Submit a Public Records Request | Nashville.gov
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This document provides guidance on submitting public records requests to Nashville's Metropolitan Government, explaining that the Metropolitan Clerk's office coordinates requests for most departments in accordance with Tennessee state law and Metro Code. The document directs residents to available online resources including department directories and the Nashville Open Data Portal, and instructs those seeking records not available online to submit a request through the centralized Records Request Form, specifying which departments participate in the centralized process and noting that some records may be exempt from disclosure under state law.
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In accordance with TN State Law and the Metro Code of Law, the Metropolitan Clerk’s office has been designated as the Public Records Request Coordinator for many of the departments in the Metropolitan Government. You may use the links on the left to get more detailed information about the Public Record Request policy, procedures, fees and answers to frequently asked questions. In the interest of transparency and responsibility to all residents, taxpayers and other constituents, the Metropolitan Government of Nashville and Davidson County aims to make the process of obtaining public records as easy as possible. Many public records are readily available on Nashville.gov. We encourage you to visit the Metro Departments directory and navigate to the department which you believe may provide the type of information that you are looking for. You may also be interested in searching the wealth of information that is posted on the Nashville Open Data Portal. Some records are not automatically posted online for many reasons, including that they may not be of widespread interest, they are simply too large or they contain confidential information. Many of these records may be obtained through a Public Records Request, though there are some exemptions to disclosure as determined by state law. If the record is not available online, please note the department that holds the record, as this will be helpful if you submit a public disclosure request using our Records Request Form. Listed below, you will find departments which use the centralized request process and those that accept and fulfill using their own. Please review the lists against the nature of your request. To make a request from one of the centralized departments select the "Make a Public Record Request" button below and complete the online form. For all other departments, please select the department(s) to be directed to their page for contact information or instructions on how to place a Public Record Request. Departments That Use the Metro Clerk Centralized Public Records Request Process Agricultural Extension Service Assessor of Property Beer Board Codes Administration Community Review Board Criminal Justice Planning Election Commission Farmers Market Fire Department General Services General Sessions Court Historical Commission Human Relations Commission Human Resources Information Technology Services Internal Audit Law Mayor's Office Metro Action Commission Metropolitan Clerk Metropolitan Council Metropolitan Sports Authority Municipal Auditorium Nashville Community Education Nashville Department of Transportation and Multimodal Infrastructure Office of Arts + Culture Office of Family Safety Office of Homeless Services Parks & Recreation Planning Department Public Library Social Services State Trial Court The Fairgrounds Nashville Trustee Water Services Make a Public Record Request Do not use this form if you need a police, incident, or collision report or other Metro Police Department record. You must contact the Police Department directly. Make a Police Department Public Record request Departments That Facilitate Their Own Public Records Requests Circuit Court Clerk Clerk and Master Coordinator: Maria Salas MariaSalas@jis.nashville.org 615-862-5710 County Clerk Contact: Gabi Castillo Gabi.Castillo@nashville.gov 615-862-6050 ext. 77160 Davidson County Sheriff’s Office Contact: Tom Davis TDavis@dcso.nashville.org 615-862-8216 Department of Finance Department of Health Coordinator: Tonya Hatten MPHDPubRecRequest@nashville.gov 615-340-5677 District Attorneys Office Public Records Custodian: Ashley Mondelli AshleyMondelli@jis.nashville.org 615-862-5500 ext. 70010 Department of Emergency Communications Request Form for Audio or CAD Records For other Public Records, contact eccsupport@nashville.gov Health and Education Facilities Board Justice Integration Systems Juvenile Court Clerk Juvenile Court Clerk Public Record Policy The Metropolitan Board of Education Public Records Custodian: Nicole Reid publicrecords@mnps.org Metropolitan Police Public Defender’s Office Register of Deeds The Office of the Criminal Court Clerk Related Services Pay Public Record Request Fee Pay Beer Permit / Short Term Rental Exemption Fee Pay Individual Solicitor Badge Fee Pay Solicitor Background Check Fee Pay Solicitation Company Permit Renewal Fee Pay New Solicitation Company Permit Fee Related Tags Metropolitan Clerk's Office Public Records Requests (Metro Clerk)
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