONAL SERVICES 25,000 62295 TRAINING & TRAVEL 1,000 1,000 62305 RENTAL OF AUTO-FLEET SER 6,000 6,000 62320 TELEPHONE CHARGEBACKS 211,500 211,500 62340 COMPTER LICENSE & SUPP 119,600 121,700 62360 MEMBERSHIP DUES 3,900 2,900 62380 COPY MACHINE CHARGES 300 300 62520 OTHER CONTRACTUAL SERVICES 87,200 64540 TELECOMMUNICATIONS - WIRELESS 10,000 64545 PERSONAL COMPUTER SOFTWARE 2,000 2,000 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 26,700 34,900 66020 TRANSFERS TO OTHER FUNDS 200,000 200,000 66125 SERVICES BILLED OUT 207,400- 207,400- 68205 CONTINGENCIES 1,000 1,000 1615 INFORMATION SYSTEMS MGMT 1,307,900 1,372,100 -- 97 of 599 -- City of Evanston Office of Management and Budget 1620 – GIS Division Description of Major Activities Evanston’s Geographical Information System (GIS) offers the City the opportunity to visualize, analyze, and maintain geographically related data in a more enhanced and efficient manner. Data related to addresses, parcels, buildings, streets, utilities, political boundaries, etc, can be incorporated into Evanston's GIS. Once incorporated, it can be maintained, studied, and reviewed in a visual context. Evanston's GIS is responsible for creating and maintaining more than 100 layers of information. Some examples: • 16,267 Tax Parcels • 26,913 Building Structures • 224 Miles of Streets • Zoning Districts, Parks, Parking Lots, Beaches, Census data, Wards, 911 Response Plans, Street Sweeping Zones and Tree Trimming Cycles. It is the goal of Evanston's geographic information system to enable informed decisions and encourage efficient government by providing GIS tools, services and maps to Evanston employees and residents. FY 2004-2005 Objectives • Prepare Emergency Operations Center with proper GIS data, software and maps • Integrate 911 dispatch system with cellular call mapping system • Integrate GIS with a web based customer service request system Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Map Requests 134 134 135 Permanent geographic layers created n/a 12 10 External GIS web site interactions per week 2200 3800 3500 Geographic layers maintained 110 130 140 Total: 2444 4076 3876 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 98 of 599 -- CITY OF EVANSTON GEOGRAPHIC INFORMATION SYSTEMS 1620 2003 - 2004 2004 2005 - Appropriation Approved 1620 GEOGRAPHIC INFORMATION SYSTEMS 61010 REGULAR PAY 174,300 186,700 61060 SEASONAL EMPLOYEES 10,600 10,600 61510 HEALTH INSURANCE 17,600 22,400 61615 LIFE INSURANCE 200 200 62175 IS SERVICES 10,000 62215 PHOTOGRAPHERS/BLUEPRINTS 200 200 62235 OFFICE EQUIPMENT MAINT 300 300 62250 COMPUTER EQUIPMENT MAINT 4,500 62272 OTHER PROFESSIONAL SERVICES 10,000 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 900 900 62340 COMPTER LICENSE & SUPP 18,200 22,500 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 1,100 1,100 62500 TECHNICAL INFORMATION SERVICES 15,000 64545 PERSONAL COMPUTER SOFTWARE 5,000 5,000 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65085 MINOR EQUIPMENT & TOOLS 500 500 65090 SAFETY EQUIPMENT 100 100 65095 OFFICE SUPPLIES 1,000 1,000 65105 PHOTO/DRAFTING SUPPLIE 500 500 1620 GEOGRAPHIC INFORMATION SYSTEMS 241,600 282,600 -- 99 of 599 -- City of Evanston Office of Management and Budget 1625 – Administrative Adjudication Description of Major Activities The Administrative Adjudication office conducts adjudicatory hearings for all City code violations with the exception of those involving incarceration and moving traffic violations. A city managed hearings program was developed and has been proven to achieve the following outcomes: • Provide a forum where charges of code violations can be resolved in an impartial and efficient manner. • Increase revenue by eliminating court costs previously paid to the county. • Increase the field work time of police, fire, parking enforcement and property inspectors and park rangers since they no longer need to appear in court. • Improve the quality of life of citizens by reducing and/or eliminating many nuisance violations which took long periods of time to correct in Circuit Court. • Educate citizens about the adjudicatory process so they will utilize the system and appreciate the benefits the program offers to them and to the City. FY 2004-2005 Objectives 1. Addition of Taxi cab inspections, faulty vehicle equipment, vehicle impoundment, and overweight vehicles to cases adjudicated by the Administrative Hearings Division. 2. Continue to identify and resolve any citizen complaints regarding the process of Administrative Adjudication. Determine procedural changes which can be made to improve the process. 3. Explore offering community service, in lieu of fines, to be assessed by Administrative Hearing Officers. 4. Establish capability of on-line payments for all fines. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of parking summons issued 40,000 42,967 44,000 Number of parking tickets adjudicated n/a 35,140 36,000 Percentage paid prior to hearing (parking) n/a 22% 25% Percentage paid after hearing (parking) n/a 44% 45% Number of property citations adjudicated 36 40 40 Number of police cases adjudicated n/a 215 215 Other cases adjudicated (fire, health, parks) n/a 41 50 Percentage of code cases paid n/a 48% 50% FULL TIME EQUIVALENT POSITIONS 4 3.50 3.50 Approved Adjustments in 2004-2005 Budget -- 100 of 599 -- CITY OF EVANSTON ADMINISTRATIVE ADJUDICATION 1625 2003 - 2004 2004 2005 - Appropriation Approved 1625 ADMINISTRATIVE ADJUDICATION 61010 REGULAR PAY 144,200 154,500 61050 PERMANENT PART-TIME 116,400 118,400 61055 TEMPORARY EMPLOYEES 4,200 4,200 61110 OVERTIME PAY 1,000 1,000 61510 HEALTH INSURANCE 17,300 22,000 61615 LIFE INSURANCE 300 300 62130 LEGAL SERVICES - GENERAL 1,500 1,500 62210 PRINTING 1,000 1,000 62235 OFFICE EQUIPMENT MAINT 500 500 62272 OTHER PROFESSIONAL SERVICES 30,000 62275 POSTAGE CHARGEBACKS 30,000 62295 TRAINING & TRAVEL 400 400 62315 POSTAGE 15,000 25,000 62320 TELEPHONE CHARGEBACKS 2,700 2,700 62345 COURT COST/LITIGATION 2,500 2,500 62380 COPY MACHINE CHARGES 500 500 62456 OUTSIDE MAIL SERVICES 3,000 62500 TECHNICAL INFORMATION SERVICES 20,000 64540 TELECOMMUNICATIONS - WIRELESS 600 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65045 LICENSING/REGULATORY SUPP 15,000 15,000 65085 MINOR EQUIPMENT & TOOLS 2,000 2,000 65095 OFFICE SUPPLIES 4,000 4,000 68205 CONTINGENCIES 500 500 1625 ADMINISTRATIVE ADJUDICATION 359,500 410,100 -- 101 of 599 -- City of Evanston Legal First Assistant Corporate Counsel Staff Attorney (2) Executive Secretary Executive Secretary Assistant Corporate Counsel Assistant Corporate Counsel Three Year Fiscal History $559,000 $662,800 $678,993 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 0.85% -- 102 of 599 -- City of Evanston Legal Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1705 – Legal Administration 678,993 559,000 550,000 662,800 Total Expenditures: $ 678,993 $ 559,000 $ 550,000 $ 662,800 Revenues: Damages – General Fund 34,359 25,000 32,157 40,000 Damages – Fleet Services Fund 15,000 15,000 15,700 15,700 Total Revenues: $ 49,359 $ 40,000 $ 47,857 $ 55,700 Notes for Financial Summary The 2004-2005 Legal Department Budget includes funds for an attorney specializing in land use. This position was added during budget deliberations. Performance Report on FY 2003-2004 Major Program Objectives FY 03-04 has been a year affected by major litigation. Major decisions either completely resolving or limiting the extent of litigation have been entered in the following matters: Palmer, Paul, Prado-Devaul, Simmons, Upton, and Vineyard. The Law Department attorneys have been increasingly involved in administrative adjudication and defending appeals in administrative review. 2004-2005 Department Initiatives The most significant and important project in the Law Department is the appeal of the Prado-Devaul matter. Additional significant litigation that will occur in 2004-2005 includes: Bledsoe, Hicks, Keefe Shea, Khan, Klujewski, Northwestern University, and Shah. The Legal Department will work with the Finance Department in order to formulate funding strategies for all outstanding and projected litigation. -- 103 of 599 -- City of Evanston Legal Department 1705 – Legal Department Description of Major Activities The Legal Department provides or supervises all legal services for the City. The Department provides legal advice and/or opinions to the City Council and standing committees, City Manager, City staff, elected officials and City Boards and Commissions. The Department drafts or reviews ordinances and resolutions, and researches the legal basis and constitutional limitations of home rule authority on all legislative issues. The Department represents the City in housing and traffic court prosecutions, administrative review appeals of administrative adjudication and, as necessary, at administrative adjudication hearings. The Department represents or supervises attorneys in all general litigation matters including, but not limited to: general tort litigation, personal injury, property damage, employment discrimination, civil rights, and special assessment. The Department prepares or reviews all contracts, leases, easements, and plats, and provides advice as requested on public bidding and purchase procedures. The Department, through the Insurance Fund, supervises the General Liability Third Party Administration of claims. The Department recommends the purchase of insurance in all areas of exposure including: general liabilty, all-risk property, ambulance attendant, inland marine and crime. The Department, in conjunction with the City Manager's office, reviews Safety and Risk issues and all third party matters. The Department is responsible for the risk transfer and subrogation programs throughout the City. FY 2004-2005 Objectives • To implement the exclusive prosecution of overweight truck and truck related safety issues through the adoption of new ordinances and the prosecution of violations through administrative adjudication, as well as the courts of the Second Municipal District, thereby insuring the safety of City of Evanston truck routes, the maintenance of the surface and sub-surface of truck route streets, and the safety of the residents and visitors to Evanston. • To satisfactorily resolve major litigation (value in excess of $300,000.00) thereby reducing legal expenses for ensuing fiscal years. • To respond to departmental requests for legal action in a prompt and timely fashion (contact will be made with the requesting department within one business day of request). • To develop operating efficiencies between the Legal Department and other operating Departments to ensure that all Council Agenda items are available in a timely manner (no later than 2 p.m. Wednesday of a packet week). • To implement the Third Party Administration of general liability matters and coordinate that administration with Worker's Compensation administration. • To resolve outstanding property tax issues by filing exemptions, certificates of error and initiating legal actions as necessary. • To enhance the Risk Transfer and Subrogation programs by better coordination and reporting of claims and costs. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Ordinance cases prosecuted (animal, aggressive panhandling, curfew, disorderly conduct) 1,000 500 500 2. Traffic prosecution cases 7,500 7,500 7,500 3. Ordinances written and/or reviewed 125 162 162 4. Resolutions written and/or reviewed 98 118 118 5. Opinions written 50 50 85 6. Administrative adjudication (including appeals) 175 250 250 7. Truck Safety Prosecutions (including overweight) 15 Total: 8,948 8,580 8,630 FULL TIME EQUIVALENT POSITIONS 6 6 7 Approved Adjustments in 2004-2005 Budget -- 104 of 599 -- CITY OF EVANSTON LEGAL ADMINISTRATION 1705 2003 - 2004 2004 2005 - Appropriation Approved 1705 LEGAL ADMINISTRATION 61010 REGULAR PAY 409,500 494,100 61510 HEALTH INSURANCE 35,500 54,600 61615 LIFE INSURANCE 1,200 1,300 61625 AUTO ALLOWANCE 1,700 1,700 62130 LEGAL SERVICES - GENERAL 75,000 75,000 62275 POSTAGE CHARGEBACKS 600 600 62295 TRAINING & TRAVEL 600 600 62320 TELEPHONE CHARGEBACKS 5,800 5,800 62345 COURT COST/LITIGATION 15,000 15,000 62360 MEMBERSHIP DUES 1,400 1,400 62380 COPY MACHINE CHARGES 1,800 1,800 65010 BOOKS, PUBLICATIONS, MAPS 10,000 10,000 65095 OFFICE SUPPLIES 900 900 1705 LEGAL ADMINISTRATION 559,000 662,800 -- 105 of 599 -- City of Evanston Human Resources Director, Human Resources Human Resources Assistant Human Resources Assistant Assistant Director Human Resources Human Resources Specialist Human Resources Specialist Human Resources Specialist Three Year Fiscal History $1,083,500 $1,170,900 $1,215,631 $1,000,000 $1,050,000 $1,100,000 $1,150,000 $1,200,000 $1,250,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 1.50% -- 106 of 599 -- City of Evanston Human Resources Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1905 –HR General Support 1,215,631 1,083,500 1,040,500 1,170,900 Total Expenditures: $ 1,215,631 $ 1,083,500 $ 1,040,500 $ 1,170,900 Notes for Financial Summary $60,000 of the increase in HR is related to Police/Fire testing and increased Unemployment Compensation coverage. Performance Report on FY 2003-2004 Major Program Objectives Turnover continues at a high level in the organization, continuing last year's trends. Sixty-one positions were filled during the first half of FY03-04, and 107 positions were filled during all of FY02-03. For the current fiscal year, vacancies were caused by resignation (47%), promotion (19%), retirement (23%) and discharge (11%). Retirements will continue to increase in the next several years as nearly 15% of the organization reaches retirement age. General labor market trends of employees moving from job to job are reflected in our organization as well, with nearly half of all vacancies caused by resignations. Human Resources and the operating departments continue to refine and improve selection and performance evaluation processes so that we hire and retain highly qualified employees. New JD Edwards HR software relating to recruitment and applicant management was implemented October 1, 2003, and has added efficiency to the HR process. Future software applications include electronic resume review, correspondence generation and distribution, and data analysis. The major activity of this fiscal year has been the addition of approximately 275 positions to the AFSCME bargaining unit. The negotiations for a new contract began in March 2003 with the certification of the new bargaining unit. Union ratification and City Council approval occurred in September. HR is providing significant on-going training for supervisors and managers to ensure maximum consistency with operational needs of the various work sites. Conversion of information and preparation for implementation of the new HR software system has been another major focus of this fiscal year with the goal being increased ability for data analysis and efficiency in human resources management. 2004-2005 Department Initiatives For FY 04/05, the Human Resources Department will concentrate its efforts on filling vacant positions expeditiously, attracting and retaining excellent candidates and employees, and maintaining and improving the City’s organizational diversity. We will complete implementation of the HR software system modules, and maintain data and records with the system, streamlining areas of workload while allowing more time to devote to overall management of the human resources function of the City. Training of supervisors and managers will continue to be a major focus, along with further software improvements to aid in performance evaluation and related areas. Labor-management relationships will continue to be a major component of our work. Implementation of the third-party administrator for worker’s compensation will reduce paperwork and time spent on purely administrative functions and increase attention and focus on major cases where significant attention is warranted. Examination of wage and benefit packages for non- represented employees will also be undertaken so that we can attract and retain highly qualified employees. -- 107 of 599 -- City of Evanston Human Resources 1805 – Human Resources Description of Major Activities The Human Resources Department is responsible for compliance in all human resources activities with applicable local Civil Service ordinances and rules, State and Federal requirements, Equal Employment Opportunity guidelines and union contracts. Actions regarding employees are reviewed and approved to ensure such compliance. The Human Resources Department provides ongoing assistance to the operating departments and employees in all areas of employment including recruitment, selection, position classification, salary administration, promotion, performance evaluation, training, benefit administration, discipline, on-the-job injuries, disability, employee problems, and labor relations with the City's four unions. FY 2004-2005 Objectives • Complete implementation of third-party administrator and related safety and risk management program activities by February 28, 2005. • Complete implementation of new AFSCME contract with on-going management and supervisory training, consultation and evaluation. • Prepare for and implement the Performance Management module in the JD Edwards system by updating job descriptions and performance evaluation standards, and providing training and consultation to the managers and supervisors. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Civil Service Commission meetings 12 18 12 Labor contract negotiated 2 4 2 Supervisory/management training programs 12 30 24 FULL TIME EQUIVALENT POSITIONS 3 7 7 Approved Adjustments in 2004-2005 Budget -- 108 of 599 -- CITY OF EVANSTON HUMAN RESOURCES GEN SUPPORT 1805 2003 - 2004 2004 2005 - Appropriation Approved 1805 HUMAN RESOURCES GEN SUPPORT 61010 REGULAR PAY 464,100 497,200 61510 HEALTH INSURANCE 41,300 52,500 61615 LIFE INSURANCE 800 800 61625 AUTO ALLOWANCE 3,200 3,200 62130 LEGAL SERVICES - GENERAL 500 500 62160 EMPLOYMENT TESTING SERVICES 90,000 62205 ADVERTISING 80,000 80,000 62235 OFFICE EQUIPMENT MAINT 100 100 62270 MEDICAL/HOSPITAL SERVICES 32,000 45,000 62272 OTHER PROFESSIONAL SERVICES 90,000 62274 TEST ADMINISTRATION 40,000 60,000 62275 POSTAGE CHARGEBACKS 2,700 2,700 62290 TUITION 65,000 65,000 62295 TRAINING & TRAVEL 700 800 62310 CITY WIDE TRAINING 150,000 150,000 62320 TELEPHONE CHARGEBACKS 2,400 2,400 62345 COURT COST/LITIGATION 500 500 62360 MEMBERSHIP DUES 1,800 1,800 62380 COPY MACHINE CHARGES 5,800 5,800 62630 UNEMP. COMP. & ADMIN. FEE 80,000 90,000 65010 BOOKS, PUBLICATIONS, MAPS 1,600 1,600 65095 OFFICE SUPPLIES 3,500 3,500 65125 OTHER COMMODITIES 17,500 17,500 1805 HUMAN RESOURCES GEN SUPPORT 1,083,500 1,170,900 -- 109 of 599 -- City of Evanston Finance Finance Director Revenue Manager Payroll Manager Accounting Manager Assistant Finance Director Administrative Assistant Purchasing/Accounts Payable Manager Payroll Coordinator Clerk III Clerk II (4) Clerk III License & Measure Inspector Finance Operations Coordinator Investment Analyst TIF Accounting Analyst Senior Accountant (2) Bookkeeper Finance Admin. Asst. AP Coordinator AP Clerk M/W/EBE Program Coordinator Expenditures as a % of 2005 General Fund Budget 2.41% Three Year Fiscal History $1,617,700 $1,889,000 $1,684,080 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $1,700,000 $1,800,000 $1,900,000 $2,000,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 -- 110 of 599 -- City of Evanston Finance Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 1905 – Finance General Support 255,148 266,000 266,000 436,900 1910 – Revenue Division 488,054 492,200 500,000 522,900 1915 – Payroll 176,296 195,300 197,000 212,300 1920 – Accounting 461,682 402,900 415,000 431,800 1925 – Purchasing/AP/MWEBE 302,900 261,300 280,000 285,100 Total Expenditures: $ 1,684,080 $ 1,617,700 $ 1,658,000 $ 1,889,000 Notes for Financial Summary The Finance General Support expenditures reflect an increase of $150,000 for the maintenance expenditures related to the JD Edwards financial software system. Performance Report on FY 2003-2004 Major Program Objectives The department: • Implemented and monitored the FY 2004 budget • Prepared and issued the FY 2003 Comprehensive Annual Financial Report • Was awarded the Certificate of Achievement for Financial Reporting from the GFOA • Successfully refinanced two debt issues • Successfully issued $12 million in capital bonds • Successfully implemented general ledger, purchasing, accounts payable and revenue entry on the new JD Edwards financial system 2004-2005 Department Initiatives For FY 2005 the major department initiatives will be: • Implementation of the HR/Payroll portions of the JD Edwards financial system • Implementation of the capital improvements portion of the JD Edwards financial system • Completion of the annual comprehensive annual financial report -- 111 of 599 -- City of Evanston Finance Department 1905 – Finance General Support Description of Major Activities The Finance Director is responsible for the central financial functions of the City. Duties include providing tehcnical support, as well as participation in the formulation and execution of the City's financial policies. The Finance program includes accounting, collections, financial services, purchasing, and budgetary support. Direction and coordination are also provided for the following four divisions: • Accounting • Collections • Purchasing and Accounts Payable • Payroll The department is also responsible for the management of the City's Minotiry/Women/Evanston Business Enterprise program. FY 2004-2005 Objectives • Complete implementation of the new JD Edwards financial system including Human Resources/Payroll, grants, project management and possibly Accounts Receivable. • Implement new banking relations. • Implement improved investment program. • Complete annual CAFR and GASB 34 regulations by September 1, 2004. • Issue 2004 Bonds. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Percent of available cash invested 99 99 99 Bond Issuances 1 3 1 Monthly financial management reports 12 12 12 Implement final phases of financial software (percent) 1 FULL TIME EQUIVALENT POSITIONS 3 2 2 Approved Adjustments in 2004-2005 Budget -- 112 of 599 -- CITY OF EVANSTON FINANCE GENERAL SUPPORT 1905 2003 - 2004 2004 2005 - Appropriation Approved 1905 FINANCE GENERAL SUPPORT 61010 REGULAR PAY 225,000 241,000 61060 SEASONAL EMPLOYEES 7,000 7,000 61510 HEALTH INSURANCE 18,100 23,000 61615 LIFE INSURANCE 600 600 61625 AUTO ALLOWANCE 1,700 1,700 62275 POSTAGE CHARGEBACKS 900 900 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 4,700 4,700 62340 COMPTER LICENSE & SUPP 150,000 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 1,400 1,400 64545 PERSONAL COMPUTER SOFTWARE 2,000 2,000 65010 BOOKS, PUBLICATIONS, MAPS 900 900 65095 OFFICE SUPPLIES 2,000 2,000 68205 CONTINGENCIES 400 400 1905 FINANCE GENERAL SUPPORT 266,000 436,900 -- 113 of 599 -- City of Evanston Finance Department 1910 – Revenue Division Description of Major Activities The City Collector's Office is the regulatory revenue enforcemnt agency of the City of Evanston. It is the cashiering hub for the City, centralizing the many cashiering satellite stations set up in many departments. The Collector's Office receives $50 million annually and makes deposits daily. All other City revenue and payment streams are processed through daily deposits which are prepared by the satellite cashiering stations. The office also coordinates bank lockbox deposits originating from the bank processing center, as well as Internet deposit information generated from water bill payments via the City website. In addition, the Office is responsible for the credit card processing system used throughout the City. The Collector's Office is directly responsible for the logistics and administration of several revenue generating streams generating over $2 million in license revenues for General Fund purposes. These include the management of business license regulatory matters, vehicle licensing (Wheel Tax), animal licensing and taxi cab industry licensing and regulation. Many of these activities are effectively accomplished only through the many partnership relationships it has fostered with other Departments and within the Evanston Community. FY 2004-2005 Objectives • Initiate parking ticket and Wheel Tax/Vehicle Sticker payments via the City website. • Finalize implementation of water bill payments via City Web site. • Begin process for demonstration, trial and implementation for a comprehensive Accounts Receivable (AR) software system in order to boost revenue collection and tracking via a centralized system. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Water Bills Processed Total 85,500 85,500 85,500 Avg # of Delinquent Accts/shut off cycle 450 375 350 Actual # of Accts Sched./shut off cycle 60 60 60 Amount outstanding past due for shut off 80,000 75,000 75,000 Number of Vehicle Stickers Issued 32,500 34,500 35,000 Number of Business Licenses Processed 2,500 2,500 2,500 Number of Animal Licenses Issued 2,600 2,550 2,750 Number of Citation Payments Processed 104,000 111,000 113,000 A/R Invoices Processed Manually 5,000 6,000 7,500 # Inv/Checks sent to Collection Agency 1,000 1,000 1,000 Cigarette Stamps Issued 2.0 Million 2.0 Million 2.0 Million Daily Deposits Prepared 260 260 260 Subsidized Taxi Coupons Sold 46,000 46,000 46,000 Taxicab Medallion Business Licenses Issued 140 140 140 Taxicab Inspections 560 560 560 Taximeter Inspections 560 560 560 Gasoline Pumps Inspected 200 190 190 Scales Inspected 150 160 160 UPC Optical Scanners Inspected 40 40 50 FULL TIME EQUIVALENT POSITIONS 7.5 8 8 Approved Adjustments in 2004-2005 Budget -- 114 of 599 -- CITY OF EVANSTON REVENUE DIVISION 1910 2003 - 2004 2004 2005 - Appropriation Approved 1910 REVENUE DIVISION 61010 REGULAR PAY 277,000 330,200 61050 PERMANENT PART-TIME 33,500 61110 OVERTIME PAY 7,700 7,700 61510 HEALTH INSURANCE 40,900 51,900 61615 LIFE INSURANCE 500 500 62205 ADVERTISING 200 200 62235 OFFICE EQUIPMENT MAINT 300 300 62275 POSTAGE CHARGEBACKS 31,000 31,000 62295 TRAINING & TRAVEL 800 800 62305 RENTAL OF AUTO-FLEET SER 5,100 5,100 62315 POSTAGE 15,000 15,000 62320 TELEPHONE CHARGEBACKS 5,200 5,200 62360 MEMBERSHIP DUES 800 800 62380 COPY MACHINE CHARGES 1,200 1,200 62455 WTR/SWR BILL PRINT AND MAIL CO 12,000 62520 OTHER CONTRACTUAL SERVICES 12,000 64545 PERSONAL COMPUTER SOFTWARE 6,000 6,000 65045 LICENSING/REGULATORY SUPP 50,000 50,000 65095 OFFICE SUPPLIES 5,000 5,000 1910 REVENUE DIVISION 492,200 522,900 -- 115 of 599 -- City of Evanston Finance Department 1915 – Payroll Division Description of Major Activities The Payroll Division is responsible for the ongoing bi-weekly payroll for more than 1,100 permanent, part-time and temporary City employees. During the summer, payroll increases by more than 400 employees due to the Recreation summer staff and the City's Summer Youth Program. The primary objective of the Payroll Division is to produce a timely and accurate payroll run that is in compliance with the federal and state payroll tax laws. This function performs quarterly and annual reconciliations of FICA, Medicare, Federal and State withholding liabilities, as well as Unemployment Compensation, used in preparing the federal and state payroll tax returns. Special year-end activities include the preparation, balancing and distribution of W-2's as well as special year-end rollovers and audits of the City's payroll records. The Payroll Division interfaces with the Finance, Budget and Human Resources staff on an ongoing basis to develop and implement software enhancements that will streamline existing methods and automate manual processes with the assurance that good internal controls are in place. FY 2004-2005 Objectives • Continue staff education in the legal and payroll aspects of garnishments. • Implement the new financial JD Edwards Payroll software by February 2004. • Continue to provide good customer service to internal as well as external customers. • Work with Information System in developing a disaster plan. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Regular checks issued 32,500 32,700 33,000 2. Manual checks issued 150 150 150 Total: 32650 32850 33,150 FULL TIME EQUIVALENT POSITIONS 3.50 3.50 3.50 Approved Adjustments in 2004-2005 Budget -- 116 of 599 -- CITY OF EVANSTON PAYROLL 1915 2003 - 2004 2004 2005 - Appropriation Approved 1915 PAYROLL 61010 REGULAR PAY 170,600 182,800 61110 OVERTIME PAY 1,300 1,300 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 400 400 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 2,500 2,500 62360 MEMBERSHIP DUES 500 500 62380 COPY MACHINE CHARGES 400 400 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65095 OFFICE SUPPLIES 800 800 1915 PAYROLL 195,300 212,300 -- 117 of 599 -- City of Evanston Finance Department 1920 – Accounting Division Description of Major Activities The Accounting staff records transactions to present the financial position of the City's funds in accordance with generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB). The staff compiles appropriate interim financial information to facilitate management control of financial operations and prepares the Comprehensive Annual Financial Report (CAFR). The division also oversees various special audits of the City's financial records and prepares both the Police and Forefighter's Pension Fund's Annual Statements to be filed with the Illinois Department of Insurance. FY 2004-2005 Objectives • Build a library of reports for new financial system. • Educate all accounting staff on the requirements of new financial statements under GASB 34. • Examine existing investment software and evaluate alternatives by October 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Preparation of final fund trial balance for annual independent audit 7/30/02 7/30/03 7/30/04 Preparation of Schedule of Federal Financial Assistance for the Single Audit Act of 1984 9/15/02 9/15/03 9/15/04 FULL TIME EQUIVALENT POSITIONS 6 6 6 Approved Adjustments in 2004-2005 Budget -- 118 of 599 -- CITY OF EVANSTON ACCOUNTING 1920 2003 - 2004 2004 2005 - Appropriation Approved 1920 ACCOUNTING 61010 REGULAR PAY 293,700 314,600 61110 OVERTIME PAY 2,000 2,000 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 600 600 62110 AUDITING 62,000 62,000 62185 OTHER CONSULTING SERVICES 800 62205 ADVERTISING 2,300 2,300 62235 OFFICE EQUIPMENT MAINT 100 100 62272 OTHER PROFESSIONAL SERVICES 800 62275 POSTAGE CHARGEBACKS 600 600 62295 TRAINING & TRAVEL 700 700 62320 TELEPHONE CHARGEBACKS 4,500 4,500 62340 COMPTER LICENSE & SUPP 600 600 62360 MEMBERSHIP DUES 1,600 1,600 62380 COPY MACHINE CHARGES 600 600 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65095 OFFICE SUPPLIES 2,800 2,800 1920 ACCOUNTING 402,900 431,800 -- 119 of 599 -- City of Evanston Finance Department 1925 – Purchasing Division Description of Major Activities The Purchasing and Accounts Payable program element places purchase orders and contracts to obtain the equipment, materials and services required by the City. The purchasing director manages the contract solicitation process and assures conformance with all legal bidding requirements. Research is conducted on new technology, products and methods, and departments are assisted with pre-purchase commodity and vendor information. The director also works with other governmental jurisdictions for joint purchasing. The purchasing element also administers the accounts payable function by reviewing and processing all bills and accounts payable checks for payment. The purchasing director also promotes and supervises the Minority/Women/Evanston Business Enterprise Program. The primary goal of the City of Evanston's Minority/Women/Evanston Business is to ensure that firms in Evanston and those firms owned by Minorities and Women are afforded the maximum opportunity to participate in the City's procurement process and development projects. This goal is achieved in a variety of ways, including but not limited to: consistently notifying firms of bidding opportunities, educating program participaants about the bidding process, and monitoring the utilization of progress prarticipants on City contracts. A secondary, albeit equally important, goal of the program is technical assistance. The needs of the program participants are identified through informal conversations and needs analysis surveys. Current technical assistance measures include seminars and referrals, but plans are underway for a newsletter and individual counseling (not already provided by the local Small Business Development Center). FY 2004-2005 Objectives • Staff training on the new purchasing/accounts payable procedures manual, in conjunction with training on the new financial software implementation by June 2004. • Implement new standardized contracts for all bids and proposals by March 2004. • Increase monitoring of contract compliance through increased reporting and site visits. • Hold two project specific opportunity fairs for interested M/W/EBE firms to learn about subcontracting opportunities. • Require all new contracts be in electronic format and entered into new financial software along with purchase order. • Work with M/W/EBE Committee on potential employment strategies for Evanston residents. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Purchase orders issued 1,000 1,000 1,575 Bid items purchased 175 175 250 Term agreements issued 20 20 35 Vouchers/invoices processed 10,000 10,000 17,000 M/W/BE solicited 800 800 1,200 Advisory Committee meetings 10 10 10 Project site visits 20 20 28 Pre-bid meetings 20 20 28 FULL TIME EQUIVALENT POSITIONS 4 5 5 Approved Adjustments in 2004-2005 Budget -- 120 of 599 -- CITY OF EVANSTON PURCHASING & ACCOUNTS PAYABLE 1925 2003 - 2004 2004 2005 - Appropriation Approved 1925 PURCHASING & ACCOUNTS PAYABLE 61010 REGULAR PAY 231,300 247,800 61055 TEMPORARY EMPLOYEES 1,800 1,800 61510 HEALTH INSURANCE 27,100 34,400 61615 LIFE INSURANCE 600 600 62185 OTHER CONSULTING SERVICES 2,500 62205 ADVERTISING 500 500 62210 PRINTING 1,300 1,300 62235 OFFICE EQUIPMENT MAINT 26,600 26,600 62272 OTHER PROFESSIONAL SERVICES 2,500 62275 POSTAGE CHARGEBACKS 6,400 6,400 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 7,700 7,700 62360 MEMBERSHIP DUES 1,500 1,500 62380 COPY MACHINE CHARGES 6,800 6,800 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 13,600 13,600 66125 SERVICES BILLED OUT 96,000- 96,000- 68205 CONTINGENCIES 3,000 3,000 68305 DEBT SERVICE 25,200 25,200 1925 PURCHASING & ACCOUNTS PAYABLE 261,300 285,100 -- 121 of 599 -- City of Evanston Facilities Management Director, Facilities Mgmt. Construction Manager Switchboard Operator (2) Facilities Custodian Supervisors. (2) Assistant Director Facilities Mgmt. Executive Secretary ADA/CIP Project Manager Facilities Mgmt. Supervisor Facilities Worker III (11) Facilities Worker II (2) Three Year Fiscal History $2,115,800 $2,273,300 $2,131,251 $2,000,000 $2,050,000 $2,100,000 $2,150,000 $2,200,000 $2,250,000 $2,300,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 2.91% -- 122 of 599 -- City of Evanston Facilities Management Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2005 – FM General Support 228,068 214,700 220,000 231,600 2010 – Construction and Repair 1,159,074 1,150,400 153,000 1,236,000 2015 – Mail & Information Service 45,796 106,100 94,000 146,900 2020 – Custodial Maintenance 278,543 261,600 268,000 270,700 2025 – Emergency Management 60,235 65,900 49,805 71,000 2030 – Cable Communications 359,535 317,100 291,604 317,100 Total Expenditures: $ 2,131,251 $ 2,115,800 $ 1,076,409 $ 2,273,300 Revenues: FEMA 31,639 0 7,189 20,000 Central St. Metra Rent 5,232 5,500 5,500 6,000 Cable Franchise Fee 587,945 475,000 600,000 525,000 Total Revenues: $ 624,816 $ 480,500 $ 612,689 $ 551,000 Performance Report on FY 2003-2004 Major Program Objectives EMA: Four “Statement of Work” and four “Emergency Management Assistance” funding requests were submitted to the Illinois Emergency Services Agency. Evanston received revenue for four fiscal quarters based on these submissions. Our program paper for fiscal year 2002 was accepted by the State. Staff participated in the Fourth of July activities. The Emergency Operations Plan (EOP) has been updated and approved by the State, and departmental tabletop trainings are still underway. Emergency broadcast radio equipment has been purchased and antenna work has been started for winter readiness. Facilities Management: The new Civic Center fire alarm system has been completed. A long range plan for the Civic Center has been completed but all work at the Civic Center is on hold until further direction from the Civic Center committee. Completed projects include: Fire Station #3, Fire/Police Headquarters renovation and Ecology Center renovation. The new UPS parcel system has been installed and is in operation. A survey has been sent and received regarding Civic Center cleanliness and the contractor has been apprised of the results. Worn and unsafe carpeting (108 sq. yards) was replaced in the Civic Center. New equipment has been installed in the cable control room at the Civic Center and staff is working to implement a cable user’s Bill of Rights. City staff sits on the ECMC Board of Directors, attend committee meetings and Chair one of the Committees. Staff attended the NATOA National Conference in an effort to stay current with the City’s cable franchise. The franchise was transferred to Comcast by purchase of the AT&T system. An audit of the revenue of the franchise has identified a shortfall and staff is pursuing an accounting adjustment. 2004-2005 Department Initiatives In the area of Emergency Management, we will continue to focus on Homeland Security issues and programs. The City has received a grant from FEMA for the development of a Community Emergency Response Team (CERT), with training to begin in January, 04. This will be the basis for a trained volunteer program that provides support to the City in time of crisis. Continued review and development of the Emergency Operation Plan, as well as Interaction with surrounding agencies, public and private, will continue. In an effort to improve ongoing maintenance, a comprehensive preventive maintenance program is in place and is updated as new equipment is installed. The Civic Center, Fire Station #5, Sherman Plaza Parking Garage and Crown Center are buildings that are on the horizon as major projects. An improved work request system that feeds directly into the CMMS system is being reviewed. Long range planning of all facilities is being performed for the coming CIP. -- 123 of 599 -- City of Evanston Facilities Management Department 2005 – Facilities Management General Support Description of Major Activities This program element issues work orders for various types of trades work, and ensures efficient utilization of allotted resources in the execution of these orders. Personnel provide space planning to other City Departments and assist in the purchase of office furniture. Personnel keep departmental and building records, inventories and payroll data up to date and accurate. Specifications for construction projects and purchases, preparation of the department budget and implementation of the preventive maintenance program are provided by this element. This department administers the complete purchasing cycle for requisitions up to the authorized dollar value and processes invoices and vouchers for commodities and services per other contracts in a timely manner. Historical records of all work done by this department are also maintained. Supervision of Civic Center operations, mail, telephone and office furniture standards is also provided by this element. This includes training, maintenance, inventory control and record keeping for purposes of internal call distribution. Software management of the Computerized Maintenance Management System (CMMS) is performed by staff. FY 2004-2005 Objectives • IIdentify potential cost savings by implementing tracking of City Buildings energy consumption, by August, 2004. • Insure that the work performed in the new parking garage is in conformance with the project contract documents, by providing oversight to the construction of the Sherman Plaza Parking Garage project through the entire year. • Provide better facilities to the fire department by beginning programming of Fire Station 5 by September 2004. • Determine a long range plan for the Civic Center and provide staff support to the Civic Center Committee through the entire year. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Civic Center room reservations 1,700 1,800 1,800 2. Average number of occassional sick days used per employee 7 7 7 3. Total workdays lost due to work related to injury 2 2 1 FULL TIME EQUIVALENT POSITIONS 2.34 2.34 2.34 Approved Adjustments in 2004-2005 Budget -- 124 of 599 -- CITY OF EVANSTON FACILITIES MANAGEMENT GEN SUPT 2005 2003 - 2004 2004 2005 - Appropriation Approved 2005 FACILITIES MANAGEMENT GEN SUPT 61010 REGULAR PAY 183,300 196,400 61055 TEMPORARY EMPLOYEES 4,000 4,000 61510 HEALTH INSURANCE 13,900 17,700 61615 LIFE INSURANCE 400 400 62235 OFFICE EQUIPMENT MAINT 100 100 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 400 400 62305 RENTAL OF AUTO-FLEET SER 8,400 8,400 62360 MEMBERSHIP DUES 500 500 62380 COPY MACHINE CHARGES 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 400 400 65095 OFFICE SUPPLIES 2,000 2,000 68205 CONTINGENCIES 100 100 2005 FACILITIES MANAGEMENT GEN SUPT 214,700 231,600 -- 125 of 599 -- City of Evanston Facilities Management Department 2010 – Construction and Repair Description of Major Activities This element provides for the mechanical, electrical and structural maintenance of 46 City owned facilities. These include the Civic Center, Service Center, Police Station, 5 Fire Stations, Fire Headquarters, 9 park shelters, 7 beach shelters, 7 recreation centers, 2 art centers, Fountain Square and Merrick Rose Garden fountains, Animal Shelter, Evanston Art Center Coach House, Central Street METRA Station, 3 parking facilities, 15 bus shelters and many drinking fountains and water supply outlets in the parks. The total footage exceeds 1,200,000 square feet. Work crews handle plumbing, electrical, boiler, air conditioning, carpentry, painting, concrete, masonry and tile repairs. Work orders are received from the General Support element (2005). Crews also assist other City departments in the operation of some of their programs such as construction of barricades, movement of materials, and repairs to furniture. FY 2004-2005 Objectives • To facilitate the implementation of the Fiber optic network, FM will provide interior raceway for fiber optic cabling city wide, completing a total of thirteen buildings by April 2004. • To insure that the city's data and electrical needs are addressed, FM will observe engineering and construction of Service Center data center including space build-out, HVAC, and electrical; including UPS, surge suppression grounding and Gen-set by December 2004. • To insure that the Fire Department's needs are addressed, FM will oversee Fire Station #5 building evaluation and coordinate construction drawings by February 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Manhours related to work orders 16,000 16,000 16,000 2 Work orders completed 2,600 2,600 2,800 3. Total Construction Budget Oversight $24,000,000 $8,500,000 $35,000,000 4. Safety/Training Meetings 14 14 26 FULL TIME EQUIVALENT POSITIONS 16 16 16 Approved Adjustments in 2004-2005 Budget -- 126 of 599 -- CITY OF EVANSTON CONSTRUCTION AND REPAIR 2010 2003 - 2004 2004 2005 - Appropriation Approved 2010 CONSTRUCTION AND REPAIR 61010 REGULAR PAY 838,700 898,400 61062 SPECIAL EVENT SALARIES 15,000 15,000 61110 OVERTIME PAY 15,000 15,000 61510 HEALTH INSURANCE 96,000 121,900 61615 LIFE INSURANCE 1,300 1,300 62135 ARCHITECTURAL SERVICES 1,000 1,000 62225 BLDG MAINTENANCE SERVICES 23,000 23,000 62245 OTHER EQMT MAINTENANCE 6,000 6,000 62295 TRAINING & TRAVEL 1,600 1,600 62305 RENTAL OF AUTO-FLEET SER 80,900 80,900 62355 LAUNDRY/OTHER CLEANING 500 500 62360 MEMBERSHIP DUES 1,000 1,000 62375 RENTALS 400 400 65015 CHEMICALS 3,000 3,000 65020 CLOTHING 400 400 65050 BLDG MAINTENANCE MATERIAL 35,600 35,600 65055 MATER. TO MAINT. IMP. 4,000 4,000 65070 OFFICE/OTHER EQT MTN MATL 8,000 8,000 65085 MINOR EQUIPMENT & TOOLS 4,000 4,000 65090 SAFETY EQUIPMENT 3,000 3,000 68205 CONTINGENCIES 12,000 12,000 2010 CONSTRUCTION AND REPAIR 1,150,400 1,236,000 -- 127 of 599 -- City of Evanston Facilities Management Department 2015 – Mail & Info Services Description of Major Activities Staff answers and routes incoming phone calls to the Civic Center switchboard, mans the information desk at the Civic Center lobby and operates the mail room. The mail room receives, sorts, and mails; boxes, interdepartmental and U.S. mail. All outgoing US mail, United Parcel, registered, certified and insured items are sent in the most economical method. Bulk mailings are processed by an outside vendor and in-house staff. FY 2004-2005 Objectives • To stay current with United States Post Office requirements, identify, and purchase a new mail machine capable of data interface with the enterprise accounting software package by August, 2004. • To provide hands on control, train switchboard staff in surveillance camera operations by June, 2004. • To provide quick emergency response, train receptionists in proper use of the Emergency Alert board at the Civic Center by August, 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Avg number of daily incoming calls through the telephone switch 6,000 6,000 4,747 Avg number of pieces of outgoing mail processed monthly 28,000 28,000 23,485 Average number of daily calls to switchboard 270 290 290 Average number of daily customers at front desk 117 120 135 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 128 of 599 -- CITY OF EVANSTON MAIL AND INFORMATION SERVICES 2015 2003 - 2004 2004 2005 - Appropriation Approved 2015 MAIL AND INFORMATION SERVICES 61010 REGULAR PAY 67,500 72,300 61055 TEMPORARY EMPLOYEES 3,500 3,500 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 100 100 62245 OTHER EQMT MAINTENANCE 2,500 2,500 62295 TRAINING & TRAVEL 200 200 62315 POSTAGE 140,000 140,000 62320 TELEPHONE CHARGEBACKS 16,000 16,000 62375 RENTALS 2,500 5,300 65095 OFFICE SUPPLIES 2,000 2,000 65620 OFFICE MACH. & EQUIP. 30,000 66125 SERVICES BILLED OUT 140,000- 140,000- 2015 MAIL AND INFORMATION SERVICES 106,100 146,900 -- 129 of 599 -- City of Evanston Facilities Management Department 2020 – Custodial Maintenance Description of Major Activities This element receives and distributes equipment, supplies and other items delivered to the Civic Center. Staff responds to Civic Center requests for repairs, maintenance and monitors heating and air conditioning units as necessary. Custodial staff provides janitorial services during normal business hours, monitors the janitorial contractor in the evenings and opens the Civic Center for Saturday business. Staff from this element gathers and stages for pick-up recyclable office paper and delivers mail to and from the U.S. Post Office on an as needed basis. FY 2004-2005 Objectives • To determine the perceived quality of customer service, send out a survey by June, 2004. • To move forward in the repair/relocation process of the Civic Center, obtain a recommendation report from the Civic Center consultant by June 2004. • To remove potential trip and fall hazards, replace 2,000 square feet of sheet linoleum flooring by November, 2004. • To insure that the City is obtaining quality cleaning services for an appropriate price, solicit bids for the cleaning contract of the Civic Center by April 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Cooling System preparation May 30, 2002 May 15, 2003 May 15, 2004 Heating System preparation Sept 30, 2002 Sept 20, 2003 Sept 1, 2004 Deliveries received 1,300 1,350 1,600 Work requests 600 1,164 1,600 Pounds of office paper recycled 70,000 70,000 60,000 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 130 of 599 -- CITY OF EVANSTON CUSTODIAL MAINTENANCE 2020 2003 - 2004 2004 2005 - Appropriation Approved 2020 CUSTODIAL MAINTENANCE 61010 REGULAR PAY 83,400 89,300 61055 TEMPORARY EMPLOYEES 5,000 5,000 61110 OVERTIME PAY 5,000 5,000 61510 HEALTH INSURANCE 12,000 15,200 61615 LIFE INSURANCE 100 100 62225 BLDG MAINTENANCE SERVICES 61,400 61,400 62245 OTHER EQMT MAINTENANCE 20,000 20,000 62295 TRAINING & TRAVEL 200 200 62355 LAUNDRY/OTHER CLEANING 1,000 1,000 64005 ELECTRICITY 13,000 13,000 64015 NATURAL GAS 16,500 16,500 65015 CHEMICALS 6,000 6,000 65040 JANITORIAL SUPPLIES 10,000 10,000 65050 BLDG MAINTENANCE MATERIAL 15,000 15,000 65085 MINOR EQUIPMENT & TOOLS 2,000 2,000 65090 SAFETY EQUIPMENT 1,000 1,000 68205 CONTINGENCIES 10,000 10,000 2020 CUSTODIAL MAINTENANCE 261,600 270,700 -- 131 of 599 -- City of Evanston Facilities Management Department 2025 – Emergency Management Description of Major Activities The Evanston Emergency Management Agency is a state-accredited organization that is responsible for the coordination of all City departments in time of need due to natural or man-made disasters, hazardous material incidents, nuclear accidents or terrorist actions. An Emergency Operations Plan is maintained and regularly updated to provide guidance and instruction in times of disaster. A current resource list is maintained so that materials needed during an emergency can be identified and made readily available. A mobile power and light trailer is available. The Director of Facilities Management is responsible for managing this program. An Evanston firefighter acts as a part-time assistant to the coordinator. FY 2004-2005 Objectives • To provide better community emergency information, put the emergency information radio system into full operation by March, 2004 • To maintain coordinated response efforts, review deparmental tabletop exercise and modify the EOP as needed by August, 2004. • To assist the High School in emergency plannning preparedness and implementation, participate in their April, 2004 disaster exercise. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Planning Sessions 8 6 8 2. Submit objectives statement to State 4 4 4 3. Disaster exercises/incident responses 4 5 4 4. Federal funding submission Sept 2002 Sept 2003 Sept 2004 5. Quarterly reports to the State 4 4 4 FULL TIME EQUIVALENT POSITIONS 1 1 1 Approved Adjustments in 2004-2005 Budget -- 132 of 599 -- CITY OF EVANSTON EMERG. SER., & DISASTER AGENCY 2025 2003 - 2004 2004 2005 - Appropriation Approved 2025 EMERG. SER., & DISASTER AGENCY 61010 REGULAR PAY 56,800 60,800 61510 HEALTH INSURANCE 3,900 5,000 61615 LIFE INSURANCE 100 100 62245 OTHER EQMT MAINTENANCE 500 500 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 1,200 1,200 62360 MEMBERSHIP DUES 200 200 62375 RENTALS 200 200 64005 ELECTRICITY 200 200 65010 BOOKS, PUBLICATIONS, MAPS 400 400 65085 MINOR EQUIPMENT & TOOLS 400 400 65095 OFFICE SUPPLIES 400 400 65125 OTHER COMMODITIES 100 100 65620 OFFICE MACH. & EQUIP. 1,000 1,000 68205 CONTINGENCIES 200 200 2025 EMERG. SER., & DISASTER AGENCY 65,900 71,000 -- 133 of 599 -- City of Evanston Facilities Management Department 2030 – Cable Communications Description of Major Activities Staff serves as liaison between the City and the cable operator, tracks and monitors cable consumer complaints. Staff also serves as administrator of the Public Access service contract between the City, and the Evanston Community Media Center. Live cablecasts are provided for all City Council meetings, and various other committee meetings, hearings or presentations. Videotape copies of these meetings are provided, at cost, to residents requesting them. Staffing support is provided to various departments engaged in video production. Routine and emergency public information broadcasts are programmed and transmitted on the City cable channel. FY 2004-2005 Objectives • Improve cable broadcast operations by installing new equipment in the Civic Center Council Chambers by July, 2004. • To improve the Cable Provider's responsiveness to the customer, implement a cable users' bill of rights - modeled after the Chicago and Seattle bills - by August, 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Consumer cable complaints monitored per month 45 30 20 Cablecast meetings broadcast per year 45 45 45 Videotape copies of public meetings 50 50 60 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 134 of 599 -- CITY OF EVANSTON CABLE OPERATIONS 2030 2003 - 2004 2004 2005 - Appropriation Approved 2030 CABLE OPERATIONS 62245 OTHER EQMT MAINTENANCE 600 600 62360 MEMBERSHIP DUES 600 600 62665 CONTRIB TO OTHER AGENCIES 314,000 314,000 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65070 OFFICE/OTHER EQT MTN MATL 200 200 65095 OFFICE SUPPLIES 200 200 65105 PHOTO/DRAFTING SUPPLIE 500 500 2030 CABLE OPERATIONS 317,100 317,100 -- 135 of 599 -- City of Evanston Community Development Three Year Fiscal History $2,480,100 $2,787,400 $2,464,104 $1,500,000 $1,700,000 $1,900,000 $2,100,000 $2,300,000 $2,500,000 $2,700,000 $2,900,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Director, Comm. Development Assistant Dir. Planning Assistant Dir., Zoning Property Maint. Sup. Inspector Executive Secretary Executive Secretary Senior Planner Housing Planner Planner Zoning Officer (2) Zoning Planner Asst. Dir. Rehabilitation Asst. Dir. Building Compliance Secretary II Clerk II Prop. Maint. Inspector I (4) Secretary II Const. Rehab. Specialist Permit Coordinator Asst. Permit Coordinator Plan Reviewer Structural Inspector Coord. Structural Inspector Structural Insp. Plan Reviewer Elec. Inspector II Elec. Inspector I Plumb./Mech . Inspector Plumbing Inspector Sign Insp. Graffiti Tech. Expenditures as a % of 2005 General Fund Budget 3.56% -- 136 of 599 -- City of Evanston Community Development Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2101 – CD Administration 0 179,800 178,000 195,900 2105 – Planning & Support Srvc. 525,536 365,100 335,000 398,200 2110 – Zoning Analysis & Support 349,090 353,700 366,000 382,500 2115 – Housing Code Compliance 466,000 454,100 430,000 563,900 2120 – Housing Rehabilitation 198,990 207,400 205,000 224,400 2125 – Building Code Compliance 924,488 920,000 925,000 1,022,500 Total Expenditures: $ 2,464,104 $ 2,480,100 $ 2,439,000 $ 2,787,400 Revenues: Building Code Violations 2,656 5,000 5,000 5,000 Building Permits 1,863,620 1,600,000 1,920,000 1,900,000 Combustion Permits (heat & a/c) 177,451 150,000 170,000 150,000 Condo Conversion App. Fees 18,000 44,000 50,000 52,000 Contractor Licenses 82,951 60,000 80,000 80,000 Driveway Permits 460 600 500 500 Electrical Permits 158,758 120,000 160,000 160,000 Elevator Permits 54,844 55,000 55,000 55,000 Other Permits 308,722 200,000 220,000 220,000 Permit Penalty Fees 10,279 5,000 5,000 5,000 Plat Approval Fees 165 2,500 1,000 1,000 Plumbing Permits 182,485 100,000 150,000 150,000 Rooming House Licenses 175,922 180,000 170,000 170,000 Sign Awning Permits 15,551 10,000 9,500 10,000 Sign License Fees 33,148 30,000 32,000 32,000 Zoning Fees 40,581 25,000 43,000 40,000 Total Revenues: $ 3,125,593 $ 2,587,100 $ 3,071,000 $ 3,030,500 Notes for Financial Summary Due to the continued building boom in Evanston, constuction permit revenues are expected to meet or exceed FY 03/04 budgeted amounts. Although the anticipated Sherman Plaza project has not yet been permitted, several unanticipated developments were permitted and are under construction. The mixed use development at 1800 Sherman, consisting of 248 condominiums and first floor retail, brought in over $550,000 in building permit fees alone. This environment ensures that building permit revenues will approach 1.9 million dollars in FY 04/05. Budget increases for FY 04/05 include the addition of one new plan reviewer position in the Building Code Compliance division and one new property standards inspector position in the Housing Code Compliance division. These positions were added during budget deliberations. Performance Report on FY 2003-2004 Major Program Objectives The Director, Assistant Director for Planning, and other Planning staff have been working with the Plan Commission, elected officials, neighborhood groups, and developers, on a comprehensive plan for the 5th Ward. Monthly meetings have discussed economic development, public safety, public improvements, and housing related issues. A TIF feasibilty study was conducted for Howard St., culminating with the City Council approving a Howard Street TIF district. City planners worked with affordable housing groups, resulting in the construction of a new single family home at 1816 Darrow, and construction of an affordable duplex now nearing the end of construction; both projects were subsidized with City HOME funds. -- 137 of 599 -- City of Evanston Community Development Department Zoning staff has ushered a number of planned unit developments through the City review process. These have included a new mixed development of 77 condominiums and retail space at 603 Main Street, and the rehabilitation and renovation of the the Orrington Hotel. The Director and Zoning staff have also been working closely with the Plan Commission to address the issues of three building permit moratoriums - in the Third, Sixth and Fifth wards - passed by the City Council. Requests for zoning analyses for all types of construction continue to be filed in record numbers. The building boom in Evanston continues as a new 16 story, 248 unit condominium at 1800 Sherman began construction just as the new condominium tower at 1720 Maple was being occupied. The Building Division staff is hard pressed to meet the requests for inspections within 48 hours, due to the large number of projects underway. The Property Standards staff has had a large turnover of personnel within the past 12 months. A top priority of Property Standards has been the inspections of the downtown alleys and dumpsters to insure compliance with City codes. 2004-2005 Department Initiatives • Staff will recommend Council adoption of the International Building & Trade Codes. The International Codes are a combination of regional building codes that have been used throughout the United States for the past fifty years. This will be the City's first attempt at adopting and enforcing an international code for building life/safety requirements. • The department will encourage City Council approval of the Plan Commision recommendations for improvements in the 5th ward. Staff will then begin work on an implementation plan for economic development, housing, and public safety. • Staff will continue to work with agencies and developers to provide affordable housing through the use of HOME funds. • Property Standards will continue their special program of inspecting alleys and dumpsters in the downtown during the spring and summer months to reduce the amount of litter and debris. • Housing Rehabilitation will continue to provide low interest loans to income-eligible homeowners to maintain their properties. -- 138 of 599 -- City of Evanston Community Development Department 2100 – Community Development Administration Description of Major Activities This program element provides overall program administration and coordination for all housing, planning, zoning, and building permit activities. General support staff is provided to the City Council, Planning & Development Committee, City Manager and other special committies. Specifically, this element provides for the administration of the Planning Division, Zoning Division, Building Code Compliance Division, and Property Standards and Housing Rehabilitation Division. FY 2004-2005 Objectives • The Director will work with elected officials, staff, neighborhood groups and developers to implement changes recommended by the Plan Commission and approved by the City Council for the 5th Ward. • The Director will continue working with the City Council and Plan Commission on Council concerns over development and related zoning issues. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Coordination & completion of Planning & Development Committee packets. 24 24 24 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 139 of 599 -- CITY OF EVANSTON COMMUNITY DEVELOPMENT ADMIN 2100 2003 - 2004 2004 2005 - Appropriation Approved 2101 COMMUNITY DEVELOPMENT ADMIN 61010 REGULAR PAY 154,800 165,800 61110 OVERTIME PAY 2,500 2,500 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 1,700 3,600 62210 PRINTING 500 500 62235 OFFICE EQUIPMENT MAINT 500 500 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 1,800 1,800 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 1,400 1,400 62645 MICROFILMING 2,000 2,000 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 1,000 1,000 68205 CONTINGENCIES 500 500 2101 COMMUNITY DEVELOPMENT ADMIN 179,800 195,900 -- 140 of 599 -- City of Evanston Community Development Department 2105 – Planning Division Description of Major Activities The Planning Division is responsible for staffing the areas of housing, economic development, historic preservation, neighborhood planning, comprehensive long term planning, CDBG administration and implementation, and electrical energy planning. Programmatic activities operated by the Division include: Major redevelopment projects; neighborhood business district revitalization; storefront improvements; facilitation and staffing of neighborhood planning processes; updating the Comprehensive Plan and monitoring performance; monitoring of ComEd performance; multi-family rental housing acquisition finance; condo conversions reviews; Multi-family Security Grant Program; and census 2000 data analysis. The Division provides staff support to the following Committees and Commissions: Economic Development Committee, Plan Commission, Housing Commission, Energy Commission, Historic Preservation Commission, the CDBG Committee, the Joint Review Board and the Neighborhood Committee of the Plan Commission. The planning and development issues addressed annually feature the implementation of short term projects as well as future oriented multi-year activities such as the City’s Comprehensive Plan and the Chicago Avenue Planning Process, the Southeast Evanston Revitalization efforts (Hoard Street Corridor) and the new West Side Neighborhood planning process. The activities of the Planning Division feature close interdepartmental cooperation. The Division also provides census, demographic and real estate information, as well as services for many City Departments. FY 2004-2005 Objectives • Complete neighborhood planning process in West Side neighborhoods and continue to implement revitalization and neighborhood strengthening activities in all aspects of this community. • Complete redevelopment of former Builders Square site on Main Street. • Develop and implement effective program for using bond volume cap of $5 million. • Stimulate production of new housing and rehabilitation of existing housing on and around • Howard Street, including implementation of proposed TIF. • Increase number of Preservation Commission meetings to address growing case volume. • Assist electric franchise negotiating team and Energy Commission in developing new/revised franchise agreement. • Produce comprehensive guide to housing and community economic development financing programs for mass distribution and marketing. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Economic Development Committee 12 12 12 Plan Commission & Committees 31 36 36 Negotiating Team/Energy Commission 22 24 24 Housing Commission & Committees 21 24 24 Preservation Commission 24 24 24 Joint Review Board 4 4 5 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 141 of 599 -- CITY OF EVANSTON PLANNING & SUPPORT SRVS 2105 2003 - 2004 2004 2005 - Appropriation Approved 2105 PLANNING & SUPPORT SRVS 61010 REGULAR PAY 300,000 321,400 61110 OVERTIME PAY 1,300 5,000 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 100 100 62136 REDEVELOPMENT CONSULTING SVCS 11,000 62205 ADVERTISING 200 200 62210 PRINTING 2,500 2,500 62275 POSTAGE CHARGEBACKS 1,500 1,500 62295 TRAINING & TRAVEL 600 600 62315 POSTAGE 300 300 62320 TELEPHONE CHARGEBACKS 6,500 6,500 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 5,000 5,000 62520 OTHER CONTRACTUAL SERVICES 11,000 65010 BOOKS, PUBLICATIONS, MAPS 400 400 65095 OFFICE SUPPLIES 1,600 1,600 65105 PHOTO/DRAFTING SUPPLIE 600 600 68205 CONTINGENCIES 2,500 2,500 2105 PLANNING & SUPPORT SRVS 365,100 398,200 -- 142 of 599 -- City of Evanston Community Development Department 2110 – Zoning Analysis & Support Service Description of Major Activities The Zoning Division is responsible for enforcement of the Zoning Ordinanance. The division continuously monitors the requirements of the Ordinance to keep current with changes in development, maintain conformance with the City's land use regulations and keep pace with the City's ongoing planning efforts. A list of services provided by this division follows. • Review building permit applications and other development permit applications for conformance with the Zoning Ordinance. • Process and make determinations on applications for minor and fence variances. • Process and schedule hearing requests for appeals, major variances and special uses before the Zoning Board of Appeals. • Process and schedule hearing requests for planned developments, unique uses, map and text amendments before the Plan Commission. • Process and schedule development permit review by the Site Plan and Appearance Review Committee. • Route zoning related legislation through the City Council. • Staff the Plan Commission for zoning related matters, the Zoning Board of Appeals, and Zoning Committee of the Plan Commission. • Respond to zoning related inquiries from staff, elected officials, the business community, and the general public. • Enforce the Zoning Ordinanance through notice and citation of violations. • Disseminate zoning information including general public notification of hearings. • Solicit community input in the progressive modification of the Zoning Ordinanance. FY 2004-2005 Objectives • Continue revision of zoning forms to reflect current procedures and regulations. • Review, streamline and re-integrate zoning and land use databases. • Expedite review of development permits. • Expedite Plan Commission review of referrals from City Coucil. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Zoning Analyses 1,400 1,563 1,500 Zoning Complaints 28 25 30 Site Plan & Appearance Review Cases 359 254 290 Zoning Board of Appeals Cases 79 59 65 Zoning Administrator Decision Cases 91 86 85 Plan Commission Cases 7 12 7 Sidewalk Cafes Approved 13 25 25 Plats for Coucil Approval 6 2 3 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 143 of 599 -- CITY OF EVANSTON ZONING ANALYSIS & SUPPORT 2110 2003 - 2004 2004 2005 - Appropriation Approved 2110 ZONING ANALYSIS & SUPPORT 61010 REGULAR PAY 291,700 312,500 61110 OVERTIME PAY 4,000 4,000 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 500 500 62145 ENGINEERING SERVICES 200 62205 ADVERTISING 1,000 1,000 62210 PRINTING 100 100 62235 OFFICE EQUIPMENT MAINT 100 100 62271 COURT REPORTING SERVICES 6,000 62272 OTHER PROFESSIONAL SERVICES 6,000 62275 POSTAGE CHARGEBACKS 4,600 4,600 62295 TRAINING & TRAVEL 500 500 62305 RENTAL OF AUTO-FLEET SER 4,700 4,700 62320 TELEPHONE CHARGEBACKS 2,700 2,700 62335 DATA PROCESSING SERVIC 500 500 62360 MEMBERSHIP DUES 200 200 62380 COPY MACHINE CHARGES 4,500 4,500 62520 OTHER CONTRACTUAL SERVICES 200 62645 MICROFILMING 500 500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 1,800 1,800 65105 PHOTO/DRAFTING SUPPLIE 200 200 68205 CONTINGENCIES 100 100 2110 ZONING ANALYSIS & SUPPORT 353,700 382,500 -- 144 of 599 -- City of Evanston Community Development Department 2115 – Housing Code Compliance Description of Major Activities This element provides systematic area inspections for non-owner occupied multi-family rental dwellings in the CDBG target area to ensure compliance with the minimal maintenance standards as set forth in the BOCA National Property Maintenance Code and Burglary prevention Ordinance. As part of the inspection, the interior of all non-owner occupied dwelling units are inspected, as well as common areas and the building exterior. An inspeciton consists of looking at all building surfaces and components, so that all items are in good repair and functioning. Subsequent to an inspection of the building, the inspector will produce a written list of code violations that the owner must complete. The inspector monitors the progress on correction of the violations until all violations are brought into compliance. When compliance on violations cannot be produced voluntarily, the inspector initiates legal action within the City Administrative Hearings process or the Circuit Court if necessary. In addition to the systematic area inspection program, this element also responds to citizen complaints regarding the condition of any buildings or premises located in the CDBG target area, including but not limited to building deterioration. Debris, weeds, garbage, graffiti, and abandoned vehicles are some of the issues that are cited by Property Standards. Any violations that are not brought into compliance voluntarily are processed through the Administrative Hearings process. As part of the inspection process, staff refers property owners and tenants to the appropriate department or agency for any needed assistance including, Housing Rehabilitation, Emergency Assistance, Neighbors at Work and Human Relations. FY 2004-2005 Objectives To continue with Downtown Alley/Dumpster Inspections - May through September. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Dwelling units inspected 1,479 3,000 3,000 Occupants affected rooming house inspections 7,225 7,384 7,384 Complaints investigated 1,252 1,200 1,200 Dwelling units demolished 2 1 1 Re-inspections for compliance 4,518 5,000 5,000 Violations corrected 8,769 6,000 6,000 FULL TIME EQUIVALENT POSITIONS 8 7 8 Approved Adjustments in 2004-2005 Budget -- 145 of 599 -- CITY OF EVANSTON HOUSING CODE COMPLIANCE 2115 2003 - 2004 2004 2005 - Appropriation Approved 2115 HOUSING CODE COMPLIANCE 61010 REGULAR PAY 333,900 402,100 61055 TEMPORARY EMPLOYEES 1,500 1,500 61110 OVERTIME PAY 3,800 9,800 61510 HEALTH INSURANCE 40,800 61,300 61615 LIFE INSURANCE 500 600 62190 HOUSING REHAB SERVICES 15,500 62205 ADVERTISING 200 200 62210 PRINTING 200 200 62235 OFFICE EQUIPMENT MAINT 200 200 62245 OTHER EQMT MAINTENANCE 2,000 2,000 62275 POSTAGE CHARGEBACKS 2,700 2,700 62295 TRAINING & TRAVEL 800 800 62305 RENTAL OF AUTO-FLEET SER 27,100 27,100 62320 TELEPHONE CHARGEBACKS 11,900 11,900 62345 COURT COST/LITIGATION 5,000 5,000 62380 COPY MACHINE CHARGES 2,200 2,200 62520 OTHER CONTRACTUAL SERVICES 15,500 62645 MICROFILMING 700 700 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65055 MATER. TO MAINT. IMP. 1,500 1,500 65070 OFFICE/OTHER EQT MTN MATL 200 200 65085 MINOR EQUIPMENT & TOOLS 800 800 65095 OFFICE SUPPLIES 1,400 1,400 65105 PHOTO/DRAFTING SUPPLIE 300 300 65620 OFFICE MACH. & EQUIP. 15,000 68205 CONTINGENCIES 700 700 2115 HOUSING CODE COMPLIANCE 454,100 563,900 -- 146 of 599 -- City of Evanston Community Development Department 2120 – Housing Rehabilitation Administration Description of Major Activities This element provides low interest loans for housing rehabiltiation targeted to low and moderate income households through a variety of programs. Under CDBG Programs, loans are processed for both single-family and multi-family properties. Staff assists applicants in completing applications, then processes verifications, determines elegibility, processses mortgage documents, conducts building inspections, prepares work specifications and cost estimates, assists in securing contractors, processes contracts, monitors work, processess contractor payouts and services loan portfolios. Other activities include the administration of the Self-Help Exterior Paint Program, Emergency Rehabilitation Program, Evanston Housing Corporation First Time Homebuyer Program, coordination with Evanston Neighbors at Work, the Police Department, the Commission on Aging, and technical assistance to homeowners regarding tax, title, credit and other elegibility issues. Housing Rehabilitiation Division activities provide assistance to low and moderate income households through the above mentioned programs. Housing Rehabilitation programs assist low/moderate income households with basic building improvements including repair or replacement of building systems or components such as roofing, heating, electrical, plumbing, walls, floors, doors, and windows. Housing Rehabilitation Division addresses and incorporates HUD Lead Based Paint Regulations, within the scope of work on Housing Rehab projects. City of Evanston assistance for these programs allows for low and moderate income households to have needed repairs completed without the cost of interest or fees. The One and Two-Family Rehab Program provides assistance at zero percent interest and the Multi-Family programs have a very low interest rate. Housing Rehabilitation serves many Senior Citizens within the scope of its programs. These services assist many Seniors in remaining in their homes in situations where safe and decent conditions would be difficult to maintain without assistance. FY 2004-2005 Objectives Fund the purchase of ten homes through the Evanston Housing Corporation. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Single Family Rehab Units Completed 7 12 12 Multi-Family Units Completed 18 12 12 Dangerous/Damaged Trees Removed 0 3 3 Garage Demolitions 1 4 4 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 147 of 599 -- CITY OF EVANSTON HOUSING REHABILITATION 2120 2003 - 2004 2004 2005 - Appropriation Approved 2120 HOUSING REHABILITATION 61010 REGULAR PAY 170,900 183,100 61055 TEMPORARY EMPLOYEES 500 500 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 300 300 62205 ADVERTISING 200 200 62210 PRINTING 200 200 62235 OFFICE EQUIPMENT MAINT 700 700 62275 POSTAGE CHARGEBACKS 900 900 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 5,700 5,700 62320 TELEPHONE CHARGEBACKS 3,500 3,500 62360 MEMBERSHIP DUES 200 200 62380 COPY MACHINE CHARGES 3,500 3,500 62645 MICROFILMING 700 700 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 600 600 65105 PHOTO/DRAFTING SUPPLIE 300 300 68205 CONTINGENCIES 700 700 2120 HOUSING REHABILITATION 207,400 224,400 -- 148 of 599 -- City of Evanston Community Development Department 2125 – Building Code Compliance Description of Major Activities The Building Division seeks to protect the health, safety, welfare and property values of City residents. Major responsibilities are mandated by the adopted Building Codes. A comprehensive plan review, permit process, inspection procedure, and issuing of occupancy certificates are carried out by the Building Division to ensure adherence to the codes in all residential, commercial and industrial construction. In an effort to achieve the goals of code conformance, the Building Division also issues tests for General Contractors and Mechanical Contractors to be licensed with the City of Evanston. The Building Division monitors the Elevator Inspection program, and issues elevator certificates annually to all qualifying elevators. Additionally, the Annual Sign License fee program is managed by Building Division personnel. FY 2004-2005 Objectives To train the inspection and plan review staff on the 2003 International Codes, including the International Building Code, International Residential Code, International Mechanical Code, International Plumbing Code, and International Electrical Code, the 2002 National Electric Code, and the 1997 NFPA Life Safety Code. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Building Permits issued within 10 days 60% 60% 70% Percent of requested building inspections completed within 24 hours. 70% 70% 75% Percent of business license inspections completed within 5 working days. 80% 80% 85% Average inspections per inspector per day 8 8 8 FULL TIME EQUIVALENT POSITIONS 12 12 13 Approved Adjustments in 2004-2005 Budget -- 149 of 599 -- CITY OF EVANSTON BUILDING CODE COMPLIANCE 2125 2003 - 2004 2004 2005 - Appropriation Approved 2125 BUILDING CODE COMPLIANCE 61010 REGULAR PAY 641,100 744,000 61110 OVERTIME PAY 5,000 5,000 61510 HEALTH INSURANCE 70,300 97,400 61615 LIFE INSURANCE 1,100 1,200 61625 AUTO ALLOWANCE 2,000 2,000 62145 ENGINEERING SERVICES 40,700 62210 PRINTING 1,000 1,000 62235 OFFICE EQUIPMENT MAINT 300 300 62272 OTHER PROFESSIONAL SERVICES 40,700 62275 POSTAGE CHARGEBACKS 1,600 1,600 62295 TRAINING & TRAVEL 1,400 1,400 62305 RENTAL OF AUTO-FLEET SER 44,800 44,800 62320 TELEPHONE CHARGEBACKS 12,300 12,300 62360 MEMBERSHIP DUES 700 700 62380 COPY MACHINE CHARGES 2,400 2,400 62425 ELEVATOR CONTRACT COSTS 50,000 62464 PLUMB,ELECT,PLAN REVIEW SERVI. 10,000 62520 OTHER CONTRACTUAL SERVICES 87,600 62645 MICROFILMING 4,100 4,100 65010 BOOKS, PUBLICATIONS, MAPS 1,500 1,500 65085 MINOR EQUIPMENT & TOOLS 200 200 65095 OFFICE SUPPLIES 1,800 1,800 65105 PHOTO/DRAFTING SUPPLIE 100 100 2125 BUILDING CODE COMPLIANCE 920,000 1,022,500 -- 150 of 599 -- -- 151 of 599 -- City of Evanston Police Department Expenditures as a % of 2005 General Fund Budget 22.57% Three Year Fiscal History $16,202,700 $17,658,300 $16,642,402 $15,000,000 $15,500,000 $16,000,000 $16,500,000 $17,000,000 $17,500,000 $18,000,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 -- 152 of 599 -- City of Evanston Police Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2205 – Police Administration 836,375 1,083,500 1,000,000 1,125,500 2210 – Patrol Operations 7,285,799 6,839,200 7,000,000 7,473,000 2215 – Criminal Investigation 1,360,749 1,322,800 1,340,000 1,439,100 2225 – Vic/Wit Youth Outreach 332,421 358,500 370,000 388,400 2230 – Juvenile Bureau 774,677 751,600 756,516 817,200 2235 – School Liaison 284,010 293,600 257,239 320,100 2240 – Police Records 650,807 628,700 700,000 705,400 2245 – Communications 955,907 917,100 1,000,000 1,038,600 2250 – Service Desk 881,923 539,500 700,000 591,200 2255 – Office of Prof. Standards 251,456 233,200 248,335 251,800 2260 – Office of Administration 272,826 325,100 284,000 357,900 2265 – Neighborhood Enforcement 1,114,648 1,186,700 1,095,000 1,284,300 2270 – Traffic Bureau 808,448 742,000 710,000 802,200 2275 – Community Strategic Bur. 203,887 284,300 170,000 308,000 2280 – Animal Control 177,922 150,400 155,000 162,000 2285 – Problem Solving Team 451,884 546,500 385,406 593,600 2290 – CTA Special Employment (1,337) 0 42,711 0 Total Expenditures: $ 16,642,402 $ 16,202,700 $ 16,214,207 $ 17,658,300 Revenues: Alarm Panel Contract Fees 14,400 15,000 15,000 15,000 Alarm Panel Subscription Fees 43,949 27,500 120,000 100,000 Bicycle Fees 85 200 100 100 Cherry Family Foundation 3,000 3,000 2,000 2,000 False Alarm Fines (after 4 calls) 52,670 100,000 100,000 75,000 Highway Safety Project Grant 0 5,000 5,000 5,000 ICJIA (Community Service) 30,000 15,000 15,000 15,000 Irving Stern Foundation 10,000 10,000 10,000 10,000 Law Enforcement Block Grant –cc 52,000 52,000 65,000 52,000 Law Enforcement Block Grant – f 79,154 79,100 79,100 105,000 Levy Foundation Grant 15,500 16,500 16,500 16,500 Police Report Fees 15,245 21,500 18,500 19,500 Police Training Grant 3,442 8,000 8,000 8,000 Skokie/Lincolnwood Animal Fees 1,195 0 510 1,000 Tobacco Compliance Grant 0 8,200 8,200 7,200 Violent Crimes Victim’s Grant 20,000 20,000 20,000 20,000 ICJIA (Victim Services) 0 0 0 60,000 Total Revenues: $ 340,640 $ 381,000 $ 482,910 $ 511,300 Notes for Financial Summary The Police Records budget includes funding for a new part-time permanent records clerk to maintain racial profiling information – as mandated by law. Performance Report on FY 2003-2004 Major Program Objectives The multi-year Police/Fire renovation project ended in FY 03/04. Renovation of the southwest section of the police/fire headquarters (entrance on Lake Street) is complete. It includes new offices, a fitness room, and locker rooms. Improvements in the prisoner-processing area of the police building include an upgraded drive-through sally port designed to enhance the safety of both officers and prisoners, and modification of the cell block to augment safety as well as to ease the ingress/egress of prisoners. -- 153 of 599 -- City of Evanston Police Department The Department continued preparedness measures as a result of 9/11. The Department conducted a tabletop exercise for students at Evanston Township High School, and officers toured the building to familiarize themselves with its layout. Nine supervisors received Weapons of Mass Destruction training at a federal training center in Glencoe, Georgia, while other supervisors attended 3-day Critical Incident training offered by the State of Illinois. As a result, most of the department’s supervisors have received terrorism-response training. Additionally, the department received gas masks for all sworn personnel through a federal grant. The Department has committed to a mutual-aid agreement among social service groups in the area. Citizen Police Academy graduates received training regarding terrorism at their annual re-trainer. Development of a Citizen Emergency Response Team (CERT)—a corps of trained citizen volunteers to be called out to assist Evanston police in the event of a major disaster—is underway. Applicants must have graduated from the Citizen Police Academy and completed 20 hours of specialized training. The Federal Emergency Management Agency (FEMA) is funding the project. Twenty applications have been received. The department joined the Illinois Mutual Alarm System. Technological advances were on-going during FY 03/04. The department’s ADT security cameras were upgraded to digital, and most of the department’s in-car computers have been upgraded, as the State no longer supports the older technology. The Property Bureau functions were automated. Prisoner-processing has been expedited through computerization of arrest reports. Because the department’s graffiti camera has been a deterrent at several locations, potential locations for other cameras (CDBG funding applied for) were evaluated. The department joined the Chicago Police Department’s Citizen Law Enforcement Analysis and Reporting (CLEAR) system. It provides access to information entered via Live Scan on more than four million arrestees dating back 12 years. The department’s record-keeping system is in transition as the Police Information Management System (PIMS) system gives way to the CRIMES system, which will give us control over our data. The Department continued its partnership activities. Passage of a stricter disorderly-house ordinance enhanced the Civil Enforcement Review Board’s efforts to ameliorate nuisance properties. The department participated in National Night Out activities. The Citizens Police Academy graduated two classes and the Citizens Police Academy alumni- group grew in numbers and activity. The department—founder of the CommUNITY Picnic—joined other city departments and civic agencies in conducting this year’s successful event. The ALERTS pilot program—in effect for one year—is being evaluated to replace DARE in the police/school curriculum. There is evidence that ALERTS integrates better into the overall curriculum. The department’s youth- outreach joint venture with Youth Organizations Umbrella (Y.O.U.) expanded to the Hispanic community. The entire staff received training from the Secretary of State Police in how to identify fake IDs. They then trained the staffs of Evanston restaurants. The department later conducted a sting operation to see if the new knowledge was being applied. Personnel were trained in the legal ramifications of the new local ordinance relating to overweight trucks. The Department conducted a parole compliance check with the Illinois Department of Corrections. The department initiated a non-lethal weapon training program as an alternative to deadly force. The combined efforts with other agencies continued in FY 03/04. The department conducted various operations including; gang/drug training for Northwestern University Police Department personnel, and continued cooperative work in combatting loud parties; gang/drug intervention with the Chicago Police Department, as well as road checks and a seatbelt compliance initiative; ongoing sting operations with the Drug Enforcement Agency (DEA); and Operation "Border Patrol" in cooperation with the Chicago PD, which targeted the gang hierarchy of the Black P Stone gang operating on Howard Street. Two new non-funded mandates were enacted. The state will require agencies to keep traffic-stop data for biased profiling starting January 1, 2004. The department prepared for this with department-wide training. Within two years, the law will require that all homicide interrogations be audio and video recorded. Current grant funding: Local Law Enforcement Block Grant funding will continue to fund the Summerplan. The Cops on Trains program funded by the Chicago Transit Authority. Judicial Advisory Council of Cook County gives us a Youth Outreach program. The Levy Foundation’s funding of the Prevention of Crime Against Senior Citizens program. The Stern Foundation’s funding of the School Liaison Officers program. Tobacco Compliance Initiative funding the Juvenile Bureau’s enforcement of sanctions against illegal sale of tobacco products to minors. -- 154 of 599 -- City of Evanston Police Department 2004-2005 Department Initiatives • Continue efforts to maintain and increase grant funding for various community programs. • Continue to improve crime statistics in Evanston, ensuring that community members feel safe in their neighborhoods. • Continue to deter criminal activity through positive and effective policing policies, including; sting operations, citizen training academies, police training, and joint cooperation between local departments and safety organizations. • Continue to foster positive relationships with community members and local organizations. -- 155 of 599 -- City of Evanston Police Department 2205 – Police Administration Description of Major Activities The Office of the Chief of Police manages Department resources to produce an efficient and effective police organization that provides a high level of service to the community. The responsibilities of the Chief of Police include supervising and deploying personnel and resources, developing and implementing the Department's goals and objectives, and monitoring performance of bureaus and divisions. The Chief also focuses on developing the organization, responding to community needs and assessments, improving Department productivity and operational techniques, long range planning, formulating policies and procedures and attending public meetings. FY 2004-2005 Objectives • To enhance our capability to handle large scale emergencies by creating and training a Community Emergency Response Team (CERT) program by June 2004. • To further bicycle safety within the Evanston community by implementing a program which will make helmets available to those youth who could otherwise not afford to purchase a bicycle helmet. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Part I crimes 5,500 4,400 4400 Part II crimes 6,500 7,450 7,500 Total calls for service 60,000 60,000 60,000 Average in-progress response time 3 3 3 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 156 of 599 -- CITY OF EVANSTON POLICE ADMINISTRATION 2205 2003 - 2004 2004 2005 - Appropriation Approved 2205 POLICE ADMINISTRATION 61010 REGULAR PAY 311,800 334,000 61062 SPECIAL EVENT SALARIES 300,000 300,000 61110 OVERTIME PAY 1,000 1,000 61415 TERMINATION PAYOUTS 300,000 300,000 61510 HEALTH INSURANCE 30,700 39,000 61615 LIFE INSURANCE 600 600 62225 BLDG MAINTENANCE SERVICES 40,000 50,000 62245 OTHER EQMT MAINTENANCE 500 500 62270 MEDICAL/HOSPITAL SERVICES 1,500 1,500 62275 POSTAGE CHARGEBACKS 1,600 1,600 62305 RENTAL OF AUTO-FLEET SER 16,900 16,900 62360 MEMBERSHIP DUES 6,000 6,000 62375 RENTALS 40,100 40,100 64005 ELECTRICITY 10,000 10,000 64015 NATURAL GAS 11,500 11,500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65040 JANITORIAL SUPPLIES 2,000 3,000 65625 FURNITURES & FIXTURES 500 68205 CONTINGENCIES 9,000 9,000 2205 POLICE ADMINISTRATION 1,083,500 1,125,500 -- 157 of 599 -- City of Evanston Police Department 2210 – Patrol Operations Description of Major Activities The Division of Patrol Operations responds to calls for police service twenty-four hours a day, seven days a week. Uniformed police officers continuously patrol on foot and in vehicles to deter crime, as well as, to detect, apprehend and process persons involved in criminal activity. This division provides assistance to citizens such as directions, transportation to the hospital, referrals to other agencies, lost property, nuisance compliants, and towed vehicles. FY 2004-2005 Objectives Implement data collection system, conduct officer training, and collect and submit traffic stop statistical data to the Illinois Department of Transportation as required by Public Act 93-209 by September 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Community/Officer interface 125 150 160 Responses to service calls (written) 25,000 25,000 25,000 Responses to service calls (coded incidents) 25,000 25,000 25,000 Assists (other than responding to calls) 25,000 28,000 30,000 Arrests (felony & misdemeanor) 300 3,200 3,300 D.U.I. arrests 100 75 90 Ticket & Citation Production -Parking 7,500 8,000 FULL TIME EQUIVALENT POSITIONS 89 90 90 Approved Adjustments in 2004-2005 Budget -- 158 of 599 -- CITY OF EVANSTON PATROL OPERATIONS 2210 2003 - 2004 2004 2005 - Appropriation Approved 2210 PATROL OPERATIONS 61010 REGULAR PAY 5,375,500 5,758,400 61110 OVERTIME PAY 226,100 226,100 61510 HEALTH INSURANCE 707,100 898,000 61615 LIFE INSURANCE 8,500 8,500 62305 RENTAL OF AUTO-FLEET SER 427,000 427,000 65015 CHEMICALS 800 800 65020 CLOTHING 78,200 78,200 65105 PHOTO/DRAFTING SUPPLIE 4,500 4,500 65550 AUTOMOTIVE EQUIPMENT 60,000 65620 OFFICE MACH. & EQUIP. 3,000 3,000 65625 FURNITURES & FIXTURES 8,500 8,500 2210 PATROL OPERATIONS 6,839,200 7,473,000 -- 159 of 599 -- City of Evanston Police Department 2215 – Criminal Investigation Description of Major Activities As part of the Criminal Investigation Division, Dectives conduct follow-up investigations of homicide, sex offenses, robbery, burglary, kidnapping, aggravated assault, auto theft, fraud, theft and all other crimes not specifically assigned to other investigative bureaus. This element also conducts background investigations for the Liquor License Control Commission and other licensing bodies. The Bureau also conducts proactive liquor license inspections and investigations. FY 2004-2005 Objectives • To improve case status and tracking of ongoing investigations by developing and implementing computerized case status files of each investigation by February 2005. • In conjunction with Parole Agents from the Department of Corrections, conduct at least one parole compliance check per parolee living in Evanston by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Cases assigned to criminal 3,700 3,600 3,500 Percentage of assigned cases cleared 50 44 52 Percentage of assigned burglaries cleared 30 12 25 Task Force Operations 14 5 2 Liquor inspections 14 30 40 FULL TIME EQUIVALENT POSITIONS 17 17 17 Approved Adjustments in 2004-2005 Budget -- 160 of 599 -- CITY OF EVANSTON CRIMINAL INVESTIGATION 2215 2003 - 2004 2004 2005 - Appropriation Approved 2215 CRIMINAL INVESTIGATION 61010 REGULAR PAY 1,058,500 1,133,900 61110 OVERTIME PAY 60,400 60,400 61510 HEALTH INSURANCE 133,100 169,000 61615 LIFE INSURANCE 1,900 1,900 62305 RENTAL OF AUTO-FLEET SER 55,100 55,100 62360 MEMBERSHIP DUES 5,000 62370 EXPENSE ALLOWANCE 2,500 2,500 65020 CLOTHING 9,800 9,800 65105 PHOTO/DRAFTING SUPPLIE 1,500 1,500 2215 CRIMINAL INVESTIGATION 1,322,800 1,439,100 -- 161 of 599 -- City of Evanston Police Department 2225 – Social Services Bureau Description of Major Activities The Police Social Services Bureau is comprised of two distinct entities (Victim Services and Youth Outreach) which work with community groups, schools and individuals to assist the residents of Evanston in maintaining a high quality of life. The Victim Services Bureau provides social services to crime victims and witnesses. The Bureau primarily assists sexual assault, child abuse and domestic violence victims and other personal crime victims. Assistance is offered to property crime victims when needed. The Bureau also assists those who come in contact with the police for "non- crime" related situations yet are in need of service. Service provided include crisis intervention, counseling, court advocacy, referrals and emergency monetary assistance. The Youth Service Bureau provides Evanston youth, ages 8-17, and their families a broad range of social services including individual, family and group counseling, case management, outreach, information, and referral. Services are designed to improve the levels of functioning in areas of family relations and interpersonal relations, with an emphasis on early detection and prevention. FY 2004-2005 Objectives Victim Services: • To enhance programming by expanding counseling services for crime victims by December 2004. • To implement client satisfaction survey program by December 2004. Youth Services: • To expand programming by establishing parent/child group services by December 2004. • To enhance services for high risk youth in the community by consulting with the Neighborhood Outreach Program on possible collaborations by December 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Sexual crime victims assisted-adult 14 16 19 - juvenile 20 14 16 Domestic related cases-crime related 580 580 600 - non-crime related 240 240 250 Other crime related cases-personal 800 600 625 - property 130 130 150 Other non-crime related cases 600 510 540 At-risk youth refferals received 130 112 125 FULL TIME EQUIVALENT POSITIONS 6 6 7 Approved Adjustments in 2004-2005 Budget -- 162 of 599 -- CITY OF EVANSTON SOCIAL SERVICES BUREAU 2225 2003 - 2004 2004 2005 - Appropriation Approved 2225 SOCIAL SERVICES BUREAU 61010 REGULAR PAY 284,400 304,700 61110 OVERTIME PAY 16,000 16,000 61510 HEALTH INSURANCE 35,500 45,100 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 2,200 2,200 62305 RENTAL OF AUTO-FLEET SER 11,000 11,000 62360 MEMBERSHIP DUES 100 100 62370 EXPENSE ALLOWANCE 300 300 62375 RENTALS 4,500 4,500 68205 CONTINGENCIES 4,000 4,000 2225 SOCIAL SERVICES BUREAU 358,500 388,400 -- 163 of 599 -- City of Evanston Police Department 2230 – Juvenile Bureau Description of Major Activities As part of the Investigative Services Division, the Juvenile Bureau investigates incidents involving a juvenile as an offender and/or victim. Youth Officers investigate cases regarding dependent children, abused children, neglected children, minors, requiring authoritative intervention or deliquent minors. Also, Youth Officers provide support and information to juveniles and their families who are victims. Bureau personnel regularly patrol areas frequented by juveniles in an attempt to prevent victimization or misconduct. FY 2004-2005 Objectives • Complete at least two tobacco compliance checks of cigarette vendors by February 2005. • Enhance the knowledge of the youth officers by inviting a representative from the Juvenile State's Attorney Office to address aspects of important pending juvenile court cases by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Total number of cases assigned 2,500 2,600 2,750 Percentage of assigned cases cleared 75 75 80 Child abuse investigations 160 165 175 Minors requiring authoritative intervention 400 480 520 Outreach referrals 165 160 170 Youth arrested for cuiminal offenses 725 740 750 Juvenile court referrals 280 255 240 FULL TIME EQUIVALENT POSITIONS 10 10 10 Approved Adjustments in 2004-2005 Budget -- 164 of 599 -- CITY OF EVANSTON JUVENILE BUREAU 2230 2003 - 2004 2004 2005 - Appropriation Approved 2230 JUVENILE BUREAU 61010 REGULAR PAY 616,600 660,500 61062 SPECIAL EVENT SALARIES 7,900 7,900 61110 OVERTIME PAY 4,500 4,500 61510 HEALTH INSURANCE 80,500 102,200 61615 LIFE INSURANCE 900 900 62305 RENTAL OF AUTO-FLEET SER 34,900 34,900 65020 CLOTHING 6,300 6,300 2230 JUVENILE BUREAU 751,600 817,200 -- 165 of 599 -- City of Evanston Police Department 2235 – School/Community Liaison Bureau Description of Major Activities The School/Community Liaison Bureau is responsible for the implementation and instruction of the Drug Abuse Resistance Education program (D.A.R.E.) in the schools. D.A.R.E. is a model drug abuse prevention progam focusing on the prevention of drug and alcohol use among school-aged children. D.A.R.E. instructors are sworn officers who are responsible for teaching the seventeen week core curriculum. The officers' responsibilities include student counseling sessions, attendance at after school events, issuance of trespass warnings at schools, resource for the neighborhood surrounding the school, investigation of incidents occuring within the school and escorts on extra curricular school events (field trips, dances, sporting activities). FY 2004-2005 Objectives To evaluate the effectiveness of the new ALERTS curriculum by September, 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Semesters of instruction 2 2 2 Sixth grade successfully completing DARE 1,150 855 1,140 Counseling of students 140 125 155 FULL TIME EQUIVALENT POSITIONS 4 4 4 Approved Adjustments in 2004-2005 Budget -- 166 of 599 -- CITY OF EVANSTON SCHOOL LIAISON 2235 2003 - 2004 2004 2005 - Appropriation Approved 2235 SCHOOL LIAISON 61010 REGULAR PAY 239,000 256,000 61510 HEALTH INSURANCE 32,700 41,500 61615 LIFE INSURANCE 400 400 62305 RENTAL OF AUTO-FLEET SER 18,400 18,400 65020 CLOTHING 2,100 2,800 65125 OTHER COMMODITIES 1,000 1,000 2235 SCHOOL LIAISON 293,600 320,100 -- 167 of 599 -- City of Evanston Police Department 2240 – Records Bureau Description of Major Activities The Records Bureau maintains the manual and automated systems of collecting, storing, retrieving and disseminating information (i.e., crime incidents, descriptions of wanted persons, accident reports, special bulletins, police reports, criminal histories) throughout the Department, as well as, other agencies and the public. It also provides fingerprint service. The Property Officer assigned to the Records Bureau is responsible for the safekeeping of all found, confiscated and recovered property. In addition, the bureau issues Department forms and copies materials. FY 2004-2005 Objectives • Train the data entry personnel on the use of the new CRIMES program by February 2005. • Identify and begin to train a back-up person for the Review Officer position by Febraury 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Cases handled By Property Officer 2,500 2,650 2,600 Fingerprints processed by ID Technicial 500 425 450 Liquor licenses issued 150 160 175 Report copies provided 3,500 2,800 3,000 Records computerized 52,000 51,500 51,000 FULL TIME EQUIVALENT POSITIONS 11 11 12 Approved Adjustments in 2004-2005 Budget -- 168 of 599 -- CITY OF EVANSTON POLICE RECORDS 2240 2003 - 2004 2004 2005 - Appropriation Approved 2240 POLICE RECORDS 61010 REGULAR PAY 450,300 482,400 61050 PERMANENT PART-TIME 17,500 31,500 61510 HEALTH INSURANCE 65,000 88,600 61615 LIFE INSURANCE 600 600 61625 AUTO ALLOWANCE 600 600 62275 POSTAGE CHARGEBACKS 8,400 8,400 62305 RENTAL OF AUTO-FLEET SER 7,800 7,800 62335 DATA PROCESSING SERVIC 40,000 40,000 62645 MICROFILMING 4,500 4,500 65095 OFFICE SUPPLIES 30,000 30,000 65105 PHOTO/DRAFTING SUPPLIE 4,000 4,000 65625 FURNITURES & FIXTURES 7,000 2240 POLICE RECORDS 628,700 705,400 -- 169 of 599 -- City of Evanston Police Department 2245 – Communications Bureau Description of Major Activities The Communications Bureau is a centralized Police operation for sending and receiving information between citizens, members of the Department and other departments of the City, State, and Nation through the use of radio, telephone, and computer. Personnel assigned to this Bureau handle all emergency and non-emergency calls for the Police and Fire departments. Communication operators are responsible for dispatching Police and Fire units and personnel, including ambulances, to calls for assistance and then monitoring their availability for service. Personnel also monitor residences and businesses that are connected to the Police and Fire alarm board. FY 2004-2005 Objectives • Next generation replacement of the current Motorola Sabre portable radio inventory by January 2005. • To coordinate the transitioning of the Gateway (CAD) computer from the current IBM OS/2 operating system to Microsoft 2000 by July 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 911 calls received (includes wireless 911) 47,500 63,500 65,000 Entries in LEADS system 4,200 4,050 4,100 Alarms handled (includes fire alarms) 6,500 6,850 6,750 FULL TIME EQUIVALENT POSITIONS 15 15 15 Approved Adjustments in 2004-2005 Budget -- 170 of 599 -- CITY OF EVANSTON COMMUNICATIONS 2245 2003 - 2004 2004 2005 - Appropriation Approved 2245 COMMUNICATIONS 61010 REGULAR PAY 684,400 774,600 61110 OVERTIME PAY 11,600 11,600 61510 HEALTH INSURANCE 115,800 147,100 61615 LIFE INSURANCE 1,100 1,100 62320 TELEPHONE CHARGEBACKS 89,000 89,000 62340 COMPTER LICENSE & SUPP 7,500 7,500 65020 CLOTHING 7,700 7,700 2245 COMMUNICATIONS 917,100 1,038,600 -- 171 of 599 -- City of Evanston Police Department 2250 – Service Desk Bureau Description of Major Activities The Service Desk Officers handle walk-in and telephone non-emergency complaints, requests for information and calls for service. Besides providing support services (i.e. supplies, forms, computer information, emergency and non- emergency telephone numbers, referral information, warrant status information, etc.) to field units, the Bureau is responsible for the processing, detention, feeding, monitoring, bonding and transportation of prisoners. The Officers administer the City's Alarm Ordinance and act as deputy clerks for the Circuit Court for bonding purposes. FY 2004-2005 Objectives • Train the Civilian Desk Officers, through in-house services, in the art of self defense so that they can properly handle prisoners without endangering their own well being. • Scrape and paint all cells in the men's and women's cellblock by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Prisoners processed 1,900 1,750 1,800 Custodial prisoners 2,200 2,275 2,250 Bail Bonds processed 2,300 2,750 2,600 Reports taken by officers 5,500 5,100 5,300 Alarm subscriptions billed 3,800 3,650 3,700 False alarm fines billed 1,000 1,025 1,100 Control Station alarms handled 5,000 4,850 4,750 FULL TIME EQUIVALENT POSITIONS 11 12 12 Approved Adjustments in 2004-2005 Budget -- 172 of 599 -- CITY OF EVANSTON SERVICE DESK 2250 2003 - 2004 2004 2005 - Appropriation Approved 2250 SERVICE DESK 61010 REGULAR PAY 448,200 480,100 61110 OVERTIME PAY 12,200 12,200 61510 HEALTH INSURANCE 66,100 83,900 61615 LIFE INSURANCE 800 800 62425 ELEVATOR CONTRACT COSTS 2,400 62520 OTHER CONTRACTUAL SERVICES 2,400 65020 CLOTHING 5,000 5,000 65025 FOOD 3,300 3,300 65125 OTHER COMMODITIES 1,500 1,500 65620 OFFICE MACH. & EQUIP. 2,000 2250 SERVICE DESK 539,500 591,200 -- 173 of 599 -- City of Evanston Police Department 2255 – Office of Professional Standards Description of Major Activities The Office of Professional Standards (OPS) provides two separate functions: inspections and internal investigations. The inspection component evaluates the quality of the Department operations, ensuring that the agency's goals are being pursued and that control is maintained throughout the Department. This component also performs audits of personnel sick time usage in order to identify potential abusers, audits the records of the various cash funds kept in the Department, audits use of the Department's main telephone line, and performs other audits and studies as directed by the Chief of Police. The internal investigations component investigates allegations of misconduct made against the Department or its employees by citizens or other employees of the Department/City. FY 2004-2005 Objectives • Revise and implement a procedure for the processing of Police Officer applicants' fingerprint cards to reduce the number of State Identification (SID) numbers issued to the Departments by February 2005. • Revise and update the Personnel Assessment Review System (PARS) to ensure the input and retrieval of data in a more timely fashion. This will include reporting forms for the review process that will create a written history of the review process for each officer that meets system criteria by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Staff inspections 25 25 25 Citizen complaints 40 15 15 Pre-employment background investigations 300 275 280 Weapons use reports 25 22 20 Internally generated administrative reviews 75 70 65 Department inquiries 65 62 60 Resisting arrest/use of force investigatioons 40 35 37 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 174 of 599 -- CITY OF EVANSTON OFFICE-PROFESSIONAL STANDARDS 2255 2003 - 2004 2004 2005 - Appropriation Approved 2255 OFFICE-PROFESSIONAL STANDARDS 61010 REGULAR PAY 186,000 199,200 61055 TEMPORARY EMPLOYEES 5,000 5,000 61110 OVERTIME PAY 10,000 10,000 61510 HEALTH INSURANCE 19,900 25,300 61615 LIFE INSURANCE 300 300 62305 RENTAL OF AUTO-FLEET SER 8,000 8,000 65620 OFFICE MACH. & EQUIP. 4,000 4,000 2255 OFFICE-PROFESSIONAL STANDARDS 233,200 251,800 -- 175 of 599 -- City of Evanston Police Department 2260 – Office of Administration Description of Major Activities Responsibilities of this division include coordination of all Personnel and Training functions related to Police Departmetn staff; planning and research operations; and all fiscal activities, including budget, payroll, accounts payable, grant reporting, and internal record keeping for personnel. Training responsibilities include conducting basic and advanced programs for employees, provided by in-house as well as external sources. Planning and research is responsible for analysis of crime statistics, maintaining the written directive system, completion of the annual report, and accreditation compliance. FY 2004-2005 Objectives • Update personnel records to correlate to the new employee ID numbers used by the payroll department by December 2004. • With the introduction of the IRIS system, break expenses down by business unit so that each division and shift within a division are held responsible for their costs by August 2004. • To prepare a major revision and update of the Department's system for collecting documents for accreditation files by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected External schools and seminars provided 240 248 252 Bulletins and orders issued 209 213 210 In-service schools attendees 160 210 185 Invoices, purchase requisitions 1,560 1,610 1,540 FULL TIME EQUIVALENT POSITIONS 4 4 4 Approved Adjustments in 2004-2005 Budget -- 176 of 599 -- CITY OF EVANSTON OFFICE OF ADMINISTRATION 2260 2003 - 2004 2004 2005 - Appropriation Approved 2260 OFFICE OF ADMINISTRATION 61010 REGULAR PAY 230,900 247,300 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 400 400 62295 TRAINING & TRAVEL 65,000 70,000 62360 MEMBERSHIP DUES 200 200 65015 CHEMICALS 5,000 10,000 2260 OFFICE OF ADMINISTRATION 325,100 357,900 -- 177 of 599 -- City of Evanston Police Department 2265 – Neighborhood Enforcement Team Description of Major Activities The Neighborhood Enforcement Team (NET) is a part of Strategic Services. NET provides support services to Patrol Operations including tactical, gang and narcotic operations. NET conducts criminal investigations of the sale, distribution and use of illegal narcotics and other dangerous drugs. Responsibilities also include diffusing and controlling gang related activities by investigating and monitoring gang activities, crimes, and membership and by providing intelligence to the Department. Personnel also act as a back-up to the patrol units and engage in many problem solving projects. NET works with other local, state, and federal agencies to reduce crime and improve the quality of life of Evanston residents. FY 2004-2005 Objectives • Develop a directory of street gang membership photographs in the department computer system and make them available to all sworn officers by December 2004. • Identify business locations where gang members are known to loiter and possibly conduct criminal activities. Work with identified businesses to develop strategies to eliminate this problem by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Narcotic arrests 135 135 135 Search warrants 22 25 28 Problem oriented narcotic tip sheets 55 50 50 Adult gang members arrests 225 220 220 Juvenile gang member arrests 80 80 80 Felony arrests 105 100 100 Misdemeanor arrests 270 285 285 Criminal warrant service 135 115 115 FULL TIME EQUIVALENT POSITIONS 15 15 15 Approved Adjustments in 2004-2005 Budget -- 178 of 599 -- CITY OF EVANSTON NEIGHBORHOOD ENFORCEMENT TEAM 2265 2003 - 2004 2004 2005 - Appropriation Approved 2265 NEIGHBORHOOD ENFORCEMENT TEAM 61010 REGULAR PAY 923,600 989,400 61110 OVERTIME PAY 32,900 32,900 61510 HEALTH INSURANCE 117,900 149,700 61615 LIFE INSURANCE 1,500 1,500 62305 RENTAL OF AUTO-FLEET SER 88,400 88,400 62320 TELEPHONE CHARGEBACKS 12,000 12,000 62370 EXPENSE ALLOWANCE 2,000 2,000 65020 CLOTHING 8,400 8,400 2265 NEIGHBORHOOD ENFORCEMENT TEAM 1,186,700 1,284,300 -- 179 of 599 -- City of Evanston Police Department 2270 – Traffic Bureau Description of Major Activities As part of the Division of Strategic Services, the Traffic Bureau enforces traffic laws and ordinances and regulates the flow of vehicular and pedestrian traffic. This Bureau manages and performs the follow-up investigation of most hit and run accidents and administers the tow ordinance. This Bureau also handles the towing of abandoned and junk vehicles. FY 2004-2005 Objectives • To conduct one Seatbelt Enforcement Zone inspection compliance operation by December 2004. • In conjunction with the Legal Department, initiate by ordinance a traffic program where C-citations can and will be issued to cite trucks for overweight violations, thereby having the cases heard in administrative adjudication (not Circuit Court) by December 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Moving violations 4,800 4,800 4,800 Non-moving violations issued 3,200 3,150 3,150 Abandoned automobiles investigated 2,100 2,100 2,100 Hit and run follow-up investigations 550 550 550 Vehicles towed 4,000 4,500 4,500 FULL TIME EQUIVALENT POSITIONS 9 10 10 Approved Adjustments in 2004-2005 Budget -- 180 of 599 -- CITY OF EVANSTON TRAFFIC BUREAU 2270 2003 - 2004 2004 2005 - Appropriation Approved 2270 TRAFFIC BUREAU 61010 REGULAR PAY 575,800 616,800 61110 OVERTIME PAY 7,200 7,200 61510 HEALTH INSURANCE 71,200 90,400 61615 LIFE INSURANCE 900 900 62305 RENTAL OF AUTO-FLEET SER 81,300 81,300 65020 CLOTHING 5,600 5,600 2270 TRAFFIC BUREAU 742,000 802,200 -- 181 of 599 -- City of Evanston Police Department 2275 – Community Strategies Bureau Description of Major Activities The Bureau is responsible for developing a better partnership between the police and the community for the purpose of reducing crime. The activities of the bureau include crime prevention seminars, home security surveys, Operation Identification, neighborhood watch, Site Plan and Appearance Review Committee, senior citizen programs, and the Citizen/Police Academy and Clergy Team liaison. The Crime Analysis element publishes the daily bulletin, weekly crime analysis reports, and monthly crime statistics by beat. Involvement in special events includes 4th of July festivities, Evanston CommUnity Picnic, and the Holiday Food Basket program. FY 2004-2005 Objectives • Selection and recruitment of volunteers for the CERT (community emergency response team ) program by December 2004. • Add new members to the CPA Alumni Association. • Seek new members for the Evanston Police Clergy Team. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Home security surveys 350 350 350 Commercial surveys 9 10 10 Speaker's Bureau engagements 55 50 50 Seminars conducted 25 25 25 Daily bulletins 220 220 220 Weekly crime analysis reports 52 52 52 Monthly crime statistics by beat 12 12 12 FULL TIME EQUIVALENT POSITIONS 4 3 3 Approved Adjustments in 2004-2005 Budget -- 182 of 599 -- CITY OF EVANSTON COMMUNITY STRATEGIC BUREAU 2275 2003 - 2004 2004 2005 - Appropriation Approved 2275 COMMUNITY STRATEGIC BUREAU 61010 REGULAR PAY 198,200 212,300 61050 PERMANENT PART-TIME 18,600 18,600 61110 OVERTIME PAY 3,200 4,200 61510 HEALTH INSURANCE 18,800 23,900 61615 LIFE INSURANCE 400 400 62275 POSTAGE CHARGEBACKS 500 500 62295 TRAINING & TRAVEL 3,000 62305 RENTAL OF AUTO-FLEET SER 43,400 43,400 65020 CLOTHING 700 700 65125 OTHER COMMODITIES 500 1,000 2275 COMMUNITY STRATEGIC BUREAU 284,300 308,000 -- 183 of 599 -- City of Evanston Police Department 2280 – Animal Control Bureau Description of Major Activities As a part of the Division of Strategic Services, the Animal Control Bureau handles requests and complaints from citizens dealing with domestic and wild animals, including birds and reptiles. It also counsels citizens on animal control problems and issues citations for violation of animal control ordinances. In addition, it apprehends and impounds stray animals and handles adoption of unwanted dogs and cats in conjunction with CARE (a local volunteer group). FY 2004-2005 Objectives • Review the Department Standard Operating Procedures for Animal Control for possible updates and changes by February 2005. • Work with the Department of Health and Human Services to set up a program of quarterly meetings between representatives of both departments to exchange information and ideas on subjects of mutual interest and concern by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Animals adopted 550 550 550 Animals impounded 800 750 750 Citizen complaints handled 7,000 7,000 7,000 Animals returned to owners 180 200 200 Animals euthanized 50 80 80 Citations issued 220 220 220 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 184 of 599 -- CITY OF EVANSTON ANIMAL CONTROL 2280 2003 - 2004 2004 2005 - Appropriation Approved 2280 ANIMAL CONTROL 61010 REGULAR PAY 103,600 111,000 61050 PERMANENT PART-TIME 13,500 13,500 61110 OVERTIME PAY 6,300 6,300 61510 HEALTH INSURANCE 11,900 15,100 61615 LIFE INSURANCE 100 100 62225 BLDG MAINTENANCE SERVICES 1,100 1,100 62305 RENTAL OF AUTO-FLEET SER 11,100 11,100 62415 DEBRIS/REMOVAL CONTRACTUAL COS 800 62520 OTHER CONTRACTUAL SERVICES 800 65020 CLOTHING 500 1,500 65025 FOOD 1,500 1,500 2280 ANIMAL CONTROL 150,400 162,000 -- 185 of 599 -- City of Evanston Police Department 2285 – Problem Solving Team Description of Major Activities As a part of the Patrol Operations Division, the Problem Soving Team's (PST) uniformed officers provide regular and highly visible foot patrols in neighborhoods. PST officers serve as a community policing mechanism by making personal contacts with area residents and merchants as well as providing a broad range of proactive and preventive community services (block club development, security surveys, attending meetings, etc.). FY 2004-2005 Objectives • Reduce the use of fake IDs by implementing a program (Operation Straight ID) to the business, retail and liquor establishment community through training and education of the laws and penalties by February 2005. • Curb the continuous disruptive behavior of persons while at home, in businesses and on public ways by identifying, monitoring, and enforcing, as authorized by the Nuisance Premises Ordinance by December 2004.. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Neighborhood meetings 350 350 350 Reident surveys completed 20 50 50 Tickets and citations issued-parking 400 400 -traffic 80 80 -C tickets 50 50 -S tickets 15 15 Arrests 100 100 Tactical missions 15 15 FULL TIME EQUIVALENT POSITIONS 7 7 7 Approved Adjustments in 2004-2005 Budget -- 186 of 599 -- CITY OF EVANSTON PROBLEM SOLVING TEAM 2285 2003 - 2004 2004 2005 - Appropriation Approved 2285 PROBLEM SOLVING TEAM 61010 REGULAR PAY 449,600 481,600 61110 OVERTIME PAY 6,600 6,600 61510 HEALTH INSURANCE 56,000 71,100 61615 LIFE INSURANCE 700 700 62245 OTHER EQMT MAINTENANCE 2,000 2,000 62305 RENTAL OF AUTO-FLEET SER 27,400 27,400 65020 CLOTHING 4,200 4,200 2285 PROBLEM SOLVING TEAM 546,500 593,600 -- 187 of 599 -- City of Evanston Fire Department Fire Chief Division Chief Operations/Training Division Chief Finance/Equip. Facilities Division Chief Prevention / Tech. Services Executive Secretary Division Chief Life Safety Services EMS Dive Team Hazardous Materials Multi-Grade Rescue Secretary III Bureau Captains (3) Shift #1 Shift Chief Shift #1 Captains (8) Shift #1 Firefighters (24) Shift #2 Shift Chief Shift #2 Captains (8) Shift #2 Firefighters (24) Shift #3 Shift Chief Shift #3 Shift Chief Shift #3 Firefighters (24) Three Year Fiscal History $9,258,300 $10,085,500 $9,540,479 $8,600,000 $8,800,000 $9,000,000 $9,200,000 $9,400,000 $9,600,000 $9,800,000 $10,000,000 $10,200,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 12.89% -- 188 of 599 -- City of Evanston Fire Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2305 – Fire Management & Support 522,362 498,600 600,000 520,000 2310 – Fire Prevention 443,599 442,600 450,000 562,900 2315 – Fire Suppression 8,574,518 8,317,100 8,800,000 9,002,600 Total Expenditures: $ 9,540,479 $ 9,258,300 $ 9,850,000 $ 10,085,500 Revenues: False Alarm Fines 64,945 40,000 25,000 55,000 Cost Recovery Fines 5,262 5,000 5,000 5,000 Ambulance Fees 377,200 340,000 350,000 440,000 Total Revenues: $ 447,407 $ 385,000 $ 380,000 $ 500,000 Notes for Financial Summary The approved revenues for ambulance fees are projected with a $100,000 increase because the fee schedule for ambulance transport was increased during budget negotiations. Performance Report on FY 2003-2004 Major Program Objectives During the past year, the Fire Department's Administration worked diligently with Facilities Management to move into the new Fire Headquarters. Fire Station #3 was ready for occupancy at the end of this fiscal year. A ribbon cutting marking the official opening of the new station was held on February 27, 2004. The Fire Prevention Bureau has activated its latest fire safety tool, the Fire Safety Trailer. More than 150 seniors and 350 children and parents have participated in the fire safety program since the trailer was put into service. The Fire Prevention Bureau also participated in a multi-agency safety training evolution at Evanston Township High School and a child seat safety fair, also held at the High school (for the second year in a row). The Fire Prevention Bureau expanded its safety fairs this year to include several local business. Our Operations Division participated in a national excercise called Topoff. The program evaluated the effectivness of Federal, State and local jurisdictions' emergency functioning. The division continues to participate in Mutual Aid Box Alarm System (MABAS) Division, IIIinois' Hazardous Material, Water Rescue, and Special Rescue excercises. These trainings evaluate and enhance the ability of local fire departments to work in harmony during emergencies. Continuing education courses were completed as follows: 66 members completed the Advance Cardiac Life Support Course; 4 new paramedics completed the licensing process. Operations are working hard at keeping personnel at a heightened level of preparedness, so that they will be able to function well in a time of crisis. Evanston Fire & Life Safety Services is committed to the highest standards of professional integrity and excellence in the delivery of services as well as the relationships established with our members and the community. 2004-2005 Department Initiatives Evanston Fire & Life Safety Management initiatives for the next budget year are the following: The Fire Department Administration will be working diligently to complete the radio study, so that we can proceed with obtaining a repeater system. This system will cover the dead areas that we have and enhance our communciations throughout the city. The Fire Administration will also work with Facilities Management to complete a study of Fire Station 5 and recommend either rennovation of the existing structure or building new. We will be developing a Public Education Team that utilizes the Fire Safety Trailer in more of their presentations. A fire investigation team is being developed as well, made up of members from fire suppression that have the training to perform fire investigations. This team will assist the Fire Prevention Bureau with fire investigations according to our SOG (standard operating guidelines). Our Fire Operations Division will finalize the application process for the a Fire Act Grant Award. -- 189 of 599 -- City of Evanston Fire Department 2305 – Fire Management & Support Description of Major Activities This element provides leadership in coordinating efforts to ensure efficient and effective services in fire prevention and operations (which covers fire suppression and medical emergencies). Management policies are developed and instituted to improve all Fire and Life Safety Services and to coordinate interaction with other city departments. An annual budget is prepared and administered. Operating procedures are evaluated and upgraded to improve productivity and keep pace with changing conditions and technology. FY 2004-2005 Objectives • Work closely with Facilities Management to complete a study of Fire Station #5, detailing whether we should raise the building and build a new structure, or renovate the existing structure by the end of February, 2005. • Work diligently to complete the communication study by the end of February, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected City fire insurance rating 3 3 3 Average number of sick days per employee 1 1 1 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 190 of 599 -- CITY OF EVANSTON FIRE MGT & SUPPORT 2305 2003 - 2004 2004 2005 - Appropriation Approved 2305 FIRE MGT & SUPPORT 61010 REGULAR PAY 233,300 249,900 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 700 700 62210 PRINTING 200 200 62235 OFFICE EQUIPMENT MAINT 1,000 1,000 62270 MEDICAL/HOSPITAL SERVICES 20,000 20,000 62275 POSTAGE CHARGEBACKS 800 800 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 27,500 27,500 62315 POSTAGE 500 500 62320 TELEPHONE CHARGEBACKS 51,000 51,000 62335 DATA PROCESSING SERVIC 3,000 3,000 62355 LAUNDRY/OTHER CLEANING 1,000 1,000 62360 MEMBERSHIP DUES 6,500 6,500 62380 COPY MACHINE CHARGES 6,600 6,600 64015 NATURAL GAS 38,300 38,300 65010 BOOKS, PUBLICATIONS, MAPS 600 600 65020 CLOTHING 60,000 60,000 65050 BLDG MAINTENANCE MATERIAL 5,000 5,000 65070 OFFICE/OTHER EQT MTN MATL 6,000 6,000 65095 OFFICE SUPPLIES 3,000 3,000 65125 OTHER COMMODITIES 15,000 15,000 68205 CONTINGENCIES 600 600 2305 FIRE MGT & SUPPORT 498,600 520,000 -- 191 of 599 -- City of Evanston Fire Department 2310 – Fire Prevention Bureau Description of Major Activities The Fire Prevention Bureau is responsible for Fire and Building Code enforcement; investigations of cause and origin; building inspections for Fire Building Code violations; inspection and witnessing of fire and life safety systems; licensing of specialized occupancies; review of new construction plans for fire and life safety requirements; site plan review; certificate of occupancy inspections; public education and fire awareness programs; enforcement of fire and life safety for public events; monitoring, testing and witnessing of underground storage tank installations and removals; generating department activity reports; creation and implementation of specialized programs; and responding to citizens' inquiries and complaints. The Bureau's main objective is fire prevention and awareness through a pro-active approach to fire and life safety. FY 2004-2005 Objectives • Adopt the International Fire Codes 2003 Edition by the end of Febraury, 2005. • Develop a Public Education Team consisting of members from the Fire Suppression Division to assist in public education presentations and the Fire Safety House utilization, by the end of Febraury, 2005. • Develop a Fire Investigation Team in which members from Fire Suppression could assist in the Fire Investigation or complete the investigation based upon a written SOG, by the end of febraury, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected City Fire Insurance rating 3 3 3 Fire in and to Structure 100 100 100 General Alarms Dispatched 1,400 1,210 1,200 Fire details ( One Company) 1,250 1,000 Number of other emergencies 325 325 325 Non fire responses 200 225 200 Average Fire Alarm Response 348 350 350 Fires in One and Two Family dwellings 40 40 40 Hydrants Inspected/flow tested 1,321 1,218 1,321 Bureau Fire Inspections 750 732 750 Construction Plans Review 450 626 500 Fire Equipment Test Witnessed 550 706 700 Staff Hours on Cause and Origin Investigations 310 387 350 Public Education presentations 100 398 400 Customer request for information 3,000 5,710 5,000 In service Company Inspections 400 600 600 FULL TIME EQUIVALENT POSITIONS 5 5 6 Approved Adjustments in 2004-2005 Budget -- 192 of 599 -- CITY OF EVANSTON FIRE PREVENTION 2310 2003 - 2004 2004 2005 - Appropriation Approved 2310 FIRE PREVENTION 61010 REGULAR PAY 357,900 411,200 61110 OVERTIME PAY 6,400 6,400 61510 HEALTH INSURANCE 33,100 50,000 61615 LIFE INSURANCE 600 700 62210 PRINTING 1,500 1,500 62245 OTHER EQMT MAINTENANCE 4,000 4,000 62250 COMPUTER EQUIPMENT MAINT 49,500 62295 TRAINING & TRAVEL 400 400 62305 RENTAL OF AUTO-FLEET SER 23,500 23,500 62345 COURT COST/LITIGATION 300 300 62360 MEMBERSHIP DUES 700 700 65010 BOOKS, PUBLICATIONS, MAPS 2,000 2,000 65095 OFFICE SUPPLIES 3,000 3,000 65105 PHOTO/DRAFTING SUPPLIE 1,500 1,500 65620 OFFICE MACH. & EQUIP. 500 65625 FURNITURES & FIXTURES 7,500 7,500 68205 CONTINGENCIES 200 200 2310 FIRE PREVENTION 442,600 562,900 -- 193 of 599 -- City of Evanston Fire Department 2315 – Fire Suppression Bureau Description of Major Activities Fire Suppression personnel respond to all fires, explosions, accidents and medical emergencies. This division conducts in-house medical training and continuing education classes to upgrade emergency medical care skill levels. Suppression also responds to service calls such as; lock-outs or lock-ins, downed power lines, odor investigations, flammable liquid spills and other incidents that require prompt response, investigation and/or action. During severe weather this element assists the Forestry Department in clearing the streets and walks of fallen trees. Suppression also provides the opportunity for members of our departments to participate in the MABAS Division III Water Rescue and Hazardous Materials Teams FY 2004-2005 Objectives • Present a Pediatric advanced Life Support Course, available to all paramedics, by the end of February, 2005. • Provide necessary continuing education for EMT-B and EMT-P personnel, by the end of February, 2005. • Prcoess three members through paramedic licensure, by the end of February, 2005. • Finalize the processing of the Fire Act grant Award, by the end of February, 2005. • Review and Revise, as necessary, our Standard Operating Guidelines, by the end of February, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Training hours/firefighter 240 240 240 Number of Paramedics 74 78 81 Ambulance Calls 4,500 5,600 5,600 Average Ambulance response Times 350 350 350 FULL TIME EQUIVALENT POSITIONS 101 101 101 Approved Adjustments in 2004-2005 Budget -- 194 of 599 -- CITY OF EVANSTON FIRE SUPPRESSION 2315 2003 - 2004 2004 2005 - Appropriation Approved 2315 FIRE SUPPRESSION 61010 REGULAR PAY 6,615,200 7,086,400 61110 OVERTIME PAY 272,000 272,000 61510 HEALTH INSURANCE 706,800 897,600 61615 LIFE INSURANCE 9,900 9,900 62210 PRINTING 1,200 1,200 62272 OTHER PROFESSIONAL SERVICES 10,000 62295 TRAINING & TRAVEL 30,000 40,000 62305 RENTAL OF AUTO-FLEET SER 587,700 587,700 62360 MEMBERSHIP DUES 3,500 3,500 62520 OTHER CONTRACTUAL SERVICES 8,000 62521 MEDICAL EQ MAINT AGREEMENTS 10,000 62522 SCBA EQ MAINT AGREEMENTS 5,000 62523 EXTRICATION EQ MAINT AGREEMNTS 3,500 62605 OTHER CHARGES 10,000 65005 AGRI/BOTANICAL SUPPLIES 100 100 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65015 CHEMICALS 3,000 3,000 65040 JANITORIAL SUPPLIES 10,000 10,000 65075 MEDICAL & LAB SUPPLIES 4,000 7,000 65085 MINOR EQUIPMENT & TOOLS 4,000 4,000 65090 SAFETY EQUIPMENT 1,200 1,200 65095 OFFICE SUPPLIES 2,500 2,500 65105 PHOTO/DRAFTING SUPPLIE 1,000 1,000 65125 OTHER COMMODITIES 1,200 1,200 65625 FURNITURES & FIXTURES 44,300 44,300 68205 CONTINGENCIES 500 500 2315 FIRE SUPPRESSION 8,317,100 9,002,600 -- 195 of 599 -- City of Evanston Health & Human Services Director Health & Human Services Secretary Laboratory Services - Supervisor Family Health – Supervisor Communicable Disease Dental Services Dentist Adult Health Division Chief Food & Environment Health – Div. Chief Vital Records Clerk III Comm. Intervention Srvcs. - Coordinator Mental Health Director Comm. On Aging Specialist Expenditures as a % of 2005 General Fund Budget 4.09% Three Year Fiscal History $2,270,243 $3,201,300 $2,184,475 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 -- 196 of 599 -- City of Evanston Health and Human Services Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2407 – Health Services Admin. (18,935) 331,900 300,000 357,000 2408 – Public Hlth Admin. (revenue) 0 0 0 0 2410 – Laboratory Services 128,331 126,100 105,100 139,100 2415 – Family Health 635,285 596,500 585,000 652,500 2420 – Infectious Disease Control 200,740 232,900 225,000 249,200 2425 – Dental Services 180,165 180,400 193,000 193,900 2430 – Adult Health 519,572 191,300 191,300 203,300 2435 – Food & Environment 442,134 414,000 414,000 485,400 2440 – Vital Records 97,183 104,800 104,800 116,300 2445 – Health Department Grants 0 (48,300) 0 804,600 Total Expenditures: $ 2,184,475 $ 2,129,600 $ 2,118,200 $ 3,201,300 Revenues: Adolescent Health Program Grant 49,548 56,600 56,600 56,600 Bioterrorism Grant 0 0 0 90,000 Birth and Death Certificate Fees 208,858 224,700 140,000 145,000 Center for Public Ministry 375 375 375 375 Child Residential Care Fees 600 600 480 480 Childhood Lead Poisoning Grant 1,458 4,000 4,000 4,000 Dental Fees & Reimbursement 64,515 90,000 90,000 90,000 Environmental & Tobacco Fees 13,750 12,000 12,000 12,000 Family Case Management Grant 114,200 110,500 126,300 126,300 Family Planning Grant 49,500 54,500 54,500 54,500 Food Education Activities 5,000 5,000 5,000 5,000 Food Establishment License Fees 123,256 165,000 165,000 145,000 Food Establishment Plan Review 9,600 9,600 9,600 9,600 Genetics Grant 10,065 10,200 10,200 10,200 Health Service Fees – Lab 12,822 11,900 12,400 16,200 IDPH Dental Sealant Grant 3,828 7,800 5,000 0 IDPH – Local Health Protection 63,353 63,300 71,000 71,000 Illinois Tobacco Free Grant 47,887 37,000 32,000 25,000 Kid Care 8,755 8,000 10,500 10,500 Long Term Care License Fees 107,439 112,400 112,400 112,400 Patient Fees 41,212 41,200 41,200 41,200 Prostate Grant 7,000 7,000 7,000 7,000 Residential Care Homes Licenses 0 500 400 400 Skokie Contract 0 1,500 2,000 2,250 Summer Food Inspections 500 0 0 0 Tanning Facility Inspections 100 100 100 100 Teen Parent Services 7,400 10,000 10,000 15,000 Tuberculosis Grant 12,040 12,000 12,000 12,000 Vision & Hearing Grant 3,656 6,400 6,400 6,400 West Nile Virus 1,135 36,000 2,000 36,000 Total Revenues: $ 967,852 $ 1,098,175 $ 998,455 $ 1,104,505 Notes for Financial Summary Public Health Administration (2408) is now budgeted in Health Services Administration (2407). Both revenues and expenditures for grant related funds are being accounted for this year. This accounting change has affected the net financials for the Health Department, which appears as highly inflated expenditures. It is important to note that these expenditures (grant related) are offset by grant funding (revenue). The financial summary also represents a decrease in the Child Residential Care Home fee; a result of closing the Brewer House. -- 197 of 599 -- City of Evanston Health and Human Services Department Performance Report on FY 2003-2004 Major Program Objectives Department bioterrorism planning proceeded as anticipated. The first quarter of the fiscal year involved significant local planning for the federal smallpox vaccination initiative. Ultimately two staff members were vaccinated, but the program was halted in May. Staff continues to work with Illinois, Chicago, Cook County and other suburban health departments to develop regional planning efforts to respond to bioterrorism. The Department also contributed funding for a local test of a plan to establish a City radio signal. Following a successful test, establishment of the signal was initiated. Extensive public information efforts related to West Nile Virus were implemented and staff made presentations at a variety of community forums. Staff applied larvicide at numerous community locations of standing water, and assisted regional health officials in mosquito trapping and testing. In May, Evanston experienced Illinois' first ever case of another mosquito borne illness - Eastern Equine Encephalitis. Department staff submitted dead birds for testing and posted mosquito spraying and West Nile Virus updates on the City's web site on a regular basis. The Department implemented a new beach water test consistent with other northern Illinois communities. As a result of the testing, tbeaches were closed to swimming two days more than last year, resulting in a number of citizen and media inquiries regarding water quality. Infectious disease staff monitored the evolving Sudden Acute Respiratory Syndrome (SARS) situation in the first quarter and worked with Northwestern University regarding students who were visiting affected parts of Asia. Staff is currently working to implement new federal recommendations regarding SARS prevention. The Human Services Committee approved a recommendation by the Commission on Aging to increase the income eligibility for a reduced fee vehicle sticker and staff assisted the Collector's Office in the processing of applications for the reduced fee sticker. The Human Services Committee conducted a hearing to consider a ban on all indoor smoking in public places. The Human Services Committee also established a subcommittee/task force to examine solutions to the problem of inappropriate student behavior and its impact on neighborhoods near the university. Evanston's Continuum of Care for the Homeless was again ranked as one of the best in the country. Members of the Evanston Homeless Task Force were asked by the U.S. Department of Housing and Urban Development to train other communities on the elements of a good continuum. 2004-2005 Department Initiatives • In conjunction with the Department of Parks, Forestry and Recreation, develop and distribute new public information materials related to beach water quality and testing. Also, prepare and submit to the City Council a report on beach water quality. • Develop a comprehensive plan for utilizing new State funding for mosquito control and West Nile Virus protection. • Direct Evanston's participation in a new regional bioterrorism preparedness plan. • Direct implementation of amendments to Evanston's Indoor Clean Air ordinance. • Submit to the City Council and the Evanston Mental Health Board a report on local impact of the reorganization of the Chicago United Way. -- 198 of 599 -- City of Evanston Health and Human Services Department 2407 – Human Services Administration Description of Major Activities The Director of Health and Human Services coordinates and manages the Department of Health and Human Services, including staff of the Public Health Division, Mental Health Board, Commission on Aging and Community Intervention Programs. The Director serves as the Public Health Director and is responsible for interdepartmental coordination with federal, state, and county health officials. The Director is also responsible for all public information related to infectious disease outbreaks and public health risks. The Director is responsible for the monitoring and evaluation of all social services purchased by the City through the Evanston Mental Health Board. The Director serves as Director of the Evanston Mental Health Board and Evanston Commission on Aging. The Director's office issues Group and Residential Care Home licenses, Child Residential Care Home licenses and Home Day Care permits. The Director's office provides primary staff support to the City Council Human Services Committee, the Evanston Community Health Advisory Board, and the Homeless Task Force. FY 2004-2005 Objectives • In conjunction with the Department of Parks, Recreation and Forestry, develop and distribute new public information materials related to beach water quality and testing. Also, prepare and submit to the City Council a report on beach water quality. • Develop a comprehensive plan for utilizing new State funding for mosquito control and West Nile Virus prevention. • Direct Evanston's participation in a new regional bioterrorism preparedness plan. • Direct implementation of amendments to Evanston's Indoor Clean Air Ordinance. • Submit to the City Council and Evanston Mental Health Board, a report on local impact of the reorganization of the Chicago United Way. Approved Adjustments in 2004-2005 Budget -- 199 of 599 -- CITY OF EVANSTON HEALTH SERVICES ADMIN 2407 2003 - 2004 2004 2005 - Appropriation Approved 2407 HEALTH SERVICES ADMIN 61010 REGULAR PAY 263,100 281,800 61055 TEMPORARY EMPLOYEES 19,000 19,000 61110 OVERTIME PAY 2,000 2,000 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 700 700 61625 AUTO ALLOWANCE 1,800 1,800 62185 OTHER CONSULTING SERVICES 5,000 62210 PRINTING 1,000 1,000 62235 OFFICE EQUIPMENT MAINT 100 100 62275 POSTAGE CHARGEBACKS 1,000 1,000 62295 TRAINING & TRAVEL 500 500 62320 TELEPHONE CHARGEBACKS 2,900 2,900 62360 MEMBERSHIP DUES 1,400 1,600 62380 COPY MACHINE CHARGES 5,000 5,000 62520 OTHER CONTRACTUAL SERVICES 5,000 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 500 300 65555 PERSONAL COMPUTER EQUIPMENT 4,000 4,000 2407 HEALTH SERVICES ADMIN 331,900 357,000 -- 200 of 599 -- City of Evanston Health and Human Services Department 2410 - Laboratory Description of Major Activities The Laboratory provides technical support and statistical information for other program elements within the Health Department. Specifically, the laboratory performs tests for the Child Health Clinic, Sexually Transmitted Disease Clinic, Family Planning Clinic, Head Start Program, WIC program and the Risk Assessment Program. The Laboratory tests distribution waters, by contract, for the villages of Glenview and Northbrook. Evanston beaches are tested for possible pathogenic bacteria on a daily basis during the summer months. Evanston swimming pools are tested monthly. FY 2004-2005 Objectives Implement an improved method for potable water testing as recommended by the EPA. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Blood Chemistries 222 205 200 Environmental-dairy & water tests 6,526 7,198 7,000 Hematology 680 700 700 Lead Testing 142 140 140 Urinalysis 530 530 530 STD Tests 3,156 2600 2600 HIV Antibody Blood Draw 1,056 900 900 Sickle Cell 69 65 65 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 201 of 599 -- CITY OF EVANSTON LABORATORY SERVICES 2410 2003 - 2004 2004 2005 - Appropriation Approved 2410 LABORATORY SERVICES 61010 REGULAR PAY 102,300 109,600 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 300 300 62235 OFFICE EQUIPMENT MAINT 100 100 62245 OTHER EQMT MAINTENANCE 800 800 62272 OTHER PROFESSIONAL SERVICES 1,100 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 1,400 1,400 62360 MEMBERSHIP DUES 200 200 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65075 MEDICAL & LAB SUPPLIES 7,500 11,100 65095 OFFICE SUPPLIES 300 300 2410 LABORATORY SERVICES 126,100 139,100 -- 202 of 599 -- City of Evanston Health and Human Services Department 2415 – Family Health Description of Major Activities Health Promotion and Health Education is provided to Evanston families through the Illinois Department of Human Services Family Case Management (FCM) program. Public Health Nurses perform health assessments, home visitation, counseling and support services to pre- and post-natal mothers, high-risk infants and children, as well as families in crisis. Pregnant women, infants and young children in families that are below 200% of the Federal Poverty Level, qualify for the program services. Genetic counseling, education and referral are provided to individuals and community groups. Family Health Services also conducts its immunization clinic twice per month, genetic counseling and education services, vision and hearing screenings and offers state mandated school physical exams during the months of June through October. Family Planning Clinic is conducted providing services on a sliding scale and offers a variety of services that includes physical exams, lab, pregnancy testing, individual and group education, counseling, contraceptives and social service/medical referrals. Consultation and health presentations are provided to schools, community agencies and churches during health fairs, etc. as requested. Changes, a pre-adolescent program, provides education and counseling on puberty and self- esteem, abstinence and pregnancy prevention. Evanston Subsequent Pregnancy Project (ESPP) is another adolescent health program that is conducted that provides education and counseling to pregnant and parenting teens with emphasis in delaying subsqeuent pregnancies and completing high school. A Public Health nurse conducts at least one yearly inspection of the 35 child care centers in Evanston to ensure a healthy and sanitary facility is maintained. Health education sessions are also provided for day care staff upon request. FY 2004-2005 Objectives • Increase childhood immunization compliance by 20% for all 1 year old FCM clients by January 2005. • Increase the number of case managed families enrolled in WIC to 75% by January 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of Child Health clinic visits 470 175 185 Number of WIC clinic visits 200 60 50 Number of immunizations 3,500 1,100 1,500 Number of blood lead test 500 150 165 Number of children with elevated blood lead 100 15 20 Number of productive home visits 1,300 900 1,100 Number of vision and hearing screenings 7,850 6,500 6,600 Number of school physicals 120 168 180 Number of Adolescent Health Ed. Sessions 170 230 230 Number of Adolescent Participants 630 690 690 Consultation Visits 2150 1189 2378 Number of Family Planning Visits 1100 916 950 Number of Community Presentations 40 25 30 Number of Participants at Presentations 250 240 250 Number of Family case management referrals 900 852 875 FULL TIME EQUIVALENT POSITIONS 11 10 10 Approved Adjustments in 2004-2005 Budget -- 203 of 599 -- CITY OF EVANSTON FAMILY HEALTH 2415 2003 - 2004 2004 2005 - Appropriation Approved 2415 FAMILY HEALTH 61010 REGULAR PAY 380,700 407,800 61050 PERMANENT PART-TIME 82,400 82,400 61110 OVERTIME PAY 7,500 61510 HEALTH INSURANCE 53,600 68,100 61615 LIFE INSURANCE 600 600 61625 AUTO ALLOWANCE 1,700 2,200 62210 PRINTING 600 600 62235 OFFICE EQUIPMENT MAINT 100 100 62245 OTHER EQMT MAINTENANCE 200 200 62272 OTHER PROFESSIONAL SERVICES 6,000 62295 TRAINING & TRAVEL 2,100 2,100 62320 TELEPHONE CHARGEBACKS 9,600 9,600 62355 LAUNDRY/OTHER CLEANING 300 300 62360 MEMBERSHIP DUES 300 300 62470 TEEN PEER EDUCATOR CONTR SVCS 30,000 62485 PATIENT CARE EXPENSES (HLTH DE 6,000 62520 OTHER CONTRACTUAL SERVICES 30,000 64540 TELECOMMUNICATIONS - WIRELESS 2,700 65010 BOOKS, PUBLICATIONS, MAPS 1,500 2,000 65020 CLOTHING 700 65025 FOOD 2,000 2,000 65075 MEDICAL & LAB SUPPLIES 19,500 22,000 65095 OFFICE SUPPLIES 1,600 1,600 65110 RECREATION SUPPLIES 1,400 1,400 65555 PERSONAL COMPUTER EQUIPMENT 2,300 2,300 2415 FAMILY HEALTH 596,500 652,500 -- 204 of 599 -- City of Evanston Health and Human Services Department 2420 – Infectious Disease Control Description of Major Activities Infectious Disease Control is responsible for the prevention, testing, monitoring and follow up of all reportable communicable diseases to prevent the spread of these infections in the community. Bi-weekly STD clinics are provided for the diagnosis, treatment and investigative follow up of sexually transmitted diseases, including behavioral modification, motivational and educational counseling. Confidential and anonymous HIV/AIDS counseling and testing is also provided. The Department occasionally provides risk education at other sites where at-risk individuals present themselves. The Department offers Tuberculosis (TB) skin testing weekly and TB clinics monthly in conjunction with the Cook County Suburban Sanitarium District. Infectious disease consultations and educational services to schools, agencies and professional groups is also provided. FY 2004-2005 Objectives Increase the number of clients who begin and complete Hepatitis B vaccine series by 35% from the previous year by January 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of AIDS presentations 10 2 4 Number of partricipants at AIDS presentation 350 270 300 Number of STD visits (total) 800 960 1,000 Number of STD treatment visits 470 530 600 Number of Gonorrhea cases reported 40 200 240 Number of Syphilis cases reported 30 50 65 Number of Chlamydia cases reported 80 370 400 Number counseled/tested for HIV 1,250 875 900 Number positive for HIV 3 5 6 Number of new AIDS cases 5 0 0 Number of TB clinic visits 250 275 280 Number of TB skin tests 1200 910 950 Number of CD Epidemiological investigations 350 110 175 FULL TIME EQUIVALENT POSITIONS 4 4 4 Approved Adjustments in 2004-2005 Budget -- 205 of 599 -- CITY OF EVANSTON INFECTIOUS DISEASE CONTROL 2420 2003 - 2004 2004 2005 - Appropriation Approved 2420 INFECTIOUS DISEASE CONTROL 61010 REGULAR PAY 137,200 147,000 61050 PERMANENT PART-TIME 65,100 65,100 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 600 600 62210 PRINTING 500 500 62235 OFFICE EQUIPMENT MAINT 100 100 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 3,200 3,200 62485 PATIENT CARE EXPENSES (HLTH DE 5,000 62520 OTHER CONTRACTUAL SERVICES 5,000 64540 TELECOMMUNICATIONS - WIRELESS 1,000 65010 BOOKS, PUBLICATIONS, MAPS 600 600 65020 CLOTHING 200 65075 MEDICAL & LAB SUPPLIES 1,500 2,000 65095 OFFICE SUPPLIES 800 800 2420 INFECTIOUS DISEASE CONTROL 232,900 249,200 -- 206 of 599 -- City of Evanston Health and Human Services Department 2425 – Dental Services Description of Major Activities Comprehensive preventive, restorative, educational and emergency services are provided to children on a sliding fee scale. These services include, but are not limited to, the following: prophylaxis and fluoride treatments, x-rays, decay-preventive sealants, restorations, root canal therapy and surgical procedures and instructions on proper oral hygiene. The Dentist and Dental Health Educator conduct dental health education programs and screenings for preschool and school age children in cooperation with Evanston School District #65 throughout the school year. FY 2004-2005 Objectives An Evanston Dental Health Community Needs Assessment was completed in 2003. Results showed that many parents do not understand why dental sealants are an important part of each child's preventive dental services plan. Therefore, Dental services staff will educate at least 200 parents/ guardians of Evanston school children about the benefits of dental sealants by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Number of clients registered at the clinic 1,669 1,700 1,700 2. Number of preventive visits 2,310 2,300 2,300 3. Number of restorative visits 1,445 1,200 1,200 4. Number of sealants applied 928 750 750 5. Number of dental health education programs 67 75 75 6. Number of dental health education participants 762 800 800 FULL TIME EQUIVALENT POSITIONS 3.4 3.3 3.3 Approved Adjustments in 2004-2005 Budget -- 207 of 599 -- CITY OF EVANSTON DENTAL SERVICES 2425 2003 - 2004 2004 2005 - Appropriation Approved 2425 DENTAL SERVICES 61010 REGULAR PAY 57,700 61,800 61050 PERMANENT PART-TIME 88,000 88,000 61110 OVERTIME PAY 6,200 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 100 100 62245 OTHER EQMT MAINTENANCE 600 600 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 1,800 1,800 62360 MEMBERSHIP DUES 100 100 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65075 MEDICAL & LAB SUPPLIES 16,000 16,000 65095 OFFICE SUPPLIES 500 500 65555 PERSONAL COMPUTER EQUIPMENT 800 800 65620 OFFICE MACH. & EQUIP. 2,200 2,200 2425 DENTAL SERVICES 180,400 193,900 -- 208 of 599 -- City of Evanston Health and Human Services Department 2430 – Adult Health Description of Major Activities This program identifies adult populations that are recognized as having a high risk of developing cardiovascular and other chronic diseases. Screening, education programs and monitoring activities are provided. Adult screenings include testing of blood pressure, HDL blood cholesterol, consultation and referral. Education and health promotion activities are conducted at selected community locations including churches, health fairs and food distribution sites. The Evanston Health Department licensure review process is conducted annually for the eleven long term care facilities within the Evanston community. FY 2004-2005 Objectives Expand outreach efforts in providing flu/pneumonia vaccination to a greater number of vulnerable minority persons by January 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of adults in cardiovascular screening 600 300 325 Number receiving HTN screening 600 300 325 Number receiving cholesterol screening 800 300 325 Number receiving flu/pneumonia vaccine 2,200 1,700 1,850 Number of long term care licensure reviews by the Evanston Health Dept. 11 11 11 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 209 of 599 -- CITY OF EVANSTON ADULT HEALTH 2430 2003 - 2004 2004 2005 - Appropriation Approved 2430 ADULT HEALTH 61010 REGULAR PAY 98,300 105,300 61050 PERMANENT PART-TIME 25,900 25,900 61065 SPECIAL PROJECT EMPLOYEES 9,200 9,200 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 1,800 62185 OTHER CONSULTING SERVICES 22,000 62210 PRINTING 200 200 62235 OFFICE EQUIPMENT MAINT 100 100 62272 OTHER PROFESSIONAL SERVICES 22,000 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 3,600 3,600 62360 MEMBERSHIP DUES 400 400 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65075 MEDICAL & LAB SUPPLIES 18,000 18,000 65095 OFFICE SUPPLIES 700 700 2430 ADULT HEALTH 191,300 203,300 -- 210 of 599 -- City of Evanston Health and Human Services Department 2435 – Food & Environmental Health Services Description of Major Activities The Food and Environmental Health Programs provide population based community health services. This includes risk based food protection activities and community based disease prevention activities. The major programs in this element are food protection; rodent, vector and public health nuisance inspections; lead poisoning investigations; coordination of community health planning and education; Health Division cash collections; and administration of the Illinois Smoke Free Communities grant. Food establishment inspections are made as required by the Food Service Code of all facilities serving food. This includes restaurants, grocery stores, schools, nursing homes, hospitals, church kitchens, day care centers, food processing plants, temporary food vendors, food vending machines and food delivery vehicles. Reinspections are made when necessary to assure compliance with applicable ordinances. All suspected cases of foodborne illness are investigated to determine the cause and prevent a reccurrence. Plans for new or remodeled establishments are reviewed and owners are issued Health Licenses. Environmental Health Practitioners advise and assist food establishment operators on sanitation problems and conduct Food Manager Training and Certification programs. Food safety training sessions are provided for food handlers as needed. Environmental Health programs provide inspections, investigations, consultations and educational services. Rodent, vector, insect and public health nuisance complaints are promptly investigated and appropriate corrective action is taken. Environmental Health Practitioners conduct educational rodent control activities for neighborhood groups and facilitate extermination services for serious infestations on public property. Environmental lead assessments are conducted in dwelling units where children with elevated blood lead levels reside. The source of lead poisoning is determined, and corrective work is recommended. Health inspections and licensure audits are performed at licensed day care facilities. Periodic inspections are made of public swimming pools to assure safe and sanitary conditions. Staff enforce the Evanston Indoor Clean Air Act and the Adolescent Tobacco Act licensing tobacco retailers and prohibiting the sale of tobacco to adolescents under 18 years of age. Community health needs are identified by IPLAN, the Illinois Process for the Local Assessment of Need. Health Division Staff promote healthy life behaviors at health fairs, festivals, and in the schools. Staff work with community organizations, businesses, the schools and the faith based community in this effort. Youth tobacco prevention, youth and adult tobacco cessation, and improved indoor air quality are objectives of the Illinois Smoke Free Communities Grant. Youth tobacco prevention activities are being coordinated with the schools, the Evanston office of the American Cancer Society, and PEER Services. The fact that over 70% of the restaurants in Evanston are smoke free is being publicized. Seminars and clinics to help youth and adults quit smoking are being offered. FY 2004-2005 Objectives • Reduce vector mosquito breeding sources by planning and providing at least one tire cleanup project by November, 2004. • By February, 2005, evaluate the food safety education programs offered and make any needed changes. • Increase the early detection of prostate cancer by providing at least five education and screening activities by February, 2005. • Promote tobacco cessation among youth and adults by providing at least three one-night Stop Smoking seminars in addition to the six-night Quit Smoking clinics by February, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of youth participating in tobacco prevention activities 3,000 3,000 3,000 Number of persons in cessation activities 120 120 120 FULL TIME EQUIVALENT POSITIONS 6 6.30 6.30 Approved Adjustments in 2004-2005 Budget -- 211 of 599 -- CITY OF EVANSTON FOOD AND ENVIRONMENTAL HEALTH 2435 2003 - 2004 2004 2005 - Appropriation Approved 2435 FOOD AND ENVIRONMENTAL HEALTH 61010 REGULAR PAY 304,700 326,400 61050 PERMANENT PART-TIME 9,200 28,500 61110 OVERTIME PAY 2,800 12,000 61510 HEALTH INSURANCE 35,500 45,000 61615 LIFE INSURANCE 600 600 61625 AUTO ALLOWANCE 500 500 62185 OTHER CONSULTING SERVICES 3,000 62210 PRINTING 1,600 1,600 62272 OTHER PROFESSIONAL SERVICES 3,000 62295 TRAINING & TRAVEL 600 1,000 62305 RENTAL OF AUTO-FLEET SER 15,700 15,700 62320 TELEPHONE CHARGEBACKS 3,800 3,800 62360 MEMBERSHIP DUES 500 1,900 62495 LICENSED PEST CONTROL SERVICES 1,500 62505 INSTRUCTOR SERVICES 1,200 62520 OTHER CONTRACTUAL SERVICES 29,700 62605 OTHER CHARGES 29,700 64540 TELECOMMUNICATIONS - WIRELESS 3,000 65010 BOOKS, PUBLICATIONS, MAPS 1,900 700 65045 LICENSING/REGULATORY SUPP 300 500 65070 OFFICE/OTHER EQT MTN MATL 2,000 65080 MERCHANDISE FOR RESALE 400 3,600 65090 SAFETY EQUIPMENT 400 400 65095 OFFICE SUPPLIES 1,400 1,400 65125 OTHER COMMODITIES 800 800 65620 OFFICE MACH. & EQUIP. 600 600 2435 FOOD AND ENVIRONMENTAL HEALTH 414,000 485,400 -- 212 of 599 -- City of Evanston Health and Human Services Department 2440 – Vital Records Description of Major Activities The Department registers all births and deaths that occur in Evanston and compiles certain birth and death data for statistical reports. Certified copies of birth and death certificates are issued by this office for any birth or death occuring in Evanston. Permits, as required by law, are issued to bury or otherwise dispose of a body. FY 2004-2005 Objectives Evaluate the need for multiple language Birth Certificate request forms, and implement multi-lingual certificate program if necessary. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of registered births 4,895 4,900 4,900 Number of registered deaths 1,383 1,200 1,300 Number of certified copies issued 48,721 40,000 42,000 FULL TIME EQUIVALENT POSITIONS 2 2 2 Approved Adjustments in 2004-2005 Budget -- 213 of 599 -- CITY OF EVANSTON VITAL RECORDS 2440 2003 - 2004 2004 2005 - Appropriation Approved 2440 VITAL RECORDS 61010 REGULAR PAY 81,700 87,500 61060 SEASONAL EMPLOYEES 1,100 1,100 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 200 200 62235 OFFICE EQUIPMENT MAINT 200 200 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 1,400 1,400 62335 DATA PROCESSING SERVIC 2,500 5,000 62520 OTHER CONTRACTUAL SERVICES 4,000 4,000 65095 OFFICE SUPPLIES 1,500 1,500 65105 PHOTO/DRAFTING SUPPLIE 200 200 2440 VITAL RECORDS 104,800 116,300 -- 214 of 599 -- City of Evanston Health and Human Services Department 2445 – Health & Human Services Department Grants Description of Major Activities Cook County Lead-Based Paint Hazard Control Approximately 21,456 of Evanston’s housing units, or 79% of the total housing units, are estimated to contain lead-based paint. Evanston's figures correlate to the age of the housing stock, with 93% of the housing units built prior to 1960, when lead-based paint was still used. The total number of pre-1979 housing units occupied by very low income individuals is 10,868. Assuming that a lower number of these homes have been abated or re-mediated, a conservative estimate is that 90% of these dwelling units (9782) will have lead based paint in them. About 90% of these units (8804) will have lead hazards in some form. The number of low and very low income households in Evanston is 8,716 or 31.2% of Evanston households. Low income homeowners (at or below 80% PMSI), in the first years of home ownership, will be targeted by this grant program. Strengthening Early Education and Development (SEED) Through a three-year grant from the federal office of the Substance Abuse and Mental Health Services Administration (SAMHSA), the City of Evanston will implement Project SEED. The goal of SEED is to positively impact the lives of approximately 400 pre-school to kindergarten-aged children, and their families, who are in the community’s public and private child care centers and classrooms. The goal is also to affect system-level change by expanding Evanston's capacity to build a network of early childhood prevention and intervention services after the term of the grant has been completed. Over the duration of the grant, SEED will implement The Incredible Years program and evaluate client, system, and process outcomes. Evaluation data and analysis will be integrated into ongoing strategic planning involving parents, teachers, early childhood educators, and mental health and social service planners. Another goal for SEED is to act as a catalyst for community-wide attention to early intervention and prevention efforts, and to develop and implement a plan for sustaining the grant-funded activities within the Evanston community after the life of the project has ended. The Incredible Years program is delivered through a letter of agreement with Metropolitan Family Services. The City of Evanston is the primary investigator for the SAMHSA grant with the responsibility for organizing and coordinating the SEED Community Advisory Council. FY 2004-2005 Objectives Cook County Lead-Based Paint Hazard Control Grant: 1. Expand rehabilitation programs to control lead-based paint hazards in income eligible privately owned housing where there is the most need. 2. Maximize rehabilitation in low-income housing units where children are located. Priority will be given to units with mitigation/abatement notices where there are children with elevated blood lead levels. 3. Continuing the outreach efforts in providing housing rehabilitation to 28 low-income families of children with elevated blood lead levels. Strengthening Early Education and Development (SEED): 1. By June 30, 2004, provide training for 50 teachers from Evanston’s child care centers and classrooms in The Incredible Years (TIY) classroom curriculum. 2. By June 30, 2004, provide 12-week parent training groups in the TIY curriculum for 90 parents of children ages 3-5 years old, and who are enrolled in Evanston’s public and private child care centers. 3. By June 30, 2004, in conjunction with trained teachers, implement the TIY curriculum in public and private child care centers and classrooms for at least 160 children ages 3-5 years old. 4. By October 30, 2004, through SEED’s research design, demonstrate statistically significant positive outcomes in the lives of the individuals who have received the TIY training and curriculum during Year 2 of the SAMHSA grant. -- 215 of 599 -- CITY OF EVANSTON HUMAN SERVICES 2445 2003 - 2004 2004 2005 - Appropriation Approved 62490 OTHER PROGRAM COSTS 124,100 65126 BIOTERRORISM GRANT EXPENSES 90,000 65127 LEADPAINT HAZARD GRANT EXPENSE 354,600 65128 SEED GRANT EXPENSES 360,000 66125 SERVICES BILLED OUT 535,000- 67145 METROPOLITAN FAMILY SERVI 362,600 Grand Total(s) 48,300- 804,600 -- 216 of 599 -- -- 217 of 599 -- City of Evanston Community Intervention Services Expenditures as a % of 2005 General Fund Budget 0.34% Three Year Fiscal History $217,634 $267,600 $217,634 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Director Health & Human Services Secretary Clerk II Comm. Intervention Services Coordinator Administrative Assistant Outreach Specialist Inclusion Specialist -- 218 of 599 -- City of Evanston Community Intervention Services Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2450 – Community Intervention 217,634 258,000 255,000 267,600 Total Expenditures: $ 217,634 $ 258,000 $ 255,000 $ 267,600 Performance Report on FY 2003-2004 Major Program Objectives The Division continued to support the language program throughout city departments, which will assist residents who are limited-English proficient. The Division assisted city departments in completion of their self-evaluation questionnaires, meeting ADA Compliance. -- 219 of 599 -- City of Evanston Community Intervention Services 2450 – Community Intervention Services Description of Major Activities Community Intervention Services (CIS) includes a variety of direct and contract servcies desgined to address the needs of special populations within the community. CIS includes outreach and a practical assistance service to those populations for whom English is not a primary language. CIS staff also coordinate City responses to persons with disabilities, including an Adaptive Device Program, and monitoring City compliance with the Americans With Disablilites Act. CIS staff manages City funding of homelessness assistance programs, including City funding of Evanston Township for emergency assistance, the federal Emergency Shelter Grant program and the Cook County Childhood Lead Prevention Program. CIS provides staff support to the Homeless Task Force, Citizen's Advisory Committee on Compliance with the Americans with Disabilities Act, Bilingual Service Provider's Exchange (BSPE), and the Cook County Lead Prevention Program. FY 2004-2005 Objectives • Expand outreach efforts to the Disabled community working closely with the Citizen's Advisory committee on ADA Compliance. • Develop and implement a Language Program throughout City Departments, which will assist residents who are limited-English proficient. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Applications for assistance 1,919 1,500 1,500 Total households assisted 12,000 6,000 6,000 SPIN and Wraparound Mtgs for Interagency intervention and case plans. 10 10 10 Referrals to Different agencies 550 600 700 Homeless Task Force 7 12 12 ADA Committee 7 12 12 BSPE (Bilingual Service Providers Exchange 6 6 6 FULL TIME EQUIVALENT POSITIONS 2 3.60 3.60 Approved Adjustments in 2004-2005 Budget -- 220 of 599 -- CITY OF EVANSTON COMMUNITY INTERVENTION SVCS 2450 2003 - 2004 2004 2005 - Appropriation Approved 2450 COMMUNITY INTERVENTION SVCS 61010 REGULAR PAY 90,300 96,700 61060 SEASONAL EMPLOYEES 1,900 1,900 61510 HEALTH INSURANCE 11,800 15,000 61615 LIFE INSURANCE 300 300 62210 PRINTING 300 300 62235 OFFICE EQUIPMENT MAINT 100 100 62275 POSTAGE CHARGEBACKS 900 900 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 6,100 6,100 62360 MEMBERSHIP DUES 100 100 62380 COPY MACHINE CHARGES 1,000 1,000 62520 OTHER CONTRACTUAL SERVICES 143,000 62605 OTHER CHARGES 143,000 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65095 OFFICE SUPPLIES 700 700 65620 OFFICE MACH. & EQUIP. 900 900 68205 CONTINGENCIES 200 200 2450 COMMUNITY INTERVENTION SVCS 258,000 267,600 -- 221 of 599 -- City of Evanston Mental Health Board and Community Purchased Services Expenditures as a % of 2005 General Fund Budget 1.31% Three Year Fiscal History $1,016,900 $1,024,200 $1,066,251 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Director Health & Human Services Secretary Clerk III Mental Health Director Secretary II -- 222 of 599 -- City of Evanston Mental Health Board and Community Purchased Services Financial Summary Notes for Financial Summary The FY 04/05 appropriation for Community Purchased Services includes what were previously two separate budget ele- ments: Mental Health Board’s (MHB) Purchased Service Allocations and the City of Evanston’s Community Purchased Ser- vices. Last year, the City Council consolidated both of these into the Community Purchased Services (2460) Budget Ele- ment. As a result, the MHB is now responsible for the oversight, evaluation, monitoring and recommendation of allocations for all of the City of Evanston’s General Revenue Funds that support broad based human services, both for mental health and general social service issues. The Mental Health Board is supporting 27 programs in 18 agencies with FY 04/05 funds. Performance Report on FY03-04 Objectives Agency Monitoring and Allocation Process: The Mental Health Board (MHB) implemented a new consolidated funding process, assuming responsibility for nine addi- tional programs. The MHB members monitored 17 funded agencies: each MHB member served as an Agency Liaison for regular contact with one or two agencies; monthly statistical reports were received about each funded program; narrative program reports were received quarterly. In addition, the MHB met with each of the six agencies that were funded for the first time in FY03-04 by the MHB as a result of the funding consolidation, in order to conduct an in-depth review of the ser- vices that were being funded. In the last fiscal year, the MHB funded programs that provided services to 9405 unduplicated Evanston individuals and families; 85% of these individuals were low-income. Community Education: The MHB and the Evanston Child & Adolescent Local Area Network organized and sponsored “Community Responses to Truancy: Engaging Students in Schools,” a taped national videoconference; a live panel discussion that explored the causes and broad effects of truancy; and considered community efforts to develop collaborative intervention strategies. More than 50 people from the schools, the Courts, the Police Department, and social service agencies participated. The MHB sponsored the Second Annual Naomi Ruth Cohen Charitable Foundation Mental Health Conference “From Confu- sion towards Clarity, Mapping the World of Mental Health Services.” More than 200 consumers, family members and pro- fessionals participated. The MHB in conjunction with the Commission on Aging and twenty social service organizations cosponsored the fifth annual “Aging Well: Choices and Myths” about mental health issues for older adults. Approximately 120 people attended the con- ference. Community Planning: • Oversight for the implementation of Project SEED, a 3-year, federally funded project that is implementing an evidence- based mental health prevention program for children ages 3-5 who are enrolled in public and private early childhood day care programs. SEED is also targeting and training the parents and teachers of these children. The City subcontracts with Metropolitan Family Services to implement and coordinate SEED. The project is being run as a partnership with School District #65 and the Childcare Network of Evanston. • Coordination of the planning, development, and implementation of an emergency mental health responders network for the community. 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2455 - Mental Health Administration 101,283 105,000 105,000 113,300 2460 - Community Purchased Services 882,491 828,900 808,000 828,900 2525 - Homeless Services 82,477 83,000 70,000 82,000 Total Expenditures: $ 1,066,136 $ 1,016,900 $ 983,000 $ 1,024,200 -- 223 of 599 -- City of Evanston Mental Health Board and Community Purchased Services 2455 – Mental Health Board 2460 – Community Purchased Services Description of Major Activities The Evanston Mental Health Board (MHB) is a public body established by a local referendum in 1969 to administer local tax dollars for mental health services. Its mission is to assure the existence of the best possible environment for the promotion of mental health and emotional well-being in Evanston. The MHB accomplishes this by working for system improvement, supporting and defending those residents with special needs, and educating the community about important mental health issues. The MHB's enabling legislation indicates that it is responsible for ensuring that there are effective mental health pro- grams in Evanston for people who have, or are at risk of having, mental and emotional disorders or problems, devel- opmental disabilities, and/or substance abuse problems. These programs and services shall be available to all Evanston residents regardless of ability to pay. In the summer of 2002, the MHB assumed additional responsibility for the City of Evanston’s Community Purchased Service budget. The two budget elements were combined in the MHB budget, and the Board now utilizes a consolidated funding process for allocating funds, and evaluating and monitoring programs that provide broad-based human services, both for mental health and general social service issues. The MHB plans for, coordinates, monitors and evaluates programs to ensure that they are accessible, effec- tive and responsive to the needs of Evanston's residents. The MHB determines goals and objectives and develops funding guidelines, criteria and priorities. An annual contract is written, data is collected from each funded program monthly and quarterly, and agencies are monitored for contract compliance. Mental Health Services provides staff support to maintain the Mental Health Board operations and assist the MHB in implementing its mission. They provide contract administration and assist in the monitoring of contract performance. Staff also provides information and referrals about local agency services, and other public and private mental health programs. Short-term clinical intervention and case management are provided for people in crisis. A directory of services is published about all of the community's services. Assistance is provided to individuals to find whatever services are needed, whether in Evanston or through programs in other communities. FY 2004-2005 Objectives • By July 2004, to have evaluated and revised the Mental Health Board’s funding criteria, and to have incorporated funding priorities that include both mental health and broad based human service issues. • By July 2004, to have evaluated and revised the Mental Health Board’s funding process for FY04-05, and to have begun the implementation of changes for new criteria for performance outcome measures. • By February 2005, to have organized and provided at least four community-wide educational presentations re- lated to contemporary MHB-related issues. • By February 2005, to have monitored monthly the MHB-funded agencies’ use of City tax dollars by visiting pro- gram sites; meeting with agency staff; and attending agency board meetings. • By December 2005, to have completed an update of the directory of community services and distributed it as a printed document as well as through an online version of the City web page. -- 224 of 599 -- City of Evanston Mental Health Board and Community Purchased Services 2455 – Mental Health Board 2460 – Community Purchased Services Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected MENTAL HEALTH ADMINISTRATION - 2455 1. Meetings organized and facilitated for the network of mental health providers 12 14 30 2. MHB Liaison meetings with funded agencies --- --- 72 3. Services provided for families and individuals through crisis intervention, information and referrals and staffings 102 53 150 4. Community-wide educational presentations 1 5 4 5. Contracts with purchased service agencies negoti- ated, developed and monitored 21 17 18 6. Residential care home licensing reviews imple- mented 1 4 3 FULL TIME EQUIVALENT POSITIONS 1.5 1.5 1.5 COMMUNITY PURCHASED SERVICES – 2460 (Evanston Individuals Served) 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected BEHIV Comprehensive Case Management 29 22 30 Wellness/Supportive Services 9 11 NA Mental Health 7 7 10 Educational Outreach NA 1094 750 Child Care Center of Evanston Home Day Care 144 128 130 Childcare Network of Evanston Project HELP 49 72 65 City Wide Scholarships 92 106 55. Connections for the Homeless Substance Abuse Case Manager 49 26 60 Entry Point 99 118 100 Dimensions MISA Collaboration 36 34 36 Evanston Community Defender Social Work Services 85 90 105 Legal Services 102 105 132 Family Focus Primary Prevention 875 1367 1380 Pregnant and Parenting Teen 121 138 140 -- 225 of 599 -- City of Evanston Mental Health Board and Community Purchased Services 2455 – Mental Health Board 2460 – Community Purchased Services Housing Options Residential Services 15 15 15 SHIP 12 13 10 Infant Welfare Society Teen Baby Nursery 60 67 68 Legal Assistance Foundation of Metro Chicago Evanston Legal Services 555 520 550 Metropolitan Family Services Family Support/Prevention (families served) 18 35 36 Family Services 1218 1226 800 North Shore Senior Center Evanston/Skokie Valley Senior Services 2236 2205 2210 PEER Services Adolescent Treatment 99 98 90 Adult Treatment 102 114 115 Youth Early Intervention 170 138 150 SHORE Community Services Lois Lloyd Center 37 31 32 DD Residential Services 33 33 33 Thresholds Thresholds Transitions 40 NA 50 Trilogy Evanston Psychosocial Activities Program 45 32 35 Youth Job Center Job Readiness, Training and Placement 948 1089 1200 Y.O.U. Youth Development 811 471 500 TOTALS 8056 9405 8837 Approved Adjustments in 2004-2005 Budget -- 226 of 599 -- CITY OF EVANSTON MENTAL HEALTH PROGRAM ADMIN 2455 2003 - 2004 2004 2005 - Appropriation Approved 2455 MENTAL HEALTH PROGRAM ADMIN 61010 REGULAR PAY 83,300 89,200 61510 HEALTH INSURANCE 8,900 11,300 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 600 600 62275 POSTAGE CHARGEBACKS 1,500 1,500 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 1,300 1,300 62360 MEMBERSHIP DUES 1,500 1,500 62380 COPY MACHINE CHARGES 4,000 4,000 65010 BOOKS, PUBLICATIONS, MAPS 600 600 65095 OFFICE SUPPLIES 800 800 65555 PERSONAL COMPUTER EQUIPMENT 1,800 1,800 68205 CONTINGENCIES 300 300 2455 MENTAL HEALTH PROGRAM ADMIN 105,000 113,300 -- 227 of 599 -- CITY OF EVANSTON COMMUNITY PURCHASED SERVICES 2460 2003 - 2004 2004 2005 - Appropriation Approved 2460 COMMUNITY PURCHASED SERVICES 67010 CHILDCARE NETWORK OF EVANSTON 130,700 130,700 67015 PEER SERVICES 71,800 72,800 67025 DIMESIONS - PEER SERVICES 61,000 61,000 67030 FAMILY FOCUS 42,000 42,000 67040 LGL ASSIST FNDTN OF METRO CHGO 44,000 34,600 67045 Y.O.U. 90,400 90,400 67050 COMMUNITY DEFENDER OFFICE 46,000 46,600 67065 HOUSING OPTIONS 22,400 22,400 67070 SHORE COMMUNITY SERVICES 43,000 43,000 67075 TRILOGY INC 6,000 6,000 67090 CHILD CARE CTR OF EVNSTON 18,500 18,500 67105 YOUTH JOB CENTER 8,000 8,000 67110 CONNECTIONS FOR THE HOMELESS 28,300 26,000 67125 INFANT WELFARE SOCIETY 80,000 80,000 67130 BETTER EXISTENCE WITH HIV 11,700 8,000 67140 NORTH SHORE SENIOR SERVICES 31,900 32,900 67145 METROPOLITAN FAMILY SERVICES 93,200 96,000 67155 THRESHOLDS 10,000 2460 COMMUNITY PURCHASED SERVICES 828,900 828,900 -- 228 of 599 -- City of Evanston Mental Health Board and Community Purchased Services 2525 – Homeless Services Description of Major Activities Connections for the Homeless The agency operates Hilda's Place, a year-round, fixed-site emergency and transitional overnight shelter for adult men and women. The shelter provides 36 emergency beds and is open from 7:00 p.m. to 7:00 a.m. each night of the year. Emergency Shelter Grant Program (ESGP) funds will support the following operations of the shelter: (a) weekly in-person psychiatric assessments and evaluations of individuals in the shelter; (b) personnel costs associated with Night Supervisors and the Mental Health Case Manager; (c) personnel costs associated with the Substance Abuse Case Manager, (d) operational services and supplies for the shelter, and (e) costs assosciated with the repairs and maintenance of the shelter, and (f) shelter rent. Evanston Ecumenical Action Council The agency operates the Hospitality Center for the Homeless on a year-round basis. The Center is open five days a week, Monday through Friday. The Hospitality Center provides guests with shelter from the elements during the day, ongoing case management services, and an on-site social worker and employment counsler. The Hospitality Center also provides a telephone voicemail, fax, and fare for transportation to enable its guests to get to work, job-related interviews, and appointments for entitlements and other benefits. When needed, the Hospitality Center provides hats, scarves, gloves, umbrellas and other clothing items. The Center also provides support services to assist guests to make the transition to a more stable living condition and an employment counselor to provide guidance as guests strive to become self sufficient. The Director of the Hospitality Center is also responsible for coordination of afternoon warming centers during the winter months. Emergency Shelter Grant Program funds will support the general operating expenses of the Hospitality Center and the salary of the employment counsler. The Youth Job Center of Evanston, Inc. The agency provides job-readiness and job placement services for Evanston youth starting at age 14 serving up to age 40. The agency is open Monday through Friday from 9:00 a.m. to 5:00 p.m. Emergency Shelter Grant (ESGP) Funds are used to provide clients with: (1) job-readiness, life-skills and basic computer training; (b) employment- related guidance and counseling services; (c) ongoing job search and placement support; (d) post-employment follow-up and support for permanent placements. Clients are required to participate in a mandatory four-week pre-job training class followed by an unrestricted search for full-time jobs that pay living wages with benefits. ESGP funds offset staff direct service costs associated with job training, counseling and placement services. FY 2004-2005 Objectives • To provide emergency and transitional shelter at Hilda's Place, a minimum of 12 hours per night, seven days a week, 365 days a year. • To provide daytime shelter to overnight guests from Hilda's Place and Entrypoint. • To provide assistance with and access to resources for employment, education and social services. • To provide coordination for the activities of the afternoon warming shelters that are fun by various local community churches. • To provide supportive services, including comprehensive case management, substance abuse counseling, mental health counseling, psychiatric evaluation, housing placement, vocational assistance, active job placement, computer training, access to Internet Services and life skills training. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Persons Served at: Connections for the homeless 403 450 200 EEAC 350 350 375 Youth Job Center 30 59 65 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 229 of 599 -- CITY OF EVANSTON HOMELESS SERVICES 2525 2003 - 2004 2004 2005 - Appropriation Approved 2525 HOMELESS SERVICES 67105 YOUTH JOB CENTER 10,000 67110 CONNECTIONS FOR THE HOMELESS 66,200 66,000 67115 EVAN EC ACT CN-HOMELESS 16,800 6,000 2525 HOMELESS SERVICES 83,000 82,000 -- 230 of 599 -- -- 231 of 599 -- City of Evanston Commission on Aging Three Year Fiscal History $302,700 $309,000 $263,864 $240,000 $250,000 $260,000 $270,000 $280,000 $290,000 $300,000 $310,000 $320,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 0.40% Director Health & Human Services Secretary Clerk III Commission on Aging Long Term Care Representative -- 232 of 599 -- City of Evanston Commission on Aging Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2530 – Commission on Aging 88,944 90,300 90,300 96,600 2535 – Subsidized Taxi Program 174,920 212,400 200,000 212,400 Total Expenditures: $ 263,864 $ 302,700 $ 290,300 $ 309,000 Revenues: Long Term Care Ombudsman 16,894 17,800 18,000 19,000 Participant Contributions 64,332 55,000 62,000 55,000 Total Revenues: $ 81,226 $ 72,800 $ 80,000 $ 74,000 Notes for Financial Summary Subsidized taxicab program usage continues to increase, providing increases in program revenue as well as cost to the City. Performance Report on FY 2003-2004 Major Program Objectives Staff met with other City departments and social service agencies to discuss the housing assistance each entity provides, and to identify gaps in service and plan seminars for citizens and professionals regarding predatory lending and home preservation resources. Outreach materials with information about existing programs and resources have been developed and distributed throughout the community. Requests for assistance have increased with the distribution of these educational materials. Seminars for the coming year will be scheduled. Staff and commission interns reveiwed existing yard work programs sponsored by nearby municipalities and met with several volunteer and youth organizations to develop a yard work component to the Handyman Program. Requests for volunteers to assist with leaf raking and snow shoveling have been included in City publications and in local newspapers. Regular office hours will be established at the Levy Senior Center prior to the end of the calendar year. Commission members have begun to address accessibility issues during discussions of existing and proposed programs. Issues that should be dealt with by the ADA Committee are conveyed to that committee by a Commission member who serves on the committee. City staff monitor and respond to all complaints about taxicab service on the day that they are received. Complaints are investigated by speaking to the rider, the driver and the taxicab company. Drivers are disciplined as indicated and based on the severity of the complaint. Informal surveys of program users indicate that driver responsiveness and courtesy have improved. A taxicab program user was recently identified who is willing to participate in the cab driver training program, and a taxicab program user is represented on the Taxicab Advisory Board. 2004-2005 Department Initiatives • Continue to improve driver courtesy and responsiveness in order to better serve the program participants. • Effectively staff regular office hours at the Levy Senior Center. • Continue to evaluate program effectiveness and identify areas for improvement and further outreach. -- 233 of 599 -- City of Evanston Commission on Aging 2530 – Commission on Aging Description of Major Activities The Commission on Aging advocates for older residents. The Commission operates the Long-Term Care Ombudsman Program; advocates on behalf of long-term care facility residents and investigates complaints about care; trains volunteers to advocate for the residents of long-term care facilities and senior housing buildings; provides information, assistance and referral services to callers; provides education to the elderly and their families about services for the older person; makes in-home assessments of at-risk seniors living in the community; provides technical assistance to agencies in funding and coordination of planning for services; advises agencies, organizations, the community and members of the City Council on the needs of older adults; encourages and facilitates activities between generations; administers a subsidized taxicab program with the City Collector's Office and administers a Handyman Program in conjunction with CEDA Neighbors at Work. FY 2004-2005 Objectives • Coordinate the planning and scheduling of public forums and the distribution of materials describing community and long-term care resources, including housing preservation options, with other City Departments and community agencies by April 2004. • Work with local pharmacies to develop a medication delivery program to senior housing buildings by April 2004 • Develop the yard work component of the Handiman Program to include assistance with bush trimming, weed removal and grass mowing by May 2004. • Develop an all purpose eligibility card for all Commission sponsored programs by June 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Callers given information, assistance or referrals 1,500 1,500 1,600 In-home assessments of at-risk seniors 69 70 Long-term care facility residents assisted 1,700 1,700 2,000 Long-term care facility resident complaints handled by the Ombudsman Program 113 115 120 Handyman visits 129 130 130 FULL TIME EQUIVALENT POSITIONS 1.5 1.5 1.5 Approved Adjustments in 2004-2005 Budget -- 234 of 599 -- CITY OF EVANSTON COMMISSION ON AGING 2530 2003 - 2004 2004 2005 - Appropriation Approved 2530 COMMISSION ON AGING 61010 REGULAR PAY 68,600 73,500 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 8,900 11,300 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 600 600 62272 OTHER PROFESSIONAL SERVICES 300 62275 POSTAGE CHARGEBACKS 2,100 2,100 62295 TRAINING & TRAVEL 100 100 62320 TELEPHONE CHARGEBACKS 1,900 1,900 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 2,200 2,200 62520 OTHER CONTRACTUAL SERVICES 2,800 62605 OTHER CHARGES 3,100 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65095 OFFICE SUPPLIES 400 400 68205 CONTINGENCIES 500 500 2530 COMMISSION ON AGING 90,300 96,600 -- 235 of 599 -- City of Evanston Commission on Aging 2535 – Subsidized Taxicab Program Description of Major Activities The Subsidized Taxicab Program provides low cost transportation for Evanston residents who are 60 years or older and to mobility limited residents. The program may be used anywhere in Evanston, with any Evanston cab company, 24 hours per day, 7 days per week. Coupons may be purchased by program participants for $2.00. The coupons are returned by the taxi companies to the City for reimbursement. Coupons are available for purchase at the Evanston City Collector's Office, the Levy Senior Center and the United Way. The program is jointly administered by the Commission on Aging and the City Collector's Office. FY 2004-2005 Objectives Work with the staff of the City Collector's Office to monitor the effectivenss of the driver training program and the complaint process by July 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Total persons registered 2,163 2,400 2,500 New registrations in fiscal year 161 170 175 Average number of trips per day 96 107 115 Coupon activity: Number of coupons sold 32,166 34,000 36,000 Number of coupons redeemed 35,054 39,000 42,000 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 236 of 599 -- CITY OF EVANSTON SUBSIDIZED TAXICAB PROGRM 2535 2003 - 2004 2004 2005 - Appropriation Approved 2535 SUBSIDIZED TAXICAB PROGRM 62210 PRINTING 800 800 62380 COPY MACHINE CHARGES 1,500 1,500 62695 COUPON PMTS-CAB SUBSIDY 210,000 210,000 65095 OFFICE SUPPLIES 100 100 2535 SUBSIDIZED TAXICAB PROGRM 212,400 212,400 -- 237 of 599 -- City of Evanston Public Works Director Public Works Director Municipal Service Center - Custodian Engineering Sr. Engineer Traffic Engineering Executive Secretary Deputy Director Public Works Streets & Sanitation & Admin. Parking Systems Mgmt. Water / Sewer Three Year Fiscal History $378,300 $460,500 $543,093 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 0.59% -- 238 of 599 -- City of Evanston Public Works Director Financial Summary Expenditures: 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved 2605 – Director of Public Works 150,610 135,200 140,000 192,500 2610 – Municipal Service Center 392,483 243,100 243,100 268,000 Total Expenditures: $ 543,093 $ 378,300 $ 383,100 $460,500 Notes for Financial Summary The Director of Public Works (2605) expenditure line reflects the transfer in of the executive secretary from Traffic Engineering (2630). Performance Report on FY 2003-2004 Major Program Objectives • Provided training sessions for AFSCME supervisors. • Revised 5-year street paving plan to include changes in original program and to add a year to make it a "rolling" • 5-year plan. • Assisted with the expansion of the special assessment alley paving program by modifying assessment techniques, increasing marketing efforts, and using other funding sources. About 20 alleys are planned for 2004 compared to nine in 2003. • Continued as participant in the process to review the proposed Sherman Avenue garage. • Applied for and received a five-year extension of the IEPA permit to operate the James Park compost facility. • Coordinated the construction of the Lee Street cul-de-sac project using a combination of public works crews/equipment and private contractors (and a combination of public and private funding). • Completed an inventory of all alleys (dimensions, surface type and condition, etc.) to develop a priority system for repair and improvement. 2004-2005 Department Initiatives • Attempt to coordinate with both school districts to develop a program to improve the condition of sidewalks near schools and to construct new walks where there are none. We will also investigate sidewalk needs in areas other than around schools. • Develop more efficient routings for snow removal, garbage collection, and street cleaning by purchasing and using a GPS-based location system on City vehicles and equipment. • Continue to coordinate utility construction with street repaving to avoid damage to newly-paved streets. -- 239 of 599 -- City of Evanston Public Works 2605 – Director of Public Works Description of Major Activities The Director of Public Works manages the planning, construction and maintenance of public improvements and the delivery of public works services. This includes the design and implementation of work programs and construction activities to accomplish policies and goals formulated by the City Council and the City Manager. The Director also assists in developing alternative solutions to community problems for consideration by the Mayor and Council. Divisions within the Department of Public Works include Streets and Sanitation, Transportation, Fleet Services, Water and Sewer Utilities and Municipal Service Center operations. FY 2004-2005 Objectives • To coordinate with both school districts to develop a program to improve the condition of sidewalks near schools and to construct new walks where there are none. • To work with the Superintendent of Streets and Sanitation to develop more efficient routings for snow removal, garbage collection, and street cleaning by purchasing and using a GPS-based location system. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Flood and Pollution Control Meetings 6 6 6 Meetings/Hearings of Board of Local Improvements 20 25 35 Parking Committee Meetings 11 11 11 Supervisor Training Sessions 10 10 10 FULL TIME EQUIVALENT POSITIONS 1 1 2 Approved Adjustments in 2004-2005 Budget Includes transfer of Executive Secretary from Traffic to this element -- 240 of 599 -- CITY OF EVANSTON DIRECTOR OF PUBLIC WORKS 2605 2003 - 2004 2004 2005 - Appropriation Approved 2605 DIRECTOR OF PUBLIC WORKS 61010 REGULAR PAY 109,700 169,800 61510 HEALTH INSURANCE 5,900 15,000 61615 LIFE INSURANCE 300 500 62275 POSTAGE CHARGEBACKS 300 300 62295 TRAINING & TRAVEL 100 100 62305 RENTAL OF AUTO-FLEET SER 12,100 62320 TELEPHONE CHARGEBACKS 3,000 3,000 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 1,000 1,000 68205 CONTINGENCIES 500 500 2605 DIRECTOR OF PUBLIC WORKS 135,200 192,500 -- 241 of 599 -- City of Evanston Public Works 2610 – Municipal Service Center Description of Major Activities The Municipal Service Center serves as the base of operations for all field service personnel and equipment. It provides operating space for the Public Works Department divisions of Streets and Sanitation, Traffic Engineering, Parking and Parking Enforcement, and Fleet Services, as well as for the Parks, Forestry and Recreation Department and the Facilities Management Department. The building includes maintenance garages, workshops, warehousing, office and employee areas, material storage and vehicle garages as well as the salt storage dome. Bulk products and supplies are dispersed from this location for all departments of City government. The Center contains one dwelling unit for a city employee as well as the Parking Enforcement Division which allows for continuous on-site security and surveillance. The Center also provides office and operating space for The Summer Youth Program. Additionally, the Center is providing space for recycling spent lamps and household battery recycling storage. FY 2004-2005 Objectives • Complete computer inventory program of all items in the first floor warehouse by January. • Complete construction of replaced Salt Dome. • Complete installation of protective ballards around all doorways. • Continue preventative maintenance program for the parking deck. • Complete installation of phase 3 (Bldg A ) security door lock system by December. • Complete exterior building painting project. • Complete replacement of steel exterior doors with fiberglass doors. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Conduct annual exterior storage bin cleanup by all user departments 1 1 1 Cordinate fire drills with the Fire Prevention Bureau 2 2 2 Conduct annual lighting fixture cleanup 1 1 1 Complete annual cleanup of second floor warehouse 1 1 1 Conduct annual fire extenquisher inspection 12 12 12 Conduct weekly inspection of eyewash stations 52 52 52 Quarterly inspection of 63 overhead doors 4 4 4 FULL TIME EQUIVALENT POSITIONS 1 1 1 Approved Adjustments in 2004-2005 Budget -- 242 of 599 -- CITY OF EVANSTON MUNICIPAL SERVICE CENTER 2610 2003 - 2004 2004 2005 - Appropriation Approved 2610 MUNICIPAL SERVICE CENTER 61050 PERMANENT PART-TIME 37,200 39,800 62205 ADVERTISING 400 62225 BLDG MAINTENANCE SERVICES 40,000 23,000 62245 OTHER EQMT MAINTENANCE 1,500 62305 RENTAL OF AUTO-FLEET SER 5,600 5,600 62320 TELEPHONE CHARGEBACKS 500 500 62375 RENTALS 1,000 1,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 5,500 62425 ELEVATOR CONTRACT COSTS 4,000 62440 OVERHEAD DOOR CONTRACT COSTS 20,000 62446 ROOF REPAIR CONTRACTUAL SVCS 3,000 62518 SECURITY/ALARM CONTRACTS 5,000 62520 OTHER CONTRACTUAL SERVICES 25,000 64005 ELECTRICITY 3,600 3,600 64015 NATURAL GAS 41,600 41,600 65005 AGRI/BOTANICAL SUPPLIES 2,500 5,000 65020 CLOTHING 34,700 38,000 65040 JANITORIAL SUPPLIES 5,500 6,000 65050 BLDG MAINTENANCE MATERIAL 15,000 15,000 65090 SAFETY EQUIPMENT 22,700 41,800 65095 OFFICE SUPPLIES 500 500 65625 FURNITURES & FIXTURES 7,200 7,000 68205 CONTINGENCIES 500 200 2610 MUNICIPAL SERVICE CENTER 243,100 268,000 -- 243 of 599 -- City of Evanston City Engineering Department Public Works Director Engineering Sr. Engineer Executive Secretary Deputy Director Public Works Executive Secretary Engineering Associate Civil Engineer III Civil Engineer II (3) Civil Engineer I Three Year Fiscal History $608,600 $815,800 $572,259 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 1.04% -- 244 of 599 -- City of Evanston City Engineering Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2620 – E.D.O.T. Administration 0 0 0 183,900 2625 - Engineering 572,259 608,600 609,000 631,900 Total Expenditures: $ 572,259 $ 608,600 $ 609,000 $ 815,800 Notes for Financial Summary Evanston Department of Transportation (E.D.O.T.) is a new business unit that is being used for expenses related to management of the engineering department. Performance Report on FY 2003-2004 Major Program Objectives The Engineering Section administered and supervised the field construction of all Motor Fuel Tax and General Obligation Bond funded construction projects, including streets, sewer and water main system, alleys, signals and street lights. This division also completed Community Development Block Grant and Special Assessment construction projects which include sidewalk and ADA ramps. The Engineering Section furnished engineering services for other City Departments, oversaw construction involving the public right-of-way, and also coordinated the Block and 50/50 Sidewalk and Curb Replacement Programs. The Engineering Section attended meetings with technical personnel from other communities on behalf of the City. Additionally, this Section investigated and coordinated various funding sources to improve City infrastructure. The Engineering Section also monitored major roadway and bridge construction projects which were Federally funded. These projects included the Asbury Bridge reconstruction and McCormick Boulevard reconstruction. This Section has also reviewed and approved several private development project plans and reviewed and coordinated utility permits for Com-Ed, NICOR, Ameritech and other utility companies. 2004-2005 Department Initiatives The Engineering Section has plans to fund, monitor, and complete the following programs in FY 04/05: • Spot sewer repair and sewer replacement project • Street resurfacing program • Isabella street resurfacing/reconstruction project • 50/50 Sidewalk program • Block curb & sidewalk program • Alley paving program • ADA ramps program • Asbury Avenue Bridge Study - Phase III Construction • Watermain installation project on Main and Lee Street • McCormick Blvd. - Phase II Engineering • Signal upgrades at two intersections • Bi-annual bridge inspections -- 245 of 599 -- City of Evanston City Engineer 2620 – Division of Transportation Description of Major Activities The Evanston Division of Transportation (EDOT) manages and administers work in the following areas: engineering, traffic engineering, traffic signs, traffic signals and street light maintenance, parking ticket processing, parking enforcement, and school crossing guards. The engineering section administers and supervises the field construction of all Motor Fuel Tax, General Fund, Community Development Block Grant and Special Assessment construction projects. The traffic engineering section performs engineering work to assist with the planning, implementation and monitoring of traffic engineering projects. The traffic signs section installs, maintains, replaces and removes all traffic signs, all regulatory, warning and guide signs on the right-of-way as necessary. The sign section also supervises or installs pavement markings and performs traffic control at special events. The traffic signals and street light maintenance section performs routine maintenance and repairs and replaces all components of the signals and street lights as needed. The parking ticket proocessing section is responsible for processing parking tickets issued by hand and by computerized ticketwriting equipment. The parking enforcement section is responsible for enforcement of the parking ordinances throughout Evanston. The crossing guard section assigns guards to major intersections to ensure the safe crossing of school children. The Evanston Department of Transportation Administration section includes the Deputy Director of Public Works and an executive secretary. FY 2004-2005 Objectives • Oversee implementation of the Division's major projects, including the street light upgrade project, the Ridge- Green Bay island reconstruction, the Central-Crawford-Gross Point signal reconstruction, and three signals on Chicago Avenue. • Oversee engineering on the Chicago Avenue CMAQ project and the final design and implementation of the CMAQ-funded bike plan • Coordinate engineering and construction of the expanded alley paving program. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Board of Local Improvements meetings and hearings 20 25 35 Parking Committee meetings 11 11 11 FULL TIME EQUIVALENT POSITIONS 0 0 2 Approved Adjustments in 2004-2005 Budget This element was formerly carried as part of Engineeiing, but is now shown as the element responsible for the supervision of the division, which includes enginerring as well as parking and traffic. -- 246 of 599 -- CITY OF EVANSTON E.D.O.T. ADMINISTRATION 2620 2003 - 2004 2004 2005 - Appropriation Approved 2620 E.D.O.T. ADMINISTRATION 61010 REGULAR PAY 154,400 61510 HEALTH INSURANCE 14,000 61615 LIFE INSURANCE 400 62305 RENTAL OF AUTO-FLEET SER 12,100 64540 TELECOMMUNICATIONS - WIRELESS 3,000 2620 E.D.O.T. ADMINISTRATION 183,900 -- 247 of 599 -- City of Evanston City Engineer 2625 – Engineering Description of Major Activities The Engineering Section administers and supervises the field construction of all Motor Fuel Tax, General Obligation Bond Funds, Community Development Block Grant and Special Assessment construction projects; provides engineering services for street, alleys, sewer and watermain projects; manages street lighting projects and furnishes engineering services for other City Departments (as required); oversees construction involving the public right-of-way, coordinates the Block and 50/50 Sidewalk and Curb Replacement Programs, and attends meetings with technical personnel from other communities on behalf of the City. This division investigates and coordinates various funding sources to improve the City infrastructure. The Engineering Section is also responsible for review and approval of private development plans and utility permits. FY 2004-2005 Objectives • Spot sewer repair and sewer replacement project • Street resurfacing Program • Isabella street resurfacing/reconstruction project • 50/50 Sidewalk program • Block curb & sidewalk program • Alley paving program • ADA ramps program • Asbury Avenue Bridge Study - Phase III Construction • Watermain installation project • McCormick Blvd. - Phase III Construction • Bi-annual bridge inspections Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Plans and specifications ready to bid for various projects by April to May - Percentage. 100 100 90 Construction Progress by October in Percentage 90 90 90 Various Street Resurfaing as per five-year plan - Percentage 100 100 100 Special Assessment Alley Paving - No. of Alleys 3 9 10 FULL TIME EQUIVALENT POSITIONS 9 9 7 Approved Adjustments in 2004-2005 Budget -- 248 of 599 -- CITY OF EVANSTON ENGINEERING 2625 2003 - 2004 2004 2005 - Appropriation Approved 2625 ENGINEERING 61010 REGULAR PAY 464,600 451,700 61055 TEMPORARY EMPLOYEES 2,000 2,000 61110 OVERTIME PAY 3,000 25,000 61510 HEALTH INSURANCE 53,200 60,600 61615 LIFE INSURANCE 900 700 61625 AUTO ALLOWANCE 1,200 1,200 62215 PHOTOGRAPHERS/BLUEPRINTS 100 100 62235 OFFICE EQUIPMENT MAINT 1,400 1,400 62245 OTHER EQMT MAINTENANCE 300 300 62272 OTHER PROFESSIONAL SERVICES 900 62275 POSTAGE CHARGEBACKS 100 100 62280 OVERNIGHT MAIL CHARGES 900 62295 TRAINING & TRAVEL 1,000 1,000 62305 RENTAL OF AUTO-FLEET SER 41,000 41,000 62310 CITY WIDE TRAINING 4,000 4,000 62320 TELEPHONE CHARGEBACKS 8,100 8,100 62360 MEMBERSHIP DUES 600 600 62380 COPY MACHINE CHARGES 2,500 2,500 64540 TELECOMMUNICATIONS - WIRELESS 7,000 64545 PERSONAL COMPUTER SOFTWARE 20,000 20,000 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65085 MINOR EQUIPMENT & TOOLS 700 700 65090 SAFETY EQUIPMENT 200 200 65095 OFFICE SUPPLIES 800 800 65105 PHOTO/DRAFTING SUPPLIE 800 800 65555 PERSONAL COMPUTER EQUIPMENT 500 500 68205 CONTINGENCIES 200 200 2625 ENGINEERING 608,600 631,900 -- 249 of 599 -- City of Evanston Traffic Engineering Department Expenditures as a % of 2005 General Fund Budget 3.27% Three Year Fiscal History $2,567,400 $2,560,100 $2,518,949 $2,490,000 $2,500,000 $2,510,000 $2,520,000 $2,530,000 $2,540,000 $2,550,000 $2,560,000 $2,570,000 $2,580,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Public Works Director Traffic Engineering Sr. Traffic Engineer (2) Executive Secretary Deputy Director Public Works Traffic Signs Traffic Sign Repairer (3) Traffic Sign & Light Maintenance - Leader Parking Enforcement - Supervisor School Crossing Guards (42.5) Traffic Electrician (3) Parking Enforcement Coordinator (2) Parking Operations Clerk Parking Enforcement Officers (13) -- 250 of 599 -- City of Evanston Traffic Engineering Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2630 – Traffic Engineering 385,761 412,200 410,000 281,900 2635 – Traffic Signs 262,026 250,800 255,000 265,400 2640 – Signals & Streetlights 689,844 684,100 649,000 709,800 2645 – Enforcement & Tickets 922,124 953,100 953,100 1,015,600 2650 – School Crossing Guards 259,194 267,200 275,000 287,400 Total Expenditures: $ 2,518,949 $ 2,567,400 $ 2,542,100 $ 2,560,100 Notes for Financial Summary The Traffic Engineering (2630) line reflects the transfer of the executive secretary from traffic engineering to the director of public works (2605) line. Performance Report on FY 2003-2004 Major Program Objectives • Completed one island at the Ridge-Green Bay merge, making the merging maneuver much safer and easier for drivers without sacrificing intersection efficiency. • Installed all traffic calming devices (mainly speed humps) approved by Council through October. The remainder will be completed in next year's program. • Applied for and received approval for CMAQ funding of the Evanston Bike System Plan. • Applied for and received funding for the CMAQ-funded signal interconnect project on Chicago Avenue. • Continued the second shift for parking enforcement to adequately enforce the new evening regulations. 2004-2005 Department Initiatives In FY 04/05 the division will continue to work with neighborhood residents to reduce speeding and cut-through traffic by using the highly successful Traffic Calming program. Implementation of the street light upgrade program will begin now that the technical issues have been addressed; slightly less than one-third of the city is proposed to be relamped in 2004. The division will be cooperating with Northwestern University and their fiber contractor to facilitate the construction and right-of-way work related to the "Dark Fiber Project," which will install fiber optic cable connecting major city buildings. -- 251 of 599 -- City of Evanston Traffic 2630 – Traffic Engineering Description of Major Activities This element manages and administers the operations of the Traffic Engineering Division, and performs engineering work to assist with the planning, implementation and monitoring of traffic engineering projects. Traffic counts are made and reviewed, signal timings are updated, and intersection control studies are performed. Traffic-related suggestions and requests, and complaints from citizens, Council members, police, and staff are investigated. This element also reviews plans to ensure that future developments have adequate access, circulation, loading, and parking. The City's Traffic Calming Program, a cooperative effort between citizens and staff to slow and reduce traffic in neighborhoods, is also administered by this element. FY 2004-2005 Objectives • To complete the construction work on Ridge Avenue, Davis Street, and Church Street signal interconnect project by November of 2003. • To construct all traffic calming devices approved by City Council through July of 2004 by October of 2004. • The City applied for funding for design and construction of Chicago corridor signal interconnect project. If funding is approved, complete design and engineering work by 2004 (with contruction to follow in 2005.) • Funding for design and implementation of the on-street portion of the Evanston Bike System Plan has been applied for. If funding is approved, complete design and installation by November of 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Aldermanic requests received and answered 200 225 225 Service requests received and answered 1,750 1,775 1,775 Development plans reviewed 275 275 275 Obstruction permit review and site visits 650 700 700 Traffic counts made 500 550 550 Traffic studies 275 275 275 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 252 of 599 -- CITY OF EVANSTON TRAFFIC ENGINEERING 2630 2003 - 2004 2004 2005 - Appropriation Approved 2630 TRAFFIC ENGINEERING 61010 REGULAR PAY 332,200 201,500 61055 TEMPORARY EMPLOYEES 2,000 2,000 61110 OVERTIME PAY 10,000 61510 HEALTH INSURANCE 29,500 22,500 61615 LIFE INSURANCE 800 400 61625 AUTO ALLOWANCE 1,200 1,200 62210 PRINTING 8,600 8,600 62235 OFFICE EQUIPMENT MAINT 100 100 62245 OTHER EQMT MAINTENANCE 300 300 62275 POSTAGE CHARGEBACKS 3,600 3,600 62295 TRAINING & TRAVEL 500 500 62305 RENTAL OF AUTO-FLEET SER 12,600 12,600 62320 TELEPHONE CHARGEBACKS 10,200 10,200 62360 MEMBERSHIP DUES 800 800 62380 COPY MACHINE CHARGES 200 200 64540 TELECOMMUNICATIONS - WIRELESS 4,800 64545 PERSONAL COMPUTER SOFTWARE 7,000 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65085 MINOR EQUIPMENT & TOOLS 1,200 1,200 65090 SAFETY EQUIPMENT 200 200 65095 OFFICE SUPPLIES 800 800 65105 PHOTO/DRAFTING SUPPLIE 100 100 68205 CONTINGENCIES 100 100 2630 TRAFFIC ENGINEERING 412,200 281,900 -- 253 of 599 -- City of Evanston Traffic 2635 – Traffic Signs Description of Major Activities The Traffic Signs element has major activities in three areas: traffic signs, pavement markings and special events. In the traffic signs area all regulatory, warning, and guide signs on the right-of-way are installed, maintained, replaced, or removed as necessary. Also, decorative banners on street light poles are installed and removed according to guidelines approved by City Council. In the pavement marking area, paints and thermoplastic markings are applied to the pavement by City crews and by contractors under supervision by the City. This includes lane markings, centerlines, arrows, legends, and parking stalls. Traffic control for special events is provided by this element, ranging from small events such as block parties to large events such as Northwestern football games and the City's 4th of July festivities. FY 2004-2005 Objectives • To continue sign fabrication, installation and removal as needed. • To install pavement markings as required. • To continue to perform traffic control for special events. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Signs removed 250 250 250 Signs repaired/replaced 1,600 1,600 1,600 Signs fabricated 5,000 5,000 5,000 New signs installed 1,000 1,000 1,000 Special events coordinated 25 25 25 Linear feet of pavement marking applied 30,000 35,000 35,000 Crosswalks, legends, arrows 500 600 600 Parking stalls marked 750 750 750 FULL TIME EQUIVALENT POSITIONS 3 3 3 Approved Adjustments in 2004-2005 Budget -- 254 of 599 -- CITY OF EVANSTON TRAFFIC SIGNS 2635 2003 - 2004 2004 2005 - Appropriation Approved 2635 TRAFFIC SIGNS 61010 REGULAR PAY 136,100 145,800 61110 OVERTIME PAY 10,000 10,000 61510 HEALTH INSURANCE 18,100 23,000 61615 LIFE INSURANCE 200 200 62245 OTHER EQMT MAINTENANCE 400 400 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 34,100 34,100 65085 MINOR EQUIPMENT & TOOLS 1,600 1,600 65115 TRAFFIC CONTROL SUPPLI 48,000 48,000 65625 FURNITURES & FIXTURES 2,000 2,000 2635 TRAFFIC SIGNS 250,800 265,400 -- 255 of 599 -- City of Evanston Traffic 2640 – Traffic Signals & Street Light Maintenance Description of Major Activities The Traffic Signals and Street Light Maintenance element performs routine maintenance, and repairs and replaces all components of the signals and street light systems. A total of 100 signals and over 6000 street lights are maintained. A major portion of the work is related to the JULIE system (Joint Utility Location Information for Excavators), which requires that we mark the location of underground cables for both the signal and street light systems for all excavations in the right-of-way. In the street light area, bulbs and ballasts are changed, knockdowns are repaired, and power centers are maintained. FY 2004-2005 Objectives • Paint street lights as required. • Coordinate street light & signal project at Central/Gross Point/Crawford interchange. • Start installation of new lighting system in existing street light structures throughout the City. Approximately 1/3 of the City will be completed by December 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Signals cleaned 30 30 30 Controllers serviced 100 100 100 Arterial timings checked 12 12 12 Street lights changed over 0 0 2,000 Street light bulbs replaced 1,300 1,300 1,000 Street light repairs made 1,200 1,200 800 Signal bulbs replaced 900 900 900 Signal repairs made 1,000 1,000 1,000 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 256 of 599 -- CITY OF EVANSTON TRAFFIC SIGNAL & ST. LIGHT MAINT 2640 2003 - 2004 2004 2005 - Appropriation Approved 2640 TRAFFIC SIGNAL & ST. LIGHT MAINT 61010 REGULAR PAY 248,100 265,800 61110 OVERTIME PAY 30,000 30,000 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 300 300 62245 OTHER EQMT MAINTENANCE 200 200 62295 TRAINING & TRAVEL 400 400 62305 RENTAL OF AUTO-FLEET SER 57,100 57,100 62520 OTHER CONTRACTUAL SERVICES 188,000 64005 ELECTRICITY 85,000 64006 STREET LIGHT ELECTRICITY 178,000 64007 TRAFFIC LIGHT ELECTRICITY 85,000 64008 FESTIVAL LIGHTING 10,000 65070 OFFICE/OTHER EQT MTN MATL 44,000 44,000 65085 MINOR EQUIPMENT & TOOLS 1,500 1,500 2640 TRAFFIC SIGNAL & ST. LIGHT MAINT 684,100 709,800 -- 257 of 599 -- City of Evanston Traffic 2645 – Parking Enforcement & Ticket Processing Description of Major Activities The Parking Enforcement and Ticket Processing program elements have been combined into one element this year, accounting for the increase from 16 to 17 positions. This element enforces parking ordinances throughout Evanston, including parking meter, time limited areas, permit lots, residential parking districts, "No Parking" zones, street cleaning, and local and state vehicle registrations. During FY2002-03, Parking Enforcement was expanded to cover the extended parking meter hours in the downtown and to enforce the nighttime street cleaning regulations. In addition, this program element is responsible for identifying and booting vehicles which owe the City for outstanding parking tickets. At the present time, Parking Enforcement Officers are on-street 23 hours per day during the summer months, Monday - Saturday, and 22 hours all other months. The Parking enforcement officers are brought back on Sunday evenings to enforce the No parking zones along the lakefront. Parking Enforcement officers provide traffic control during special events, including 6 NU football games, the July 4th parade and fireworks programs, NU homecoming, summer festivals, Farmer's Market, and First Night Evanston. Also, they provide traffic control and street closings during emergencies, such as fires, traffic accidents, and utility collapses. Supervisory staff in this program element also coordinate, train, and supervise the school crossing guard program. This program element is also responsible for the management and maintenance of the City's parking ticket issuance and collections software, which services the Parking Enforcement program, the City Collector's Office, Administrative Hearings, and the Parking System in collection of parking ticket fines and sales of permits and services throughout the City. FY 2004-2005 Objectives To coordinate and manage the selection and installation of a new Parking Ticket Processing and Hearings software system , which will provide a singular database for use among the departments in issuing, processing, collecting, and adjudicating parking tickets by February 28, 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Parking tickets issued 132,000 150,000 175,000 Vehicles Booted 848 900 900 FULL TIME EQUIVALENT POSITIONS 16 16 17 Approved Adjustments in 2004-2005 Budget -- 258 of 599 -- CITY OF EVANSTON PARKING ENFORCEMENT & TICKETS 2645 2003 - 2004 2004 2005 - Appropriation Approved 2645 PARKING ENFORCEMENT & TICKETS 61010 REGULAR PAY 649,100 695,300 61110 OVERTIME PAY 25,300 25,300 61510 HEALTH INSURANCE 72,100 91,600 61615 LIFE INSURANCE 1,100 1,100 62245 OTHER EQMT MAINTENANCE 12,500 12,500 62295 TRAINING & TRAVEL 1,300 1,300 62305 RENTAL OF AUTO-FLEET SER 90,000 90,000 62320 TELEPHONE CHARGEBACKS 12,000 12,000 62360 MEMBERSHIP DUES 400 400 62451 TOWING AND BOOTING CONTRACTS 46,800 62520 OTHER CONTRACTUAL SERVICES 44,000 62620 MEDICAL INSURANCE 5,900 62625 LIFE INSURANCE 100 64005 ELECTRICITY 1,900 1,900 65020 CLOTHING 6,600 6,600 65045 LICENSING/REGULATORY SUPP 25,200 25,200 65095 OFFICE SUPPLIES 600 600 65625 FURNITURES & FIXTURES 5,000 5,000 2645 PARKING ENFORCEMENT & TICKETS 953,100 1,015,600 -- 259 of 599 -- City of Evanston Traffic 2650 – School Crossing Guards Description of Major Activities School Crossing Guards are assigned to major intersections and to heavy traffic areas to provide safe crossing of school children from one side of a street to the opposite side of a street. All staff are seasonal employees. FY 2004-2005 Objectives Increase the safety of school children by encouraging them to cross at guarded intersections. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Intersections Staffed 38 40 40 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 260 of 599 -- CITY OF EVANSTON SCHOOL CROSSING GUARDS 2650 2003 - 2004 2004 2005 - Appropriation Approved 2650 SCHOOL CROSSING GUARDS 61060 SEASONAL EMPLOYEES 265,200 285,400 65090 SAFETY EQUIPMENT 2,000 2,000 2650 SCHOOL CROSSING GUARDS 267,200 287,400 -- 261 of 599 -- City of Evanston Streets & Sanitation Department Expenditures as a % of 2005 General Fund Budget 9.80% Three Year Fiscal History $7,384,100 $7,663,600 $7,578,530 $7,000,000 $7,100,000 $7,200,000 $7,300,000 $7,400,000 $7,500,000 $7,600,000 $7,700,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Public Works Director Streets & Sanitation & Admin. – Superintendent Administrative Assistant Public Works Supervisor (2) Street & Alley Maintenance Crew Leader (2) Equipment Operator II (5) Maintenance Worker II (3) Equipment Operator III (3) Equipment Operator I Seasonal Street Cleaning Equipment Operator III Equipment Operator II (5) Maintenance Worker II Refuse Collection & Disposal Equipment Operator II (13) Recycling Attendant Yard Waste Collection Equipment Operator II (4) Part-time (4) Maintenance Worker II -- 262 of 599 -- City of Evanston Streets & Sanitation Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2665 – Administration 428,523 400,800 410,000 448,800 2670 – Street & Alley Maint. 1,464,678 1,468,400 1,480,000 1,542,200 2675 – Street Cleaning 751,428 754,300 720,000 788,400 2680 – Ice & Snow Removal 449,579 532,100 534,000 555,100 2685 – Refuse Col. & Disposal 3,141,973 2,915,800 2,800,000 2,988,700 2690 – Residential Recycling 866,275 787,000 680,000 787,000 2695 – Yard Waste Services 476,074 525,700 532,000 553,400 Total Expenditures: $ 7,578,530 $ 7,384,100 $ 7,156,000 $ 7,663,600 Revenues: Residential Recycling Surcharge 582,820 628,000 608,000 628,000 Total Revenues: $ 582,820 $ 628,000 $ 608,000 $ 628,000 Performance Report on FY 2003-2004 Major Program Objectives Administration (2665): All special pick up documentation is scanned and stored on the public drive of the City's computer network. This practice has assisted the division in resolving disputed charges by the public. Other options are being considered to improve this process. Street & Alley Maintenance (2670): Although our goal of changing over alleys was not achieved, there are less than fifty alleys that still need to be converted to recycled asphalt, a very reachable number for FY 04/05. Street Cleaning (2675): In-house training has been implemented, and additional training methods are currently being explored. Ice & Snow Removal (2680): Lack of snowfall prevented a comprehensive testing of “pull behind” salt spreaders and the mild winter did not allow us to deplete our supply of calcium chloride to a point that it needed refilling. Yard Waste Services (2695): The attempts to repair the lift handles on our sanitation trucks was not successful. The methods tried did not provide enough support to handle the amount of pressure produced by the tipper. 2004-2005 Department Initiatives The department will continue to explore process improvements related to documentation, and perhaps expand implementation of the process currently used in 2665. The Street & Alley Maintenance section will continue to convert alleys to recycled asphalt, and plans to finish the process by the end of this fiscal year. Further in-house training and equipment up-keep will be continued this year, with the goal being better service and more efficiency in the Streets and Sanitation Department. -- 263 of 599 -- City of Evanston Streets and Sanitation 2665 – Streets & Sanitation Administration Description of Major Activities The administrative staff prepares work programs, analyzes service effectiveness and monitors all Streets and Sanitation Division functions, including street cleaning, street and alley maintenance, leaf collection, compost site compliance, snow removal operations, refuse and yard waste collection and monitoring contracts with private companies. Day to day supervision is provided, records are kept and citizen contact is maintained. FY 2004-2005 Objectives Implement and evaluate a new street sweeping schedule for effectiveness. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Employee safety training program 12 12 12 Equipment Training programs 4 4 4 Avg. number of occasional sick days used per employee 4 4 4 FULL TIME EQUIVALENT POSITIONS 5 5 5 Approved Adjustments in 2004-2005 Budget -- 264 of 599 -- CITY OF EVANSTON STREETS AND SANITATION ADMIN 2665 2003 - 2004 2004 2005 - Appropriation Approved 2665 STREETS AND SANITATION ADMIN 61010 REGULAR PAY 324,200 347,300 61060 SEASONAL EMPLOYEES 1,400 1,400 61110 OVERTIME PAY 2,800 2,800 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 600 600 62245 OTHER EQMT MAINTENANCE 500 62295 TRAINING & TRAVEL 600 600 62305 RENTAL OF AUTO-FLEET SER 39,000 39,000 62320 TELEPHONE CHARGEBACKS 1,000 1,000 62360 MEMBERSHIP DUES 200 200 64540 TELECOMMUNICATIONS - WIRELESS 16,900 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65095 OFFICE SUPPLIES 500 65625 FURNITURES & FIXTURES 500 500 68205 CONTINGENCIES 400 400 2665 STREETS AND SANITATION ADMINIS 400,800 448,800 -- 265 of 599 -- City of Evanston Streets and Sanitation 2670 – Street & Alley Maintenance Description of Major Activities This program provides ongoing maintenance of 155.6 miles of paved streets and alleys. Pot holes are patched as needed city-wide. A permanent crew does the major asphalt street repairs and maintenance, repair work on the paved streets and alleys, utility openings and curbs and sidewalks. Each year, less than one mile of unimproved streets and forty-three miles of unimproved alleys are graded, patched and repaired. Most alleys have been changed from a crushed limestone surface to recycled asphalt, which is less expensive and holds up better in wet weather. This element also performs leaf collection and maintains the City's compost site. All residential streets posted with alternate parking signs are cleaned at least twice during the leaf collecton operation. This operation begins in mid- October and continues until the end of November. During the seven week period, those streets requiring special posting are cleaned during the first two weeks of November. The leaves are collected and taken to the James Park Composting Facility for processing. Processing takes about six months and when completed, finished compost is made available to interested parties at no cost. FY 2004-2005 Objectives Inspect and evaluate the alleys blacktopped as an experimental alley surfacing method in 2003. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Cubic yards of concrete used for repairs 300 300 300 Tons of stone used to grade alleys 1,564 0 0 Number of repaired utility openings 300 300 320 Tons of asphalt used for repair 300 300 300 Tons of leaves collected 2,000 2,000 2,000 Cubic yards of compost available by May 2,250 1,500 2,000 FULL TIME EQUIVALENT POSITIONS 15 15 15 Approved Adjustments in 2004-2005 Budget -- 266 of 599 -- CITY OF EVANSTON STREET AND ALLEY MAINTENANCE 2670 2003 - 2004 2004 2005 - Appropriation Approved 2670 STREET AND ALLEY MAINTENANCE 61010 REGULAR PAY 680,200 728,600 61060 SEASONAL EMPLOYEES 29,800 29,800 61110 OVERTIME PAY 60,300 60,300 61510 HEALTH INSURANCE 101,700 129,200 61615 LIFE INSURANCE 1,000 1,000 62226 COMPOST RELATED SERVICE 36,000 62245 OTHER EQMT MAINTENANCE 2,100 62295 TRAINING & TRAVEL 1,600 1,600 62305 RENTAL OF AUTO-FLEET SER 489,000 489,000 62520 OTHER CONTRACTUAL SERVICES 36,000 65020 CLOTHING 800 800 65055 MATER. TO MAINT. IMP. 54,000 54,000 65085 MINOR EQUIPMENT & TOOLS 6,300 6,300 65090 SAFETY EQUIPMENT 1,000 1,000 65625 FURNITURES & FIXTURES 4,600 4,600 2670 STREET AND ALLEY MAINTENANCE 1,468,400 1,542,200 -- 267 of 599 -- City of Evanston Streets and Sanitation 2675 – Street Cleaning Description of Major Activities Almost all paved streets of the City of Evanston are cleaned on a twice per month basis during approximately eight months of the year. All streets posted with alternate parking signs are cleaned on a schedule established by the City Council. Streets which require special posting for sweeping are cleaned four times per year. Areas of high usage, such as business districts, are swept as needed as part of regularly scheduled routes. Sidewalks in business districts, parking lots, and viaducts are cleaned with hand equipment by a permanent crew. FY 2004-2005 Objectives Finish training all Equipment Operator II's on equipment required in that classification. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of street sweepings on regular streets 18 18 18 Number of street sweepings on posted streets 9 9 9 Number of weeks streets are in business districts 45 45 45 Tons of debris collected by sweeping 1,400 1,400 1,400 FULL TIME EQUIVALENT POSITIONS 8 7 7 Approved Adjustments in 2004-2005 Budget -- 268 of 599 -- CITY OF EVANSTON STREET CLEANING 2675 2003 - 2004 2004 2005 - Appropriation Approved 2675 STREET CLEANING 61010 REGULAR PAY 317,400 340,000 61060 SEASONAL EMPLOYEES 15,000 15,000 61110 OVERTIME PAY 31,000 31,000 61510 HEALTH INSURANCE 42,500 54,000 61615 LIFE INSURANCE 400 400 62295 TRAINING & TRAVEL 900 900 62305 RENTAL OF AUTO-FLEET SER 269,400 269,400 62415 DEBRIS/REMOVAL CONTRACTUAL COS 73,100 62520 OTHER CONTRACTUAL SERVICES 73,100 65020 CLOTHING 700 700 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65090 SAFETY EQUIPMENT 900 900 65625 FURNITURES & FIXTURES 2,000 2,000 2675 STREET CLEANING 754,300 788,400 -- 269 of 599 -- City of Evanston Streets and Sanitation 2680 – Ice and Snow Removal Description of Major Activities Salt is spread on streets to prevent any accumulation of ice or minor amounts of snow. Streets are plowed to remove accumulations of snow of more than two inches in order to provide safe travel ways. Personnel involved in ice and snow control operations are budgeted in other Street Section program elements, other Public Works divisions, and other departments. The City's snow removal goals are as follows: 1) to clear snow routes within twelve hours; 2) to clear one lane of residential streets within twenty-four hours; 3) to clear the other lane of residential streets within forty-eight hours; and 4) to remove snow from all municipal parking lots within five days after the initial snowfall. FY 2004-2005 Objectives Further evaluate the use of "pull behind" salt spreaders and non-calcium and/or sodium chloride salt additives. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of snow emergency days 0 4 4 Number of snow route parking bans 0 4 4 Salt operation 2" or less (days) 25 16 16 Tons of salt used 4,604 5,000 5,000 Night snow removal operations 0 6 6 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 270 of 599 -- CITY OF EVANSTON SNOW AND ICE CONTROL 2680 2003 - 2004 2004 2005 - Appropriation Approved 2680 SNOW AND ICE CONTROL 61110 OVERTIME PAY 250,800 250,800 62272 OTHER PROFESSIONAL SERVICES 12,000 62305 RENTAL OF AUTO-FLEET SER 56,400 56,400 62320 TELEPHONE CHARGEBACKS 200 200 62451 TOWING AND BOOTING CONTRACTS 70,800 62520 OTHER CONTRACTUAL SERVICES 70,800 65015 CHEMICALS 140,000 175,000 65025 FOOD 200 200 65055 MATER. TO MAINT. IMP. 500 500 65085 MINOR EQUIPMENT & TOOLS 1,200 1,200 2680 SNOW AND ICE CONTROL 532,100 555,100 -- 271 of 599 -- City of Evanston Streets and Sanitation 2685 – Refuse Collection & Disposal Description of Major Activities Full refuse removal service is provided once per week to all residential one-to-four family unit residences under this program element. Twenty routes are scheduled for a four-day work week (Monday through Thursday). Condominium buildings and cooperative apartment units are serviced twice a week by a private hauler. FY 2004-2005 Objectives Develop a database or spreadsheet tracking system for special collections to address problems with scheduling and billing discrepancies. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Units served by municipal crews 15,550 15,550 15,550 Number of neighborhood clean ups 23 40 50 Units served by contractual agreements 4,695 4,695 5,000 Collection of bulk items within one week of request (1= 100%) 1 1 1 Materials collected per month (tons) 1,500 1,500 1,500 Amount of material collected annually (tons) 18,000 18,000 18,000 FULL TIME EQUIVALENT POSITIONS 16 16 16 Approved Adjustments in 2004-2005 Budget -- 272 of 599 -- CITY OF EVANSTON REFUSE COLLECT & DISPOSAL 2685 2003 - 2004 2004 2005 - Appropriation Approved 2685 REFUSE COLLECT & DISPOSAL 61010 REGULAR PAY 690,600 739,800 61050 PERMANENT PART-TIME 12,900 12,900 61060 SEASONAL EMPLOYEES 30,000 30,000 61110 OVERTIME PAY 75,100 75,100 61510 HEALTH INSURANCE 96,300 122,300 61615 LIFE INSURANCE 1,000 1,000 62210 PRINTING 300 300 62245 OTHER EQMT MAINTENANCE 2,300 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 1,700 1,700 62305 RENTAL OF AUTO-FLEET SER 481,600 481,600 62320 TELEPHONE CHARGEBACKS 1,000 1,000 62390 CONDOMINIUM REFUSE COLL 360,000 360,000 62405 SWANCC DISPOSAL FEES 891,100 891,100 62415 DEBRIS/REMOVAL CONTRACTUAL COS 60,000 62520 OTHER CONTRACTUAL SERVICES 60,000 65015 CHEMICALS 1,400 1,400 65020 CLOTHING 1,500 1,500 65055 MATER. TO MAINT. IMP. 700 700 65085 MINOR EQUIPMENT & TOOLS 800 800 65090 SAFETY EQUIPMENT 1,200 1,200 65625 FURNITURES & FIXTURES 47,000 47,000 68205 CONTINGENCIES 300 300 68310 DEBT SERVC OTHER AGENCIES 158,800 158,800 2685 REFUSE COLLECT & DISPOSAL 2,915,800 2,988,700 -- 273 of 599 -- City of Evanston Streets and Sanitation 2690 – Residential Recycling Services Description of Major Activities Full recycling removal service is provided once per week to all qualified residetial units under this budget element. Twenty-four routes are scheduled in a four day work week (Monday through Thursday). Condominium buildings and cooperative units (4,695) and all residential units (15,544) are serviced by a private contractor (Groot Recycling & Waste Services). Employees that provide this service are budgeted in the refuse collection and disposal element. Approved Adjustments in 2004-2005 Budget -- 274 of 599 -- CITY OF EVANSTON RESIDENTIAL RECYCLING COL 2690 2003 - 2004 2004 2005 - Appropriation Approved 2690 RESIDENTIAL RECYCLING COL 62415 DEBRIS/REMOVAL CONTRACT COST 601,800 62520 OTHER CONTRACTUAL SERVICES 601,800 64005 ELECTRICITY 4,700 4,700 64015 NATURAL GAS 2,000 2,000 65125 OTHER COMMODITIES 3,500 3,500 68305 DEBT SERVICE 175,000 175,000 2690 RESIDENTIAL RECYCLING COL 787,000 787,000 -- 275 of 599 -- City of Evanston Streets and Sanitation 2695 – Yard Waste Collection & Disposal Description of Major Activities Yard waste removal service is provided once per week to all qualified residetial units under this budget element. Yard waste collection runs from the first week of April through the first week of December. The Division also operates a weekend drop off at 2222 Oakton Sreet that is open an additional week in December. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Tons of waste collected from April 1 - October 3,000 3,000 3,000 Tons of waste collected from mid-October to November 30 1,000 1,000 1000 FULL TIME EQUIVALENT POSITIONS 6 6 6 Approved Adjustments in 2004-2005 Budget -- 276 of 599 -- CITY OF EVANSTON YARD WASTE COLLECTION 2695 2003 - 2004 2004 2005 - Appropriation Approved 2695 YARD WASTE COLLECTION 61010 REGULAR PAY 252,400 270,400 61060 SEASONAL EMPLOYEES 59,800 59,800 61110 OVERTIME PAY 11,200 11,200 61510 HEALTH INSURANCE 36,100 45,800 61615 LIFE INSURANCE 400 400 62210 PRINTING 100 100 62295 TRAINING & TRAVEL 600 600 62305 RENTAL OF AUTO-FLEET SER 35,100 35,100 62415 DEBRIS/REMOVAL CONTRACTUAL COS 130,000 62520 OTHER CONTRACTUAL SERVICES 130,000 2695 YARD WASTE COLLECTION 525,700 553,400 -- 277 of 599 -- City of Evanston Human Relations Human Relations Director Human Relations Exec. Secretary Housing Advocacy Three Year Fiscal History $515,300 $542,700 $522,723 $400,000 $420,000 $440,000 $460,000 $480,000 $500,000 $520,000 $540,000 $560,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 0.69% -- 278 of 599 -- City of Evanston Human Relations Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2705 – Human Relations Admin. 214,628 213,400 217,000 230,600 2710 – Housing Advocacy 81,775 83,700 70,000 93,900 2715 – Summer Youth Empl. Prog. 226,320 218,200 190,000 218,200 Total Expenditures: $ 522,723 $ 515,300 $ 477,000 $ 542,700 Notes for Financial Summary CDBG reimbursements: $90,000 for Housing Advocacy and $60,000 for Summer Youth Employment Program. Performance Report on FY 2003-2004 Major Program Objectives We began this fiscal year preparing for the Mayor's Summer Youth Employment JOB FAIR which is held in June. The intent of the fair is to provide prospective employers the opportunity to meet, interview and select summer employees. The event was held in April and we attracted in excess of 600 job seekers. For the first time in the history of the program, community clean-up jobs represented only 40% of available jobs. This is a result of the record number of requests received from departments desiring clerical/administrative support positions and camp couselors. One hundred youth were hired to perform a variety of tasks, including community clean-up, building/janitorial maintenance, computer maintenance, clerical/administrative support, camp counselors, and painting traffic signals and control boxes. Program participants are instrumental in the restoration of the lakefront during and after the Lake Shore Arts and Ethnic Arts Festivals in addition to the 4 th of July celebration. In recognition of their commitment and the fine work they perform, we instituted an awards program where supervisors nominate program participants. The highest honor was the Mayor's award and other awards included Supervisor's Choice, Leadership, and Spirit. The possible public recognition of their work is important to them and encourages extra effort. We are exploring the possibility of inviting parents to the ceremony next summer. There has been much discussion and debate about the purpose of the program and the lack of participation of the business community. We have been studying various methods to get the businesses to become full partners in the employment of our youth; solicitations have not sufficed. We are in the process of developing a 50/50 program where we will offer a grant to businesses for 50% of each participant's salary as an inducement. 1,200 men, women and children attended the 2003 CommUNITY Picnic, and enjoyed the music, performances and food! The Fire Department's Safe House was a big hit as was the dunk tank. As in past years, the food and services were gratis. Our work in housing continues to be challenging. A Human Relations Specialist position became vacant at the end of July and until a suitable permanent replacement is in place, the position is being filled on a temporary basis. Given this set of circumstances, we believe we will be able to begin to address all of our objectives. In an effort to allow us to communicate changes in either the Fair Housing and/or the Residential Landlord and Tenant Ordinances, we have developed brochures that address the most recent amendment to the Residential Landlord and Tenant Ordinance and we are obligated to update that item annually. To aid us in this process, we created and have maintained a database of landlords, property owners and managers for mailings. When necessary and appropriate, information will appear on our web page. We continue to make strides in working with Northwestern University, specifically regarding students who live off campus. We have conducted seminars for students regarding the Residential Landlord and Tenant Ordinance and how to be a "good neighbor". We have worked with various groups, including Associated Student Government (ASG), the Off-Campus Housing Department, International Students Department, fraternities and sororities to get the message out. We have also realized an increase in the number of students who request our services. -- 279 of 599 -- City of Evanston Human Relations Department The Commission held public hearings on the U.S.A. Patriot Act after being approached by a group of citizens who expressed concern about the loss of civil liberties. As a result, the Commission drafted a Resolution calling for the repeal of the Act. The Resolution was approved by City Council and was disseminated to elected officials including the President of the United States. In addition to the Resolution, the Commission encouraged all Human Relations Commissions in the State of Illinois to follow suit. Commissioners and staff developed a community issues protocol. The protocol addresses how human relations issues that arise in the community will be addressed. The protocol was submitted to the Human Services Committee for their input. We continue to be committed to the need for affordable housing. To this end, we actively participate in several groups/organizations who share the same goal including representation on the Inclusionary Housing Task Force. Additionally, we will begin the process of meeting with department heads to assess minority and female representation. We continue to successfully defend the majority of employment discrimination complaints that have been filed through the Illinois Department of Human Rights and the U. S. Equal Opportunity Commission. 2004-2005 Department Initiatives We look forward to developing a series of informational forums on race, focusing on the various ethnic groups that are represented in our community. We anticipate having representatives from the various groups share aspects of their culture, discuss issues of concern, and interact with the audience. It is our hope that these sessions will help to erase stereotypes which in many instances serve as the basis for beliefs and attitudes which fuel racism and hatred. During the last week of the Summer Program, it has become a custom for me to meet with the community clean-up teams to solicit their input regarding improvements to the services they provide. Recently, there were grumblings about having to clean the same area or alley several times during the course of the summer. They felt as though the community was disrepectful and unappreciative of their efforts. The result of that conversation was the idea of using program participants to encourage children and other members of the community not to litter and to become more aware of the effects of littering. Developing a multi-faceted Fair Housing Forum is something that is long overdue and can assist residents in their preparation to becoming homeowners. Our vision includes lender participation, presentations by home inspectors and appraisers. Given the many new faces in our employ, it is appropriate to plan a city wide training session. Our goal is to focus on sexual harassment for the coming fiscal year. We will endeavor to train all employees on this most important matter. -- 280 of 599 -- City of Evanston Human Relations 2705 – Human Relations Commission Description of Major Activities Human Relations provides services, programs and activities to maintain the rich diversity of our community. We foster, encourage and stimulate the improvement of human relations among and between citizens of all races, colors, creeds, national origins, sexes, ages, familial status, marital status, religions, physical/mental disabilities, sexual orientation and economic and educational levels. The goal is to provide all individuals with an equal opportunity to grow, participate, and share to the best of their ability in the City's economic, educational, political, social, and judicial systems. To this end, all of the Commission's services, programs and activities are administered through this element. The department administers and enforces the Fair Housing Ordinance and the Residential Landlord and Tenant Ordinance and provides mediation services through our Neighborhood Justice Center/Alternative Dispute Resolution. Services also include investigates and/or refers allegations of civil rights violations and/or discrimination based on race, color, religion, sex, national origin, sexual orientation, familial status, physical/mental disability or age; conducts and/or coordinates training programs and community functions/activities; advises City administration, City Council, and the community on human relations issues; and serves as a resource on related issues. Department staff investigate and prepare responses to allegations of employment discrimination filed through the Illinois Department of Human Rights and/or the U. S. Equal Employment Opportunity Commission against the City by employees or those attempting to become employees and advises City Manager on appropriate course of action; monitors workforce to ensure appropriate levels of minority and female representation; administers City's sexual harassment program and investigates charges of sexual harassment; serves as a resource to City employees on a wide range of issues. FY 2004-2005 Objectives • To create an educational forum intended to increase awareness and knowledge of the cultures of the many ethnic groups that are represented in our community by February 2005. • Conduct sexual harassment training for all employees by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1. Mediations conducted 50 43 60 2. Training programs conducted, e.g., sexual harassment, hate crimes, diversity, etc. 20 16 20 3. Civil rights and/or discrimination charges investigated 18 20 20 4. Civil rights and/or discrimination charges referred 5 3 5 5. Employee consultations 35 45 30 6. Meetings with community/civic organizations 15 11 15 FULL TIME EQUIVALENT POSITIONS 2.67 2.67 2.67 Approved Adjustments in 2004-2005 Budget -- 281 of 599 -- CITY OF EVANSTON HUMAN RELATIONS COMMISSION 2705 2003 - 2004 2004 2005 - Appropriation Approved 2705 HUMAN RELATIONS COMMISSION 61010 REGULAR PAY 181,500 194,400 61510 HEALTH INSURANCE 15,800 20,100 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 1,200 1,200 62205 ADVERTISING 2,200 2,200 62210 PRINTING 1,000 1,000 62272 OTHER PROFESSIONAL SERVICES 600 62275 POSTAGE CHARGEBACKS 2,200 2,200 62295 TRAINING & TRAVEL 300 300 62320 TELEPHONE CHARGEBACKS 4,200 4,200 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 2,300 2,300 62605 OTHER CHARGES 600 65010 BOOKS, PUBLICATIONS, MAPS 500 500 65095 OFFICE SUPPLIES 400 400 68205 CONTINGENCIES 500 500 2705 HUMAN RELATIONS COMMISSION 213,400 230,600 -- 282 of 599 -- City of Evanston Human Relations 2710 – Housing Advocacy Description of Major Activities Housing, particularly affordable housing, has and will continue to present the City with some very difficult challenges. In an effort to maintain the diversity that is coveted by our residents, eradicate discrimination, and to insure that landlords and tenants are aware of their respective duties, rights, obligations and remedies, this element assumes responsibility for the administration and enforcement of the Fair Housing Ordinance (FHO) and the Residential Landlord and Tenant Ordinance (RLTO). The FHO prohibits discrimination in the sale or rental of residential property based on race, color, religion, sex, age, sexual orientation, marital status, disability and familial status. The RLTO establishes rights, obligations and remedies for property owners who rent or lease residential property and for those who lease or rent, the tenants. To enforce and administer these ordinances, Commission staff provides a myriad of services including, but not limited to, technical support, training, advocacy, investigation, mediation/conciliation and arbitration. Our services include assisting landlords and tenants in completing the required judicial forms to file civil actions pro se in the Circuit Court. Because the RLTO does not grant any specific authority for the Commission to enforce its provisions, many tenants are intimidated by their landlords and the judicial system, and some "mom and pop" landlords do not understand their responsibilities and/or they do not have the resources to exercise the available remedies. Though we are unable to provide legal representaion, we will accompany the party to the appropriate venue and assist in the filing of the complaint. To augment our advocacy, we work independently and as a part of a larger network which includes other City departments, community groups/organizations, governmental agencies, elected officials and the like to address housing and housing related issues that include affordable housing, Housing Choice Voucher Program, anti- social/criminal behaviors and perceptions. FY 2004-2005 Objectives • To develop and implement a multi-faceted Fair Housing Forum by February 2005. • To provide fair housing and landlord/tenant training for condominium associations, owners and residents by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1.Fair housing inquiries/issues 0 0 50 2.Fair housing complaints not perfected 0 0 15 3.Fair housing complaints perfected and processed 8 4.Landlord/Tenant inquiries and complaints processed 2,000 2,300 2,500 5.Training, e.g., programs conducted, conference presentations, bilingual workshops, etc. 15 10 10 6.Individual landlord training sessions 0 0 35 7.Housing providers audited 20 5 5 8.Meetings with civic, community, professional groups/organizations 12 15 20 FULL TIME EQUIVALENT POSITIONS 1.33 1.33 1.33 Approved Adjustments in 2004-2005 Budget -- 283 of 599 -- CITY OF EVANSTON HOUSING ADVOCACY 2710 2003 - 2004 2004 2005 - Appropriation Approved 2710 HOUSING ADVOCACY 61010 REGULAR PAY 59,700 64,000 61510 HEALTH INSURANCE 7,800 9,900 61615 LIFE INSURANCE 100 100 62130 LEGAL SERVICES - GENERAL 500 500 62205 ADVERTISING 1,100 1,100 62210 PRINTING 2,500 5,000 62272 OTHER PROFESSIONAL SERVICES 8,000 62275 POSTAGE CHARGEBACKS 100 100 62295 TRAINING & TRAVEL 100 100 62360 MEMBERSHIP DUES 400 400 62380 COPY MACHINE CHARGES 100 100 62605 OTHER CHARGES 8,000 65010 BOOKS, PUBLICATIONS, MAPS 1,700 3,000 65095 OFFICE SUPPLIES 400 400 68205 CONTINGENCIES 1,200 1,200 2710 HOUSING ADVOCACY 83,700 93,900 -- 284 of 599 -- City of Evanston Human Relations 2715 – Summer Youth Employment Program Description of Major Activities The Summer Youth Employment Program provides summer employment opportunities for Evanston youth, ages 14 through 18, who for a variety of reasons are unable to secure summer employment. Available jobs (both full-time and part-time) include community clean-up, maintenance, and departmental support. The community clean-up teams are assigned to pre-determined geographical areas throughout the community for a nine week period. During this time, crew members assume responsibility for keeping the right of ways, traffic calming circles, cul de sacs, parks and alleys free of debris. They also cut back excess vegetation in alleys to increase driver's visibility and to reduce vehicular damage, e.g., broken side view mirrors, scratches, etc. In addition, program participants have also taken on the responsibility of scraping, priming and painting traffic signal and street light poles. A job fair is held to provide employers the opportunity to meet and interview the young job seekers. Job seekers have the opportunity to learn more about available position(s) and to "sell" themselves. The job fair typically attracts in excess of 600 job seekers. In addition to the work experience, an educational experience is provided. The purpose of this experience is to provide them with information that will prove to be helpful as they plan for their futures. Field trips are taken to local colleges and Cook County penal institutions as a means of educating participants. They are encouraged and challenged to compare and contrast the experiences. In addition to providing employment opportunities with the City, we are planning to implement a 50/50 program for local businesses to encourage their participation in the program. FY 2004-2005 Objectives • Develop a career lecture series to augment the educational component by May 1, 2004. • Create a SYEP team who will educate day campers and the citizenry at large about the effects of littering by August 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected 1.% of participants who complete the program 99 96 100 2. % of participants who participate in training 90 95 100 3. Number of alleys cleaned 159 204 200 4. Tons of debris collected 60 56 60 5.Traffic poles, lights and control boxes scraped, primed and painted 127 139 125 6. Special requests from citizens, aldermen 58 49 45 7. Sidewalks, public right of ways and parks cleaned and maintained 70 243 200 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 285 of 599 -- CITY OF EVANSTON SUMMER YOUTH EMPLOYMENT PROGRAM 2715 2003 - 2004 2004 2005 - Appropriation Approved 2715 SUMMER YOUTH EMPLOY PROGRAM 61060 SEASONAL EMPLOYEES 183,200 183,200 62275 POSTAGE CHARGEBACKS 400 400 62305 RENTAL OF AUTO-FLEET SER 6,100 6,100 62375 RENTALS 8,000 8,000 62405 SWANCC DISPOSAL FEES 6,000 6,000 62520 OTHER CONTRACTUAL SERVICES 3,000 62605 OTHER CHARGES 3,000 65020 CLOTHING 7,000 7,000 65085 MINOR EQUIPMENT & TOOLS 1,600 1,600 65090 SAFETY EQUIPMENT 1,000 1,000 65095 OFFICE SUPPLIES 500 500 68205 CONTINGENCIES 1,400 1,400 2715 SUMMER YOUTH EMPLOY PROGRAM 218,200 218,200 -- 286 of 599 -- -- 287 of 599 -- City of Evanston Library Department Library Director Maintenance Custodian (4) Technical Services South Branch Administration Manager Exec. Sec. Clerk II / III North Branch Circulation Reference Periodicals Reader’s Services Children’s Services Three Year Fiscal History $3,794,600 $4,057,900 $3,760,105 $3,600,000 $3,650,000 $3,700,000 $3,750,000 $3,800,000 $3,850,000 $3,900,000 $3,950,000 $4,000,000 $4,050,000 $4,100,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 5.19% -- 288 of 599 -- City of Evanston Library Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 2805 – Children’s Services 398,279 379,300 380,000 423,800 2810 – Readers’ Services 520,226 511,200 511,000 538,100 2815 – Reference & Periodicals 647,131 627,400 630,000 667,800 2820 – Circulation 380,766 393,800 375,000 425,800 2825 – North Branch 137,232 129,800 130,000 136,900 2830 – South Branch 174,152 174,300 174,000 182,600 2835 – Technical Services 731,592 774,400 770,000 827,200 2840 – Maintenance 406,724 404,200 400,000 426,500 2845 - Administration 364,003 400,200 385,000 429,200 Total Expenditures: 3,760,105 3,794,600 3,755,000 4,057,900 Revenues: Books Lost & Paid 21,530 23,000 23,000 21,000 Copy Machine Charges 27,449 24,000 27,000 26,000 Library Fines & Fees 168,227 160,000 160,000 165,000 Meeting Room Fees 8,630 8,500 8,500 8,700 Miscellaneous Revenue 3,566 4,000 3,500 3,500 Multimedia Collection 2,499 2,800 2,300 2,000 Non-resident Cards 3,515 3,000 2,600 3,000 North Branch Rental Income 24,600 25,100 25,100 26,100 Personal Property Repl. Tax 49,720 49,720 49,720 49,720 Rental Books 8,598 9,000 8,700 8,600 Reserves on Library Materials 5,011 4,700 5,600 5,000 State Per Capita Grant 89,887 92,700 83,500 83,500 Video Rentals 60,345 60,000 63,700 60,000 Total Revenues: 473,577 466,520 463,220 462,120 Notes for Financial Summary Significant budget reductions in the Illinois Secretary of State's Office are expected to reduce the State per Capita Grant by at least 10%. Performance Report on FY 2003-2004 Major Program Objectives • The Library doubled the number of Internet stations available in the reference room from five to ten during this fiscal year, and introduced Internet service at the branch libraries. • Using privately raised funds, the Library established a computer training room in the winter of 2003 and began offering Internet searching classes. • Using privately raised funds and endowment income, the Library has substantially increased the number and variety of public programs available in its meeting rooms. During the first six months of FY 03/04, the Library offered 245 public programs, an increase of 6.5% over FY 02/03 and of 89.9% over FY 01/02. • Children’s Services outreach efforts continue to expand. In addition to our traditional Summer Reading Game partnerships with the recreation centers, the outreach librarian took the Game to Arts Camp and Nature Camp this year. Materials are being selected for a deposit collection at Family Focus in anticipation of a three-way collaboration involving the Library, Family Focus, and the Foster Reading Center. Our partnership with the YMCA also continues to grow, and will include this year, a three session storytelling workshop for members of the SOAR program. -- 289 of 599 -- City of Evanston Library Department 2004-2005 Department Initiatives • Obtain Library Board approval of a plan for the appropriate remodeling of the Main Library to permit the expansion of collection seating and programming space in the Children’s Room. • Prepare during FY 04/05, a list of service enhancements that would be necessary for the Library to provide a level of service commensurate with the needs and expectations of the community and with the potential of modern library service. • Present the list of service enhancement recommendations to the Library Board for consideration. -- 290 of 599 -- City of Evanston Library 2805 – Children’s Services Description of Major Activities Children's Services provides library services for all Evanston children (from infancy through junior high), parents, teachers and adults interested in reading books to children. It provides and maintains a collection of books, reference materials, magazines, pamphlets, CD's, audio and video cassettes, and software designed specifically for children. It provides assistance in using these collections, answers reference inquiries and provides programs and displays that complement the book collection and promote children's literature, library services, and literacy. The Children's Services collection comprises over 62,000 books and 3,800 audio-visual items. FY 2004-2005 Objectives • Provide literary, educational and cultural programs for a combined audience of 18,000 children during FY 04/05. • Establish 25,000 child book links in FY 04/05. • Answer at least 85% of reference questions to the satisfaction of Library patrons. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Circulation of materials 307,632 290,000 300,000 Library programs for children - 700 700 Attendance at children's programs 16,555 17,900 18,000 Summer reading game participants 1,057 1,077 1,100 FULL TIME EQUIVALENT POSITIONS 7.47 7.47 7.47 Approved Adjustments in 2004-2005 Budget -- 291 of 599 -- CITY OF EVANSTON CHILDREN'S SERVICES 2805 2003 - 2004 2004 2005 - Appropriation Approved 2805 CHILDREN'S SERVICES 61010 REGULAR PAY 172,600 184,900 61050 PERMANENT PART-TIME 93,400 99,900 61055 TEMPORARY EMPLOYEES 6,200 6,600 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 300 300 62295 TRAINING & TRAVEL 700 700 64540 TELECOMMUNICATIONS - WIRELESS 600 65100 LIBRARY SUPPLIES 600 600 65620 OFFICE MACH. & EQUIP. 17,900 65630 LIBRARY BOOKS 63,600 63,600 65635 PERIODICALS 1,200 1,200 65640 AUDIO RECORDINGS 8,000 8,200 65645 MULTIMEDIA COLLECTION 1,300 1,300 65650 VISUAL MEDIA COLLECTION 7,800 8,000 2805 CHILDREN'S SERVICES 379,300 423,800 -- 292 of 599 -- City of Evanston Library 2810 – Reader’s Services Description of Major Activities Reader's Services provides assistance to patrons in locating materials in the Library and in other resource centers; answers reader's advisory questions; promotes understanding and use of the Library through bibliographies, tours and displays; and selects all adult books and audio-visual materials for circulating collections. The Reader's Services Department responds to patron questions both in person and by telephone. The adult circulating collection comprises over 222,000 books and 20,000 audio-visual items. FY 2004-2005 Objectives • Answer at least 85% of reference questions to the satisfaction of Library patrons. • Make at least 70% of the titles that patrons search for immediately available when patrons visit the Library. • Fill 30% of the reserves for adult materials within 7 days and 75% within 30 days and measure performance on this objective by collecting and reviewing data in October 2004. • Review 25% of the adult non-fiction collection for retention, replacement, and enhancement by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Reference and directional questions 106,257 100,000 100,000 Number of adult programs 75 75 Attendance at adult programs 3,000 3,000 FULL TIME EQUIVALENT POSITIONS 7.44 7.44 7.44 Approved Adjustments in 2004-2005 Budget -- 293 of 599 -- CITY OF EVANSTON READER'S SERVICES 2810 2003 - 2004 2004 2005 - Appropriation Approved 2810 READER'S SERVICES 61010 REGULAR PAY 159,200 170,500 61050 PERMANENT PART-TIME 132,500 141,800 61055 TEMPORARY EMPLOYEES 5,400 5,800 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 200 200 62295 TRAINING & TRAVEL 700 700 62340 COMPTER LICENSE & SUPP 3,100 3,200 65100 LIBRARY SUPPLIES 600 600 65630 LIBRARY BOOKS 158,200 158,200 65640 AUDIO RECORDINGS 20,700 21,300 65645 MULTIMEDIA COLLECTION 500 500 65650 VISUAL MEDIA COLLECTION 12,400 12,800 2810 READER'S SERVICES 511,200 538,100 -- 294 of 599 -- City of Evanston Library 2815 – Reference Services & Periodicals Description of Major Activities Reference Services & Periodicals provides assistance to patrons in locating information and materials within the Evanston Public Library and from other sources; selects all materials for the reference collection; maintains a periodicals collection; responds to questions in person, by telephone and by written correspondence; and collects Evanston documents and materials. The reference collection consists of approximately 14,000 volumes, seventeen CD-ROM and on-line databases, and a large collection of clipping files and pamphlets. There are specialized collections on careers, grants and foundations, and small business. The periodicals collection consists of approximately 800 titles. FY 2004-2005 Objectives • Answer at least 85% of reference questions to the satisfaction of Library patrons. • Provide 24 classes on the use of the Internet and other electronic resources in FY 04/05. • Reduce the wait for service at the Periodicals Desk to no more than three minutes during peak periods. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Reference and directional questions 118,961 120,000 120,000 Periodicals use in-house 40,620 35,000 35,000 Internet use in-house 48,400 55,000 60,000 FULL TIME EQUIVALENT POSITIONS 9.92 9.65 9.65 Approved Adjustments in 2004-2005 Budget -- 295 of 599 -- CITY OF EVANSTON REFERENCE SRVS & PERIODICALS 2815 2003 - 2004 2004 2005 - Appropriation Approved 2815 REFERENCE SRVS & PERIODICALS 61010 REGULAR PAY 237,400 254,300 61050 PERMANENT PART-TIME 126,800 141,400 61055 TEMPORARY EMPLOYEES 6,800 7,300 61510 HEALTH INSURANCE 29,500 37,500 61615 LIFE INSURANCE 400 400 62220 BINDING 1,800 1,800 62295 TRAINING & TRAVEL 900 900 62340 COMPTER LICENSE & SUPP 67,600 70,600 65100 LIBRARY SUPPLIES 5,000 5,000 65620 OFFICE MACH. & EQUIP. 11,500 65630 LIBRARY BOOKS 73,500 73,500 65635 PERIODICALS 66,200 75,100 2815 REFERENCE SRVS & PERIODICALS 627,400 667,800 -- 296 of 599 -- City of Evanston Library 2820 – Circulation Description of Major Activities The Circulation Department processes the borrowing and return of book and non-book materials; processes reserve items; re-shelves returned items; answers and routes incoming telephone calls; answers general and directional questions; explains library circulation policies to users; registers new patrons and keeps patron files current; sends reminders to patrons holding overdue materials; and collects fines and payment for lost items. FY 2004-2005 Objectives • Accurately re-shelve all adult library materials within two days of their return. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Items checked out 770,680 775,000 775,000 Reserves filled 16,773 17,000 17,000 New cards issued 7,817 7,800 7,800 Notices sent 42,625 43,000 43,000 FULL TIME EQUIVALENT POSITIONS 15.64 15.03 15.03 Approved Adjustments in 2004-2005 Budget -- 297 of 599 -- CITY OF EVANSTON CIRCULATION 2820 2003 - 2004 2004 2005 - Appropriation Approved 2820 CIRCULATION 61010 REGULAR PAY 130,700 140,000 61050 PERMANENT PART-TIME 220,600 236,000 61055 TEMPORARY EMPLOYEES 13,500 14,400 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 200 200 62295 TRAINING & TRAVEL 1,600 1,600 65100 LIBRARY SUPPLIES 3,600 3,600 2820 CIRCULATION 393,800 425,800 -- 298 of 599 -- City of Evanston Library 2825 – North Branch Description of Major Activities The North Branch, at 2026 Central Street, is an extension of the Main Library. It provides library service to the adjacent neighborhoods through a collection of popular materials, assistance in using the materials, programs, and displays for children and adults. It serves as a community center in a busy business district. The North Branch has a collection of over 34,000 books. FY 2004-2005 Objectives • Answer at least 85% of reference questions to the satisfaction of Library patrons. • Provide three to five children's programs featuring guest artists. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Circulation of materials 75,314 73,000 73,000 Reference and directional transactions 16,342 18,000 18,000 Number of patrons entering North Branch 77,773 71,000 71,000 FULL TIME EQUIVALENT POSITIONS 2.98 2.98 2.98 Approved Adjustments in 2004-2005 Budget -- 299 of 599 -- CITY OF EVANSTON NORTH BRANCH 2825 2003 - 2004 2004 2005 - Appropriation Approved 2825 NORTH BRANCH 61050 PERMANENT PART-TIME 98,300 105,200 61055 TEMPORARY EMPLOYEES 2,100 2,200 62225 BLDG MAINTENANCE SERVICES 1,000 1,000 64015 NATURAL GAS 900 900 65050 BLDG MAINTENANCE MATERIAL 600 600 65100 LIBRARY SUPPLIES 200 200 65630 LIBRARY BOOKS 24,300 24,300 65635 PERIODICALS 2,400 2,500 2825 NORTH BRANCH 129,800 136,900 -- 300 of 599 -- City of Evanston Library 2830 – South Branch Description of Major Activities The South Branch, at 949 Chicago Avenue, is an extension of the Main Library. It provides library service to the adjacent neighborhoods through a collection of popular materials, assistance in using the materials, programs, and displays for children and adults. The South Branch has a collection of over 26,000 books. FY 2004-2005 Objectives Answer at least 85% of reference questions to the satisfaction of Library patrons. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Circulation of materials 41,779 42,000 42,000 Reference and directional questions 18,650 19,000 19,000 Number of patrons entering South Branch 50,635 52,000 52,000 FULL TIME EQUIVALENT POSITIONS 2.31 2.31 2.31 Approved Adjustments in 2004-2005 Budget -- 301 of 599 -- CITY OF EVANSTON SOUTH BRANCH 2830 2003 - 2004 2004 2005 - Appropriation Approved 2830 SOUTH BRANCH 61010 REGULAR PAY 54,600 58,500 61050 PERMANENT PART-TIME 35,000 37,400 61055 TEMPORARY EMPLOYEES 4,300 4,600 61510 HEALTH INSURANCE 5,900 7,500 61615 LIFE INSURANCE 100 100 62225 BLDG MAINTENANCE SERVICES 4,000 4,000 62375 RENTALS 45,300 45,300 65050 BLDG MAINTENANCE MATERIAL 100 100 65100 LIBRARY SUPPLIES 300 300 65630 LIBRARY BOOKS 22,500 22,500 65635 PERIODICALS 2,200 2,300 2830 SOUTH BRANCH 174,300 182,600 -- 302 of 599 -- City of Evanston Library 2835 – Technical Services Description of Major Activities Technical Services is responsible for the ordering, cataloging, classifying, recording and processing of all library materials given to or bought with the funds of the Evanston Public Library. It coordinates the annual addition of approximately 32,000 new volumes for the collection. It prepares and maintains computer databases for the recording of and access to the materials in the Library's collection. Technical Services is responsible for the proper operation and maintenance of all computer hardware and software for all of the Library's automated systems. The automated systems include the integrated on-line library system, the local area network, the public access CD-ROM network, and the Internet connection. FY 2004-2005 Objectives • Catalog, process and make available to Library patrons 60% of all library materials within 30 days of receipt and all remaining library materials within 90 days of receipt. • Have all automated library public and staff services available 99% of the hours that the Library is open and to have the SIRSI system and the Library's website available 95% of the remaining hours of published availability. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Titles added to the collections 16,771 17,000 17,000 Volumes added to the collections 31,077 30,000 30,000 Volumes withdrawn from the collections 13,358 14,000 14,000 Volumes bound or mended 2,485 3,000 3,000 Visits to the Library's website 772,184 700,000 700,000 FULL TIME EQUIVALENT POSITIONS 13.19 13.19 13.19 Approved Adjustments in 2004-2005 Budget -- 303 of 599 -- CITY OF EVANSTON TECHNICAL SERVICES 2835 2003 - 2004 2004 2005 - Appropriation Approved 2835 TECHNICAL SERVICES 61010 REGULAR PAY 391,400 419,300 61050 PERMANENT PART-TIME 137,900 147,600 61055 TEMPORARY EMPLOYEES 3,000 3,200 61510 HEALTH INSURANCE 53,200 67,600 61615 LIFE INSURANCE 600 600 62220 BINDING 5,000 5,000 62250 COMPUTER EQUIPMENT MAINT 7,000 7,600 62295 TRAINING & TRAVEL 1,300 1,300 62340 COMPTER LICENSE & SUPP 77,000 108,000 64545 PERSONAL COMPUTER SOFTWARE 9,000 9,000 65100 LIBRARY SUPPLIES 26,000 26,000 65555 PERSONAL COMPUTER EQUIPMENT 63,000 32,000 2835 TECHNICAL SERVICES 774,400 827,200 -- 304 of 599 -- City of Evanston Library 2840 – Library Maintenance Description of Major Activities The Library’s Maintenance Division provides for the maintenance and cleaning of the Main Library, the North Branch, and the South Branch. The Maintenance team inspects, maintains, and repairs all components of the Library facilities, including the electrical system, plumbing system, HVAC systems and controls, structural elements, and landscaping. In addition, the staff supervises outside contractors and assists with special programs and meeting room set-ups. FY 2004-2005 Objectives Paint an additional l5% of the Main Library by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Conduct seasonal cleaning of boilers 1 1 1 FULL TIME EQUIVALENT POSITIONS 3.64 3.64 3.64 Approved Adjustments in 2004-2005 Budget -- 305 of 599 -- CITY OF EVANSTON MAINTENANCE 2840 2003 - 2004 2004 2005 - Appropriation Approved 2840 MAINTENANCE 61010 REGULAR PAY 125,000 133,900 61050 PERMANENT PART-TIME 25,600 27,400 61055 TEMPORARY EMPLOYEES 500 500 61110 OVERTIME PAY 8,400 8,400 61510 HEALTH INSURANCE 18,100 23,000 61615 LIFE INSURANCE 200 200 62225 BLDG MAINTENANCE SERVICES 168,500 175,200 62235 OFFICE EQUIPMENT MAINT 3,900 3,900 62245 OTHER EQMT MAINTENANCE 3,900 3,900 62295 TRAINING & TRAVEL 400 400 62305 RENTAL OF AUTO-FLEET SER 6,800 6,800 64015 NATURAL GAS 22,100 22,100 65040 JANITORIAL SUPPLIES 12,000 12,000 65050 BLDG MAINTENANCE MATERIAL 8,000 8,000 65070 OFFICE/OTHER EQT MTN MATL 600 600 65085 MINOR EQUIPMENT & TOOLS 200 200 2840 MAINTENANCE 404,200 426,500 -- 306 of 599 -- City of Evanston Library 2845 – Library Administration Description of Major Activities The Administrative staff implements the policies of the Library Board and conducts all administrative, management and business activities of the Library. This element provides the direction, planning and evaluation for all library services, facilities, and fiscal management. Personnel administration and staff evaluation are primary activities. The administrative staff maintains relationships with community groups and other City departments. The Administration and other Library units work with numerous library-related groups in the area and throughout the State of Illinois. FY 2004-2005 Objectives • To obtain Library Board approval of a plan for the appropriate remodeling of the Main Library to permit the expansion of collection, seating, and programming space in the Children's Room. • During FY 04/05, prepare for consideration by the Library Board, a list of necessary service enhancements to provide a level of service commensurate with the needs and expectations of the community and the potential of modern library service. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of patrons entering the Main Library 575,993 575,000 575,000 FULL TIME EQUIVALENT POSITIONS 4.53 4.53 4.53 Approved Adjustments in 2004-2005 Budget -- 307 of 599 -- CITY OF EVANSTON ADMINISTRATION 2845 2003 - 2004 2004 2005 - Appropriation Approved 2845 ADMINISTRATION 61010 REGULAR PAY 244,500 261,900 61050 PERMANENT PART-TIME 16,700 17,900 61055 TEMPORARY EMPLOYEES 200 200 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 1,700 1,700 62210 PRINTING 2,800 2,800 62235 OFFICE EQUIPMENT MAINT 16,500 16,500 62275 POSTAGE CHARGEBACKS 28,500 28,500 62295 TRAINING & TRAVEL 500 500 62315 POSTAGE 1,000 1,000 62320 TELEPHONE CHARGEBACKS 25,500 30,300 62360 MEMBERSHIP DUES 1,800 2,000 62520 OTHER CONTRACTUAL SERVICES 1,000 62655 LEASE PAYMENTS 17,700 17,700 65095 OFFICE SUPPLIES 17,700 17,700 2845 ADMINISTRATION 400,200 429,200 -- 308 of 599 -- -- 309 of 599 -- City of Evanston Recreation Department Expenditures as a % of 2005 General Fund Budget 8.38% Three Year Fiscal History $6,076,500 $6,556,500 $5,771,396 $5,200,000 $5,400,000 $5,600,000 $5,800,000 $6,000,000 $6,200,000 $6,400,000 $6,600,000 $6,800,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Director P/F/R Crown Community Center Chandler Community Center Fleetwood Jourdain Management & General Support Public Information & Marketing Business & Fiscal Management At-Risk Programs Levy Center Crown Ice Rink Recreation Facilities Maint. Sport Leagues Tennis School-Based Youth Sports Special Programs Special Recreation Bus Program -- 310 of 599 -- City of Evanston Recreation Department Financial Summary 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Approved Expenditures: 3005 – Mgmt. & General Support 218,499 207,300 220,000 225,100 3010 – Business & Fiscal Mgmt. 322,601 240,300 320,000 306,200 3015 – Marketing Services 183,581 198,100 160,000 204,800 Management Subtotal: $ 724,681 $ 645,700 $ 700,000 $ 736,100 Expenditures: 3020 – Recreation General Support 246,017 303,100 220,600 324,000 3025 – Park Utilities 32,408 51,200 57,000 51,200 3030 – Robert Crown Center 508,374 541,700 550,000 567,900 3035 – Chandler Comm. Center 526,443 523,200 535,000 593,200 3040 – Fleetwood-Jourdain 534,059 556,500 560,000 637,200 3045 – Fleetwood-Jourdain Theater 113,184 114,700 114,500 120,800 3050 – At Risk Opportunities 160,868 179,400 155,000 188,700 3055 – Levy Activity Center 510,556 644,800 635,000 688,900 3065 – Church Street Boat Ramp 44,438 67,700 55,600 67,700 3075 – Boat Storage Facilities 821 1,600 9,500 11,200 3080 – Beaches 385,562 399,500 385,000 426,500 3085 – Facility Maintenance 473,331 495,900 480,000 530,900 3095 – Crown Ice Rink 902,316 969,600 900,000 988,100 3100 – Sports Leagues 97,776 78,200 87,000 80,900 3105 – Aquatic Camp 31,822 32,200 32,200 40,000 3110 – Tennis 114,779 107,300 127,500 123,300 3115 – School Based Youth Sports 645 0 0 0 3120 – Club Activities / Class 161 0 0 0 3125 – Special Program 11,466 12,300 4,500 12,300 3130 – Special Recreation 237,359 253,200 195,000 255,400 3140 – Skate Park/Bus Program 43,340 34,500 71,000 36,600 3150 – Park Service Unit 64,709 53,000 25,000 61,300 3155 – Youth Golf Program 6,281 11,200 10,000 14,300 Total Expenditures: $ 5,046,715 $ 5,430,800 $ 5,209,400 $ 5,820,400 Revenues: Advertising Revenue 24,674 27,000 30,500 28,000 Aquatic Camp Revenues 77,094 89,100 102,100 101,300 At-Risk Program Revenues 78,401 80,000 87,700 87,500 Beach Revenue 543,690 500,800 506,100 517,800 Boat Storage Facility Revenue 78,495 73,100 78,000 83,300 Chandler-Newberger Center 370,508 365,300 410,300 412,400 Church Street Boat Ramp Revenue 77,175 125,200 127,500 127,600 Fleetwood-Jourdain Center 124,175 165,000 217,000 217,700 Fleetwood-Jourdain Theater 18,489 20,600 16,000 28,400 Levy Center Revenue 161,463 280,700 230,000 297,500 Robert Crown Center Revenue 88,219 195,000 393,500 195,000 Robert Crown Ice Center Revenue 906,709 925,000 674,517 934,000 Skate Park/Bus Program Revenues 4,015 6,000 100 9,200 Special Recreation Revenue 55,497 45,300 48,000 41,700 Sports League Revenues 18,326 42,300 35,500 46,800 Tennis Revenues 132,227 117,000 169,000 133,100 Youth Golf Program 34,010 11,200 7,700 14,300 Total Revenues: $ 2,793,167 $ 3,068,600 $ 3,133,517 $ 3,275,600 -- 311 of 599 -- City of Evanston Recreation Department Notes for Financial Summary The Recreation and General Support (3020) budget represents expenditures related to restructuring of the positions in that division. Performance Report on FY 2003-2004 Major Program Objectives Each division within the Department of Parks/Forestry & Recreation faced challenges during FY 2003-2004. Among the major projects that staff addressed were the future of the Robert Crown Center, the development of full programming, the enabling garden at the Levy Senior Center, and a lakefront marina feasibility study. Once again staff also identified, developed and submitted grants for all areas of operations. Chandler-Newberger: The goal of offering two new recreational programs to utilize Room D space was exceeded, with 12 classes being offered. A new middle school tennis league was offered and 43 students attended. The adult indoor tennis lesson program was not offered because the ETHS fieldhouse was unavailable for rental. New middle school golf lesson programs were started in the spring and the fall. In addition, the number of summer golf camp offerings expanded from 2 to 12. Work continues on developing a Chandler-Newberger staff manual. Fleetwood-Jourdain Center: The comprehensive evaluation of the fitness center was completed, with new equipment researched and installed. New locker rooms were added, a new information package was prepared and the room has been open since the spring. New preteen and young adult programming dealing with social skills and conflict resolution was introduced and a variety of open discussions with youth are ongoing. Staff is continuing to conduct a summer drop-in program at Clyde-Brummel and Mason Parks and an after-school program at Clyde-Brummel only. The summer food program served 38,000 meals to children at four locations. Fleetwood-Jourdain Theater: The adult theater program was relocated to the Noyes Cultural Arts Center and the Children’s Theater was moved to the Levy Senior Center. Staff has spent time establishing a working structure with both facilities. The Adult Theater program re-established its presence with the creation of the Community Outreach Center, offering writer’s workshops, classes and Reader’s Theater/Spoken Word programs. Lakefront: The new Recreation Program Manager Lakefront/Parks was trained and assumed all responsibility for the day-to-day operation of the lakefront by the summer beach season, and is also prepared to take over winter weekday ranger duties. Building on last year’s success, a post-race event was held for Arbor Day Five participants, with support from Prairie Moon restaurant and Ofischl Sports. Staff revised some of the dog beach rules in preparation for developing a comprehensive policy/rule booklet. Levy Senior Center: Use of the center increased to 2,475 as of October 2003, due to the addition of new programs, extended hours and increased staffing levels. In September, the Center dedicated The Hulda B. and Maurice L. Rothschild Garden, an enabling garden made possible through a grant from The Rothschild Foundation. Accompanying the garden, a horticultural program has been developed under the guidance of the Chicago Botanic Garden. Six new board members have been recruited for the Advisory Board and three for the Life Enrichment Committee. Subcommittees are being formed to revise the bylaws for both groups. Recreation General Support: The procedure for processing park permits has been updated and now includes a new park permit application, acceptance of electronic request for field usage and a draft of new rules and regulations for park usage. Staff met and began work to better coordinate the division’s scheduling of tasks and services provided during summer months, between both in-house and affiliated organizations. This division worked diligently through various grant application processes, and was rewarded with multiple grant opportunities. Recreation Maintenance: Budget constraints prevented hiring an additonal seasonal employee to work exclusively at James Park, and current staff was assigned to cover the park about 40 percent of the time. Renovation of one field at James Park, delayed to allow for the soccer season, will be completed by late October, 2004. Robert Crown: Marketing of the Robert Crown skating school has been successful with participation and program offerings continuing to increase. The goal of creating a 3-on-3 hockey program, which would develop into a regular league, continues. The size of the adult drop-in hockey program has maintained growth, and it is hoped that these players will form the basis for the 3-on-3 program. Ridership in the after-school bus program has increased by five. -- 312 of 599 -- City of Evanston Recreation 3005 – Management & Support Description of Major Activities The Administration Division of the Parks/Forestry and Recreation Department, together with the Business Office and the Public Information Office, provides all management and administrative support services for the department’s other divisions: Parks/Forestry; Recreation; Ecology; and Cultural Arts. The Administration Division works to create a vision for Evanston's future. This is accomplished by long-range planning in collaboration with elected officials, City administrators, advisory boards and the general public. The Administration Division reviews the conditions of facilities and the relevancy of programs; investigates and resolves citizens’ concerns; reviews, evaluates and implements the Capital Improvement Program (CIP); prepares general correspondence and reports; coordinates special events; monitors affirmative action programs; interviews and evaluates personnel; trains full-time and part-time staff; oversees staff training programs, including those pertaining to customer service and safety; prepares, coordinates and submits grants; acts as liaison to all City Council Committees; assigns and coordinates all boards, commissions and councils within the department’s responsibilities; and monitors overall budget activity. Administrative staff implement policies as approved by the governing body. Staff work with elected officials, appointed officials, and boards and commissions, including the Playground and Recreation Board, Arts Council, Public Art Committee, Public Place Names, Ladd Arboretum Committee and the Evanston Environment Board. In addition, personnel work directly with various recreation center advisory boards, community groups and community associations, all of which contribute input to the department. In order to provide greater opportunities for citizens, cooperative arrangements are coordinated with School Districts #65 and #202, the Metropolitan Water Reclamation Distict, Peter N. Jans Golf Board and with community agencies. Interagency collaboration prevents duplication of services and broadens the number of programs, services and facilities available to the public. The Administration Division’s public information staff inform residents about programs offered by the Recreation, Cultural Arts and Ecology Divisions, as well as those offered by local arts organizations, through Arts + Recreation magazine. Other promotional materials include press releases, flyers and brochures. The Administration Division also coordinates Special Events held within the City of Evanston. FY 2004-2005 Objectives • Continue to identify, develop and submit grants for all five divisions annually. • Continue to investigate the potential opportunity to develop and implement an American Elm disease prevention program, including better disease detection. • Expand the visibility of all department services through better communication through media and direct contact with residents, with better definition by August 2004. • Develop an ID card system for residents with swipe card capabilities for registration, to be implemented in 2004. • Continue trimming trees that block the view of stop signs or traffic lights, and maintain current trimming schedule. • Increase the number of trees being planted on an annual basis by a minimum of 100. • Continue the exploration steps to develop a marina. • Work with the community to develop a Parks Foundation to better accomodate grants, donations & contributions. • Begin implemention of a plan to renovate or reconstruct the Robert Crown Community Center and Ice Complex. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected In-house training seminars 2 1 2 FULL TIME EQUIVALENT POSITIONS 2.5 2.5 2.5 Approved Adjustments in 2004-2005 Budget -- 313 of 599 -- CITY OF EVANSTON REC. MGMT. & GENERAL SUPPORT 3005 2003 - 2004 2004 2005 - Appropriation Approved 3005 REC. MGMT. & GENERAL SUPPORT 61010 REGULAR PAY 179,800 192,600 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 14,800 18,800 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 3,600 3,600 62275 POSTAGE CHARGEBACKS 500 500 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 5,300 5,300 62360 MEMBERSHIP DUES 700 700 62490 OTHER PROGRAM COSTS 500 62520 OTHER CONTRACTUAL SERVICES 500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65025 FOOD 800 800 65125 OTHER COMMODITIES 300 300 3005 REC. MGMT. & GENERAL SUPPORT 207,300 225,100 -- 314 of 599 -- City of Evanston Recreation 3010 – Business & Fiscal Management Description of Major Activities The Business Office audits and records revenues from fees and charges resulting from departmental activities; controls and processes purchases and disbursements of both City and restricted account funds; maintains financial records relative to both expenditures and revenues; performs bank account reconciliation and prepares journal entries and monthly reports for Finance Department review; prepares financial reports for Recreation Board meetings and staff use; processes payroll for permanent and temporary staff; administers the registration system; troubleshoots RecTrac system problems; and provides technical assistance to staff. In conjunction with the Director, the Business Manager coordinates the preparation and presentation of the budget and monitors budget performance. The Business Office also assists in providing customer service to patrons who register for Recreation Division programs at the Civic Center office. FY 2004-2005 Objectives • Work with the Finance Department to implement the new City-wide financial system. • Develop a new policies and procedures manual upon implementation of the new financial system. • Reorganize and reengineer the Business division to maximize use of the new financial system. • Review operating procedures and policies in the areas of cash receipts, purchasing, payables, hiring, employee evaluations, and payroll and provide recommendations, by October 2004. • Implement Finance Department's recommendations by October 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected RecTrac training sessons for staff. 12 7 6 Budget preparation training for staff 2 2 2 FULL TIME EQUIVALENT POSITIONS 5 4 4 Approved Adjustments in 2004-2005 Budget -- 315 of 599 -- CITY OF EVANSTON REC. BUS. & FISCAL MGMT 3010 2003 - 2004 2004 2005 - Appropriation Approved 3010 REC. BUS. & FISCAL MGMT 61010 REGULAR PAY 142,000 202,100 61050 PERMANENT PART-TIME 9,000 9,000 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 17,700 22,500 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 300 300 62235 OFFICE EQUIPMENT MAINT 13,400 13,400 62272 OTHER PROFESSIONAL SERVICES 3,500 62275 POSTAGE CHARGEBACKS 300 300 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 2,600 2,600 62360 MEMBERSHIP DUES 700 700 62375 RENTALS 14,000 14,000 62380 COPY MACHINE CHARGES 300 300 62500 TECHNICAL INFORMATION SERVICES 3,500 62510 EDUCATOR SERVICES 2,500 62520 OTHER CONTRACTUAL SERVICES 2,500 64545 PERSONAL COMPUTER SOFTWARE 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 17,000 17,000 65620 OFFICE MACH. & EQUIP. 15,000 15,000 3010 REC. BUS. & FISCAL MGMT 240,300 306,200 -- 316 of 599 -- City of Evanston Recreation 3015 – Communications & Marketing Services Description of Major Activities The Communications and Marketing Services office produces press releases and a wide variety of promotional materials for the Parks/Forestry and Recreation Department, which includes four community centers, the Ecology Center, the Cultural Arts Division and the Parks/Forestry Division. Staff also responds to requests for information from local media and the public. The department's major marketing tool is "Arts + Recreation" magazine, which is published quarterly. The magazine promotes classes and programs offered by the Department and includes class and special event listings from Evanston artists and arts organizations, maps, general information and special events listings. Partial funding comes from display advertising revenue and from fees for listings from independent arts organizations and Evanston residents who teach classes in the arts. FY 2004-2005 Objectives Coordinate the implementation of the TeleTrac and WebTrac registration systems in conjunction with the Business Office. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Advertising sales revenue 26,300 27,500 28,000 FULL TIME EQUIVALENT POSITIONS 1 1 1 Approved Adjustments in 2004-2005 Budget -- 317 of 599 -- CITY OF EVANSTON COMMUNICATION & MARKETING SRVS 3015 2003 - 2004 2004 2005 - Appropriation Approved 3015 COMMUNICATION & MARKETING SRVS 61010 REGULAR PAY 57,100 61,200 61050 PERMANENT PART-TIME 31,300 31,300 61510 HEALTH INSURANCE 5,900 7,500 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 300 300 62205 ADVERTISING 300 300 62210 PRINTING 71,500 72,300 62250 COMPUTER EQUIPMENT MAINT 3,000 1,500 62272 OTHER PROFESSIONAL SERVICES 1,000 62275 POSTAGE CHARGEBACKS 1,000 1,000 62280 OVERNIGHT MAIL CHARGES 100 62295 TRAINING & TRAVEL 200 200 62315 POSTAGE 23,500 24,000 62320 TELEPHONE CHARGEBACKS 600 600 62335 DATA PROCESSING SERVIC 2,000 2,000 62360 MEMBERSHIP DUES 100 200 62506 WORK-STUDY 2,000 65010 BOOKS, PUBLICATIONS, MAPS 200 200 3015 COMMUNICATION & MARKETING SRVS 198,100 204,800 -- 318 of 599 -- City of Evanston Recreation 3020 – Recreation General Support Description of Major Activities All Recreation administrative functions are part of Recreation General Support. This element includes the Superintendent of Recreation, 50% of the Management Analyst position and one Clerical staff. This element is responsible for overseeing and developing Recreation programs offered in the community and for developing and implementing policies and procedures associated with use of those facilities and programs. Activities include staff training, applying for grants and other available funding sources, providing customer service, coordinating special events, providing permits to park rental groups, and working with community groups, advisory boards and the Recreation Board. FY 2004-2005 Objectives • To begin the scheduling of park permit requests through the RecTrac registration software system, by June 2004. • To begin holding a monthly meeting with all clerical staff within the division in order to communicate the new activities and program offerings and to review the department's ongoing programs, by May 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Scholarships Granted – in dollars 151,800 156,000 156,000 FULL TIME EQUIVALENT POSITIONS 2.5 2.5 2.5 Approved Adjustments in 2004-2005 Budget -- 319 of 599 -- CITY OF EVANSTON RECREATION GENERAL SUPPORT 3020 2003 - 2004 2004 2005 - Appropriation Approved 3020 RECREATION GENERAL SUPPORT 61010 REGULAR PAY 201,300 215,600 61050 PERMANENT PART-TIME 25,600 25,600 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 20,700 26,300 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 1,500 1,500 62275 POSTAGE CHARGEBACKS 1,000 1,000 62295 TRAINING & TRAVEL 400 400 62305 RENTAL OF AUTO-FLEET SER 46,400 46,400 62320 TELEPHONE CHARGEBACKS 3,100 1,800 62360 MEMBERSHIP DUES 900 900 64540 TELECOMMUNICATIONS - WIRELESS 1,300 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65025 FOOD 600 600 65125 OTHER COMMODITIES 800 800 3020 RECREATION GENERAL SUPPORT 303,100 324,000 -- 320 of 599 -- City of Evanston Recreation 3025 – Park Utilities Description of Major Activities Mason, Lovelace, and James Parks provide area residents with opportunities for playing tennis, basketball and other leisure activities on a drop-in basis. The facilities may be used by local residents for hosting parties, meetings and special get-togethers. Lovelace and James Parks are also a site for the men's and women's tennis leagues. Electricity and natural gas costs for the parks listed previously, as well as for Baker, Ackerman, Robert Crown, Bent, and Harbart Parks are included in this business unit. Approved Adjustments in 2004-2005 Budget -- 321 of 599 -- CITY OF EVANSTON PARK UTILITIES 3025 2003 - 2004 2004 2005 - Appropriation Approved 3025 PARK UTILITIES 62320 TELEPHONE CHARGEBACKS 400 400 64005 ELECTRICITY 46,000 46,000 64015 NATURAL GAS 4,500 4,500 65110 RECREATION SUPPLIES 300 300 3025 PARK UTILITIES 51,200 51,200 -- 322 of 599 -- City of Evanston Recreation 3030 – Robert Crown Community Center Description of Major Activities The Robert Crown Community Center provides comprehensive recreational activities for all ages. These activities are designed to serve residents with diverse interests, including sports, arts, hobbies, dance and preschool learning. Leisure activities are scheduled at convenient times for each age group. The Community Center continues to coordinate programs with those of the adjacent Ice Center Facility. These are some of the programs/services that are offered at the center: Adult Pottery, Low-Impact Aerobics, T-Ball, Karate Classes, After-School Programs, Surf'nTurf Summer Camp, Robert Crown Summer Camp, Various Preschool Programs, Room Rentals (for birthday parties), Various Dance Programs, Gymnastic Programs, 4th & 5th Grade Basketball, and more. The schools that participate are Dawes, Dewey, King Lab, Kingsley, Lincoln, Lincolnwood, Oakton, Orrington, Timber Ridge, Walker, Washington, Willard, Park School, Baker Demonstration, Pope John XXIII, Saint Athanasius, and Roycemore. FY 2004-2005 Objectives • Combine the existing After-School Program with structured recreational games and rename it the Robert Crown After-School Fun and Games Program, by fall 2004. • Create an Open Gym Basketball League for adults 18 years and older on Sunday afternoons. This will eliminate the regular open gym program that already exists. New teams will be chosen each week in order to eliminate stacking All Star teams. Individuals with the most wins at the end of the session will be given inexpensive awards at the end of the second session (which is the winter session), by fall 2004. • Create a Family Open Gym on Sundays including a "Play Leader" to run the activities, by fall 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Teams in sports leagues 50 50 40 Recreation instructional 930 930 930 Arts and Crafts participants 340 350 350 Preschool age programs participants 500 500 500 Self-development/performing arts participants 725 725 725 Holiday Events Participants/Camps 270 270 270 Fitness Participants 200 200 200 Open Gym Participants 1,000 1,000 1,000 FULL TIME EQUIVALENT POSITIONS 7.17 7.17 7.17 Approved Adjustments in 2004-2005 Budget -- 323 of 599 -- CITY OF EVANSTON CROWN COMMUNITY CENTER 3030 2003 - 2004 2004 2005 - Appropriation Approved 3030 CROWN COMMUNITY CENTER 61010 REGULAR PAY 204,000 218,500 61050 PERMANENT PART-TIME 163,800 140,200 61060 SEASONAL EMPLOYEES 33,700 33,700 61110 OVERTIME PAY 1,400 2,400 61510 HEALTH INSURANCE 29,800 37,800 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 300 300 62205 ADVERTISING 600 600 62210 PRINTING 400 400 62235 OFFICE EQUIPMENT MAINT 2,600 2,600 62245 OTHER EQMT MAINTENANCE 1,900 1,900 62275 POSTAGE CHARGEBACKS 300 300 62295 TRAINING & TRAVEL 500 500 62320 TELEPHONE CHARGEBACKS 4,900 4,300 62360 MEMBERSHIP DUES 500 500 62375 RENTALS 2,000 2,000 62505 INSTRUCTOR SERVICES 41,000 62507 FIELD TRIPS 3,400 62508 SPORTS OFFICIALS 1,500 62515 RENTAL SERVICES 1,400 62520 OTHER CONTRACTUAL SERVICES 23,600 62705 BANK SERVICE CHARGES 2,100 2,100 64005 ELECTRICITY 36,000 37,800 64015 NATURAL GAS 5,400 6,800 65020 CLOTHING 500 500 65040 JANITORIAL SUPPLIES 2,000 2,000 65050 BLDG MAINTENANCE MATERIAL 2,400 2,400 65070 OFFICE/OTHER EQT MTN MATL 2,800 2,800 65075 MEDICAL & LAB SUPPLIES 900 900 65095 OFFICE SUPPLIES 2,200 2,200 65110 RECREATION SUPPLIES 16,800 16,800 3030 CROWN COMMUNITY CENTER 541,700 567,900 -- 324 of 599 -- City of Evanston Recreation 3035 – Chandler-Newberger Community Center Description of Major Activities The Chandler-Newberger Community Center offers comprehensive programs for infants through adults. Major programs include nine types of summer day camps for school-aged youth and preschoolers, after-school sports classes, girls' youth basketball leagues, youth flag football leagues, preschool play groups, youth chess, adult/youth fencing, preschool development classes, youth gymnastics, adult/youth volleyball leagues, women's basketball classes and more. The emphasis of programs is to provide positive self-development through learning skills and individual improvement. The 14,000-sq-foot facility also provides room, racquetball court and gymnasium rentals to community groups, youth birthday party groups and recreation enthusiasts. Preschool Programs Terrific Threes Preschool Fabulous Fours and Fives Preschool Time Together - Drop In Gym Preschool Gymnastics Preschool Sports Classes Preschool Art Classes Preschool Dance Classes Parent-Infant Classes Parent - Toddler Classes Pee Wee Sports Camp Leahy Park Preschool Camp Youth Programs Summer Sports Camp Summer Mini Sports Camp WInter Sports Camp Youth Afterschool Sports Home School Sports Classes Basketball Camps Beach Volleyball Camp Indoor Volleyball Camp Gymnastics Chess Camps and Classes Fencing Camps and Classes Dance Classes Girl's Basketball Leagues Flag Football League Open Gym Teen Programs Summer Volleyball Camp Indoor Volleyball Camp Volleyball Classes Open Gym Racquetball Red Cross Babysitting Training Classes Red Cross CPR/First Aid Training Sign Language Class Adult Programs Indoor Volleyball Leagues Beach Volleyball Leagues Volleyball Skills Training Classes Women's Basketball Women's Open Basketball Men's Open Basketball Racquetball Red Cross CPR/First Aid Training Sign Language and Self-Improvement Classes Special Events March Madness Basketball Tournament Halloween Party Youth Garage Sale FY 2004-2005 Objectives • Restructure Leahy Preschool Camp to include 5 three-week camps including activities such as new arts/crafts projects and gymnasium time at Chandler-Newberger Center, by August 2004. • Offer four new girls and boys basketball camps during the two-week winter break session, by December 2004. -- 325 of 599 -- City of Evanston Recreation 3035 – Chandler-Newberger Community Center Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Preschool Class Participants (fall-spring) 370 400 400 Preschool Camp Participants (summer) 127 130 130 Youth Program Participants (fall-spring) 1,514 1525 1550 Youth Camp Participants (summer) 1074 1263 1275 Preschool/Youth Daily Participants 373 375 375 Adult Daily Participants 489 475 475 Adult Program Participants 477 475 475 FULL TIME EQUIVALENT POSITIONS 6.87 6.87 6.87 Approved Adjustments in 2004-2005 Budget -- 326 of 599 -- CITY OF EVANSTON CHANDLER COMMUNITY CENTER 3035 2003 - 2004 2004 2005 - Appropriation Approved 3035 CHANDLER COMMUNITY CENTER 61010 REGULAR PAY 181,500 194,400 61050 PERMANENT PART-TIME 106,300 106,300 61060 SEASONAL EMPLOYEES 60,700 79,700 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 23,600 30,000 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 1,200 1,200 62205 ADVERTISING 300 300 62210 PRINTING 600 600 62235 OFFICE EQUIPMENT MAINT 600 600 62245 OTHER EQMT MAINTENANCE 1,800 4,200 62275 POSTAGE CHARGEBACKS 1,900 2,700 62295 TRAINING & TRAVEL 400 400 62320 TELEPHONE CHARGEBACKS 5,600 62360 MEMBERSHIP DUES 800 800 62375 RENTALS 1,600 1,600 62490 OTHER PROGRAM COSTS 700 62495 LICENSED PEST CONTROL SERVICES 300 62505 INSTRUCTOR SERVICES 55,500 62506 WORK-STUDY 4,500 62507 FIELD TRIPS 24,500 62520 OTHER CONTRACTUAL SERVICES 60,100 62705 BANK SERVICE CHARGES 8,900 8,900 64005 ELECTRICITY 28,500 28,500 64015 NATURAL GAS 6,800 9,300 64520 TELECOMMUNICATIONS - LOCAL 5,000 64540 TELECOMMUNICATIONS - WIRELESS 1,800 65010 BOOKS, PUBLICATIONS, MAPS 100 65020 CLOTHING 600 600 65025 FOOD 1,600 900 65040 JANITORIAL SUPPLIES 2,500 2,500 65050 BLDG MAINTENANCE MATERIAL 1,000 1,000 65070 OFFICE/OTHER EQT MTN MATL 200 200 65075 MEDICAL & LAB SUPPLIES 100 100 65080 MERCHANDISE FOR RESALE 3,700 3,900 65095 OFFICE SUPPLIES 2,500 2,500 65100 LIBRARY SUPPLIES 100 65110 RECREATION SUPPLIES 17,400 17,900 65555 PERSONAL COMPUTER EQUIPMENT 2,100 500 3035 CHANDLER COMMUNITY CENTER 523,200 593,200 -- 327 of 599 -- City of Evanston Recreation 3040 – Fleetwood-Jourdain Community Center Description of Major Activities Fleetwood-Jourdain programs enhance the participant's ability to learn through involvement. Recreational activities include sports, dance, drama, special events, drop-in activities and arts and crafts. Participants maximize their use of leisure time through diverse programs tailored to special interests during fall, winter and spring months. An extensive nine-month after-school program is offered during the school year and a ten-week camp program is offered in summer. In addition to the numerous programs sponsored by the Department, the Center also accommodates community groups such as Community Awareness Block Club, Foster Neighbors and VWF. Program space and staff support is also provided for affiliate organizations such as FAAM, COE-POPS/MOMS, Junior Wildkits, and AYSO. FY 2004-2005 Objectives • Evaluate and restructure programs that serve children and young adults to improve program delivery, by September 2004. • Develop a citywide community outreach program to increase participation in the programs offered by the center theater and at-risk programs, by June 2004. • Centralize program promotions with the development of a quarterly newsletter to highlight successful programs and upcoming events, as well as to advocate the value of recreation in the community, by September 2004. • Develop a program that focuses on the adult population, by May 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected League participation sports offered 7 7 7 Classes offered in fitness program 5 6 6 Classes offered in dance program 5 5 5 Classes offered in skilled craft program 5 5 5 Scholarship granted $20,000 $20,000 $20,000 FULL TIME EQUIVALENT POSITIONS 9.33 9.33 9.33 Approved Adjustments in 2004-2005 Budget -- 328 of 599 -- CITY OF EVANSTON FLEETWOOD JOURDAIN COM CT 3040 2003 - 2004 2004 2005 - Appropriation Approved 3040 FLEETWOOD JOURDAIN COM CT 61010 REGULAR PAY 241,100 258,300 61050 PERMANENT PART-TIME 54,700 68,200 61060 SEASONAL EMPLOYEES 70,000 80,900 61110 OVERTIME PAY 2,000 3,000 61510 HEALTH INSURANCE 35,600 45,200 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 1,800 1,800 62205 ADVERTISING 2,400 2,400 62210 PRINTING 1,900 1,900 62225 BLDG MAINTENANCE SERVICES 1,000 1,000 62235 OFFICE EQUIPMENT MAINT 1,000 1,000 62245 OTHER EQMT MAINTENANCE 1,800 1,800 62275 POSTAGE CHARGEBACKS 1,000 1,500 62295 TRAINING & TRAVEL 600 600 62315 POSTAGE 400 400 62320 TELEPHONE CHARGEBACKS 6,000 2,100 62360 MEMBERSHIP DUES 800 800 62375 RENTALS 4,000 2,000 62490 OTHER PROGRAM COSTS 13,000 62495 LICENSED PEST CONTROL SERVICES 500 62505 INSTRUCTOR SERVICES 6,000 62507 FIELD TRIPS 16,800 62510 EDUCATOR SERVICES 3,000 62511 ENTERTAIN/ PERFORMER SVCS 9,000 62518 SECURITY/ALARM CONTRACTS 4,100 62520 OTHER CONTRACTUAL SERVICES 40,300 62705 BANK SERVICE CHARGES 200 200 64005 ELECTRICITY 35,000 43,700 64015 NATURAL GAS 13,000 16,200 64505 TELECOMMUNICATIONS - CARRIER L 2,400 64540 TELECOMMUNICATIONS - WIRELESS 1,500 65010 BOOKS, PUBLICATIONS, MAPS 600 600 65020 CLOTHING 3,000 3,000 65025 FOOD 5,400 8,400 65040 JANITORIAL SUPPLIES 6,000 6,000 65050 BLDG MAINTENANCE MATERIAL 3,000 3,000 65070 OFFICE/OTHER EQT MTN MATL 2,500 2,500 65095 OFFICE SUPPLIES 3,000 3,000 65110 RECREATION SUPPLIES 17,900 20,900 3040 FLEETWOOD JOURDAIN COM CT 556,500 637,200 -- 329 of 599 -- City of Evanston Recreation 3045 – Fleetwood-Jourdain Theater Description of Major Activities Fleetwood-Jourdain Community Theater programs increase the community's awareness of the performing arts. The Theater presents shows that are relevant to the community, and enable a better understanding of the community. The program showcases the outstanding talent in our area and fosters a sense of pride and enthusiasm. The Evanston Children's Theatre program produces three main stage productions, which include classical musicals, fairy tales and adaptions. Participants are involved in acting and singing and assist with costumes, lighting and set decorations. FY 2004-2005 Objectives • Restructure the adult theater program to accommodate the new space and develop theater-related events, activities, workshops and seminars, by September 2004. • Increase the variety of workshops to include audition techiques, stage presence, voice and diction, by January 2005. • Provide live concerts to showcase local performing artists and a variety of live entertainment such as dance troupes, spoken word artists, readers theater and one-act plays, by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Theatre Productions 8 8 8 Scholarships $1,000 $1,000 $1,000 FULL TIME EQUIVALENT POSITIONS 1.7 1.7 1.7 Approved Adjustments in 2004-2005 Budget -- 330 of 599 -- CITY OF EVANSTON FLEETWOOD/JOURDAIN THEATR 3045 2003 - 2004 2004 2005 - Appropriation Approved 3045 FLEETWOOD/JOURDAIN THEATR 61010 REGULAR PAY 37,100 39,700 61050 PERMANENT PART-TIME 12,800 9,800 61510 HEALTH INSURANCE 5,900 7,500 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 200 500 62205 ADVERTISING 6,000 6,000 62210 PRINTING 2,000 2,000 62275 POSTAGE CHARGEBACKS 1,500 1,500 62320 TELEPHONE CHARGEBACKS 2,000 62375 RENTALS 6,000 3,000 62490 OTHER PROGRAM COSTS 1,000 62505 INSTRUCTOR SERVICES 23,800 62511 ENTERTAIN/ PERFORMER SVCS 12,200 62520 OTHER CONTRACTUAL SERVICES 28,000 62705 BANK SERVICE CHARGES 100 100 64540 TELECOMMUNICATIONS - WIRELESS 500 65025 FOOD 2,000 3,000 65050 BLDG MAINTENANCE MATERIAL 1,000 1,000 65070 OFFICE/OTHER EQT MTN MATL 500 500 65095 OFFICE SUPPLIES 1,500 600 65110 RECREATION SUPPLIES 8,000 8,000 3045 FLEETWOOD/JOURDAIN THEATR 114,700 120,800 -- 331 of 599 -- City of Evanston Recreation 3050 – At-Risk Opportunities Description of Major Activities At-risk programs are structured to increase participation of grade school youth, high school youth and young adults in need of non-traditional leisure services. Programs and services offered in this element are free to the participant(s) and offered at various recreation centers: F-J, Mason, RC, Clyde/Brummel and other locations throughout the community. The program choices create alternatives in lifestyle, better self-image, and ultimately a better quality of life. Recreational and sports activities are held at the lakefront and at Elks, James, Robert Crown and Mason Parks. The summer food program provides 1,000 nutritional meals per day to Evanston youth at four sites: Fleetwood-Jourdain, Mason Park, Robert Crown and Clyde-Brummel. FY 2004-2005 Objectives Submit an application for a reimbursable grant from the Illinois State Board of Education for a Summer Lunch program to serve four sites: Fleetwood-Jourdain, Mason Park, Robert Crown and Clyde-Brummel Park. The program will serve 40,000 lunches over a 10-week period, by April 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Cultural Arts 5 5 3 Drop-In Playground 2 2 2 Family Outing 3 3 2 Summer Food Service Program Sites 4 4 4 Meals Served 45,000 45,000 40,000 Community Outreach 2 2 2 FULL TIME EQUIVALENT POSITIONS 0.95 0.95 0.95 Approved Adjustments in 2004-2005 Budget -- 332 of 599 -- CITY OF EVANSTON AT-RISK PROGRAMS 3050 2003 - 2004 2004 2005 - Appropriation Approved 3050 AT-RISK PROGRAMS 61050 PERMANENT PART-TIME 37,200 39,700 61060 SEASONAL EMPLOYEES 40,500 43,200 62205 ADVERTISING 1,000 1,000 62210 PRINTING 1,000 1,000 62275 POSTAGE CHARGEBACKS 400 400 62295 TRAINING & TRAVEL 200 200 62320 TELEPHONE CHARGEBACKS 1,800 62415 DEBRIS/REMOVAL CONTRACTUAL COS 900 62490 OTHER PROGRAM COSTS 1,500 62495 LICENSED PEST CONTROL SERVICES 400 62505 INSTRUCTOR SERVICES 1,000 62507 FIELD TRIPS 4,500 62511 ENTERTAIN/ PERFORMER SVCS 1,500 62515 RENTAL SERVICES 3,500 62520 OTHER CONTRACTUAL SERVICES 10,500 64005 ELECTRICITY 1,800 2,300 64520 TELECOMMUNICATIONS - LOCAL 2,200 64540 TELECOMMUNICATIONS - WIRELESS 400 65025 FOOD 73,000 73,000 65040 JANITORIAL SUPPLIES 2,500 2,500 65095 OFFICE SUPPLIES 1,500 1,500 65110 RECREATION SUPPLIES 8,000 8,000 3050 AT-RISK PROGRAMS 179,400 188,700 -- 333 of 599 -- City of Evanston Recreation 3055 – Levy Center Description of Major Activities The Levy Center is primarily a senior center. There are countless recreational activities to meet the interests and needs of people 55 years and better. The Hulda B. and Maurice L. Rothschild Garden is the enabling garden in the courtyard. The development of this space has been guided by the expertise of the Chicago Botanic Garden. Its raised beds, vertical trellis gardens, water feature, accessible paving, and tactile colorful & aromatic plantings have been a souce of pleasure for those who come to the center. A garden club has been formed for the seniors to assist with the maintenance of this space. The computer lab teaches and enhances the computer skills of seniors. The library offers a quiet space for those who want to meditate or read. The game room boasts two pool tables, a shuffleboard table and a dart board. This is a popular place for physically active seniors who want to socialize and partake in some friendly competition. The gym/auditorium is a grand space for basketball, volleyball, shuffleboard, music programs, dance programs and rental space. The Center's program offerings include theme parties, holiday gatherings, day trips, long distance trips, arts and craft classes, card games, dance classes, woodcarving, writing workshops, social groups, and more. The health and wellness programs have increased significantly in the past two years. The classes are held in the exercise room while the fitness room has become popular with younger and older seniors alike. The Health Screening room is scheduled with a public health nurse, legal assistance, the senior crime prevention officer, and a social worker. Weekend and evening hours have allowed for additional activities at the center for all ages. For young adults, a variety of fitness classes have been introduced, as well as Spanish classes, computer classes, crafts, woodcarving, line dance classes, etc. Currently martial arts classes for young children and adults have played a role at the Levy Center during evening hours. The facility is also home to the Evanston Children's Theater. The Levy Center is popular as a rental space in Evanston. FY 2004-2005 Objectives • Increase participation by 15 in the horticultural program, by utilizing the enabling garden, by August 2004. • Revise by-laws for the Advisory Board and the Life Enrichment Committee, by December 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Levy Membership 1,445 2,475 2,600 Fitness Room Membership 250 250 Scholarships 300 300 300 FULL TIME EQUIVALENT POSITIONS 7.93 7.93 7.93 Approved Adjustments in 2004-2005 Budget -- 334 of 599 -- CITY OF EVANSTON LEVY CENTER 3055 2003 - 2004 2004 2005 - Appropriation Approved 3055 LEVY CENTER 61010 REGULAR PAY 250,700 268,600 61050 PERMANENT PART-TIME 121,500 125,500 61110 OVERTIME PAY 1,000 61510 HEALTH INSURANCE 35,700 45,300 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 1,300 1,300 62205 ADVERTISING 1,000 1,000 62210 PRINTING 1,000 1,000 62235 OFFICE EQUIPMENT MAINT 1,000 1,000 62245 OTHER EQMT MAINTENANCE 6,500 6,500 62275 POSTAGE CHARGEBACKS 6,000 6,000 62295 TRAINING & TRAVEL 500 500 62320 TELEPHONE CHARGEBACKS 9,000 62360 MEMBERSHIP DUES 1,000 1,000 62375 RENTALS 800 800 62495 LICENSED PEST CONTROL SERVICES 500 62505 INSTRUCTOR SERVICES 100,000 62507 FIELD TRIPS 17,000 62511 ENTERTAIN/ PERFORMER SVCS 2,500 62518 SECURITY/ALARM CONTRACTS 700 62520 OTHER CONTRACTUAL SERVICES 120,600 62705 BANK SERVICE CHARGES 1,500 1,500 64005 ELECTRICITY 48,000 48,000 64015 NATURAL GAS 6,500 18,000 64520 TELECOMMUNICATIONS - LOCAL 7,900 64540 TELECOMMUNICATIONS - WIRELESS 1,100 65020 CLOTHING 1,000 1,000 65025 FOOD 8,500 8,500 65040 JANITORIAL SUPPLIES 3,800 3,800 65050 BLDG MAINTENANCE MATERIAL 2,000 2,000 65070 OFFICE/OTHER EQT MTN MATL 1,000 1,000 65095 OFFICE SUPPLIES 4,000 4,000 65110 RECREATION SUPPLIES 11,500 11,500 3055 LEVY CENTER 644,800 688,900 -- 335 of 599 -- City of Evanston Recreation 3065 – Church Street Boat Ramp Description of Major Activities Both Church Street Boat Ramps are open May 1 through October 31, weather permitting. Boats, 15 feet to approximately 22 feet in length, may be launched from this facility. A portable dock, installed during the season, enhances the use of both ramps. Daily supervision is provided during peak periods before, during, and after the beach season. Large sailboats and personal watercraft are also launched at this facility. Also included in this business unit is the operation of the dog beach. FY 2004-2005 Objectives • To clean the dog beach on a weekly basis with the beach cleaner, by August 2004. • To create a dog beach policy booklet that will include all the rules and policies pertaining to the management of the dog beach, by January 15. Policies to be established include follow-up procedure for dog altercations, number of dogs allowed on the beach per patron, and minnimum age requirements. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Facility in operating condition by opening dates May 1 1 1 Dog Beach Cleanings 5 5 14 Season Permits sold - residents 80 67 74 Season Permits sold - non-residents 60 39 44 Dog beach tokens sold - residents 1,035 1,283 1,125 Dog beach tokens sold - non-residents 293 580 500 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 336 of 599 -- CITY OF EVANSTON BOAT RAMP-CHURCH ST 3065 2003 - 2004 2004 2005 - Appropriation Approved 3065 BOAT RAMP-CHURCH ST 61060 SEASONAL EMPLOYEES 26,700 26,700 61110 OVERTIME PAY 11,000 62275 POSTAGE CHARGEBACKS 200 200 65040 JANITORIAL SUPPLIES 500 65045 LICENSING/REGULATORY SUPP 500 500 65050 BLDG MAINTENANCE MATERIAL 40,000 28,500 65125 OTHER COMMODITIES 300 300 3065 BOAT RAMP-CHURCH ST 67,700 67,700 -- 337 of 599 -- City of Evanston Recreation 3075 – Boat Storage Facility Description of Major Activities The Dempster Storage/Launch Facility provides 209 racks for storage of small sailboats and kayaks. Furthermore, there is beach space allocated for 15 double hull crafts (Hobie Cats) and additional storage space for 30 sailboards. This facility also provides winter storage for up to 30 size-appropriate vessels. The large sandy beach provides an excellent area for any boater that has purchased a storage, launch or daily permit. This facility is open for use from May through October. During the swimming season, staff is there seven days a week to monitor the entry points and assist boaters as needed. FY 2004-2005 Objectives • To research the possibility of converting the top row of racks to space solely for the use of kayaks by June 15. This would increase the number of boats that could be stored on the beach. • To develop a management plan for the facility that would include staffing the entrance gates seven day a week and rotating a lifeguard to monitor the water, beginning June 11. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Storage racks occupied 207 228 220 Season launch permits sold 110 119 130 Daily launch permits sold 50 25 55 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 338 of 599 -- CITY OF EVANSTON BOAT STORAGE FACILITIES 3075 2003 - 2004 2004 2005 - Appropriation Approved 3075 BOAT STORAGE FACILITIES 61060 SEASONAL EMPLOYEES 9,300 62275 POSTAGE CHARGEBACKS 300 300 62490 OTHER PROGRAM COSTS 300 65045 LICENSING/REGULATORY SUPP 700 700 65070 OFFICE/OTHER EQT MTN MATL 600 600 3075 BOAT STORAGE FACILITIES 1,600 11,200 -- 339 of 599 -- City of Evanston Recreation 3080 – Beaches Description of Major Activities Skilled, trained and supervised staff of the Lakefront Division provide for the safety of swimmers and beach patrons at the Lighthouse, Clark St., Greenwood, Lee St. and South Boulevard beaches. The staff also maintains beachfront areas. The staff at the Dempster St. Beach office is responsible for selling season permits, collecting beach revenues and depositing all lakefront revenues. When the 2003/04 budget was adopted, the South Boulevard beach was being closed for swimming during the weekdays and this action was later amended to keep the beach open for swimming during the weekdays. Funding of $8,400 was allocated toward the cost of keeping the swimming beach open but never reflected in the seasonal salaries line items for the 2003/04 budget. This allocation/increase of $8,400 is included in 2004/05 seasonal salaries line item. FY 2004-2005 Objectives • To update and implement the Lakefront Management plan by May 2004. • To establish an off-season American Red Cross lifeguarding program by March 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Number of resident pre-season tokens sold 15,740 13,128 13,942 Total number of resident season tokens sold 2,455 3,061 3,085 Total Number of res. 1/2 price tokens sold 226 229 229 Total number of adult daily tickets sold 14,769 10,645 14,354 Total number of child daily tickets sold 7,274 6,117 7,235 Non-resident pres-season tokens sold 103 88 90 Non-residents season tokens Sold 33 38 38 Total Picnic Permits Sold 179 195 196 FULL TIME EQUIVALENT POSITIONS 1.5 1.5 1.5 Approved Adjustments in 2004-2005 Budget -- 340 of 599 -- CITY OF EVANSTON BEACHES 3080 2003 - 2004 2004 2005 - Appropriation Approved 3080 BEACHES 61010 REGULAR PAY 70,800 75,800 61060 SEASONAL EMPLOYEES 246,300 263,900 61510 HEALTH INSURANCE 8,900 11,300 61615 LIFE INSURANCE 200 200 62205 ADVERTISING 600 600 62245 OTHER EQMT MAINTENANCE 1,200 1,200 62275 POSTAGE CHARGEBACKS 500 500 62305 RENTAL OF AUTO-FLEET SER 46,100 46,100 62320 TELEPHONE CHARGEBACKS 4,200 62490 OTHER PROGRAM COSTS 500 62520 OTHER CONTRACTUAL SERVICES 500 62705 BANK SERVICE CHARGES 1,900 1,900 64005 ELECTRICITY 3,200 3,200 64015 NATURAL GAS 1,600 1,600 64505 TELECOMMUNICATIONS - CARRIER L 1,700 64540 TELECOMMUNICATIONS - WIRELESS 4,500 65020 CLOTHING 3,000 3,000 65025 FOOD 300 65045 LICENSING/REGULATORY SUPP 5,000 5,000 65110 RECREATION SUPPLIES 4,000 3,700 65125 OTHER COMMODITIES 1,500 1,500 3080 BEACHES 399,500 426,500 -- 341 of 599 -- City of Evanston Recreation 3085 – Recreation Facility Maintenance Description of Major Activities This maintenance service ensures the efficient operation of our recreation programs and facilities. Services provided include maintenance of 5 city swimming beaches, the dog beach, Greenwood sailboard beach, and Dempster sailing beach; field maintenance of 20 soccer fields, 4 football fields, and 18 baseball fields; and custodial services to 7 park shelters and 7 lakefront buildings. Major cleaning, painting, and minor carpentry, pick-up/deliveries are provided to our 6 Parks/Forestry and Recreation buildings. Five natural ice rinks are maintained during the winter months. Snow removal is also provided for parkways, sidewalks, and parking lots for all recreation buildings. FY 2004-2005 Objectives • To renovate the soccer field by the community gardens by October 2004. • To have 1 employee obtain a commercial driver's license by July 1, 2004. • To renovate the softball field at Leahy Park by November 2004. • To purchase a pull-behind top dresser to be used to improve the condition of the athletic fields by • July 2004. • To experiment with the use of "turface" on soccer field #1, which will aid in improved drainage and • stronger turf by October 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Service deliveries 590 590 590 Number of beach cleanings 290 290 290 Install snowfence (in linear feet) 19,000 19,000 19,000 Remove snow from sidewalks within 24 hours 24 24 24 Resurface natural ice rinks 15 20 18 Dredge boat ramp 5,102 5103 5,104 Maintain tennis and basketball courts 40 40 40 Maintain football and soccer fields 18 20 22 FULL TIME EQUIVALENT POSITIONS 6.75 6.75 6.75 Approved Adjustments in 2004-2005 Budget -- 342 of 599 -- CITY OF EVANSTON RECREATION FACILITY MAINT 3085 2003 - 2004 2004 2005 - Appropriation Approved 3085 RECREATION FACILITY MAINT 61010 REGULAR PAY 309,400 331,400 61060 SEASONAL EMPLOYEES 54,200 48,800 61110 OVERTIME PAY 18,400 23,800 61510 HEALTH INSURANCE 39,100 49,700 61615 LIFE INSURANCE 400 400 62245 OTHER EQMT MAINTENANCE 1,000 1,000 62295 TRAINING & TRAVEL 700 700 62305 RENTAL OF AUTO-FLEET SER 45,600 45,600 62320 TELEPHONE CHARGEBACKS 1,100 1,100 62360 MEMBERSHIP DUES 300 300 62375 RENTALS 600 600 64540 TELECOMMUNICATIONS - WIRELESS 2,400 65040 JANITORIAL SUPPLIES 2,900 2,900 65050 BLDG MAINTENANCE MATERIAL 3,500 3,500 65055 MATER. TO MAINT. IMP. 13,000 13,000 65070 OFFICE/OTHER EQT MTN MATL 4,000 4,000 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65090 SAFETY EQUIPMENT 700 700 3085 RECREATION FACILITY MAINT 495,900 530,900 -- 343 of 599 -- City of Evanston Recreation 3095 – Robert Crown Ice Rink Description of Major Activities The Robert Crown Ice Center provides comprehensive year-round ice related programs. Staff strives to maintain a high quality indoor ice skating facility at a competitive fee rate. Participants of all ages and abilities, as well as the broad spectrum of special interest groups, are served by the varied recreation programs. The services and facilities of the Rocert Crown Ice Center are structured to complement the programs of the Robert Crown Community Center. Some Robert Crown Ice Center classes are, Learn to Skate, Figure Skating Lessons, Speed Skating, Learn to Skate Hockey Classes, Hockey Specialty Clinics, Adult Broom Ball, Open Skate, and Rink Rentals. FY 2004-2005 Objectives • Continue to market the skating school through handouts, flyers, and participating in various skating events held in the surrounding rinks by fall 2004. • Create a coed drop-in 3 on 3 adult hockey program by winter 2004. • Offer hockey shootout contest for all ages such as shooting for accuracy, blocking the most shots, and skating skills including puck handling. These contests will be offered during the EYHA hockey playoffs and championship games by spring 2005. • Add more themes to open skate times, such as Valentine Day Sweetheart Skate, Skating with the Easter Bunny, Buddy Day, etc. Spring 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Learn to skate classes 320 320 320 Hockey session held 30 32 32 Public skate participantion 17,000 17,000 17,000 Broomball league teams 28 28 26 Teams in Adult Hockey league 20 20 18 Scholarships granted $37,000 $32,000 $32,000 FULL TIME EQUIVALENT POSITIONS 10.94 10.94 10.94 Approved Adjustments in 2004-2005 Budget -- 344 of 599 -- CITY OF EVANSTON CROWN ICE RINK 3095 2003 - 2004 2004 2005 - Appropriation Approved 3095 CROWN ICE RINK 61010 REGULAR PAY 226,400 242,500 61050 PERMANENT PART-TIME 268,900 268,900 61060 SEASONAL EMPLOYEES 48,300 48,300 61110 OVERTIME PAY 2,400 3,400 61510 HEALTH INSURANCE 29,700 37,700 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 300 300 62205 ADVERTISING 600 600 62210 PRINTING 10,400 10,400 62235 OFFICE EQUIPMENT MAINT 2,800 2,800 62245 OTHER EQMT MAINTENANCE 5,600 22,000 62272 OTHER PROFESSIONAL SERVICES 31,600 62275 POSTAGE CHARGEBACKS 4,900 4,900 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 20,500 20,500 62320 TELEPHONE CHARGEBACKS 4,300 4,300 62360 MEMBERSHIP DUES 4,900 5,400 62375 RENTALS 3,200 3,200 62490 OTHER PROGRAM COSTS 9,000 62495 LICENSED PEST CONTROL SERVICES 600 62505 INSTRUCTOR SERVICES 10,200 62507 FIELD TRIPS 20,500 62508 SPORTS OFFICIALS 12,500 62515 RENTAL SERVICES 1,000 62520 OTHER CONTRACTUAL SERVICES 55,700 62705 BANK SERVICE CHARGES 9,000 9,000 64005 ELECTRICITY 97,200 101,500 64015 NATURAL GAS 23,100 28,100 64540 TELECOMMUNICATIONS - WIRELESS 700 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 3,600 3,600 65040 JANITORIAL SUPPLIES 6,400 6,400 65050 BLDG MAINTENANCE MATERIAL 5,000 5,000 65070 OFFICE/OTHER EQT MTN MATL 10,400 10,400 65075 MEDICAL & LAB SUPPLIES 900 900 65080 MERCHANDISE FOR RESALE 35,900 35,900 65095 OFFICE SUPPLIES 3,100 3,100 65110 RECREATION SUPPLIES 53,600 53,600 3095 CROWN ICE RINK 969,600 988,100 -- 345 of 599 -- City of Evanston Recreation 3100 – Sports Leagues Description of Major Activities Activities contained in this business unit include the Adult softball leagues and the Arbor Day Five race. These programs give residents the oportunity to be involved in community recreation activities. FY 2004-2005 Objectives To offer an end of summer softball tournament for the 12" leagues by August 15, 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Adult Summer Softball Teams 87 73 78 Arbor Day Five 95 55 100 FULL TIME EQUIVALENT POSITIONS 1.27 1.27 1.27 Approved Adjustments in 2004-2005 Budget -- 346 of 599 -- CITY OF EVANSTON SPORTS LEAGUES 3100 2003 - 2004 2004 2005 - Appropriation Approved 3100 SPORTS LEAGUES 61010 REGULAR PAY 27,300 29,200 61050 PERMANENT PART-TIME 7,000 7,000 61060 SEASONAL EMPLOYEES 7,900 7,900 61510 HEALTH INSURANCE 3,000 3,800 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 900 900 62275 POSTAGE CHARGEBACKS 400 400 62295 TRAINING & TRAVEL 100 100 62320 TELEPHONE CHARGEBACKS 900 900 62360 MEMBERSHIP DUES 100 100 62508 SPORTS OFFICIALS 20,000 62520 OTHER CONTRACTUAL SERVICES 20,000 65110 RECREATION SUPPLIES 10,500 10,500 3100 SPORTS LEAGUES 78,200 80,900 -- 347 of 599 -- City of Evanston Recreation 3105 –Aquatic Camp Description of Major Activities The Aquatics Camp program is offered to youths 8-13 years of age. The program consists of 2 four-week sessions, with a morning and afternoon group in each session. Activities include swimming, water skiing, sailing, canoeing and kayaking. In addition to these water activities, campers participate in land-related activities, such as kickball, volleyball, special event days and other games and contests. There are four parents' nights scheduled (1 per group). During these evenings, parents can participate with their child in camp activities. FY 2004-2005 Objectives • To increase the overall size of each camp session by 10 campers, by June 1, thus decreasing the size of the wait list. • To introduce more skills, including basic water safety and junior lifeguarding activities, by June 13. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Aquatic Camp Revenue $77,245 $90,458 $101,500 Total Camp Registrations 292 314 352 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 348 of 599 -- CITY OF EVANSTON AQUATIC CAMP 3105 2003 - 2004 2004 2005 - Appropriation Approved 3105 AQUATIC CAMP 61060 SEASONAL EMPLOYEES 26,600 34,400 62210 PRINTING 800 800 62275 POSTAGE CHARGEBACKS 500 500 65025 FOOD 400 400 65070 OFFICE/OTHER EQT MTN MATL 400 400 65110 RECREATION SUPPLIES 3,500 3,500 3105 AQUATIC CAMP 32,200 40,000 -- 349 of 599 -- City of Evanston Recreation 3110 – Tennis Description of Major Activities The tennis program, coordinated through Chandler-Newberger Center, includes indoor and outdoor programs as well as youth outreach programs. Indoor tennis is offered at Evanston Township High School. Outdoor youth and adult tennis programs are offered in spring, summer and fall--primarily at four sites: James, Leahy, Lovelace and Robert Crown Parks. The outdoor tennis program includes various camps, classes and leagues. Youth outreach lessons are provided primarily at Evanston Township High School as well as various City parks. Youth/Preschool Tennis Programs Pee Wee Tennis Classes Youth Free Lesson Days Tennis Instruction Classes-Beg-Adv. Weekend Tennis Camps Summer Tennis Camps Middle School Tennis League Youth Tennis Leagues Community Tennis Private Lessons Adult Programs Tennis Instruction Classes-Beg.-Adv. Weekend Tennis Classes Senoir Classes Tennis Leagues Adult Free Lessons Days FY 2004-2005 Objectives • Expand the middle school tennis league from 29 to 60 participants by promoting the league more within the middle schools. Achieve outcome by April 2004. • Develop and implement, by June 2004, a registration system for individual instruction on City courts. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Adult Outdoor Lesson/League Participants 392 400 400 Youth Outdoor Lesson/League Participants 219 220 220 Youth Outdoor Summer Camp Participants 193 233 230 Adult Indoor Participants 133 140 140 Youth Indoor Participants 142 140 140 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 350 of 599 -- CITY OF EVANSTON TENNIS 3110 2003 - 2004 2004 2005 - Appropriation Approved 3110 TENNIS 61050 PERMANENT PART-TIME 6,600 14,400 62210 PRINTING 400 400 62235 OFFICE EQUIPMENT MAINT 500 62275 POSTAGE CHARGEBACKS 900 1,200 62320 TELEPHONE CHARGEBACKS 400 400 62505 INSTRUCTOR SERVICES 93,800 62506 WORK-STUDY 500 62515 RENTAL SERVICES 10,500 62520 OTHER CONTRACTUAL SERVICES 96,900 65110 RECREATION SUPPLIES 2,100 1,600 3110 TENNIS 107,300 123,300 -- 351 of 599 -- City of Evanston Recreation 3125 – Drum and Bugle Corps Description of Major Activities The Drum and Bugle Corps allows Evanston Youth to participate in an organized free band. The band performs in local parades and national competitions. FY 2004-2005 Objectives • Develop a community sponsorship program and support Drum and Bugle Corps activities by February 2005. • Continue to restructure the horn, drum, and flag line to improve their presentation by February 2005. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Drum Corps appearances 6 1 8 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 352 of 599 -- CITY OF EVANSTON SPECIAL PROGRAMS 3125 2003 - 2004 2004 2005 - Appropriation Approved 3125 SPECIAL PROGRAMS 61060 SEASONAL EMPLOYEES 12,300 12,300 3125 SPECIAL PROGRAMS 12,300 12,300 -- 353 of 599 -- City of Evanston Recreation 3130 – Special Recreation Programs Description of Major Activities Special Recreation offers, throughout the Evanston Recreation Division, specialized recreational programming for individuals who have varying degrees of sensory, physical and/or developmental disabilities. Programs such as swimming, bowling, the arts, athletics, school activities, special events and Special Olympics competition are offered during the year. Day camp programs are offered during the summer in conjunction with District 65 programs for special education students. In addition, Special Recreation provides inclusive support services for participants with disabilities by assuring equal access to all recreation programs in the least restrictive and appropriate environment, as required by the ADA. Youth Programs Special Olympics Area Meet Special Olympics State Meet Summer Camp Camp Real Music/Therapy Ecology Class Bowling Tournament Aquatics Meet Special Events Cooking Class Adult Programs Sign Language Special Olympics Swim Practice Recreational Swim Night Fitness Training Bowling Open Swim Ice Skating Weekend Field Trips Family Programs Inclusion Services FY 2004-2005 Objectives • Develop cooperative initiatives with School District #65 to address summer programming for special education students and youth at-risk, by June 2004. • Reassess inclusion protocol and establish a parent-driven model, by September 2004. • Develop and implement a community gardening program with Over the Rainbow residents at Butler Park, by August 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Attendance 1,050 1,400 1,400 Volunteers 25 25 25 Program Offerings 102 102 102 FULL TIME EQUIVALENT POSITIONS 1.60 1.60 1.60 Approved Adjustments in 2004-2005 Budget -- 354 of 599 -- CITY OF EVANSTON SPECIAL RECREATION 3130 2003 - 2004 2004 2005 - Appropriation Approved 3130 SPECIAL RECREATION 61010 REGULAR PAY 40,100 43,000 61050 PERMANENT PART-TIME 109,500 109,500 61060 SEASONAL EMPLOYEES 17,100 31,700 61510 HEALTH INSURANCE 5,900 7,500 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 1,200 1,200 62205 ADVERTISING 100 100 62210 PRINTING 200 200 62275 POSTAGE CHARGEBACKS 1,500 1,500 62295 TRAINING & TRAVEL 100 100 62320 TELEPHONE CHARGEBACKS 1,800 1,800 62360 MEMBERSHIP DUES 300 300 62375 RENTALS 7,800 62490 OTHER PROGRAM COSTS 19,100 62505 INSTRUCTOR SERVICES 4,400 62507 FIELD TRIPS 3,100 62511 ENTERTAIN/ PERFORMER SVCS 6,700 62515 RENTAL SERVICES 10,900 62520 OTHER CONTRACTUAL SERVICES 54,800 64540 TELECOMMUNICATIONS - WIRELESS 1,500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 2,700 2,700 65025 FOOD 2,700 2,700 65075 MEDICAL & LAB SUPPLIES 600 600 65095 OFFICE SUPPLIES 500 500 65110 RECREATION SUPPLIES 5,900 5,900 3130 SPECIAL RECREATION 253,200 255,400 -- 355 of 599 -- City of Evanston Recreation 3140 – Bus Program Description of Major Activities The Recreation Division provides after-school bus transportation from District 65 schools to the community centers. This program serves children who would be unable to participate in after-school activities and who would, in some cases, return to an empty home due to lack of transportation. There are approximately eighty (80) children between the ages of 5-12 years old who currently use this bus transportation during the entire school year, Monday through Friday. The schools that participate are Dawes, Dewey, King Lab, Kingsley, Lincoln, Lincolnwood, Oakton, Orrington, Timber Ridge, Walker, Washington, and Willard. FY 2004-2005 Objectives Continue to provide the highest level of service possible for the bus program and increase our ridership by ten participants, by September 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected After-School Bus Program Participants 75 80 90 FULL TIME EQUIVALENT POSITIONS 2.30 2.30 2.30 Approved Adjustments in 2004-2005 Budget -- 356 of 599 -- CITY OF EVANSTON BUS PROGRAM 3140 2003 - 2004 2004 2005 - Appropriation Approved 3140 BUS PROGRAM 61050 PERMANENT PART-TIME 34,500 34,500 61110 OVERTIME PAY 1,000 64540 TELECOMMUNICATIONS - WIRELESS 1,100 3140 BUS PROGRAM 34,500 36,600 -- 357 of 599 -- City of Evanston Recreation 3150 – Park Service Unit Description of Major Activities The Park Rangers check all City parks, the lakefront and all community centers on a routine basis. Special emphasis is given to the lakefront and other highly used areas. Rangers inform patrons of regulations and enforce the regulations when needed. The Park Rangers may also contact the Evanston Police Department if needed. Rangers check and secure park buildings and gates each evening, they identify broken equipment, making needed repairs and/or reporting the problem to the Recreation Maintenance or Parks Department. Rangers also issue tickets for such violations as parking and unleashed dogs in the parks; assist with traffic control and parking at special events; inspect park equipment for safety; and check athletic fields for permits. FY 2004-2005 Objectives Certify all park rangers in American Red Cross first aid and CPR, by June 1, 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Inspect all park playgrounds (each month) 2 2 2 FULL TIME EQUIVALENT POSITIONS 0.57 0.57 0.57 Approved Adjustments in 2004-2005 Budget -- 358 of 599 -- CITY OF EVANSTON PARK SERVICE UNIT 3150 2003 - 2004 2004 2005 - Appropriation Approved 3150 PARK SERVICE UNIT 61010 REGULAR PAY 9,200 9,900 61050 PERMANENT PART-TIME 9,100 37,400 61060 SEASONAL EMPLOYEES 26,300 4,600 61110 OVERTIME PAY 4,200 2,200 61510 HEALTH INSURANCE 1,500 1,900 64540 TELECOMMUNICATIONS - WIRELESS 2,600 65020 CLOTHING 1,200 1,200 65085 MINOR EQUIPMENT & TOOLS 1,500 1,500 3150 PARK SERVICE UNIT 53,000 61,300 -- 359 of 599 -- City of Evanston Recreation 3155 – Youth Golf Program Description of Major Activities The youth golf program, coordinated by Chandler-Newberger Center, provides youth golf instruction, spring through fall, at Peter N. Jans Community Golf Course, which is adjacent to the center. The primary purpose of the program is to provide an introduction to golf including skills instruction, etiquette and rules of the game. FY 2004-2005 Objectives • Provide one free golf clinic for youth aged 9-14 years old, by October 2004. • Expand the golf program currently for 11-year-olds to 14-year-olds to include youth aged 9-10 years old, by May 2004. Ongoing Activity Measures 2002-2003 Actual 2003-2004 Actual 2004-2005 Projected Youth Golf Participants 48 113 120 Free Golf Clinics 0 0 1 FULL TIME EQUIVALENT POSITIONS 0 0 0 Approved Adjustments in 2004-2005 Budget -- 360 of 599 -- CITY OF EVANSTON GOLF 3155 2003 - 2004 2004 2005 - Appropriation Approved 3155 GOLF 61060 SEASONAL EMPLOYEES 700 62205 ADVERTISING 200 200 62505 INSTRUCTOR SERVICES 11,900 62520 OTHER CONTRACTUAL SERVICES 9,500 65110 RECREATION SUPPLIES 1,500 1,500 3155 GOLF 11,200 14,300 -- 361 of 599 -- City of Evanston Parks and Forestry Department Director P/F/R Management & General Support Public Information & Marketing Business & Fiscal Management Recreation Facilities Maintenance Parks & Forestry Admin. Horticulture Maintenance Parkway Tree Dutch Elm Control Tree Planting Three Year Fiscal History $2,825,500 $2,764,320 $3,058,300 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 $3,100,000 $3,200,000 Actual Appropriation Approved 2002/03 2003/04 2004/05 Expenditures as a % of 2005 General Fund Budget 3.91% -- 362 of 599 -- City of Evanston Parks and Forestry Department Financial Summary Expenditures: 2002-2003 Actual 2003-2004 Appropriation 2003-2004 Estimated Actual 2004-2005 Appropriation Proposed 3505 – General Support 240,579 235,300 243,000 258,500 3510 – Horticultural Maintenance 1,126,108 1,193,300 1,130,000 1,280,600 3515 – Parkway Tree Maintenance 654,826 656,700 656,700 701,700 3520 – Dutch Elm Disease Control 526,295 537,700 540,000 572,800 3525 – Tree Planting 215,276 215,400 231,000 246,500 3530 – Private Elm Tree Insurance 42,836 27,200 30,000 42,200 Services Billed Out (41,600) (40,100) (41,000) (44,000) Total Expenditures: $ 2,764,320 $ 2,825,500 $ 2,789,700 $ 3,058,300 Performance Report on FY 2003-2004 Major Program Objectives Three public presentations were held in late spring and early summer to educate Evanston residents about Dutch Elm Disease. These seminars were a cooperative effort between the Parks/Forestry Division, the Evanston Environment Board and the citizen's group known as TREE (To Rescue Evanston's Elms). The Lovelace Park lagoon had an aerator installed over the summer. The aerator increases the oxygen level of the water, thereby improving the water quality. This aerator, along with regular algae treatments has kept the lagoon in a safe and aesthetically pleasing condition. Due to the increase in the incidence of Dutch Elm Disease over the past two years, staff has had to focus our efforts on the removal of these diseased trees. As a result, our 6-year tree trimming cycle is approximately one year behind schedule. While we were not able to increase the number cut-outs on diseased Elms over the past year, we were still able to save nearly the same percentage (37%) of trees as last year (39%). With the assistance of a CDBG grant, we were able to plant more trees on the parkways than we removed last year. We planted 356 new trees, and removed 329, for a net increase of 27 trees. Staff continues to try to publicize the Dutch Elm Disease insurance program and its benefits, but participation only increases in small increments. While the price to contract out the removal of insured trees has risen dramatically over the
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The City of Evanston's Treasurer's Report for fiscal year 2023 documents municipal revenues across the General Fund, with major sources including property taxes ($32.97 million), retailer and service occupation tax ($13.33 million), state income tax ($12.56 million), and home rule sales tax ($10.40 million). The report also itemizes revenues from various licenses, permits, utility taxes, and state/federal grants, with the complete Comprehensive Annual Financial Report and additional financial information available on the city's transparency website. This financial statement represents the city's revenues for the year ended December 31, 2023, exclusive of transfers and bond proceeds.