Office of the City Clerk | City of Evanston
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The Office of the City Clerk, led by Stephanie Mendoza, serves as Evanston's central administrative hub responsible for maintaining the City Code, publishing ordinances and resolutions, and custodying the city seal. The office manages critical functions including election administration, voter registration, FOIA requests, vital records, open meetings compliance, and oversight of all boards, commissions, and committees. Additionally, the City Clerk provides services such as notary services, certified documents, accessible parking placards, and maintains a searchable document center with records dating back to 1860.
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Home Government City Clerk's Office City Clerk's Office Office of the City Clerk Stephanie Mendoza (she/ella) The Office of the City Clerk is the central hub for Evanston's administrative functions, playing a vital role across many areas. The City Clerk maintains the City Code and publishes Ordinances and Resolutions, which are retained as permanent records in the municipal library. Annual updates to the Municipal Code are executed through amendatory ordinances. The City Clerk is also the custodian of the City seal and affixes it to necessary documents. In accordance with state statutes and the municipal code, the City Clerk safeguards and oversees a range of critical documents, including minutes and legal documents. The City Clerk serves as the deputy registrar and local election official, overseeing various election-related activities, including voter registration, election information, and petitions. The Office of the City Clerk provides access to information through Freedom of Information Act (FOIA) requests and Vital records. The office also handles Temporary Accessible Parking Placards, manages City Council referrals, digitizes and maintains records, and issues meeting notices, schedules, and voting orders. The City Clerk facilitates compliance with the Open Meetings Act (OMA) and financial disclosure requirements, and serves as the manager for all Boards, Commissions, and Committees (BCC) regarding applications, appointments, terms, resignations, and retirements. Collaborating with the Mayor, Council Members, and staff, the Clerk's Office provides support for specific projects and represents the City at pertinent meetings upon request. Read the Rules and Organization of the City Council of the City of Evanston Search for file name: Office of the City Clerk 3 Documents Historical List of Evanston City Clerk's City of Evanston Document Center A centralized, searchable online database providing access to recent and historical records dating back to 1860. Historical List of Elected Officials, Clerks and City Managers Services Notary Services Accessibility Placards (Temporary) Certified Documents (City Seal) Frequently Asked Questions Evanston Office of the City Clerk Vital Records Marriage Solemnization Public Comment Guide Elections Freedom Of Information Act (FOIA) Temporary Accessible Parking Placards Notary Landlord Notices and Leases Ordinances Passport Services Follow us on Social Media
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Rules and Organization of the City Council
Dec 22, 2012
This document, titled "Rules and Organization of the City Council of the City of Evanston," dated December 12, 2022, establishes the procedural rules and governance structure for Evanston's nine-member City Council and Mayor. The comprehensive rulebook defines key terms such as quorum (six members), Mayor pro tem, Acting Mayor, and Temporary Chair, and outlines procedures for meetings, debates, voting, appointments, conflict of interest, and committee operations. Notable policy areas covered include provisions for resident participation, closed sessions, media access, compensation committee governance, and a technology allowance for Council members.
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