City Clerk's Office
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The Office of the City Clerk serves as Evanston's central administrative hub under City Clerk Stephanie Mendoza, responsible for maintaining the City Code, publishing ordinances and resolutions, custodying the city seal, and managing critical municipal documents. The office handles election-related functions including voter registration, FOIA requests, vital records, Open Meetings Act compliance, and serves as manager for all city boards, commissions, and committees. The City Clerk's Office provides numerous services to the public including notary services, accessibility placards, certified documents, passport services, and access to historical records dating back to 1860 through an online document center.
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Home Government City Clerk's Office City Clerk's Office Office of the City Clerk Stephanie Mendoza (she/ella) The Office of the City Clerk is the central hub for Evanston's administrative functions, playing a vital role across many areas. The City Clerk maintains the City Code and publishes Ordinances and Resolutions, which are retained as permanent records in the municipal library. Annual updates to the Municipal Code are executed through amendatory ordinances. The City Clerk is also the custodian of the City seal and affixes it to necessary documents. In accordance with state statutes and the municipal code, the City Clerk safeguards and oversees a range of critical documents, including minutes and legal documents. The City Clerk serves as the deputy registrar and local election official, overseeing various election-related activities, including voter registration, election information, and petitions. The Office of the City Clerk provides access to information through Freedom of Information Act (FOIA) requests and Vital records. The office also handles Temporary Accessible Parking Placards, manages City Council referrals, digitizes and maintains records, and issues meeting notices, schedules, and voting orders. The City Clerk facilitates compliance with the Open Meetings Act (OMA) and financial disclosure requirements, and serves as the manager for all Boards, Commissions, and Committees (BCC) regarding applications, appointments, terms, resignations, and retirements. Collaborating with the Mayor, Council Members, and staff, the Clerk's Office provides support for specific projects and represents the City at pertinent meetings upon request. Read the Rules and Organization of the City Council of the City of Evanston Search for file name: Office of the City Clerk 3 Documents Historical List of Evanston City Clerk's City of Evanston Document Center A centralized, searchable online database providing access to recent and historical records dating back to 1860. Historical List of Elected Officials, Clerks and City Managers Services Notary Services Accessibility Placards (Temporary) Certified Documents (City Seal) Frequently Asked Questions Evanston Office of the City Clerk Vital Records Marriage Solemnization Public Comment Guide Elections Freedom Of Information Act (FOIA) Temporary Accessible Parking Placards Notary Landlord Notices and Leases Ordinances Passport Services Follow us on Social Media
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Rules and Organization of the City Council
Dec 22, 2012