FY 2012 Adopted Budget - Download (PDF)
BudgetAI Summary
The City of Evanston adopted its FY 2012 budget on June 11, 2012, as presented by City Manager Wally Bobkiewicz and Mayor Elizabeth Tisdahl. The comprehensive budget document includes detailed schedules for all city funds covering revenues, expenditures by department, and various financial analyses including tax assessments, debt service, and fund balance information. The adopted budget encompasses all city operations including public safety, public works, library, parks and recreation, health, and community development departments.
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FY 2012 Budget Elizabeth Tisdahl, Mayor Submitted by Wally Bobkiewicz, City Manager www.cityofevanston.org As Amended on 06/11/12 -- 1 of 255 -- As Amended on 06/11/12 -- 2 of 255 -- Judy Fiske First Ward Peter Braithwaite Second Ward Melissa A. Wynne Third Ward Donald N. Wilson Fourth Ward Delores A. Holmes Fifth Ward Mark Tendam Sixth Ward Jane Grover Seventh Ward Ann Rainey Eighth Ward Coleen Burrus Ninth Ward Rodney Greene City Clerk ELECTED OFFICIALS Elizabeth B. Tisdahl Mayor CITY COUNCIL Wally Bobkiewicz City Manager As Amended on 06/11/12 -- 3 of 255 -- CITY OF EVANSTON 2012 ADOPTED BUDGET Including the City Manager’s Budget Message and Schedules Showing Revenue Estimates and Budget TABLE OF CONTENTS Part I – Budget Message Page City Manager’s Transmittal Letter………………………………………………….………………… 7 Executive Summary…………………………………………………………………………………… 21 Part II – Charts and Summaries Organization Chart……………………………………………………………………...........………… 32 General Information……………………………………………………………………...........……… 33 Budget Calendar………………………………………………………………………………………… 34 Budget Process………………………………………………………………………………………… 35 Budgetary Basis of Accounting………………………………………………………………………… 37 Budget Policy…………………………………………………………………………………………… 38 Fund Descriptions……………………………………………………………………………………… 42 Total Budget – All Funds……………………………..………………….………….............………… 45 Total Budget – All Funds (Adjusted for Interfund Transfers)……….………………...........……… 47 Analysis of Budget for Transfers Summary…………………………………….…………..………… 48 Fund Balance Summary……………………………………………………………………………… 49 Revenues and Expenses by Category……………………………………………………………… 50 Expenditures by Department - All Funds…………………………………………………………… 51 Tax Bill Charts…………………………………………………………………………………………… 52 2011 Property Tax Levy Charts……………………………………………………………………… 53 2011 Property Tax Levy Graphs……………………………………………………………………… 59 Revenues, Assumptions and Trends………………………………………………………………… 60 Debt Service…………………………………………………………………………………………… 64 Part III – General Fund Budget General Fund Summary……………………………………………………………………..………… 67 General Fund Revenues……………………………………………………………………..………… 68 City Council…………………………………………………………………………………..………… 76 City Clerk’s Office……………………………………………………………………………………… 79 City Manager's Office…………………………………………………………………………………… 82 Law Department……………………………………………………………………...........…………… 86 Administrative Services Department……………………………………………………….………… 89 Community and Economic Development Department..…………………………………………… 95 Police Department...…………………………………………………………………………………… 101 Fire Department..…………………………………………………………………………….………… 107 Health Department………….……………………………………………………………….………… 111 Public Works Department ……………….………………………………………………….………… 118 Library Department……………………………………………………………………………………. 124 Parks, Recreation and Community Services Department………...………………………………… 126 As Amended on 06/11/12 -- 4 of 255 -- Page Part IV – Other Funds Budget Library…………………………………………………………………………………………………… 140 Homelessness Prevention & Rapid Re-Housing Program (HPRP)..…………………….………… 144 Neighborhood Stabilization Program 2……………………………………………………………… 146 Motor Fuel Tax…………………………………………………………………………...........……… 149 Emergency Telephone System…………………………………………………………........……… 151 Special Service Area No. 4…………...……………………………………………………………… 153 Community Development Block Grant……………………………………………………………… 155 CDBG Loan……………………………………………………………………………………………… 158 Economic Development …………………………………………………………………….………… 159 Neighborhood Improvement……………………………………………………………………..…… 162 HOME…………………………………………………………………………………………………… 164 Affordable Housing Fund…….………………………………………………………….......………… 166 Washington National Special Tax Allocation – Debt Service Fund……………………….……… 168 Special Service Area No. 5…………...……………………………………………………………… 170 Southwest II TIF(Howard-Hartrey TIF) Special Tax Allocation – Debt Service Fund…………… 172 Southwest Special Tax Allocation – Debt Service Fund…………………………………..……… 174 Debt Service Fund…………………………………………………………………………….………… 176 Howard-Ridge TIF.………………………………………………………………………….………… 178 West Evanston TIF.…………………………………………………………………………….……… 180 Capital Improvement Fund………………………………………………………………………….… 182 Special Assessment Fund……………………………………………………………………….…… 183 Parking System Fund………………………………...………………………………………….……… 185 Water Fund………………………………………………………………………………………….…… 189 Sewer Fund…………………………………………………………………………………….………… 194 Solid Waste Fund………………………………………………………………………………….…… 197 Fleet Services Fund…………………………………………………………………………….……… 199 Equipment Replacement Fund…………………………………………………………………….… 202 Insurance Fund..…………………………………………………………………………………….… 204 Fire Pension Fund.……………………….………………………………………………….………… 208 Police Pension Fund………………………………………………………………………………….… 210 Part V - Position Information Position Comparison Charts…………………………………………………………………….…… 213 Part VI - Capital Improvement Plan Capital Improvement Plan Overview………………………………………………………….……… 231 Capital Improvement Fund Policy………………………………………………………….………… 232 Capital Projects Summary Charts…………………………………………………….………… 237 Capital Projects Summary…………………………………………………………………….……… 239 Part VII - Glossary Glossary……………………………...……………………..………………………….………… 249 As Amended on 06/11/12 -- 5 of 255 -- PART I BUDGET MESSAGE As Amended on 06/11/12 -- 6 of 255 -- January 1, 2012 Mayor Elizabeth B. Tisdahl and Members of the City Council Ladies and Gentlemen: Please find the Fiscal Year 2012 Budget for the City of Evanston, Illinois for the period beginning January 1, 2012 and ending December 31, 2012. Please note that the FY2012 Budget marks the City’s return to a normal twelve month fiscal year budget structure. The FY2011 budget year represented a ten-month spending plan (March 1, 2011 to December 31, 2011) to allow the City to transition to a calendar year budget beginning on January 1, 2012. The annual budget is a policy document which sets the financial course for the City of Evanston and defines the service priorities provided to the community. It is the culmination of months of effort by the entire City staff, as well as residents, to balance available resources with the actual and desired services required by Evanston residents, businesses and visitors. The total budget for FY2012 is $250,096,993 which includes all funds and interfund transfer expenses. When interfund transfers are excluded from this calculation the total budget for all funds is $216,351,155. The FY2012 budget for the General Fund is balanced with revenues totaling $82,700,787 and expenditures totaling $82,696,543, producing a small budgeted surplus of $4,244. In order to balance the budget, difficult but necessary decisions were discussed to reduce expenditures city-wide. These discussions included topics such as staff reductions, contracting out, reductions in City services and health insurance adjustments for employees. The budget also includes a variety of revenue enhancements including fee adjustments for Police and Fire alarm services, recreational programs, parking fees and fines and an increased collection effort to obtain outstanding debt owed to the City. These revenue enhancements have allowed the City to avoid a property tax increase for City operations in FY2012. STATE OF THE CITY The national economy remains an area of concern for the City of Evanston, as it impacts the local economy in numerous ways including employment, housing and economic development. As a result, staff has been diligent about monitoring expenses and revenues to ensure that the City remains fiscally stable in these trying economic times, while still providing core services in the most responsible ways possible. 7 As Amended on 06/11/12 -- 7 of 255 -- FY 2011 SUCCESSES FY 2010-11 Budget On Target: The FY 2010-11 audited financial numbers came in within half of a percent of budget. This demonstrates staff’s continued efforts to be fiscally responsible in the distribution of public funds to provide desired City services. Engage Evanston: The FY2012 Budget marks the third consecutive budget year that the City has facilitated a community budget process. This year’s process, called Engage Evanston, allowed residents to dialogue about community priorities and budgetary challenges, help shape budget priorities and generate service change ideas that either reduce costs or enhance revenues to reduce the projected budget deficit. Residents were encouraged to participate in a budget survey (online, hard copy, or via 311) and provide live feedback at two budget workshops. In total, the City received over a thousand responses to the budget survey and a total of 45 residents attended the budget workshops. The input of residents is highly valued and has been incorporated into the development of the 2012 budget as has been done in previous years. Citizen Engagement: On March 1, 2011 the City successfully launched the new 311 Center. With a focus on improving customer service, the 311 Center is on pace to handle over 100,000 calls and place approximately 20,000 service requests in its first full year of operation. The 311 Center has proven to be effective in providing improved accessibility to City information and services as well as enhanced staff accountability and responsiveness to residents via phone or website. Public Safety: The Police Department and Fire and Life Safety Services Department have once again done an excellent job of keeping Evanston safe. Year-to-date, Police crime stats reveal a 3.8% reduction in serious crime. This follows double digit reductions in 2009 (-13%) and 2010 (-12.6%). Fire is on track to respond to over 9,000 calls for service this year, a record high for the department. Combined, the City allocates approximately 44.3% of the General Fund budget on public safety. Youth Services: In response to increased violence among youth this past spring, Mayor Tisdahl hosted a Safe Summer Summit on June 4, 2011. The event was attended by over 200 stakeholders, including participants from School Districts 202 and 65, the faith-based community, youth focused non-profit organizations and interested volunteers. The Summit served as a call to action from the Mayor to the community to raise awareness about the issues facing the City’s youth and young adults, and challenging the community to be more proactive in finding constructive solutions to curb youth violence. The result was the development of Evanston’s Safe Summer Program, which provided free recreational activities such as roller-skating, beach tokens and open gyms as well as free bus transportation into the late evening hours for youth and young adults as alternatives to violence. The program, facilitated by the Parks, Recreation and Community Services Department in collaboration with the Police Department, Health Department, Library and City Manager’s Office, was a success. These activities resulted in lower violence among youths and young adults for the 2011 year as a whole. 8 As Amended on 06/11/12 -- 8 of 255 -- To build upon the momentum of the previous summer, this budget includes the development of a Youth Services Division in the Parks Recreation and Community Services Department to focus on effective outreach and engagement of the City’s youth and young adults. Among the many responsibilities of this division will be to staff the Mayor’s Youth Task Force and the Youth Council. This division will also oversee the Summer Youth Employment Program, Safe Summer Program and the newly developed Career Mentoring Program, which will pursue job training and apprenticeship opportunities for young adults. Youth Services will work collaboratively with community stakeholders and youth focused organizations to leverage resources for at-risk youth in the areas of mentorship, education, job readiness/training and potential job placement. Neighborhood Stabilization Program 2: Having been awarded over $18 million dollars in federal funds to purchase and rehabilitate foreclosed properties, it is important to note that 20 properties have been completed to date, with ten units already rented or sold. Approximately $1.7 million in subcontracts have been awarded, 78% of which was awarded to minority women and Evanston based businesses. Total expenses for this program through FY2011 were approximately $8.9 million. This affordable housing initiative allows the City to preserve the beauty and diversity of our neighborhoods, while providing needed job opportunities for Evanston-based businesses. The newly renovated properties are being marketed through the Live Evanston campaign, complete with newspaper inserts and website advertising. Economic Development: Over the past year, Economic Development staff has worked to execute the City Council’s vision, which includes business attraction, retention, business district revitalization for all business districts, and marketing. Targeted redevelopment and revitalization efforts are underway in many of Evanston’s business districts including: • Howard Street property acquisitions to foster redevelopment of key parcels along the corridor; • Actively researching properties along Church and Dodge for opportunities to stimulate community-based economic development; • Working with developers at Main Street and Chicago Avenue to recruit tenants and technology-based companies; • Teaming with local merchants on Evanston’s West End and West Village to foster creation of business districts and merchant groups; • Assisting new and existing Central Street businesses with the permit process and façade improvement program. These updates and revisions to key City programs have resulted in direct investment in Evanston’s business districts and individual merchants. Staff will continue with targeted business district revitalization efforts throughout the City, including the redevelopment potential of Evanston Plaza. FUTURE CHALLENGES Balancing Quality of Life with Available Resources: Many residents have expressed concern that efforts to balance the City’s budget may adversely impact the quality of life in Evanston through reductions in City services. Evanston is a wonderful place, in part, because of the high quality of municipal services provided. As the cost to provide quality services continues to escalate, it will be vitally important to solicit resident feedback through 9 As Amended on 06/11/12 -- 9 of 255 -- creative initiatives such as the Engage Evanston community budget process to assist the City Council in making difficult decisions regarding the City’s limited resources. Debt: In 2011, Evanston reclaimed its Aaa ranking from Moody’s and maintained its AAA ranking from Fitch. The municipal bond market expresses its confidence in the City to be able to meet all debt service payments through this ranking. This being said, the City continues to look at methods to reduce General Obligation debt that places any further burden on the property tax payers in Evanston. Specific issues facing the City in the near future for debt service costs include: • Previous bond issues were structured such that there is an increase in debt service tax levies in 2011, 2012 and 2013, without the issuance of any future bonds paid from general property tax levies. • The City’s Sewer Fund is scheduled to issue $5.0 million in General Obligation Debt in 2012 and $4.0 million in 2013. After 2014, previous debt obligations from major work done in the 1990’s will end, reducing the Sewer Fund indebtedness. • Capital Projects, traditionally funded through General Obligation Debt, are being reduced or deferred to limit the issuance of new debt. In 2011 the debt issuance for these purposes was $5.0 million, down from $6.0 million in 2010-11. Pensions: In 2011, major revisions to the Police and Fire Pension benefit levels and funding requirements were approved by the Illinois General Assembly. Some of these changes will provide immediate relief to the increasing costs of public safety pensions. Other changes will only become beneficial through staff turnover, when Tier One benefited employees are replaced with Tier Two employees. Using the previous benefit statutes and assumptions, the City’s projected Police and Fire Pension funding costs for the 2011 levy, collected in 2012, was $15,980,683. Current staff projections, based on the joint recommendation of the City Treasurer, Police Pension Board, and Fire Pension Board is $14,923,144. This recommendation is summarized in the table below: Police Pension Fund Firefighter's Pension Fund Original Contribution Projection $8,831,924 $7,148,759 Original Funded Ratio 41.5% 40.2% Revised Contribution Projection $8,521,751 $6,401,393 Revised Funded Ratio 45.7% 45.6% Contribution Change ($310,173) ($747,366) Funded Ratio Change 4.2% 5.4% 2011 Contribution $7,787,369 $6,358,267 The State of Illinois also proposed a new alternative minimum method for funding police and fire pension funds. Based on the review of the City’s Actuary and the joint review of City staff and both Pension Boards, this method will only result in a further decline in the actual funded status of both pension funds regardless of what the new analysis would show. A detailed review of pension funding is conducted each year and was presented to the City 10 As Amended on 06/11/12 -- 10 of 255 -- Council and public on October 24, 2011. Copies of the latest Actuarial Report are available for public viewing on the City’s website. The City changed the way it contracts for health benefits in 2009 by joining the Intergovernmental Personal Benefits Cooperative (IPBC), a pool of over 50 local governmental agencies that purchase insurance and network services collectively. The 2012 budget does not include an increase in total insurance costs, even though the medical inflation rate for health and prescription costs is estimated at 10% for 2012. The FY2012 budget includes changes to the City’s health plan and employee contributions that will result in modest savings (approximately 2-3%). However, these changes are the subject of collective bargaining and as such are not guaranteed for the coming 2012 Budget. Solid Waste Fund: In FY 2011, the City changed the service delivery model for recycling, refuse and yard waste removal. Refuse and yard waste is now removed contractually, and recycling is handled through the use of in-house staff. This change was made to limit costs in two main areas regarding fleet and workers’ compensation / liability costs. Staff continues to analyze solid waste operations with the goal of generating additional cost savings. That being said, solid waste operations are still not self-sufficient when comparing the combined user-fees with total costs. The 2012 budget discussion identified the total projected level of Solid Waste costs covered by user-fees and that covered by property taxes/General Fund revenues. The table below summarizes this information historically: 2008‐09 2010‐11 2011 2011 2012 Budget Budget Budget Estimate Budget Refuse/Recycling/Yard Waste Total Expense* 4,821,000 $ 4,643,923 $ 3,967,285 $ 4,357,245 $ 5,187,861 $ User Fees 1,882,400 $ 2,442,400 $ 2,949,489 $ 2,900,000 $ 3,764,033 $ General Fund Subsidy 2,938,600 $ 2,201,523 $ 1,017,796 $ 1,457,245 $ 1,245,967 $ *Total Expenses do not include Workers Compensation Charges in any years. The 2011 Adopted Budget showed the need for a subsidy of $1,017,796. In creating the Solid Waste Fund in the 2011 Budget, staff did not include the contract for refuse pickup through Groot which should have been budgeted at approximately $1.25 million for 10 months. However, this omission was offset by salary savings in the recycling program of $248,000, contract savings in the yard waste collection program of $273,000 and condominium and SWANCC disposal cost savings of $265,000. These items all combine for a net additional deficit in the Solid Waste Fund of approximately $440,000. Assuming that the Solid Waste Fund operates with full staffing and current contract amounts, the adopted subsidy for 2012 is budgeted at $1,245,967. This subsidy will be handled as a transfer of General Fund property tax revenue to the Solid Waste Fund in FY 2012. 11 As Amended on 06/11/12 -- 11 of 255 -- 2012 CITY COUNCIL GOALS New goals The FY2012 budget includes many programs and initiatives to further the City Council’s adopted goals. The adopted 2012 City Council Goals are as follows: • Affordable Housing • Capital Improvement Program Planning • Climate Action Plan • Development Services and Design Review • Economic Development • Efficiency and Effectiveness of Services • Innovation • Northwestern University • Police and Fire Pension Funding Issues • Robert Crown Center Improvements • Safety Issues • Visual & Performing Arts • Youth Services New additions to the previous year goals included: • Development Services and Design Services – Focus on plan review process • Innovation – Focus on becoming a municipal leader in innovation with regard to policy and service delivery. • Visual and Performing Arts – Focus on providing a better platform to showcase the arts in the City of Evanston. Feeling satisfied with the due diligence of staff in other areas, City Council removed the following goals recognizing that significant research and/or progress has been made in these respective areas: • Budget Planning • Federal State & Regional Government Affairs Agenda • Lakefront Development As always, implementing the City Council’s goals will be the staff’s main priority in FY2012. 12 As Amended on 06/11/12 -- 12 of 255 -- FISCAL YEAR 2011 BUDGET OVERVIEW GENERAL FUND The General Fund encompasses the majority of all daily operations as budgeted, excluding Fleet, Parking, Water and Sewer services. General Fund: FY 2011 FY 2011 FY 2012 FY 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues $88,525,679 $73,873,482 $73,907,775 $82,700,787 Expenditures $86,971,941 $73,873,482 $72,965,254 $82,696,543 Surplus/(Deficit) $1,553,738 $0 $942,521 $4,244 Staffing/Compensation: The 2012 budget includes modest compensation increases in the form of a cost of living increase of 2.0% and the reinstatement of merit/step increases for non-represented employees. A majority of City staff are members of four bargaining units. Three of the four bargaining unit contracts end on December 31, 2011 and the City began negotiating new contracts during the fourth quarter of FY2011. Illinois labor law requires the City to submit to binding arbitration in the event that an agreement cannot be reached for Police and Fire sworn union personnel. Current Year Status: Current year revenues are on target to meet budget, and with the County returning to a more normal schedule for sending out property tax bills, the City should receive all property taxes prior to the end of the fiscal year. Income and sales tax revenues are both performing above budgeted levels, as well as real estate transfer taxes. Staff has also adjusted our vehicle sticker payment schedule to end on December 15th of this year, which should allow the collection of nearly all of our annual revenues from this source. Building and related permits remain volatile, however we are projecting at least one major building to be constructed on the Northwestern campus, east of Sheridan Road. City Manager’s Office expenses are over $300,000 below budget due to the lack of need for use of the City Manager’s contingency in 2011. Administrative Services is also below budget by $200,000 due to reduction in unemployment costs. Overall, the General Fund is expected to end the year with a surplus of just over $940,000. The bulk of this effort comes from departments holding the line on expenses. As we look to next year, we continue to refine our operations based on feedback from the community and overall service level demands. We continue to examine our service delivery models to see if outsourcing, insourcing, managed competition or regionalization will offer benefits to the City. During FY2011 changes in the City’s summer youth programs, Economic Development Division and in other locations resulted in fewer staff changes. The list of staff position reductions and additions for FY2012 is shown below. 13 As Amended on 06/11/12 -- 13 of 255 -- POSITION DEPARTMENT FUND FTE Parking System Supervisor Administrative Services General* 1.00 Tech Support Specialist I Administrative Services General 1.00 Management Analyst Parks/Recreation/Community Services General 1.00 Secretary II (Forestry) Parks/Recreation/Community Services General 1.00 Health Program Coordinator Parks/Recreation/Community Services General 1.00 Parks/Forestry Worker II (Vacant) Parks/Recreation/Community Services General 1.00 MWEBE Program Coordinator Community and Economic Development General 1.00 Community Intervention Coordinator (Vacant) Community and Economic Development General 1.00 Zoning Planner (vacant) Community and Economic Development General 1.00 Civil Engineer II Public Works General 1.00 TOTAL REDUCTIONS 10.00 Management Analyst Community and Economic Development General 1.00 Assistant Youth Coordinator Parks/Recreation/Community Services General 1.00 Environmental Health Practitioner Health General 1.00 TOTAL ADDITIONS 3.00 NET TOTAL REDUCTIONS 7.00 *This position is actually budgeted in the Parking Fund, however the remaining supervisor position that is in the General Fund/Collector’s Office will be transferred to the Parking Fund. This will yield a savings to the General Fund. The total full-time equivalent staffing level for FY 2012 is at 793.17 full-time equivalents, compared to a level of 884 FTEs in 2006-07. In addition to the position reductions, there have been several other adjustments to existing positions, which have resulted in some reductions in hours or transfers of duties. All of the changes have been made in an effort to continue to focus efficiency and effectiveness of service delivery. Examples include: the transfer of MWEBE duties to the City Manager’s Office (Asst. City Manager and support staff) and the transfer of Community Outreach duties from the Police Department to Parks/Recreation and Community Services. The 2012 Budget also includes a restructuring and expansion of the Youth Services program as previously noted. Along with the position reductions made in the General Fund, there are several revenue enhancements. Below is a summary listing of all adjustments: 14 As Amended on 06/11/12 -- 14 of 255 -- Transfer from Compensated Absences 257,000 Transfer from IMRF Reserve 259,000 C-Ticket / Administrative Adjudication Fee Adjustments 23,000 Increase 1-Day liquor License Fees 2,850 Increased Collections of Money Owed to City 320,000 License Plate Recognition System 100,000 Increase Parking Fines by $5 (9 mo.) 220,000 Police and Fire Fee Increases (10% Increase) 20,000 Recreation Program Fee Adjustments 150,000 Revenue from Township - Job Training & Mentoring 50,000 Moving Van Permit Fee 50,000 Increase Parking Meters by $0.25 Citywide (11 mo.) 641,667 Athletic Tax Adjustment 53,663 Real Estate Transfer Tax Adjustment 100,000 Transfer Cost of Ticket Collection Agency Fee to Violators (9 mo.) 90,000 Total Revenue Increases* 2,337,180 * FY2012 revenue increases exclude the $4,649,599 allocation for the creation of the Library Fund. This revenue allocation is offset by an equivalent expenditure reduction for the Library Fund in the General Fund. Comparing current year revenues and expenses to prior year levels is problematic given that 2011 was a 10 month fiscal year. Overall, revenues for the General Fund are projected to be relatively flat in FY 2012. Non-property tax revenues (sales, income, utility and other taxes) are projected to increase by approximately 4% over FY2010-11 levels. However, these increases will be offset due to the creation of the Solid Waste Fund, which will now be the location of all sanitation related fees and will also need a portion of General Fund revenues, as City sanitation fees are still not sufficient to cover total operating costs, even when including the 2012 Solid Waste Fee Increases. The following chart provides a comparison of the major budgeted revenues in the General Fund compared to actual revenues collected in 2010-11. FY 2010-11 FY 2012 Description Actual Budget Difference Reason Property Taxes* $16,159,344 $12,296,386 ($3,862,958) Reflects a property tax allocation of $4,253,214 to the Library Fund. Real Estate Transfer Tax $1,790,182 $1,725,000 ($65,182) Given continued weak housing market this revenue is still fairly unstable. Sales Tax $8,791,573 $9,209,455 $417,882 Increase based on improving retail sales data at both state and local level. Sales Tax-Home Rule $5,724,904 $5,997,020 $272,116 Increase based on improving retail sales data at both state and local level. Building Permits $2,702,810 $2,500,000 ($202,810) Large projects are unpredictable in the current finance market. Utility Taxes $4,712,501 $5,521,806 $809,305 Higher pricing compared to historically low rates in previous years is anticipated in 2012. State Income Tax $5,808,360 $5,853,839 ($45,479) Based on IML projections. Telecommunication Tax $3,159,680 $3,150,000 ($9,680) Fluctuates based on consumer product variations Totals: $48,849,354 $46,253,506 ($2,686,806) 15 As Amended on 06/11/12 -- 15 of 255 -- *Property Taxes: Total property taxes are levied in the General Fund, the Debt Service Fund and the Police/Firefighter Pension Funds. Debt Service and Pension levies are projected to increase in 2012 by 4.62% of the City’s total levy as shown on page 59 of this document. The Debt Service levy is based on previous bond issue repayment schedules and pension levies are in accordance with the annual Actuarial Study. This year, the Actuarial Study was provided jointly by the City and Pension Boards. OTHER FUNDS The City budget includes information on many other funds, which account for all other activities accomplished each year. Each fund is summarized in the Executive Summary immediately after this transmittal letter. CONCLUSION In closing, I would like to thank Assistant City Manager and City Treasurer Martin Lyons for his leadership of the Budget Team and his efforts to produce a responsible budget which strives to address City needs within the scope of our available resources. I would also like to thank the Department Directors and their respective staff for their assistance in helping to find solutions to this year’s budgetary challenges. Last but certainly not least, I would like to thank the members of the budget team, including Interim Finance Division Manager Louis Gergits, Management Analysts Brandon Dieter and Wolf Peddinghaus, Interim Citizen Engagement Manager Erika Storlie and Interim Assistant City Manager Joseph McRae for their research, analysis and diligent efforts in the development of the annual budget. Sincerely, Wally Bobkiewicz City Manager 16 As Amended on 06/11/12 -- 16 of 255 -- FY 2012 FY 2012 INITIAL FINAL RECOMMENDED REVENUES ADJUSTMENTS ADJUSTMENTS GENERAL FUND BUDGET ADJUSTMENTS - REVENUES Citywide Transfer from Compensated Absences 257,000 257,000 Transfer from IMRF Reserve 259,000 259,000 3% Property Tax Increase 1,230,000 - Library Budget - Revenue 235,800 - C-Ticket / Administrative Adjudication Fee Adjustments 23,000 23,000 Increase 1-Day liquor License Fees 2,850 2,850 Increased Collections of Money Owed to City 320,000 320,000 License Plate Recognition System 100,000 100,000 Increase Parking Fines by $5 (9 mo.) 530,000 220,000 Contract Out Crossing Guard Program (To be implemented in Sept, 2012 - 50% of Yearly Savings) 50,000 - Police and Fire Fee Increases (10% Increase) 20,000 20,000 Recreation Program Fee Adjustments 300,000 150,000 Revenue from Township - Job Training & Mentoring 50,000 50,000 Moving Van Permit Fee 50,000 50,000 Increase Parking Meters by $0.25 Citywide (11 mo.) - 641,667 Athletic Tax Adjustment - 53,663 Real Estate Transfer Tax Adjustment - 100,000 Transfer Cost of Ticket Collection Agency Fee to Violators (9 mo.) - 90,000 Creation of Library Fund - Revenue - (4,649,599) SUBTOTAL REVENUE ADJUSTMENTS $ 3,427,650 $ (2,312,419) FY 2012 FY 2012 INITIAL FINAL RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS CITY-WIDE BUDGET ADJUSTMENTS - EXPENDITURES Department Reduction Detail Citywide Salary and Benefit Adjustments ($546,562 Citywide Savings) 475,000 475,000 Non-Represented Employees - 2% Merit / Step Increase (160,000) (160,000) Health Insurance Restructuring (est. $600K all Funds) - Change of Employee Contributions, Dependent Audit and Plan Design 500,000 500,000 Reduction in Support for ECMC 100,000 100,000 Subtotal Citywide $ 915,000 $ 915,000 Administrative Services City Cell Phone Stipend Reduction and Reduction of City-Owned Cell Phones 15,000 15,000 Addition of Collections Coordinator Position (Full-Time Contracted) (50,000) (50,000) Crossing Guard Program - Contract Out Savings 41,375 - Elimination of Parking Supervisor Position 70,800 70,800 Elimination of Tech Support Specialist I 106,000 106,000 Transfer of 50% of GIS Specialist to Water Fund 54,000 54,000 Decrease Budget for Unemployment Insurance 100,000 100,000 Information Technology Infrastructure (150,000) (150,000) Contractual Risk Management Services (100,000) (100,000) Subtotal Administrative Services $ 87,175 $ 45,800 CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET GENERAL FUND 17 As Amended on 06/11/12 -- 17 of 255 -- CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET GENERAL FUND FY 2012 FY 2012 INITIAL FINAL RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS Community and Economic Development Elimination of Minority / Women / Evanston Based Business Coordinator 120,000 120,000 Elimination of Community Intervention Coordinator (vacant) 86,000 86,000 Elimination of Zoning Planner Position (vacant) - 100,225 Addition of Management Analyst Position (80,000) (80,000) Subtotal Community and Economic Development $ 126,000 $ 226,225 Police Department-wide Efficiencies 15,000 15,000 311 Program Adjustments 50,000 50,000 Subtotal Police $ 65,000 $ 65,000 Fire Reduction in Hireback Overtime 50,000 50,000 Increase in Training (28,000) (28,000) Subtotal Fire $ 22,000 $ 22,000 Health Addition of Environmental Health Practitioner (85,000) (85,000) Subtotal Health $ (85,000) $ (85,000) Parks, Recreation and Community Services Reduce Unemployment Cost of Seasonals 100,000 100,000 Elimination of Parks PW II Position (vacant) 86,800 86,800 Elimination of Secretary II Position 64,000 64,000 Reclassify Health Program Coordinator to Assistant Youth Coordinator 34,000 34,000 Addition of Assistant Youth Coordinator (55,000) (55,000) Job Training / Mentoring Program Expense - Funding from Township (50,000) (50,000) Safe Summer Programs 50,000 50,000 Reduction in hours for the Facilities Supervisor - Noyes 20,000 20,000 Inclusion Specialist Reclass to Full-Time (30,000) (30,000) Forestry Program Modifications (Elimination of 4 Parks Forestry Worker III Positions and Addition of $243,000 in Contractual Services) 140,000 - Elimination of Management Analyst 80,000 80,000 Subtotal Parks, Recreation and Community Services $ 439,800 $ 299,800 Library Creation of Library Fund - Expense - 4,649,599 Library Budget - Expense (235,800) (140,000) Subtotal Library $ (235,800) $ 4,509,599 18 As Amended on 06/11/12 -- 18 of 255 -- CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET GENERAL FUND FY 2012 FY 2012 INITIAL FINAL RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS Public Works Street Sweeping Staffing Change (1 Full-time Equipment Operator I (vacant) to 2 Part-time) 30,000 30,000 Elimination of Civil Engineer II 107,000 107,000 Property Tax Allocation to Solid Waste Fund (1,800,000) (1,245,967) Reduction of Worker's Comp / Liability Cost 100,000 100,000 Transfer to Capital Projects Fund (500,000) - Fleet Maintenance Activities (250,000) (250,000) Subtotal Public Works $ (2,313,000) $ (1,258,967) TOTAL PROPOSED REVENUES (General Fund) $ 85,013,206 $ 85,013,206 TOTAL PROPOSED EXPENDITURES (General Fund) $ 87,436,000 $ 87,436,000 TOTAL PROPOSED DEFICIT (General Fund) $ 2,422,794 $ 2,422,794 TOTAL REVENUE ADJUSTMENTS (General Fund) $ 3,427,650 $ (2,312,419) TOTAL EXPENDITURE REDUCTIONS (General Fund) $ (978,825) $ 4,739,457 TOTAL DEFICIT REDUCTION (General Fund) $ 2,448,825 $ 2,427,038 TOTAL REVISED PROPOSED REVENUES (General Fund) $ 88,440,856 $ 82,700,787 TOTAL REVISED PROPOSED EXPENSES (General Fund) $ 88,414,825 $ 82,696,543 NET BALANCE (General Fund) $ 26,031 $ 4,244 FY 2012 FY 2012 INITIAL FINAL POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE" ADJUSTMENTS ADJUSTMENTS Citywide Additional Three Day Holiday Furlough - Columbus Day, President's Day and Veteran's Day ($389,544 Citywide Savings - Subject to Collective Bargaining) 302,000 - Non-Represented Employees - 1% Additional Merit / Step Increase 80,000 - Reduction of 1 Parking Enforcement Officer (vacant) 60,000 - Additional Parks and Recreation Fee Adjustments 100,000 - Additional 1% Property Tax Increase 400,000 - SUBTOTAL POTENTIAL ADDITIONAL REDUCTIONS $ 942,000 $ - 19 As Amended on 06/11/12 -- 19 of 255 -- CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET GENERAL FUND FY 2012 FY 2012 INITIAL FINAL RECOMMENDED REDUCTIONS - OTHER FUNDS ADJUSTMENTS ADJUSTMENTS Utilities (Water / Sewer Fund) Transfer of 50% of GIS Specialist Position from General Fund $ (54,000) $ (54,000) Subtotal Utilities $ (54,000) $ (54,000) Solid Waste (Solid Waste Fund) Solid Waste Revenue Increases 182,000 - Solid Waste Expense Reductions 226,000 - Property Tax Allocation to Solid Waste Fund 1,800,000 1,245,967 Increase Small Can Refuse Fee by $1.00 to $7.95 (11 mo.) - 45,833 Increase Large Can Refuse Fee by $4.00 to $14.95 (11 mo.) - 508,200 Subtotal Solid Waste Fund $ 2,208,000 $ 1,800,000 TOTAL ADJUSTMENTS (Other Funds) $ 2,154,000 $ 1,746,000 FY 2012 FY 2012 INITIAL FINAL ONE-TIME BUDGET ITEMS ADJUSTMENTS ADJUSTMENTS One-Time Revenues Transfer from Township 250,000 - Transfer from Special Assessment for Capital Projects 800,000 - Subtotal One-Time Revenues 1,050,000 $ - $ One-Time Expenses Vehicle Replacement 150,000 - Forestry IT Hardware / Software 100,000 - Capital Projects 800,000 - Subtotal One-Time Expenses 1,050,000 $ - $ NET BALANCE ONE-TIME BUDGET ITEMS - $ - $ FY 2012 FY 2012 INITIAL FINAL OTHER NON-BUDGETARY ITEMS ADJUSTMENTS ADJUSTMENTS Modify Township Operations - Tax-Payer Savings Only $ 50,000 $ 50,000 TOTAL NON-BUDGET ITEMS $ 50,000 $ 50,000 20 As Amended on 06/11/12 -- 20 of 255 -- City of Evanston FY 2012 Adopted Budget Executive Summary I. Introduction The City of Evanston covers a stretch of four miles along Lake Michigan’s picturesque western shoreline. The City’s eight square miles include residential neighborhoods encircling thoughtfully-planned business districts and recreational facilities. Ongoing development of both residential and commercial properties has brought the City of Evanston a cosmopolitan flavor, while retaining a close-knit suburban atmosphere. Evanston boasts a diverse populace in terms of religious, racial, educational and economic composition. Interspersed throughout the community are over 260 acres of parks. This includes over 30 tennis courts, five public swimming beaches, athletic fields, bicycling and jogging trails and an indoor ice-skating facility. The City of Evanston operates under the Council-Manager form of government. The non-partisan legislative component is comprised of ten elected officials consisting of a Mayor and nine Ward Aldermen. Through the Council-Manager form of government, elected officials create policy and direct it to the City Manager for implementation. This form places the responsibility for day-to-day provision of services on a professional manager and staff. II. Budget Summary The total budget for FY2012 is $250,096,993 for all funds, including inter-fund transfers. This represents an increase of $42,059,466 as compared to FY2011. While it may seem that this increase is significant, it must be put into context due to the fact that FY2011 represented a ten-month transitional fiscal year. The 2011 fiscal year allowed the City of Evanston to transition to a calendar year budget beginning in FY2012. As a result, a comparison of the FY2012 budget with the FY2010-11 budget would be more appropriate. The FY2012 budget for the City of Evanston represents an increase of $25,658,052 as compared to the FY2010-11 budget, which represents the most recent twelve-month fiscal year. There are several budgetary changes which have occurred since the 2010-11 fiscal year. The major change in the FY2012 budget in comparison to the FY2010-11 budget is the creation of three new funds, and the increase in capital expenditures in the City’s Tax Increment Financing (TIF) and Enterprise Funds. The Equipment Replacement Fund has been created to provide funding for purchases of City vehicles and equipment. These purchases were previously funded by the Fleet Services Fund, which is now solely responsible for funding of vehicle maintenance and repairs. The Solid Waste Fund accounts for all City refuse, recycling, and yard waste removal 21 As Amended on 06/11/12 -- 21 of 255 -- services. Both the Equipment Replacement and Solid Waste Funds derive a large portion of their funding from interfund transfers, which increase the overall budget without increases in taxes or other changes to the community. Lastly, the Library Fund was created to account for all revenues and expenditures associated with the operation of the Evanston Public Library. These items were formerly accounted for within the City’s General Fund. While the City continues to hold the line on capital projects financed from property tax supported sources, the FY2012 budget includes increases in expenses in City TIF Funds and in City Water/Sewer/Parking Funds when compared to FY2010-11. III. Fiscal Considerations The City continues to take a cautious approach when budgeting revenues and expenditures for FY2012 due to the continued uncertainty in the economy. While there are many adjustments included in the budget to balance, they are primarily related to efforts to become more efficient and effective in service delivery, which is a stated goal of the City Council. Budgeted revenues are $237,923,155 for all funds in FY2012. Revenue increases and decreases included in the budget are based on trend, departmental input, recommendations from the Illinois Municipal League and from the State of Illinois. Other revenue enhancements are based on staff projections and analysis. Revenue enhancements are then reviewed and approved by the City Council to balance the FY2012 budget, such as the $5 increase in parking fines, which excludes parking meter expirations. Police and Fire pension costs continue to exceed the City’s ability to fund these obligations without a tax increase. The combined property tax increase for the 2011 levy for these two local pension funds is $839,294. The Illinois Municipal Retirement Fund (IMRF) pension cost for non-sworn employees has decreased due to the City’s decision to pay off the Early Retirement Incentive (ERI) liability early. The remaining ERI obligation has been transferred to the debt service fund and will cost the City less over the remaining payoff period (nine years) due to the favorable interest rates obtained. IV. General Fund Expenditures The FY2011 adopted budget served as the baseline for non-personnel Departmental expenditure budgets in 2012. Personnel-related expenditures were annualized to account for the transition from the ten-month fiscal year in 2011 to the twelve-month fiscal year in 2012. Departments were asked to review their non-personnel budgets and submit an exception report in the event the budget provided was insufficient to meet projected departmental expenditures for the FY2012 budget period. 22 As Amended on 06/11/12 -- 22 of 255 -- In some cases, departments were able to meet this request. However, in many instances, departments requested that budgets for non-personnel items be reinstated to twelve-month funding levels. These requests were evaluated during the FY2012 budget review process and have been included in the FY2012 budget. The FY2012 budget process began in March, 2011 with a grassroots citywide resident input and participation initiative called Engage Evanston. Residents submitted approximately 175 budget ideas using the Engage Evanston website, 311 and written comments sent to the Civic Center. In total, City of Evanston staff identified 40 Service Change Ideas from the recommendations submitted by residents during the Engage Evanston initiative. These service change ideas were researched and evaluated by City staff and a summary of findings was presented to the City Council and the public for discussion on August 8, 2011. Next, the City of Evanston focused its efforts from August 22 to September 22 on getting feedback from residents about the Fiscal Year 2012 budget. During this time, the City asked residents to submit their comments and complete a budget survey. Responses to the City of Evanston budget survey were incorporated into cost-saving measures in the FY2012 budget. Revenues The City of Evanston depends upon a variety of revenue sources to fund its services. Many of these revenues are subject to fluctuations based on the economy, although demands and costs for government services typically either remain constant or increase. The summary of revenues below is a budget to budget comparison. The transmittal letter of this document includes a budget to actual comparison. 1. Property Tax: The General Fund portion of the levy is recommended to remain flat for FY2012 at $16,349,000. The property tax will increase for the non- General Fund expenditures which include Sewer Debt, General Obligation Debt, and Police and Fire pensions. As a result, the property tax levy increase will be approximately 4.62%. It should be noted that a portion of the General Fund portion of the property tax levy will be allocated to the newly created Library Fund in FY2012. The General Fund property tax allocation to the Library Fund for FY2012 will total $4,253,214. 2. State Sales Tax: General Fund revenue from the State of Illinois sales tax is expected to be $9,209,455, which represents an approximate increase of 3.3% in comparison to the FY10-11 budget. This revenue will increase or 23 As Amended on 06/11/12 -- 23 of 255 -- decrease based on the dollar amount of purchased tangible merchandise within the City. 3. Home Rule Sales Tax: For FY2012, this General Fund revenue is budgeted at $5,997,020, which is an 8.6% increase over the amount budgeted in FY2010-11. This tax is not assessed on food, prescription medication, or registered/titled property purchases (i.e., vehicles) so it is less than the local share of the retailers’ occupation tax. 4. State Income Tax: Based upon projections from the Illinois Municipal League, revenue budgeted for FY2012 is $5,853,839, representing a 2.4% increase from FY2010-11. This revenue is collected by the State of Illinois and the amount distributed to Illinois municipalities is dependent upon population size. 5. Utility Taxes: Revenues from utility taxes are comprised of electric, natural gas distribution and consumption, and telecommunications taxes. For FY2012, these taxes are budgeted at $8,671,806, which represents a 2.0% increase compared to FY2010-11. 6. Real Estate Transfer Tax: Real estate transfer tax revenue is budgeted to increase by approximately 7.2% in comparison to the FY2010-11 budget. While staff remains optimistic that the real estate market is improving, staff continues to be cautious in projecting this revenue until more consistent and sustained signs of economic recovery are observed in this sector. 7. Vehicle Licenses: This revenue source is considered to be relatively insulated from economic fluctuations and is based on the number of vehicles registered within the City. For FY2012, the revenue projection for vehicle licenses is $2,598,341, which represents a 3.8% decrease from the FY2010-11 budget. This revenue projection is based on trend data from prior years. 8. Licenses, Permits, and Fees: Excluding vehicle sticker sales, total licenses, permits, and fees are expected to generate $6,054,520, which represents a 7.7% increase in comparison to the FY2010-11 budget. There are several revenue sources which comprise the licenses, permit and fee category, including building permits, liquor licenses and the cable franchise fee. 24 As Amended on 06/11/12 -- 24 of 255 -- 9. Fines and Forfeitures: Fines and forfeiture revenues are budgeted to be $4,721,639 in FY2012, which represents a 12.9% increase in comparison to the FY2010-11 budget. This increase is partially attributable to several budget-balancing items which were incorporated into the FY2012 budget. These items include a $5 increase in parking fines (excludes meter expirations), transferal of unpaid ticket collection fees to violators and improved methods for collecting money owed to the City. 10. Charges for Services This category consists of many revenue sources, the largest of which relates to recreation and ambulance service fees. Charges for services are projected to generate $7,853,023 in FY2012, which is a 16.7% decrease in comparison to the FY2010-11 budget. This decrease must be taken in context due to the fact that solid waste revenues were recorded in this category until FY2011, at which time these revenues were moved to the Solid Waste Fund. 11. State and Federal Aid This revenue is completely dependent on grants offered by the state and federal governments. For FY2012, the revenue is projected to be $669,897, which represents a 14.7% decrease from the FY2010-11 budget. The majority of the City’s grant funding is located in grant-specific funds outside of the General Fund. V. Other Funds Library Fund The Library Fund was created as part of the FY2012 budget and accounts for all revenues and expenditures associated with the operation of the Evanston Public Library. The Evanston Public Library promotes the development of independent, self-confident, and literate citizens through the provision of open access to cultural, intellectual, and informational resources for all ages. Revenues and expenditures for the Library Fund in FY2012 are projected to be $4,649,599. Revenues and expenditures associated with the Evanston Public Library were previously part of the City’s General Fund. HPRP Fund The Homelessness Prevention and Rapid Re-Housing Program (HPRP) was created to provide services and direct assistance to those qualified individuals who either are at risk of becoming homeless or are currently homeless. Through this federal grant program, the City is able to provide assistance in the form of rental and utility payments, moving costs, security deposits, and hotel/motel vouchers. We have targeted outreach through homeless service agents, not-for- 25 As Amended on 06/11/12 -- 25 of 255 -- profits, the school districts, and the elected officials. Revenues and expenses for this program in 2012 are projected to be $80,000. The HPRP Fund will effectively close in FY 2012. Neighborhood Stabilization Program 2 Fund The Neighborhood Stabilization Program 2 (NSP2) was funded by the American Recovery and Reinvestment Act of 2009 to stabilize neighborhoods that have been negatively impacted by high numbers of foreclosed and vacant homes. The City's NSP2 grant of $18.15 million must be expended by February 2013. Awarded in early 2010, the City estimates spending approximately $6,495,000 in FY2011 and $7,449,363 million in FY2012. Motor Fuel Tax Fund The Motor Fuel Tax Fund is used for street maintenance, resurfacing and signal upgrade projects. The funds are authorized by the Illinois Department of Transportation and are appropriated as part of the City’s share of the gasoline tax. Motor Fuel Tax Fund spending is budgeted at $2,236,990 in FY2012. Emergency Telephone System Fund Revenues for this fund are derived from the $1.50 Enhanced 911 Surcharge and a share of the State of Illinois wireless surcharge. FY2012 revenues for the fund are budgeted at $1,034,560, while expenditures for 2012 total $1,266,845. Special Service Area (SSA) #4 This accounts for services such as promotion, advertisement and other public services of the area’s territory as managed by Downtown Evanston, an Illinois not-for-profit corporation. Each fall, Downtown Evanston submits a budget for approval to the City Council. However, because assessed property value was not available in final form as of the date of this document, the Special Service Area and Downtown Evanston budgets remain estimated until a final tax levy can be calculated. Based on preliminary information, the SSA will be able to remain below the statutory cap of .1464 for their property tax and will fully fund operations as planned for FY2012. Community Development Block Grant Fund This accounts for funds granted from the U.S. Department of Housing and Urban Development. The expenditure amount estimated for FY2012 is $1,696,193, a decrease of $347,740 in comparison with the FY2010-11 budget. This decrease is directly related to a reduction in funding from the Housing and Urban Development Department. 26 As Amended on 06/11/12 -- 26 of 255 -- CDBG Loan Fund The CDBG Loan Fund is a revolving loan fund. The purpose of the fund is to provide residential rehabilitation loans for income eligible 1- to 3-unit owner- occupied residential properties and multi-family rental properties that are occupied by income eligible households under HUD regulations. FY2012 expenditures total is $20,000. Economic Development Fund Revenues for this fund are primarily generated from locally administered hotel and amusement taxes. Expenditures for the Economic Development Fund are budgeted to be $2,393,618 for FY2012, an increase of $634,536 from FY2010- 11. The City has increased activity in the fund to stimulate economic development according to the City’s strategic economic development plan. Neighborhood Improvement Fund This fund was created to track revenues and expenses associated with development agreements in specific areas throughout the community. Revenues for this fund are created through sales tax revenue sharing and expenses are used for neighborhood improvements surrounding the originally developed commercial property. Program expenses are budgeted at $50,000 in FY2012, which is equivalent to the FY10-11 budget. HOME Fund The HOME Fund is a federally-funded program designed to meet the needs of moderate to low income residents in finding affordable housing. The HOME Fund’s FY2011 budgeted expenditures are $663,958 or $87,458 more than FY2010-11. Affordable Housing Fund The Fund seeks to support housing related programs as adopted by the City Council. The FY2012 budget is $230,590, a decrease of $91,410 from FY2010- 11. Washington National TIF Debt Service Fund Expenditures for the Washington National TIF Debt Fund are budgeted to be $7,978,376 for FY2012, an increase of $3,619,212 compared to FY2010-11. The major expenses in this fund are the payment of debt service for parking facilities, capital projects and economic development activities. Special Service Area #5 Fund Adopted by the City Council on June 27, 1994, Special Service Area #5 overlays the City of Evanston’s downtown business district. The FY2012 budget for this fund is $423,232 of debt service costs, which represents a $14,830 decrease from FY2010-11. 27 As Amended on 06/11/12 -- 27 of 255 -- Southwest II TIF Debt Service Fund Also known as the Howard-Hartrey TIF, the district consists of a 23-acre site located at 2201 Howard Street. The FY2012 budget for this fund is $856,203, which represents a $39,856 decrease from FY2010-11. Southwest TIF Special Tax Allocation Debt Service Fund This Tax Increment District consists of twelve acres of land bounded by Main Street, Pitner Avenue and the North Shore Channel. Budgeted expenditures for FY2012 are $608,920 or $255,180 less than the FY2010-11 budget. For FY2012, $24,100 is budgeted as a transfer to the General Fund, with the remaining $580,000 budgeted for capital projects. Debt Service Fund The 2011 tax year levy, to be filed with the County in December 2011, has been budgeted as revenue for the FY2012. Budgeted expenditures in this fund primarily consist of general obligation debt not paid (and therefore abated) elsewhere, such as in tax incremental financing districts and enterprise funds. Total debt service for FY2011 is projected at $13,122,403. Howard-Ridge Tax Increment Finance District Fund The City Council adopted the Howard-Ridge Tax Increment Finance (TIF) District on January 26, 2004. The TIF district is generally bounded on the north by various parcels that front Howard Street and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF district contains mixed residential uses, retail/commercial properties and institutional uses. Expenditures budgeted for FY2012 total $1,567,736, with a significant portion of this amount budgeted for economic development projects, capital projects and developer agreement payments. West Evanston Tax Increment Finance District Fund The City Council adopted the West Evanston Tax Increment Finance (TIF) District in September 2005. This new Tax Increment Financing (TIF) district collected its first tax increment in FY2007-08. Expenses for FY2012 are $4,020,000 and are primarily related to economic development and capital projects. Capital Improvement Fund The Capital Improvement Fund accounts for all capital outlay expenditures not included in other funds as outlined in the Capital Improvement Plan (CIP). Expenditures in the fund are budgeted at $12,717,358, which is a decrease of $3,914,270 in comparison to FY2010-11. Special Assessment Fund The Special Assessment Fund’s budgeted expenditures for FY2012 total $1,472,660, which represents an increase of $675,001 compared to FY2010-11. 28 As Amended on 06/11/12 -- 28 of 255 -- The majority of this increase is attributable to capital improvement projects in the fund. Parking Fund Summary All parking revenue sources (lots, meters, and garages) were combined in FY09- 10 for ease of tracking and comparison. Operations include the Sherman Plaza garage, the Maple Avenue parking structure and the entire municipal parking system. FY2012 budgeted expenses total $15,251,140, an increase of $3,894,023 from FY2010-11, due primarily to capital project expenses. Water Fund The Water Fund has budgeted FY2012 expenses totaling $20,663,758, an increase of $576,697 from the FY2010-11. Capital improvements are budgeted at $7,067,000 and include main replacements, and the replacement of the SCADA system. Sewer Fund The Sewer Fund has budgeted FY2012 expenses totaling $21,461,143, which represents an increase of $3,953,563 compared to FY2010-11. This increase in Sewer Fund expenditures is primarily due to capital projects, which are budgeted at $4,753,000. Other major expenditures include debt service payments, which are budgeted at $14,242,990 for FY2012. Solid Waste Fund This fund was created in FY2011 and tracks revenues and expenses associated with the City’s refuse, recycling, and yard-waste collection services. The FY2012 budget for Solid Waste operations is projected at $5,187,861. Staff anticipates the fund will close FY2011 with a deficit, which will grow in FY2012 without supplemental funding. Fleet Services Fund Budgeted expenditures for FY2012 total $5,718,513, an increase of $816,653 from the FY2010-11. This increase is due to a $2,222,069 transfer to the newly- created Equipment Replacement Fund. The Fleet Services Fund will be solely responsible for funding of activities related to vehicle maintenance and repair. Equipment Replacement Fund This is a new fund that will be responsible for costs associated with purchases of City vehicles and equipment. Revenues for the fund will be provided primarily from transfers from other funds, including a transfer of $2,222,069 from the Fleet Services Fund. FY2012 expenditures for the fund total $2,450,000. Insurance Fund Budgeted expenditures for FY2012 total $16,765,991. In FY2009-10, the City joined the Intergovernmental Personal Benefits Cooperative (IPBC), a group of 50 local jurisdictions that jointly purchase health insurance coverage in order to reduce overall risk to any one participant. The City self-insures a large majority 29 As Amended on 06/11/12 -- 29 of 255 -- of liability insurance claims in this fund, with a self-insured retention set at $2,000,000. Fire Pension Fund Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must have a Fire Pension fund as prescribed in 40 ILCS 5/4- 101 of the Illinois Revised Statutes. Fire Pension Fund expenditures for FY2012 are budgeted at $7,109,000. Police Pension Fund Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must have a Police Pension fund as prescribed in 40 ILCS 5/3-101 of the Illinois Revised Statutes. The Police Pension Fund expenditures for FY2012 are $8,891,000. 30 As Amended on 06/11/12 -- 30 of 255 -- PART II CHARTS & SUMMARIES 31 As Amended on 06/11/12 -- 31 of 255 -- Residents Mayor City Council Advisory Boards and Commissions City Clerk City Manager Administrative Services Police Fire Community & Economic Development Library Public Works Health Utilities Parks, Recreation & Community Services Assistant City Manager Legal 32 As Amended on 06/11/12 -- 32 of 255 -- General Information Evanston and its Government The City of Evanston is a Home Rule community located in Northeastern Illinois along Lake Michigan. The City is governed by a Council-Manager form of government, which includes a Mayor and nine ward-elected Aldermen. The city provides a wide variety of services. These include fire protection, law enforcement, water and sewer utilities, health and human services, recreation, public works, libraries, and community development. The City of Evanston’s eight square miles include over 33,000 housing units for an estimated 74,486 residents. Evanston also hosts a top tier institution of higher learning, Northwestern University. In addition, the City is home to several other international and national non-profit and philanthropic organizations. By combining a high quality of life and close proximity to the City of Chicago and Lake Michigan, Evanston continues to be a highly desirable residential community. The quality of Evanston’s earliest neighborhoods has been preserved and enhanced by foresight in planning and zoning. Due to cultural opportunities and flourishing commercial districts, the City of Evanston is increasingly a destination for business and pleasure alike, rather than a purely residential community. Date of Incorporation 1863 Library Services Library Facilities 2 Form of Government Council – Manager Number of Books / Materials 477,645 Number of Registered Borrowers 59,204 Geographic Location On Lake Michigan Annual Circulation 1,011,064 Immediately north of Chicago Recreation Facilities Population (2010 Census) 74,486 Number of City-maintained Parks and Playgrounds 75 Park Area in Acres 265 Number of Households (2009 Census Estimate) 29,608 Number of Public Swimming Beaches 5 Number of Housing Units (2010 Census Estimate) 33,181 Municipal Parking Utility Number of Parking Meters 2,300 Equalized Assessed Valuation (2010) $3,041,884,087 Number of Parking Lots 35 Capacity of Parking Lots 1,919 Per Capita Income (2009 Census Estimate) $42,394 Metered Spaces 686 Space Rentals and Free Spaces 1,233 Municipal Services and Facilities Capacity of Parking Garages 3,283 Miles of Streets 147 Number of Parking Garages 3 Miles of Alleys 76 Miles of Sewers 208 Municipal Water Utility Number of Street Lights 5,641 Total Population Serviced 359,357 Northwest Water Commission 221,597 Fire Protection Evanston 77,857 Number of Firefighters (2010) 107 Skokie 63,400 Number of Stations 5 Miles of Water Mains 157.5 Number of Fire Hydrants 1,385 Filtration Plant Rated Daily Capacity (gallons) 108,000,000 I.S.O. Rating Class 2 Rated Daily Pumping Capacity (gallons) 147,000,000 Police Protection Average Daily Pumpage (gallons) 40,300,000 Number of Sworn Officers (2010) 160 Number of School Crossing Guards 49 Number of Parking Enforcement Officers 10 33 As Amended on 06/11/12 -- 33 of 255 -- DATE ACTIVITY Monday, August 1, 2011 Presentation of FY 2012 Budget Calendar Monday, August 8, 2011 Evaluation of City Services Saturday, September 17, 2011 Citizen Budget Input Session Monday, September 19, 2011 City Council Goal Setting Session Thursday, September 22, 2011 Citizen Budget Input Session Monday, September 26, 2011 Mid-Year Budget Review 2012 Preview for City Council and CIP Discussion Friday, October 7, 2011 Proposed Budget to City Council Saturday, October 15, 2011 Budget Discussion Saturday, October 29, 2011 Budget Discussion Monday, November 14, 2011 Public Hearing - Truth in Taxation Public Hearing - FY 2012 Proposed Budget Preliminary Tax Levy Estimate Wednesday, November 16, 2011 Optional Special City Council Meeting - Budget Discussion Monday, November 28, 2011 Budget Adoption & Tax Levy Adoption Monday, December 12, 2011 Tax Levy Abatement City of Evanston City Council Budget Calendar Fiscal Year 2012 34 As Amended on 06/11/12 -- 34 of 255 -- City of Evanston Budgetary Process Summary of Proceedings: The City’s fiscal year begins on January 1. The City Manager submits to the City Council a proposed operating budget in October for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing those expenditures. The City Council holds public hearings and then may modify the budget prior to adoption. The City Manager is authorized to transfer budgeted amounts between departments and within any fund (such as the General Fund); however, any revisions that alter the total expenditures of any fund must be approved by the City Council. Preparation and Adoption: Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP) except that property taxes are budgeted as revenue in the year for which they are levied. Property taxes are budgeted utilizing a cash basis of accounting whereas budgeted property tax revenue will be what the City actually anticipates receiving for any given budget year. The budgets of the governmental type funds are prepared on a modified accrual basis. Debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due, and revenue is recognized only when it has actually been received. Related Legislation: The Evanston City Council has adopted three primary pieces of legislation which govern the budget process: Resolution 67-R-79 establishes a Budget Policy for the City of Evanston. This policy provides guidelines for determining the amount of property tax to be levied, the funding for the Police and Fire Pension Funds, and the re-appropriation of fund balance. Ordinance 57-0-79 provides for the adoption of the annual budget. This ordinance establishes the annual budget shall be adopted by the City Council before the beginning of the fiscal year to which it applies. Compilation of the Proposed Budget - Each year the City Manager shall prepare and submit a proposed budget to the City Council to allow for ample time for discussion and decision-making. The proposed budget shall contain estimates of revenues available to the City for the fiscal year along with recommended expenditures for the departments, boards and commissions. The City Manager is required to submit a balanced budget to Council in which revenues equal expenditures Revision of Annual Budget - Following City Council adoption of the budget, the City Council, by a vote of two- thirds of its members, shall have the authority to revise the budget by transferring monies from one fund to another or adding to any fund. No revision of the annual budget shall increase the budget in the event monies are not available to do so. Public Hearing, Notice and Inspection of Budget - The City Council will hold a public hearing on the annual budget prior to final action by the City Council. Notice of this hearing shall be published in a local newspaper at least ten days prior to the public hearing. Copies of the proposed budget will be available for public inspection in printed form in the office of the City Clerk for at least ten days prior to the hearing. Resolution 6-PR-78 establishes a policy concerning municipal budget procedures. The primary components of this resolution include the following: In advance of the submission of the City Manager’s proposed budget to the City Council, the Administration and Public Works Committee shall publicize and conduct a public hearing to receive input from citizens concerning municipal appropriations for the coming year. Sufficient copies of the proposed budget shall be placed on file with the City Clerk, the Public Library, and will be available for public inspection at these locations. 35 As Amended on 06/11/12 -- 35 of 255 -- City of Evanston Budgetary Process The City Council budget meeting agendas will be available to the public prior to the initial special meeting of the City Council on the proposed budget. Each special meeting of the City Council on the proposed budget shall designate a period of time for citizen testimony concerning budget matters discussed during that special meeting. The length of such time shall be determined by the chairman prior to the budget meeting process. Financial Control Procedures: The City reports financial results based on generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB). The accounts of the City are divided into separate self- balancing funds comprised of its assets, liabilities, fund equity, revenues and expenditures, as appropriate. The City’s expenditures are monitored on a regular basis by the Administrative Services Department. Disbursements are made only if the expenditure is within the authorized appropriation. For all major expenditures, purchase orders are prepared, approved and the related appropriation is encumbered before a check is issued. 36 As Amended on 06/11/12 -- 36 of 255 -- City of Evanston Budgetary Basis of Accounting The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home rule municipality as defined by Illinois state law and provides the following services as authorized by its charter: general management and support, public safety, public works, health and human resource development, library, recreational and cultural opportunities and housing and economic development. The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in turn, is divided into separate “fund types.” Governmental funds are used to account for all or most of the City’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets (capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used to account for all activities of the City not accounted for in some other fund. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following fiscal year. The operating budget includes proposed expenditures and the means of financing them. 2. Public budget hearings are conducted. Taxpayer comments are received and noted. 3. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. 4. Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP). It should be noted that property taxes are budgeted on a cash basis. For purposes of preparing the combined statement of revenues, expenditure and changes in fund balances - budget and actual, GAAP revenues and expenditures have been adjusted to the budgetary basis. The level of control (level at which expenditures may not exceed budget) is at the fund level. All unencumbered annual appropriations are lapsed at the fiscal year-end. Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve a portion of a budgeted account so that amount is not spent elsewhere. For non-enterprise funds, encumbrances are usually not counted as expenditures until the actual disbursement has been made. The financial information of general governmental type funds (for example, the general fund itself and MFT funds) is prepared on a modified accrual basis. Briefly, this means that revenues are usually recorded when they become available and are measurable while expenditures are recorded when the liability has been incurred. The enterprise funds (Water, Sewer & Parking), on the other hand, are often reported on a full accrual basis. Not only are expenses recognized when a commitment is made (through a purchase order) but revenues are also recognized when they are obligated to the City (for example, water user fees are recognized as revenue when bills are produced). The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s finances on the basis of “generally accepted accounting principles” (GAAP) and a budget basis for comparison purposes. 37 As Amended on 06/11/12 -- 37 of 255 -- City of Evanston Budget Policy (Revised May 24, 2004) In ongoing efforts toward formally addressing long-term budgeting provisions, the City of Evanston has endorsed a Budget Policy. The City Council initially adopted this Budget Policy in December 2000. This policy is revised as follows: I. Budget Process A. Preliminary Pubic Hearing In September of each year prior to submission of the City Manager’s proposed budget to the City Council, the Administration and Public Works Committee shall publicize and conduct a public hearing to receive input from citizens concerning municipal appropriations for the coming fiscal year. B. Mid- year Budget Workshop Each September the Administration and Public Works Committee shall schedule and hold a mid-year budget workshop. The workshop shall review but not be limited to: • A revenue and expenditure report for the current fiscal year. • Structural or legislative issues affecting the current or future fiscal year. • Revenue and expenditure forecast for the upcoming fiscal year. • Other issues of policy or indicators that will affect the upcoming fiscal year budget. All members of the City Council shall be invited to participate in the Budget Workshop. C. Quarterly Financial Update Following the end of each financial quarter, the City Manager shall present a report summarizing budgeted vs. actual revenues and expenditures. D. Review of the Comprehensive Annual Financial Report The Administration and Public Works Committee shall review the Comprehensive Annual Financial Report. This review shall take place at the earliest meeting date following publication. E. Copies of the Proposed and Final Budget Sufficient copies of the proposed and final budget shall be placed on file in printed form with the City Clerk, the Public Library, all library branches, and will be available for public inspection at these locations. An electronic version of the proposed and final budget shall be posted on the City of Evanston Website. The City of Evanston may offer for sale a printed and electronic copy of the proposed and final budget for a fee not to exceed the cost of preparation, printing, and distribution of the budget. F. Submission of the Proposed Budget The City Manager will submit a balanced budget to the City Council by December 31. (Ordinance 57- O-79) 38 As Amended on 06/11/12 -- 38 of 255 -- City of Evanston Budget Policy (Revised May 24, 2004) II. Fund Policies A. General Fund The General Fund budget will be balanced with property tax, only after all other revenue sources and expenditure reductions have been exhausted. In addition, all new unfunded mandates must be itemized within the budget. One-time revenues shall not be used to fund current operations. B. Parking System Fund This is an enterprise fund and as such is expected to be self-sufficient. Any revenues generated, especially from sales, should be retained to maintain the fund. Fees should be periodically increased sufficiently to fund operating costs, depreciation, and a reserve. The General Fund will continue to be properly compensated for administrative expenses, which support parking system activities. C. Water Fund This is an enterprise fund and as such is expected to be self-sufficient. Rates should be maintained at sufficient levels to meet the costs of water programs, fund depreciation, and build reserves for future capital needs. Rate increases to the Northwest Water Commission and the Village of Skokie will conform to the current contractual agreements. Water rates for City of Evanston consumers will be reviewed on an annual basis. The Return on Investment (ROI) transfer to the General Fund shall be reviewed on an annual basis. Other transfers for reimbursement of administrative expenses should reflect true program costs. D. Fire and Police Pension Funds The Fire and Police Pension portion of the general levy will be increased to meet the annual actuarially determined funding requirements. E. Emergency Telephone System Fund This fund must be maintained at a level adequate to provide for maintenance of current operations, the capability to respond to unforeseen events, funding of long-term capital improvements, and needed upgrades. The fund shall be entirely supported by revenues received from the imposed surcharge of $1.50 for landline network connections and the $ .75 State of Illinois imposed wireless surcharge. Although none is anticipated, any increase in rates would require a referendum. F. Motor Fuel Tax Fund The expenditures intended for Motor Fuel Tax Revenues must not exceed the amount of funds available from the State of Illinois Motor Fuel Tax Fund. These revenues should be used only for street improvement and repair, as allowed by State of Illinois law. G. Insurance Fund The Insurance Fund must be maintained to meet the City’s current insurance liability requirements. Requirements include current budget year obligations and building a reserve over seven years to prepare for anticipated claims and losses. The City Manager shall be required to present an annual report itemizing all of the City’s current and long-term claims and liabilities. Each year City Staff will review worker compensation, liability, and property insurance policies to determine if coverage meets 39 As Amended on 06/11/12 -- 39 of 255 -- City of Evanston Budget Policy (Revised May 24, 2004) current financial and operational needs. The City Manager each year will recommend to the City Council insurance policy coverage and limits and include the necessary funds in the operating budget. H. Fleet Services Fund The City of Evanston shall maintain vehicles and equipment, which are safe and adequate for the demands of the operating departments. General obligation debt shall not be used for Fleet Services purchases of vehicles. Vehicle purchases from Fleet Services will be supported by fully funding depreciation. I. Debt Service Fund General Obligation Debt of the City means debt (viz., bonds) for which an unlimited real property tax levy is made or pledged for payment. General Obligation Debt shall be allocated into two categories. Self-Supporting General Obligation Debt shall mean General Obligation Debt which, at the time of issuance, is expected and intended by the Treasurer to be payable out of a source of funds other than the City’s general real property tax levy, thus permitting the abatement and avoidance of the property tax levy to pay such bonds; examples of Self-Supporting General Obligation Debt include (without limitation) bonds payable from the Water Fund or the Sewer Fund, bonds payable from special assessments, bonds payable from tax increment financing areas, and bonds payable from Motor Fuel Taxes. Tax-Supported General Obligation Debt shall mean all other General Obligation Debt, which is expected and intended to be paid from a general real property tax levy. General Obligation Debt shall not include any obligation of the City not denominated a bond, including, without limitation, short term notes or warrants or other obligations which the City may issue from time to time for various purposes and to come due within three (3) years of issuance. General Obligation Debt does not include bonds which have been refunded or defeased and which, as a consequence of same, are provided for from a dedicated source of funds or investments. Self-Supporting General Obligation Debt shall not be limited by this Budget Policy. Tax-Supported General Obligation Debt shall not exceed $113,000,000 in aggregate principal amount, which limit is expressly subject to increase from time to time by action of the City Council as the needs of the City may grow. General Obligation Debt issued as so-called zero coupon bonds or capital appreciation bonds shall be counted as debt in the original principal amount issued. The Treasurer shall at all times keep a book or record of all General Obligation Debt and its proper allocation. The Treasurer’s statements as to the allocation of General Obligation Debt into these two categories shall be conclusive. Notwithstanding this statement of policy, all bonds or other obligations by whatever name designated of the City duly authorized to be issued by the City Council shall be valid and legally binding as against the City, and there shall be no defense of the City as against any bondholder or other obligation holder on the basis of this policy. J. Economic Development Fund Expenditures for the Economic Development Fund should not exceed projected Hotel Tax Revenues. K. Sewer Fund This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be scheduled to increase to meet costs of sewer programs. Transfers to other funds for administrative expenses should be maintained to reflect true program costs. 40 As Amended on 06/11/12 -- 40 of 255 -- City of Evanston Budget Policy (Revised May 24, 2004) L. Expenditure Analysis City Council shall review all significant operational, economic, program, and expenditure proposals in regard to the short term and long-term budgetary and economic impact. The appropriate City Department and staff shall provide the budget analysis for the review and consideration by the City Council. III. Fund Reserve Policy The Fund Reserve Policy is as follows: A. General Fund A minimum of 8.3% or one month of operating expenses shall be maintained as a reserve. Any monies over a 10% reserve in this fund shall be re-appropriated to other funds that have not met their reserve requirements. Once all funds have met their fund requirements additional funds shall go to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements. B. Parking System Fund A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of 5% is required, per bond requirements. C. Water Fund A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of a 5% reserve is required, per bond agreements. D. Sewer Fund A minimum of 10% expenses shall be maintained as a reserve, a sufficient reserve shall be maintained to satisfy both bond requirements and Illinois Environmental Protection Agency (IEPA) loan requirements. (A minimum of a 5% reserve is required, per bond agreements) A portion of this fund reserve shall be used to fund depreciation and capital improvement needs. 41 As Amended on 06/11/12 -- 41 of 255 -- City of Evanston Fund Descriptions GENERAL FUND General Fund - to account for all activity traditionally associated with government operations which are not required to be accounted for in another fund. SPECIAL REVENUE FUNDS City Funds Library Fund – to account for the Evanston Public Library. The Evanston Public Library promotes the development of independent, self-confident, and literate citizens through the provision of open access to cultural, intellectual, and informational resources for all ages. Homelessness Prevention and Rapid Re-Housing Program – to account for the HPRP which is financed by the United States Department of Housing and Urban Development. Expenditures are made in accordance with Federal law. Neighborhood Stabilization Program 2 – to account for the NSP2 program. Financing is provided by the United States Department of Housing and Urban Development. Expenditures are made in accordance with Federal law. Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as authorized per the Illinois Department of Transportation. Financing is provided from a State of Illinois municipal allotment of gasoline tax revenue. Emergency Telephone System Fund - to account for revenues and expenditures for 911 emergency telephone service. Financing is provided by landline and wireless phone surcharges. Special Service District No. 4 Fund - to account for promotion, advertisement and street maintenance costs of the area located in the City's central business district. Financing is provided by the City through an annual special service area property tax levy. Community Development Block Grant Fund - to account for the revenues and expenditures of the Federal Community Development Block Grant program. Financing is provided by the Federal government on a reimbursement basis in accordance with Federal formula. Expenditures are made in accordance with Federal law requirements. Community Development Loan Fund - to account for residential rehabilitation loans to residents. Economic Development Fund - to account for costs associated with economic development activities of the City. Financing is primarily provided by hotel and amusement tax revenues. Neighborhood Improvement Fund - to account for a portion of sales tax revenues derived from retail sales at the Home Depot store in Evanston. Sales tax revenues allocated to this fund are to be expended on public projects that will benefit the immediate neighborhood nearby the store. HOME Fund – to account for the Home program. Financing is provided by the Federal government and used to create affordable housing to low-income households. Expenditures are made in accordance with the requirements of Federal law. Affordable Housing Fund - to account for costs associated with affordable housing programs for low and moderate income City of Evanston residents. 42 As Amended on 06/11/12 -- 42 of 255 -- City of Evanston Fund Descriptions DEBT SERVICE FUNDS Debt Service Fund - to account for non-abated, general obligation payments on the principal and interest related to bonds and/or other City debt. Special Service Area No. 5 Fund - to account for principal and interest payments on debt issued for this special taxing district. Southwest Tax Increment District Fund - to account for principal and interest payments on debt proceeds issued and allocated to this tax increment financing district. Howard-Hartrey Tax Increment District Fund - to account for principal and interest payments on debt proceeds issued and allocated to this tax increment financing district. Washington National Tax Increment District Fund - to account for principal and interest payments on debt proceeds issued and allocated to this tax increment financing district. Howard-Ridge Tax Increment District Fund - to account for principal and interest payments on debt proceeds issued and allocated to this tax increment financing district. West Evanston Tax Increment District Fund - to account for principal and interest payments on debt proceeds issued and allocated to this tax increment financing district. CAPITAL PROJECTS FUNDS Capital Improvement Fund - to account for capital projects not funded through special revenue, tax increment financing, or enterprise funds. Capital projects include, but are not limited to: long term improvements to public buildings, the paving of city streets, and the improvement and development of recreation facilities. Financing is provided primarily by grants and general obligation bond proceeds. Special Assessment Fund - to account for capital improvements (primarily alley paving) financed by both special assessments on property owners and City contributions. ENTERPRISE FUNDS Water Fund - to account for all activity related to providing water to Evanston residents, as well as the Village of Skokie and the Northwest Water Commission. All activities necessary to provide such services are accounted for in this fund, including, but not limited to: administration, operation, maintenance, debt service, and billing/collection. Sewer Fund - to account for all activity related to providing sewer service to City residents and businesses. Activities necessary to provide such service include, but are not limited to: administration, operations, financing, capital improvements/maintenance, and billing/collection. Parking Fund- to account for all City-owned parking facilities/garages, lots, and metered spaces. Maple Avenue and Sherman Plaza Garage activities have been included in this Fund beginning in FY09-10. All activities are accounted for, including administration, operations, financing and revenue collection. 43 As Amended on 06/11/12 -- 43 of 255 -- City of Evanston Fund Descriptions Solid Waste Fund – to account for all activity related to refuse, recycling and yard waste collection and disposal. Activities necessary to provide such service include, but are not limited to: administration, operations and revenue collection. INTERNAL SERVICE FUNDS Fleet Services Fund – to account for the cost of operating the municipal service center maintenance facility for transportation vehicles/equipment used by City departments. Such costs are billed to the user departments. Equipment Replacement Fund – to account for the costs associated with the purchase of vehicles and equipment. Insurance Fund - to account for all costs related to general liability and workers' compensation claims. Beginning with FY10-11, health insurance premiums are also accounted for in this Fund. This internal service fund uses “funding premium” payments from City operating funds to in turn pay claim and premium costs incurred. TRUST AND AGENCY FUNDS Pension Trust Funds Fire Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn fire members at a fixed rate as mandated by state statute and by the City through an annual property tax levy as determined by an independent actuary. Police Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by sworn police members at a fixed rate as mandated by state statute and by the City through an annual property tax levy as determined by an independent actuary. 44 As Amended on 06/11/12 -- 44 of 255 -- General, 32.7% Federal Programs, 3.3% Motor Fuel, 0.9% Emergency Telephone, 0.5% Special Service Areas, 0.9% Economic Development, 1.7% Library, 1.8% TIF Funds, 7.2% Debt Service (GO Bonds), 5.1% Capital Improvement, 5.7% Parking, 5.9% Water, 8.0% Sewer, 8.3% Solid Waste, 2.0% Internal Service Funds, 10.1% Police/Fire Pension, 6.2% FY 2012 Adopted Budget Summary - All Funds (prior to interfund transfers) All Funds = $258,559,993 45 As Amended on 06/11/12 -- 45 of 255 -- Fund Fund # FY10-11 Actual Expenditures FY11 Budgeted Expenditures* FY11 Estimated Expenditures* FY12 Adopted Expenditures Net Change Percent Change General 100 86,971,941 73,873,482 72,965,254 84,446,543 10,573,061 14.3% Library Fund 185 - - - 4,649,599 4,649,599 N/A HPRP 190 - 288,460 199,590 80,000 (208,460) -72.3% Neighborhood Stabilization 195 4,205,637 8,387,345 6,495,000 7,449,363 (937,982) -11.2% Motor Fuel 200 1,996,080 1,897,492 1,697,492 2,236,990 339,498 17.9% Emergency Telephone 205 1,821,835 1,133,958 957,935 1,266,845 132,887 11.7% Special Service Area # 4 210 378,216 378,000 388,000 398,000 20,000 5.3% CDBG 215 2,009,377 2,097,261 2,046,985 1,696,193 (401,068) -19.1% CDBG Loan 220 35,574 20,000 20,000 20,000 - 0.0% Economic Development 225 1,137,437 2,017,503 2,377,714 2,503,618 486,115 24.1% Neighborhood Improvement 235 5,397 50,000 - 50,000 - 0.0% HOME 240 83,141 570,000 260,704 663,958 93,958 16.5% Affordable Housing Fund 250 135,076 268,226 164,051 230,590 (37,636) -14.0% Washington National TIF 300 4,245,200 4,622,836 4,622,836 8,578,376 3,955,540 85.6% Special Service Area # 5 305 440,975 428,756 393,853 423,232 (5,524) -1.3% Southwest II TIF 310 847,868 1,313,404 853,404 3,356,203 2,042,799 155.5% Southwest TIF 315 864,619 724,100 724,100 608,920 (115,180) -15.9% Debt Service 320 10,641,177 9,957,676 12,752,897 13,122,403 3,164,727 31.8% Howard-Ridge TIF 330 615,642 120,400 120,400 2,037,736 1,917,336 1592.5% West Evanston TIF 335 338,723 540,000 540,000 4,020,000 3,480,000 644.4% Capital Improvement 415 8,116,007 13,409,818 8,597,201 14,650,358 1,240,540 9.3% Special Assessment 420 509,370 1,892,659 1,892,659 1,472,660 (419,999) -22.2% Parking 505 8,424,866 13,401,024 12,122,784 15,251,140 1,850,116 13.8% Water 510 15,646,104 17,887,642 15,592,535 20,663,758 2,776,116 15.5% Sewer 515 16,873,969 17,056,215 16,191,694 21,461,143 4,404,928 25.8% Solid Waste 520 - 3,967,285 4,357,245 5,187,861 1,220,576 30.8% Fleet 600 4,681,028 5,104,948 3,522,898 5,718,513 613,565 12.0% Equipment Replacement 601 - - - 3,550,000 3,550,000 N/A Insurance 605 16,633,600 14,604,037 15,055,675 16,765,991 2,161,954 14.8% Fire Pension 700 6,316,771 5,158,000 5,176,839 7,109,000 1,951,000 37.8% Police Pension 705 8,415,070 6,867,000 6,867,000 8,891,000 2,024,000 29.5% Total All Funds 202,390,700 208,037,527 196,956,745 258,559,993 50,522,466 24.3% * FY11 represents a 10-month transitional budget year All budget totals in this summary are gross figures prior to eliminating interfund transfers. Total Budgeted Expenditures- All Funds FY11* vs. FY12 (Prior to Interfund Transfers) In this summary, the total budgets for all funds are compared with the approved fund totals for FY11. 46 As Amended on 06/11/12 -- 46 of 255 -- Fund Fund # FY11 Net Budget* FY12 Proposed Expenditures Less Transfers to Other Funds FY12 Adopted Net Expenditures Net Change Percent Change General 100 60,209,166 84,446,543 (17,270,463) 67,176,080 6,966,914 11.6% Library Fund 185 - 4,649,599 (318,899) 4,330,700 4,330,700 N/A HPRP 190 261,460 80,000 - 80,000 (181,460) -69.4% Neighborhood Stabilization 195 8,101,962 7,449,363 (339,251) 7,110,112 (991,850) -12.2% Motor Fuel 200 1,200,000 2,236,990 (836,990) 1,400,000 200,000 16.7% Emergency Telephone 205 933,254 1,266,845 (231,430) 1,035,415 102,161 10.9% Special Service Area # 4 210 378,000 398,000 - 398,000 20,000 5.3% CDBG 215 1,287,493 1,696,193 (807,750) 888,443 (399,050) -31.0% CDBG Loan 220 20,000 20,000 - 20,000 - 0.0% Economic Development 225 1,580,258 2,503,618 (540,793) 1,962,825 382,567 24.2% Neighborhood Improvement 235 50,000 50,000 - 50,000 - 0.0% HOME 240 513,600 663,958 (59,958) 604,000 90,400 17.6% Affordable Housing Fund 250 248,234 230,590 (23,990) 206,600 (41,634) -16.8% Washington National TIF 300 1,351,915 8,578,376 (4,201,726) 4,376,650 3,024,735 223.7% Special Service Area # 5 305 428,756 423,232 - 423,232 (5,524) -1.3% Southwest II TIF 310 1,171,804 3,356,203 (1,141,600) 2,214,603 1,042,799 89.0% Southwest TIF 315 700,000 608,920 (28,920) 580,000 (120,000) -17.1% Debt Service 320 9,957,676 13,122,403 - 13,122,403 3,164,727 31.8% Howard-Ridge TIF 330 - 2,037,736 (120,400) 1,917,336 1,917,336 N/A West Evanston TIF 335 490,000 4,020,000 (60,000) 3,960,000 3,470,000 708.2% Capital Improvement 415 13,109,818 14,650,358 (475,000) 14,175,358 1,065,540 8.1% Special Assessment 420 1,892,659 1,472,660 (317,660) 1,155,000 (737,659) -39.0% Parking 505 12,457,926 15,251,140 (1,200,111) 14,051,029 1,593,103 12.8% Water 510 13,993,962 20,663,758 (4,581,029) 16,082,729 2,088,767 14.9% Sewer 515 16,191,339 21,461,143 (857,766) 20,603,377 4,412,038 27.2% Solid Waste 520 3,408,409 5,187,861 (633,779) 4,554,082 1,145,673 33.6% Fleet 600 4,898,691 5,718,513 (2,440,614) 3,277,899 (1,620,792) -33.1% Equipment Replacement 601 - 3,550,000 - 3,550,000 3,550,000 N/A Insurance 605 14,598,329 16,765,991 (7,709) 16,758,282 2,159,953 14.8% Fire Pension 700 5,158,000 7,109,000 - 7,109,000 1,951,000 37.8% Police Pension 705 6,867,000 8,891,000 - 8,891,000 2,024,000 29.5% Total All Funds 181,459,711 258,559,993 (36,495,838) 222,064,155 40,604,444 22.4% * FY11 represents a 10-month transitional budget year Total Budgeted Expenditures - Adjusted for Interfund Transfers This chart presents the gross total for each fund, less interfund transfers. The results are net expenditures for each fund and for the FY12 City Budget. The total for each fund is compared with that of the approved FY11 budget. 47 As Amended on 06/11/12 -- 47 of 255 -- Budget Budget Transfers Transfers Fund To Fund From Revenue To General 320,000 Expense From NSP2 (320,000) Revenue To General 836,990 Expense From Motor Fuel (836,990) Revenue To General 125,950 Expense From E911 (125,950) Revenue To General 776,811 Expense From CDBG (776,811) Revenue To General 452,707 Expense From Economic Dev (452,707) Revenue To General 59,958 Expense From Home (59,958) Revenue To General 23,990 Expense From Affordable Housing (23,990) Revenue To General 325,000 Expense From Washington National TIF (325,000) Revenue To General 1,141,600 Expense From Howard Hartrey TIF (1,141,600) Revenue To General 28,920 Expense From Southwest TIF (28,920) Revenue To General 120,400 Expense From Howard Ridge TIF (120,400) Revenue To General 60,000 Expense From West Evanston TIF (60,000) Revenue To General 475,000 Expense From Capital Improvement (475,000) Revenue To General 644,242 Expense From Parking (644,242) Revenue To General 3,356,300 Expense From Water (3,356,300) Revenue To General 142,200 Expense From Sewer (142,200) Subtotal 8,890,068 Subtotal (8,890,068) Revenue To Debt Service 696,399 Expense From General (696,399) Revenue To Debt Service 3,616 Expense From NSP2 (3,616) Revenue To Debt Service 10,385 Expense From E911 (10,385) Revenue To Debt Service 2,711 Expense From CDBG (2,711) Revenue To Debt Service 12,752 Expense From Economic Development (12,752) Revenue To Debt Service 317,660 Expense From Special Assessment (317,660) Revenue To Debt Service 22,274 Expense From Fleet (22,274) Revenue To Debt Service 7,709 Expense From Insurance (7,709) Subtotal 1,073,506 Subtotal (1,073,506) Revenue To Capital Improvement 1,250,000 Expense From General (1,250,000) Subtotal 1,250,000 Subtotal (1,250,000) Revenue To Parking 3,876,726 Expense From Washington National TIF (3,876,726) Subtotal 3,876,726 Subtotal (3,876,726) Revenue To Solid Waste 1,245,967 Expense From General Fund (1,245,967) Subtotal 1,245,967 Subtotal (1,245,967) Revenue To Fleet 2,457,356 Expense From General (2,457,356) Revenue To Fleet 2,381 Expense From Library (2,381) Revenue To Fleet 21,992 Expense From Parking (21,992) Revenue To Fleet 122,751 Expense From Water (122,751) Revenue To Fleet 177,729 Expense From Sewer (177,729) Revenue To Fleet 298,071 Expense From Solid Waste (298,071) Subtotal 3,080,280 Subtotal (3,080,280) Revenue To Equipment Repl. 1,742,590 Expense From General (1,742,590) Revenue To Equipment Repl. 1,700 Expense From Library (1,700) Revenue To Equipment Repl. 30,000 Expense From Parking (30,000) Revenue To Equipment Repl. 72,275 Expense From Water (72,275) Revenue To Equipment Repl. 127,650 Expense From Sewer (127,650) Revenue To Equipment Repl. 177,131 Expense From Solid Waste (177,131) Revenue To Equipment Repl. 2,222,069 Expense From Fleet (2,222,069) Subtotal 4,373,415 Subtotal (4,373,415) Revenue To Insurance 9,878,151 Expense From General (9,878,151) Revenue To Insurance 314,818 Expense From Library (314,818) Revenue To Insurance 15,635 Expense From NSP2 (15,635) Revenue To Insurance 95,095 Expense From E911 (95,095) Revenue To Insurance 28,228 Expense From CDBG (28,228) Revenue To Insurance 75,334 Expense From Economic Dev (75,334) Revenue To Insurance 503,877 Expense From Parking (503,877) Revenue To Insurance 1,029,703 Expense From Water (1,029,703) Revenue To Insurance 410,187 Expense From Sewer (410,187) Revenue To Insurance 158,577 Expense From Solid Waste (158,577) Revenue To Insurance 196,271 Expense From Fleet (196,271) Subtotal 12,705,876 Subtotal (12,705,876) Total 36,495,838 Total (36,495,838) Budgeted Interfund Transfers Fiscal Year 2012 City of Evanston 48 As Amended on 06/11/12 -- 48 of 255 -- Fund Name Fund # 12/31/11 Estimated Fund Balance* FY12 Budgeted Revenues (Excluding Applied F.B.) FY12 Budgeted Expenditures FY12 Budgeted Surplus (Deficit) 12/31/12 Estimated Unreserved Fund Balance Fund Balance as a % of Expenditures Fund Balance Reserve Policy General Fund 100 15,524,484 82,700,787 84,446,543 (1,745,756) 13,778,728 16% 8.3% Library Fund 185 - 4,649,599 4,649,599 - - 0% N/A HPRP 190 - 80,000 80,000 - - 0% N/A Neighborhood Stabilization 195 - 7,449,363 7,449,363 - - 0% N/A Motor Fuel Tax Fund 200 686,598 1,902,000 2,236,990 (334,990) 351,608 16% N/A Emergency Telephone Fund 205 1,223,797 1,034,560 1,266,845 (232,285) 991,512 78% N/A Special Service Area # 4 210 112,325 398,000 398,000 - 112,325 28% N/A CDBG 215 422,799 1,696,193 1,696,193 - 422,799 25% N/A CDBG Loan 220 1,993,722 9,000 20,000 (11,000) 1,982,722 9914% N/A Economic Development Fund 225 1,603,488 1,956,500 2,503,618 (547,118) 1,056,370 42% N/A Neighborhood Improvement 235 109,915 20,000 50,000 (30,000) 79,915 N/A N/A HOME 240 2,909,637 510,000 663,958 (153,958) 2,755,679 415% N/A Affordable Housing Fund 250 2,164,432 125,125 230,590 (105,465) 2,058,967 893% N/A Washington National TIF 300 9,637,840 5,098,000 8,578,376 (3,480,376) 6,157,464 72% N/A Special Service Area #5 305 266,469 428,756 423,232 5,524 271,993 64% N/A Howard-Hartrey TIF 310 5,436,361 1,078,000 3,356,203 (2,278,203) 3,158,158 94% N/A Southwest TIF 315 126,897 470,500 608,920 (138,420) (11,523) -2% N/A Debt Service 320 612,084 12,938,904 13,122,403 (183,499) 428,585 3% N/A Howard-Ridge TIF 330 1,298,650 862,400 2,037,736 (1,175,336) 123,314 6% N/A West Evanston TIF 335 1,320,443 2,876,000 4,020,000 (1,144,000) 176,443 4% N/A Capital Projects Fund 415 5,014,058 9,619,200 14,650,358 (5,031,158) (17,100) 0% N/A Special Assessment Fund 420 2,092,295 310,000 1,472,660 (1,162,660) 929,635 63% N/A Parking System Fund 505 18,560,455 12,082,367 15,251,140 (3,168,773) 15,391,682 101% 10.0% Water 510 5,958,027 18,768,057 20,663,758 (1,895,701) 4,062,326 20% 10.0% Sewer 515 2,610,893 22,000,236 21,461,143 539,093 3,149,986 15% 10.0% Solid Waste 520 (1,457,245) 5,010,000 5,187,861 (177,861) (1,635,106) -32% N/A Fleet Service 600 2,672,850 3,204,234 5,718,513 (2,514,279) 158,571 3% N/A Equipment Replacement 601 - 4,583,632 3,550,000 1,033,632 1,033,632 29% N/A Insurance 605 (4,718,041) 16,143,385 16,765,991 (622,606) (5,340,647) -32% N/A Fire Pension 700 56,666,984 7,901,393 7,109,000 792,393 57,459,377 808% N/A Police Pension 705 75,580,387 11,506,751 8,891,000 2,615,751 78,196,138 879% N/A TOTALS 208,430,604 237,412,942 258,559,993 (21,147,051) 187,283,553 * Fund balances above may exclude certain reserved amounts and fixed/illiquid assets. * FY11 represents a 10-month transitional budget year City of Evanston Fund Balance Summary FY 2012 49 As Amended on 06/11/12 -- 49 of 255 -- Fund Fund # Taxes Licenses, Permits & Fees Fines and Forfeitures Charges for Services Inter- governmental Other Revenue Transfers Fund Total General 100 51,684,316 8,652,861 4,721,639 7,853,023 669,897 1,228,983 7,890,068 82,700,787 Library Fund 185 50,200 150,000 120,285 75,900 4,253,214 - 4,649,599 HPRP 190 80,000 80,000 Neighborhood Stabilization 195 1,750,000 5,699,363 7,449,363 Motor Fuel 200 1,900,000 2,000 1,902,000 E911 System Fund 205 1,033,560 1,000 1,034,560 Special Service Area #4 210 398,000 398,000 CDBG 215 140,000 1,490,500 65,693 1,696,193 CDBG Loan 220 9,000 9,000 Economic Development 225 1,900,000 56,500 1,956,500 Neighborhood Improvement 235 20,000 20,000 Home 240 10,000 500,000 510,000 Affordable Housing Fund 250 - 125,000 125 125,125 Washington National TIF 300 5,073,000 25,000 5,098,000 Special Service Area #5 305 428,756 428,756 Southwest II TIF 310 1,073,000 5,000 1,078,000 Southwest TIF 315 470,000 500 470,500 Debt Service (G.O. Bonds) 320 11,863,898 1,500 1,073,506 12,938,904 Howard/Ridge TIF 330 862,000 400 862,400 West Evanston TIF 335 605,000 2,271,000 2,876,000 Capital Improvement 415 3,168,000 5,201,200 1,250,000 9,619,200 Special Assessment 420 300,000 10,000 310,000 Parking 505 6,145,167 2,060,474 3,876,726 12,082,367 Water 510 175,000 12,905,000 5,688,057 18,768,057 Sewer 515 12,908,000 9,092,236 22,000,236 Solid Waste 520 3,449,033 315,000 1,245,967 5,010,000 Fleet 600 123,954 3,080,280 3,204,234 Equipment Replacement 601 210,217 4,373,415 4,583,632 Insurance 605 3,437,509 12,705,876 16,143,385 Fire Pension 700 6,401,393 1,500,000 7,901,393 Police Pension 705 8,521,751 2,985,000 11,506,751 TOTALS - REVENUE 89,351,314 8,827,861 4,871,639 46,748,068 13,583,660 38,534,562 35,495,838 237,412,942 Fund Fund # Program Activities Contractual Services / Supplies Capital Outlay Other / Debt Service Transfers Fund Total General 100 3,130,579 17,270,463 84,446,543 Library Fund 260 3,175,246 495,592 318,899 4,649,599 HPRP 190 80,000 - 80,000 Neighborhood Stabilization 195 6,771,363 339,251 7,449,363 Motor Fuel 200 1,400,000 836,990 2,236,990 E911 System Fund 205 188,000 231,430 1,266,845 Special Service Area #4 210 398,000 - 398,000 CDBG 215 432,000 255,000 807,750 1,696,193 CDBG Loan 220 - 20,000 Economic Development 225 1,802,825 160,000 540,793 2,503,618 Neighborhood Improvement 235 50,000 - 50,000 Home 240 604,000 59,958 663,958 Affordable Housing Fund 250 166,600 40,000 23,990 230,590 Washington National TIF 300 1,300,000 35,000 2,536,000 505,650 4,201,726 8,578,376 Special Service Area #5 305 423,232 - 423,232 Southwest II TIF 310 1,500,000 714,603 1,141,600 3,356,203 Southwest TIF 315 580,000 28,920 608,920 Debt Service (G.O. Bonds) 320 13,049,403 - 13,122,403 Howard/Ridge TIF 330 300,000 668,836 900,000 48,500 120,400 2,037,736 West Evanston TIF 335 1,200,000 2,270,000 490,000 60,000 4,020,000 Capital Improvement 415 14,175,358 475,000 14,650,358 Special Assessment 420 1,155,000 317,660 1,472,660 Parking 505 9,875,282 3,520,000 1,200,111 15,251,140 Water 510 5,953,198 7,999,500 1,297,193 4,581,029 20,663,758 Sewer 515 1,589,387 4,771,000 14,242,990 857,766 21,461,143 Solid Waste 520 1,476,864 3,077,218 633,779 5,187,861 Fleet 600 2,993,328 2,440,614 5,718,513 Equipment Replacement 601 3,550,000 - 3,550,000 Insurance 605 16,305,300 7,709 16,765,991 Fire Pension 700 6,955,000 - 7,109,000 Police Pension 705 8,705,000 - 8,891,000 TOTALS - EXPENDITURES 62,430,393 7,805,225 43,559,858 39,516,571 36,495,838 258,559,993 City of Evanston 655,747 832,838 73,000 659,862 338,749 68,752,108 284,571 452,982 154,000 186,000 FY 2012 Revenues by Category FY 2012 Expenditures by Category Personnel, Administration & Support 847,415 201,443 20,000 64,045,501 50 As Amended on 06/11/12 -- 50 of 255 -- Department Fund Amount Total Legislative General $ 616,033 Total - Legislative 616,033 $ City Administration General $ 1,856,258 Total - City Administration 1,856,258 $ Law General $ 1,099,107 Total - Law 1,099,107 $ Administrative Services General $ 8,543,197 Administrative Services Capital Improvement $ 475,000 Administrative Services Parking $ 15,251,140 Total - Administrative Services 24,269,337 $ Community & Economic Development General $ 3,148,339 Community & Economic Development HPRP $ 80,000 Community & Economic Development Affordable Housing Fund $ 230,590 Community & Economic Development CDBG $ 1,696,193 Community & Economic Development CDBG Loan $ 20,000 Community & Economic Development Economic Development $ 2,503,618 Community & Economic Development Home $ 663,958 Community & Economic Development Neighborhood Improvement $ 50,000 Community & Economic Development Neighborhood Stabilization $ 7,449,363 Community & Economic Development Special Service Area # 4 $ 398,000 Community & Economic Development Special Service Area # 5 $ 423,232 Total - Community & Economic Development 16,663,293 $ Police General $ 24,752,938 Police Emergency Telephone $ 1,266,845 Police Police Pension $ 8,891,000 Total - Police 34,910,783 $ Fire General $ 13,314,621 Fire Fire Pension $ 7,109,000 Total - Fire 20,423,621 $ Health General $ 2,413,969 Total - Health 2,413,969 $ Public Works General $ 9,559,460 Public Works Capital Improvement $ 7,842,000 Public Works Fleet $ 5,718,513 Public Works Equipment Replacement $ 3,550,000 Public Works Motor Fuel $ 2,236,990 Public Works Solid Waste $ 5,187,861 Public Works Special Assessment $ 1,472,660 Total - Public Works 35,567,484 $ Parks, Recreation & Comm. Services General $ 17,392,621 Parks, Recreation & Comm. Services Capital Improvement $ 6,333,358 Total - Parks. Recreation & Comm. Services 23,725,979 $ Library Library $ 4,649,599 Total - Library 4,649,599 $ Utilities Water $ 20,663,758 Utilities Sewer $ 21,461,143 Total - Utilities 42,124,901 $ Non-Departmental Funds Washington National TIF $ 8,578,376 Non-Departmental Funds Debt Service (G.O. Bonds) $ 13,122,403 Non-Departmental Funds Southwest II TIF $ 3,356,203 Non-Departmental Funds Southwest TIF $ 608,920 Non-Departmental Funds Howard/Ridge TIF $ 2,037,736 Non-Departmental Funds West Evanston TIF $ 4,020,000 Non-Departmental Funds Insurance $ 16,765,991 Total - Non-Department Funds 48,489,629 $ General Fund - Fund Balance General Fund 1,750,000 $ Total - General Fund - Fund Balance 1,750,000 $ Total Appropriation 258,559,993 $ City of Evanston FY 2012 Expenditures by Department 51 As Amended on 06/11/12 -- 51 of 255 -- 17.84% 18.55% 18.95% 19.56% 19.74% 19.81% 19.73% 19.97% 19.62% 20.06% 16.50% 17.00% 17.50% 18.00% 18.50% 19.00% 19.50% 20.00% 20.50% 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 City of Evanston Percentage of Tax Bill Last Ten Fiscal Years City of Evanston 20.06% Consolidated Elections 0.00% Cook County 6.22% Cook County Forest Preserve District 0.75% Suburban T.B. Sanitarium 0.00% Metropolitan Water Reclamation District 4.03% North Shore Mosquito Abatement District 0.13% Evanston Township 0.68% Community College 535 2.35% School District 202 26.75% School District 65 39.04% Your Real Estate Tax Bill (2010 Rate) 52 As Amended on 06/11/12 -- 52 of 255 -- CITY OF EVANSTON, ILLINOIS Property Tax Rates Last Ten Fiscal Years Tax Levy Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 General Corporate 0.8646 0.8554 0.8977 0.7685 0.7502 0.7765 0.6248 0.5662 0.5120 0.4763 Debt Service 0.4467 0.4404 0.4494 0.4025 0.3929 0.3918 0.3332 0.3508 0.3129 0.3625 1.3113 1.2958 1.3471 1.1710 1.1431 1.1683 0.9580 0.9170 0.8249 0.8388 Police Pension 0.1819 0.1812 0.1981 0.1991 0.1943 0.1885 0.1707 0.2071 0.2077 0.2495 Firefighters' Pension 0.1348 0.1321 0.1520 0.1573 0.1535 0.1697 0.1536 0.1707 0.1706 0.2032 I.M.R.F. Pension - - - - - - - - - 0.0722 0.3167 0.3133 0.3501 0.3564 0.3478 0.3582 0.3243 0.3778 0.3783 0.5249 Total All Funds 1.6280 1.6091 1.6972 1.5274 1.4909 1.5265 1.2823 1.2948 1.2032 1.3637 Actual Rate Extended* 1.6280 1.6100 1.6980 1.5280 1.4910 1.5270 1.2830 1.2950 1.2040 1.3640 * This is the actual tax rate levied for each fiscal year. Fund 53 As Amended on 06/11/12 -- 53 of 255 -- CITY OF EVANSTON, ILLINOIS Property Tax Rates per $100 - Direct and Overlapping Governments Last Ten Levy Years 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 City of Evanston 1.628 1.610 1.698 1.528 1.491 1.527 1.283 1.295 1.204 1.364 Consolidated Elections 0.032 - 0.029 - 0.014 - 0.012 - 0.021 - Cook County 0.746 0.690 0.630 0.593 0.533 0.500 0.446 0.415 0.394 0.423 Cook County Forest Preserve District 0.067 0.061 0.059 0.060 0.060 0.057 0.053 0.051 0.049 0.051 Suburban T.B. Sanitarium 0.007 0.006 0.004 0.001 0.005 0.005 - - - - Metropolitan Water Reclamation District 0.401 0.371 0.361 0.347 0.315 0.284 0.263 0.252 0.261 0.274 North Shore Mosquito Abatement District 0.010 0.009 0.009 0.008 0.008 0.009 0.008 0.008 0.008 0.009 Evanston Township 0.064 0.062 0.065 0.056 0.055 0.058 0.050 0.050 0.042 0.046 Community College 535 0.186 0.179 0.186 0.161 0.158 0.166 0.141 0.140 0.140 0.160 School District 202 2.469 2.349 2.444 2.078 2.023 2.099 1.750 1.722 1.616 1.819 School District 65 3.516 3.343 3.475 2.978 2.890 3.045 2.535 2.552 2.401 2.655 Total tax rate for property not in park district or special service district 9.126 8.680 8.960 7.810 7.552 7.750 6.541 6.485 6.136 6.801 Percent of total tax rate levied by City of Evanston 17.84% 18.55% 18.95% 19.56% 19.74% 19.70% 19.61% 19.97% 19.62% 20.06% Source: Cook County Assessor's office, Cook County Clerk's Office Government Unit 54 As Amended on 06/11/12 -- 54 of 255 -- CITY OF EVANSTON, ILLINOIS Analysis of City Government Tax Levies Last Ten Fiscal Years Tax Levy Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 General Corporate 13,970,507 14,862,245 15,504,388 16,105,714 17,040,816 17,439,796 17,322,716 16,638,265 16,926,411 14,487,920 Debt Service 7,218,006 7,650,852 8,263,107 8,593,632 8,915,268 8,800,251 9,237,356 10,307,533 10,345,061 11,027,117 21,188,513 22,513,097 23,767,495 24,699,346 25,956,084 26,240,047 26,560,072 26,945,798 27,271,472 25,515,037 Police Pension 2,939,263 3,147,859 3,420,846 4,171,429 4,171,429 4,232,653 4,731,122 6,084,034 6,867,980 7,588,132 Firefighters' Pension 2,177,551 2,296,159 2,625,446 3,229,882 3,295,798 3,811,224 4,259,490 5,014,836 5,639,910 6,180,885 I.M.R.F. Pension - - - - - - - - - 2,195,345 26,305,327 27,957,115 29,813,787 32,100,657 33,423,311 34,283,924 35,550,684 38,044,668 39,779,362 41,479,399 55 As Amended on 06/11/12 -- 55 of 255 -- CITY OF EVANSTON, ILLINOIS Assessed Value and Actual Value of Taxable Property Last Ten Fiscal Years Levy Total Total Total Year Residential Farm Commercial Industrial Railroad Equalized Assessed Actual Tax Ended Property Property Property Property Property Value Value Rate 2001 1,105,269,184 16,895 459,256,602 50,985,114 311,382 1,615,839,177 4,847,517,531 1.628 2002 1,202,783,327 16,895 467,795,729 66,579,781 368,172 1,737,543,904 5,212,631,712 1.609 2003 1,221,970,442 16,895 435,093,531 69,669,560 397,456 1,727,147,884 5,181,443,652 1.698 2004 1,543,464,138 16,895 479,999,412 71,684,555 446,570 2,095,611,570 6,286,834,710 1.528 2005 1,680,183,692 16,895 500,330,397 61,756,603 465,435 2,242,753,022 6,728,259,066 1.491 2006 1,707,669,215 16,895 476,821,737 60,920,888 464,011 2,245,892,746 6,737,678,238 1.527 2007 2,149,123,958 16,895 560,536,782 62,154,048 508,346 2,772,340,029 8,317,020,087 1.283 2008 2,324,551,100 16,895 560,106,493 53,168,671 554,733 2,938,397,892 8,815,193,676 1.295 2009 2,564,394,619 15,956 615,808,511 125,104,411 665,872 3,305,989,369 9,917,968,107 1.204 2010 Not available Not available Not available Not available Not available 3,041,884,087 9,125,652,261 1.364 Note: Property is reassessed once every three years. Equalized Assessed value is approximately 1/3 of actual value. Tax rates are per $100 of Equalized assessed value. Source: Cook County Assessor's office 56 As Amended on 06/11/12 -- 56 of 255 -- CITY OF EVANSTON, ILLINOIS Principal Property Taxpayers Current year and Nine Years Ago 2009 EAV 2000 EAV Percentage Percentage Total of Total City Total of Total City Equalized Assessed Taxable Equalized Assessed Taxable Tax Payer Value (EAV) Rank EAV Tax Payer Value (EAV) Rank EAV LR 1603 Orrington 29,018,755 $ 1 0.88% Golub & Company 18,104,484 $ 1 1.36% Grubb & Ellis 28,036,394 2 0.85% Rotary International 15,175,127 2 1.14% Rotary International 26,568,015 3 0.80% Albertson's (Jewel & Osco) 9,294,298 3 0.70% Church Street Plaza 22,101,722 4 0.67% Lynn Minnici 9,264,731 4 0.70% Inland 17,221,292 5 0.52% Church & Chicago Ltd Partnership 8,789,492 5 0.66% Church & Chicago Limited Partnership 14,565,215 6 0.44% St. Francis Hospital 8,413,462 6 0.63% North Shore University Health 14,242,063 7 0.43% Evanston Plaza Freed 7,936,773 7 0.60% NNN Church Street Office Center 13,542,966 8 0.41% The Orrington Hotel 7,793,713 8 0.58% Albertson's (Jewel & Osco) 12,587,745 9 0.38% Presbyterian Homes 7,512,879 9 0.56% Omni Orrington Hotel 12,137,061 10 0.37% Home Depot 7,361,655 10 0.55% Total 190,021,228 $ 5.75% Total 99,646,614 $ 7.48% Total EAV 3,305,989,369 $ Total EAV 1,332,744,014 $ Source: Cook County 57 As Amended on 06/11/12 -- 57 of 255 -- CITY OF EVANSTON, ILLINOIS Demographic and Economic Statistics Last Ten Years Per Education Total Capita % of population Calendar Personal Personal Median with HS Diploma School Unemployment Year Population Income Income Age or Higher Enrollment Rate 2002 74,239 2,497,771,155 $ 33,645 $ 32.5 91.3% 10,889.0 5.0% 2003 74,239 2,694,578,744 36,296 32.5 91.3% 9,766.0 5.4% 2004 74,239 2,694,578,744 36,296 32.5 91.3% 9,849.0 5.0% 2005 74,239 2,775,350,776 37,384 32.5 94.0% 9,740.0 5.0% 2006 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.5% 2007 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.4% 2008 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.6% 2009 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.7% 2010 74,239 2,902,967,617 42,394 34.3 94.0% 9,550.0 7.9% 2011 74,486 3,157,759,484 42,394 34.3 94.0% 11,369.0 7.3% Source: Various Government agencies 58 As Amended on 06/11/12 -- 58 of 255 -- 2008 2009 2010 2011 VARIANCE PERCENT ADOPTED ADOPTED ADOPTED ADOPTED INCREASE INCREASE LEVY LEVY LEVY LEVY (DECREASE) (DECREASE) GENERAL FUND Gross Levy 16,638,265 $ 16,926,411 $ 14,487,920 $ 13,624,172 $ (863,748) $ -5.96% Loss Factor* 332,765 $ 338,528 $ 289,758 $ 272,483 $ (17,275) $ -5.96% Net Levy 16,305,500 $ 16,587,883 $ 14,198,162 $ 13,351,689 $ (846,473) $ -5.96% IMRF PENSION Gross Levy - $ - $ 2,195,345 $ 3,059,093 $ 863,748 $ 39.34% Loss Factor* - $ - $ 43,907 $ 61,182 $ 17,275 $ 39.34% Net Levy - $ - $ 2,151,438 $ 2,997,911 $ 846,473 $ 39.34% TOTAL GROSS OPERATING LEVY 16,638,265 $ 16,926,411 $ 16,683,265 $ 16,683,265 $ 0 $ 0.00% FIRE PENSION FUND Gross Levy 5,014,836 $ 5,639,910 $ 6,180,885 $ 6,244,279 $ 63,394 $ 1.03% Loss Factor* 100,297 $ 112,798 $ 123,618 $ 124,886 $ 1,268 $ 1.03% Net Levy 4,914,539 $ 5,527,112 $ 6,057,267 $ 6,119,393 $ 62,126 $ 1.03% POLICE PENSION FUND Gross Levy 6,084,034 $ 6,867,980 $ 7,588,132 $ 8,364,032 $ 775,900 $ 10.23% Loss Factor* 121,681 $ 137,360 $ 151,763 $ 167,281 $ 15,518 $ 10.23% Net Levy 5,962,353 $ 6,730,620 $ 7,436,369 $ 8,196,751 $ 760,382 $ 10.23% DEBT SERVICE FUND Gross Levy 10,307,536 $ 10,345,063 $ 11,027,117 $ 12,106,014 $ 1,078,897 $ 9.78% Loss Factor* 206,151 $ 206,901 $ 220,542 $ 242,120 $ 21,578 $ 9.78% Net Levy 10,101,385 $ 10,138,162 $ 10,806,575 $ 11,863,894 $ 1,057,319 $ 9.78% Gross Levy 38,044,671 $ 39,779,364 $ 41,479,399 $ 43,397,590 $ 1,918,191 $ 4.62% Loss Factor* 760,894 $ 795,587 $ 829,588 $ 867,952 $ 38,364 $ 4.62% Net Levy 37,283,777 $ 38,983,777 $ 40,649,811 $ 42,529,638 $ 1,879,827 $ 4.62% City of Evanston 2011 Adopted Property Tax Levy * Loss Factor is 2% GENERAL FUND, $13,351,689 IMRF PENSION, $2,997,911 FIRE PENSION FUND, $6,119,393 POLICE PENSION FUND, $8,196,751 DEBT SERVICE FUND, $11,863,894 2011 Proposed Levy by Fund $14,198,162 $13,351,689 $2,151,438 $2,997,911 $6,057,267 $6,119,393 $7,436,369 $8,196,751 $10,806,575 $11,863,894 $‐ $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2010 2011 2011 Proposed Property Tax Levy by Fund Comparison with 2010 Levy by Fund General Fund IMRF Fire Pension Fund Police Pension Fund Debt Service Fund 59 As Amended on 06/11/12 -- 59 of 255 -- City of Evanston REVENUE SOURCES, ASSUMPTIONS AND TRENDS The following is a summary of major revenue sources, trends and assumptions for FY 2012: PROPERTY TAXES – Evanston property owners pay property tax to multiple entities including the City of Evanston. The 2011 property tax levy is collected in 2012. The FY2012 adopted budget includes an overall increase to the net property tax levy of $1,997,046. The 2011 levy for the General Fund remained flat in comparison to the previous year. The City’s debt service levy increased by $1,174,538 and the Firefighters’ and Police Pension levies increased by a total of $822,508. $33,711,163 $34,839,671 $37,323,777 $38,983,777 $40,649,811 $42,646,857 - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 2006 2007 2008 2009 2010 2011 Revenues Property Tax Revenue Amount SALES TAXES – The City receives two types of sales taxes – one from the State of Illinois and another from a sales tax imposed through the City’s home-rule status. Both the State tax (retailers’ occupation tax- a.k.a. ROT) and the home rule tax rates are 1% although the home rule tax is not assessed on “listed” property such as vehicles and most grocery food items and medications. Based on State of Illinois revenue projections, the State sales tax budget for FY2012 is $9.2 million and the home rule sales tax budget for FY2012 is approximately $6 million. 9,237,337 8,857,994 8,546,173 8,791,573 7,300,000 9,209,455 5,911,796 5,572,880 5,463,561 5,724,904 4,552,968 5,997,020 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Sales Tax Revenue REGULAR HOME RULE * FY2011 budget represents a ten‐month transitional fiscal year. 60 As Amended on 06/11/12 -- 60 of 255 -- INCOME TAX – Income tax is a State shared tax that is distributed on a per capita basis and is based on the average income statewide. Based on the year-to-date actual receipts and Illinois Municipal League (IML) estimates, staff anticipates receiving approximately $5.85 million in income tax revenues in FY2012. $6,827,642 $6,821,169 $5,912,082 $5,808,360 $4,635,535 $5,853,839 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Income Tax Revenue Amount * FY2011 budget represents a ten‐month transitional fiscal year. UTILITY TAXES –This revenue consists of taxes applied on electric usage, telephone usage, natural gas usage, and natural gas distribution. The utility tax rates are 6% for telecommunications, 5% for natural gas distribution (suppliers), $.025/therm for natural gas usage, and a rate of $.0061-$.0030 for electric utility tax depending on kilowatt hours consumed. The amount of revenue for these taxes budgeted next year was largely dependent on year-to-date receipts and a historical trend analysis, if applicable, performed for the past three years. $8,537,097 $8,802,973 $7,856,422 $7,872,181 $6,982,174 $8,671,806 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Utility Tax Revenue Amount * FY2011 budget represents a ten‐month transitional fiscal year. 61 As Amended on 06/11/12 -- 61 of 255 -- REAL ESTATE TRANSFER TAX – The real estate transfer tax is imposed at $5 dollars per $1,000 increment of value on the sale or transfer of real estate in the City less certain exemptions as specified per City code. Real estate transfer tax revenues were budgeted based on year-to-date receipts in conjunction with an analysis of regional real estate sales trends. $4,500,474 $3,956,243 $2,064,170 $1,640,274 $1,790,182 $1,500,000 $1,725,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 FY06/07 Actual FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Real Estate Transfer Tax Revenue Amount * FY2011 budget represents a ten‐month transitional fiscal year. WATER REVENUES – Water revenues from Evanston’s water utility customers are expected to remain fairly constant from the prior year. Absent any water rate increases or adjustments, this revenue is almost entirely dependent on water consumption with weather playing a major role, especially during the summer. 6,012,643 5,698,960 5,102,756 5,419,316 4,647,499 5,600,000 3,158,396 2,689,305 2,594,765 2,885,096 2,286,500 2,800,000 3,620,878 4,820,075 4,506,067 4,781,645 3,570,300 4,414,000 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Water Sales Revenue Evanston Skokie Northwest Commission * FY2011 budget represents a ten‐month transitional fiscal year. 62 As Amended on 06/11/12 -- 62 of 255 -- SEWER REVENUES – This revenue is billed based on water consumption and the two revenues often go hand in hand. It is important to note that this revenue, unlike water, is not assessed to those communities outside of Evanston that purchase Evanston water. $14,238,501 $13,773,957 $13,242,839 $13,393,286 $11,023,918 $13,000,236 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 $15,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Sewer Revenue Amount * FY2011 budget represents a ten‐month transitional fiscal year. PARKING REVENUES – The City operates parking meters, lots, and three major garages which generate revenues. The City’s Maple and Sherman Garages were maintained as separate Funds prior to FY08/09, and the chart below has been adjusted to present consolidated totals. $6,463,754 $6,719,006 $5,680,576 $5,987,466 $5,402,238 $6,145,167 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget Revenue Parking Revenue Amount * FY2011 budget represents a ten‐month transitional fiscal year. 63 As Amended on 06/11/12 -- 63 of 255 -- City of Evanston Debt Service Funds The primary objective in debt management is to keep the level of indebtedness within available resources and it’s imperative to keep the debt within the stated City Council debt limitation. Because the City of Evanston is a Home Rule municipality there is no legal limit on the amount of debt the City can issue. However, the Evanston City Council has established a limit of $120,000,000 in general obligation debt as a City debt service policy. The most recent debt issuance was August 1, 2011 when the City sold $19,240,000 Series 2011A and General Obligation bonds to provide financing for public improvement projects, to provide debt service funds for the City’s sewerage system and to refund certain outstanding obligations. The public debt in the City of Evanston satisfies the current budget policy and is sufficient to meet the community needs. The City of Evanston has a rating AAA bond rating from both Fitch and Moody’s. The following is a statistical breakdown of the City of Evanston's debt services profile: General Obligation Debt per capita $2,061 General Obligation Debt as a percentage of Equalized Assessed Valuation 5.05% Total unabated debt service (principal + interest) expenditures as a % of 11.29% General Fund expenditure (FY 2010-11) Current Bonds Rating - Moody's Investor Services Aaa Current Bonds Rating - Fitch Ratings AAA Equalized Assessed Valuation - Tax year 2010 3,041,884,087 Governmental Activity General Obligation Debt (FY 2010-11) 117,322,439 Business Activity General Obligation Debt (FY 2010-11) 36,212,561 Debt Washington Howard Special Service Natl TIF Hartery TIF Assessment SSA #5 Parking Water Sewer Sanitation FY 2012 Fund Fund Fund Fund Fund Fund Fund Fund Fund Total Principal 7,992,064 405,000 605,000 208,400 325,000 2,921,536 802,406 11,732,607 14,259 25,006,272 Interest 4,740,166 100,650 109,603 104,296 98,232 981,693 199,625 2,510,383 3,290 8,847,938 Total 12,732,230 505,650 714,603 312,696 423,232 3,903,229 1,002,031 14,242,990 17,549 33,854,210 Consolidating Debt (Principal & Interest) Payments Summary 64 As Amended on 06/11/12 -- 64 of 255 -- - 500 1,000 1,500 2,000 2,500 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 1,267 1,494 1,552 1,591 1,949 2,061 Per Capita General Obligation Debt 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% TY 2005 TY 2006 TY 2007 TY 2008 TY 2009 TY 2010 4.20% 4.94% 4.16% 4.02% 4.58% 5.05% Ratio of General Obligation Debt to Equalized Assessed Valuation 65 As Amended on 06/11/12 -- 65 of 255 -- PART III GENERAL FUND BUDGET 66 As Amended on 06/11/12 -- 66 of 255 -- 2010-2011 2011 2011 Budget-to-Budget 2012 Budget 2012 Budget 2012 Budget Actual Budget* Estimate* Increase (Decrease) Proposed Adjustments Adopted Operating Revenue Property Tax 16,159,345 $ 16,516,200 $ 16,546,460 $ $ 33,400 16,549,600 $ (4,253,214) $ 12,296,386 $ Other Taxes 37,870,903 31,028,488 30,938,488 8,255,979 39,284,467 103,463 $ 39,387,930 Licenses/Permits/Fees 8,667,275 7,293,557 7,465,902 1,304,454 8,598,011 54,850 $ 8,652,861 Fines and Forfeitures 4,002,700 3,806,864 3,340,670 372,280 4,179,144 542,495 $ 4,721,639 Charges for Services 9,702,647 6,048,402 6,348,672 934,449 6,982,851 870,172 $ 7,853,023 Intergovernmental Revenue 1,152,632 802,239 748,239 (106,442) 695,797 (25,900) $ 669,897 Other Revenue 3,236,875 1,478,601 1,620,434 (777,618) 700,983 516,000 $ 1,216,983 Interest Income 11,454 12,000 12,000 - 12,000 - $ 12,000 Transfers In (Other Funds) 7,608,746 6,790,549 6,774,060 1,099,519 7,890,068 - $ 7,890,068 Library Revenues 113,102 96,582 112,850 23,703 120,285 (120,285) $ - Total Revenue 88,525,679 73,873,482 73,907,775 11,139,724 85,013,206 (2,312,419) 82,700,787 Operating Expense Legislative 589,865 523,131 563,323 104,033 627,164 (11,131) 616,033 City Administration 1,921,782 1,675,952 1,321,106 145,930 1,821,882 34,376 1,856,258 Law Department 960,007 828,120 760,793 177,152 1,005,272 (6,165) 999,107 Administrative Services 9,266,548 8,206,488 7,994,305 593,419 8,799,907 (156,710) 8,643,197 Community & Economic Development 3,904,597 2,824,205 2,696,632 580,759 3,404,964 (256,625) 3,148,339 Police Department 22,439,417 20,263,642 20,151,111 4,930,931 25,194,573 (441,635) 24,752,938 Fire & Life Safety Services 12,819,555 11,192,783 11,226,020 2,329,904 13,522,687 (208,066) 13,314,621 Health Department 2,079,737 2,135,313 2,040,321 213,191 2,348,504 65,465 2,413,969 Public Works Department 12,618,306 6,862,268 6,726,621 1,689,616 8,551,884 1,007,576 9,559,460 Public Library 4,214,554 3,708,359 3,662,448 801,240 4,509,599 (4,509,599) - Parks/Recreation and Comm. Services 16,157,573 15,653,221 15,822,574 1,996,343 17,649,564 (256,943) 17,392,621 Total Expenditures 86,971,941 73,873,482 72,965,254 13,562,518 87,436,000 (4,739,457) 82,696,543 - Net Surplus (Deficit) 1,553,738 $ - $ 942,521 $ (2,422,794) $ (2,422,794) $ 2,427,038 $ 4,244 $ Beginning Fund Balance 14,581,963 15,524,484 15,524,484 Transfer to Capital Improvement Fund (1,250,000) Transfer to Equipment Replacement Fund (500,000) Ending Fund Balance 15,524,484 13,101,690 13,778,728 City of Evanston General Fund Summary (Fund #100) 67 As Amended on 06/11/12 -- 67 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 50000 REVENUES 50100 OPERATING REVENUES 51000 PROPERTY TAXES 51015 PROPERTY TAXES 15,898,788 16,349,600 16,349,600 12,096,386 (4,253,214) 51025 PRIOR YEAR'S TAXES 260,557 166,600 196,860 200,000 33,400 51000 PROPERTY TAXES 16,159,344 16,516,200 16,546,460 12,296,386 (4,219,814) 51500 OTHER TAXES 51515 STATE USE TAX 1,060,610 677,877 677,877 1,091,215 413,338 51525 SALES TAX - BASIC 8,791,573 7,300,000 7,300,000 9,209,455 1,909,455 51530 SALES TAX - HOME RULE 5,724,904 4,552,968 4,552,968 5,997,020 1,444,052 51535 AUTO RENTAL TAX 36,445 29,155 29,155 36,445 7,290 51540 ATHLETIC CONTEST TAX 646,337 550,000 550,000 700,000 150,000 51545 STATE INCOME TAX 5,808,360 4,635,565 4,635,565 5,853,839 1,218,274 51555 FIRE INSURANCE TAX 90,000 (90,000) 51565 ELECTRIC UTILITY TAX 2,783,149 2,196,333 2,196,333 3,069,806 873,473 51570 NATURAL GAS UTILITY TAX 1,188,498 1,385,130 1,385,130 1,583,000 197,870 51575 NAT GAS USE TAX HOME RULE 740,854 709,044 709,044 869,000 159,956 51585 CIGARETTE TAX 440,103 295,284 295,284 485,000 189,716 51590 EVANSTON MOTOR FUEL TAX 558,024 550,378 550,378 761,587 211,209 51595 LIQUOR TAX 2,070,063 1,623,754 1,623,754 2,070,063 446,309 51600 PARKING TAX 2,330,876 1,800,000 1,800,000 2,160,000 360,000 51605 PERS. PROP. RPL. TAX 644,319 360,750 360,750 580,000 219,250 51610 PERS. PROP. RPL. TAX REC 46,300 38,583 38,583 46,300 7,717 51615 PERS. PROP. RPL. TAX LIB 50,200 41,833 41,833 (41,833) 51620 REAL ESTATE TRANSFER TAX 1,790,182 1,500,000 1,500,000 1,725,000 225,000 51625 TELECOMMUNICATIONS TAX 3,159,680 2,691,667 2,691,667 3,150,000 458,333 51630 AMUSEMENT TAX 424 167 167 200 33 51500 OTHER TAXES 37,870,903 31,028,488 30,938,488 39,387,930 8,359,442 52000 LICENSES, PERMITS & FEES 52005 LICENSES 52010 VEHICLE LICENSES 2,598,341 1,799,820 2,400,000 2,598,341 798,521 52015 BUSINESS LICENSES 102,264 80,000 80,000 171,000 91,000 52020 PET LICENSES 24,000 22,000 22,000 22,000 52030 CONTRACTORS' LICENSES 76,050 66,640 66,640 77,302 10,662 52035 ROOMING HOUSE LICENSES 182,936 193,000 193,000 193,000 52040 LIQUOR LICENSES 347,475 300,000 300,000 330,000 30,000 52041 ONE DAY LIQUOR LICENSE 5,953 5,000 5,000 8,600 3,600 52045 FARMERS' MARKET LICENSES 12,860 28,000 30,000 30,000 2,000 68 As Amended on 06/11/12 -- 68 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 52046 RENTAL BUILDING REGISTRA 70,340 95,000 95,000 95,000 52050 OTHER LICENSES 21,265 5,000 21,500 20,000 15,000 52055 LONG TERM CARE LICENSES 113,700 20,000 70,560 98,400 78,400 52061 SEASONAL FOOD ESTABL.LIC 1,547 52062 MOBILE FOOD VEHICLE VEND 750 52063 HEN COOP LICENSE 200 52070 RESIDENT CARE HOME LICEN 460 80 80 80 52005 LICENSES 3,558,141 2,614,540 3,283,780 3,643,723 1,029,183 52075 PERMITS 52080 BUILDING PERMITS 2,702,810 2,500,000 1,900,000 2,500,000 52085 PLAN REVIEW 5,879 6,248 4,000 6,248 52090 PLUMBING PERMITS 117,574 135,000 135,000 135,000 52095 ELECTRICAL PERMITS 124,174 130,000 130,000 130,000 52105 SIGNS AND AWNING PERMITS 6,712 8,330 8,330 8,330 52110 OTHER/MISC PERMITS 225,916 183,260 183,260 183,260 52115 ELEVATOR PERMITS 20,919 41,650 41,650 41,650 52120 HEATING VENT. A/C PERMIT 323,351 210,000 275,000 210,000 52126 RIGHT-OF WAY PERMIT 213,600 250,000 250,000 290,000 40,000 52130 RESIDENTS ANNUAL PRKG PE 126,530 110,000 110,000 128,000 18,000 52131 VISITOR PARKING PERMITS 12,246 11,912 11,912 12,300 388 52135 FIRE SUPRESSION/ALARM PE 20,588 40,000 40,000 40,000 52075 PERMITS 3,900,298 3,586,400 3,089,152 3,684,788 98,388 52140 FEES 52145 ANNUAL SIGN FEES 30,340 25,000 25,000 25,000 52146 MOVING VAN PERMIT FEE 50,000 50,000 52155 PLAT PR.&SIGN APP HRG FE 1,320 2,082 2,100 2,100 18 52170 ALARM PANEL FRANCHISE FE 9,255 4,165 4,500 6,000 1,835 52175 NU/CENTEL EASEMENT 47,000 52180 CABLE FRANCHISE FEE 862,650 741,370 741,370 865,000 123,630 52181 PEG FEES - COMCAST 105,108 52185 NICOR FRANCHISE FEE 79,684 95,000 95,000 95,000 52186 SOLID WASTE FRANCHISE FE 73,480 52187 TRANSFER STATION FEES 225,000 225,000 281,250 56,250 52140 FEES 1,208,836 1,092,617 1,092,970 1,324,350 231,733 52000 LICENSES, PERMITS & FEES 8,667,275 7,293,557 7,465,902 8,652,861 1,359,304 52500 FINES AND FORFEITURES 69 As Amended on 06/11/12 -- 69 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 52505 TICKET FINES-PARKING 3,172,985 3,006,667 2,513,670 3,805,241 798,574 52510 REGULAR FINES 250,779 274,910 265,000 298,449 23,539 52530 BOOT RELEASE FEE 78,615 56,644 48,900 60,376 3,732 52540 FIRE FALSE ALARM FINES 74,455 137,445 137,000 170,000 32,555 52545 POLICE FALSE ALARM FINES 20,350 52555 HOUSING CODE VIOL FINES 136,968 50,000 75,000 117,248 67,248 52560 PERMIT PENALTY FEES 10,940 6,248 7,500 7,500 1,252 52570 NONPARKING ORDINANCE VIOL 244,133 124,950 160,000 262,825 137,875 52605 LANDLORD/TENANT VIOL FINE 52610 LIBRARY FINES & FEES 162,385 150,000 133,600 (150,000) 52500 FINES AND FORFEITURES 4,002,700 3,806,864 3,340,670 4,721,639 914,775 53000 CHARGES FOR SERVICES 53005 HEALTH DEPT.- CHRGS FOR S 53010 BIRTH AND DEATH RECORDS 5,447 53050 SANITATION CLASSES 4,850 4,200 1,705 1,700 (2,500) 53075 DENTAL CLINIC 149,127 108,290 106,467 125,000 16,710 53105 HEALTH FOOD ESTBLSMNT LI 189,968 12,000 148,200 185,000 173,000 53135 DENTAL CHECK UP 2,375 1,115 53140 EMERGENCY DENTAL EXAM 30 40 53150 AMALGAM FILLING 30 90 53151 DENTAL CO- PAY 45 53155 RESIN FILLING 1,500 120 53165 EXTRACTION 120 53171 ROOT CANAL PAYMENTS 175 53175 SEALANT OFFICE VISIT 230 20 53180 ADDITIONAL SEALANTS 10 53185 TEMPORARY FOOD LICENSE F 8,438 6,500 6,500 6,500 53190 FOOD DELIVERY VEHICLE 4,850 100 5,500 5,500 5,400 53200 BEV.SNACK VENDING MACHIN 30,559 200 22,500 28,000 27,800 53210 TOBACCO LICENSE 20,500 1,000 14,250 19,000 18,000 53211 BEEKEEPER LICENSE FEE 75 53215 BIRTH CERTIFICATE 66,115 66,640 66,640 70,000 3,360 53220 DEATH CERTIFICATE-16.23 34,094 57,477 30,000 40,000 (17,477) 53230 FUNERAL DIRECTOR LICENSE 7,350 5,498 6,000 6,000 502 53235 TEMP FUNERAL DIREC LICEN 5,526 4,165 4,200 4,200 35 53005 HEALTH DEPT.- CHRGS FOR S 531,414 266,070 413,347 490,900 224,830 53240 PARKING - CHRGS FOR SVCS 70 As Amended on 06/11/12 -- 70 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 53251 PARKING METER FEE INCREA 641,667 641,667 53240 PARKING - CHRGS FOR SVCS 641,667 641,667 53412 LOT 15 RENTAL 53560 RECREATION - CHRGS FOR SV 53565 RECREATION PROGRAM CHARG 5,155,391 4,544,253 4,710,319 5,217,839 673,587 53566 RECREATION DEFERRED REVE 289 53568 TRANS.FROM RESTRICTED AC 42,450 73,216 73,215 73,216 1 53569 Special Events Revenue 69,568 37,000 34,000 38,000 1,000 53560 RECREATION - CHRGS FOR SV 5,267,698 4,654,468 4,817,534 5,329,055 674,587 53570 WATER, SEWER & RECYCLING 53600 SEWER SERV CHARG-PENALTY 53602 SWANCC RECYCLING INCENTI 56,406 53605 SANITATION CHARGE 2,261,231 53610 SANITATION SERV CHAR-PEN 37,569 53615 SANIT SPECIAL PICKUP FEE 83,399 53570 WATER, SEWER & RECYCLING 2,438,605 53620 OTHER CHRGS FOR SVCS 53635 WEIGHTS AND MEASURES EX 345 833 833 1,000 167 53640 SENIOR TAXI COUPON SALES 96,717 87,465 87,465 (87,465) 53650 STATE HIGHWAY MAINTENANC 69,146 54,994 54,994 58,000 3,006 53655 FIRE COST RECOVERY CHARG 2,545 8,330 4,000 10,000 1,670 53656 OTHER SERVICE CHARGES 693 53665 CONDO CONVERSION APP FEE 16,650 53666 HISTORIC PRESERVATION RE 6,075 5,000 5,000 6,500 1,500 53620 OTHER CHRGS FOR SVCS 192,171 156,622 152,292 75,500 (81,122) 53667 TREE PRESERVATION PERMIT 53675 AMBULANCE SERVICE 973,482 820,525 850,000 1,049,901 229,376 53680 TOWING CHARGES 2,499 2,499 3,000 501 53685 POLICE REPORT FEES 15,794 13,328 12,000 14,500 1,172 53690 WOOD RECYCLING 34,830 19,992 20,000 27,000 7,008 53695 ZONING FEES 45,378 15,000 17,500 17,500 2,500 53700 FIRE REPORT FEES 462 53705 FIRE BUILDING INSPECTION 5,265 6,000 6,000 6,000 53715 ALARM REGISTRATION FEE 133,405 46,000 45,000 180,000 134,000 71 As Amended on 06/11/12 -- 71 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 53720 SKOKIE ANIMAL BOARD FEE 8,085 6,248 8,500 8,000 1,752 53725 BACKGR CHKS DAYCARE PROV 540 53736 NEW PAVEMENT DEGRADATION 55,518 41,650 4,000 10,000 (31,650) 53667 TREE PRESERVATION PERMIT 1,272,758 971,242 965,499 1,315,901 344,659 53000 CHARGES FOR SERVICES 9,702,647 6,048,402 6,348,672 7,853,023 1,804,621 55000 INTERGOVERNMENTAL REVENUE 55005 COUNTY & LOCAL AID 55012 FULL CIRCLE GRANT- COMM 6,474 55005 COUNTY & LOCAL AID 6,474 55015 STATE AID 55019 H1N1 GRANT REIMBURSEMENT 26,833 55025 LOCAL HEALTH PROTECTION 39,048 163,000 75,000 75,000 (88,000) 55040 DENTAL SEALANT GRANT 721 1,666 1,666 2,674 1,008 55075 SUMMER FOOD INSPECTIONS 450 333 400 400 67 55080 KID CARE AGREEMENT 2,520 55085 IL TOBACCO FREE COMMUNIT 1,750 12,500 21,000 25,082 12,582 55125 TEEN PREGNANCY PREV. GRN 45,900 50,480 10,200 (50,480) 55130 IL STATE CHILDHOOD LEAD 720 250 1,000 1,000 750 55135 TEEN PARENT SERVICES PRO 12,769 25,490 18,100 (25,490) 55145 PROSTATE CANCER AWARNESS 12,000 11,500 11,500 55146 STATE, COUNTY AND OTHER 28,915 118,743 12,000 11,000 (107,743) 55150 TANNING PARLOR INSPECTIO 83 200 200 117 55160 VIOL. CRIME VIC. ASST GR 500 18,525 18,525 55170 FIRE DEPARTMENT TRAINING 1,115 1,500 12,762 2,000 500 55173 CRI GRANT -REVENUE (HHS) 11,642 33,320 38,550 44,000 10,680 55174 PHEP GRANT-REVENUE (HHS) 31,027 58,310 55,000 62,072 3,762 55175 STATE RECYCLING GRANT 60,000 55176 DENTAL EXPANSION GRANT 95,000 30,000 30,000 55175 STATE RECYCLING GRANT 60,000 95,000 30,000 30,000 55177 DENTAL REIMBURSEMENT PRO 61,500 82,000 82,000 55178 DISEASE / DIABETES GRANT 16,320 16,000 16,000 55191 TOWNSHIP-JOB TRAIN.& MEN 50,000 50,000 55195 TOWNSHIP-SUMMER YOUTH EM 15,167 20,000 (20,000) 55231 LEAD PAINT HAZARD GRANT 8,000 80,000 80,000 80,000 55245 LIBRARY STATE PER CAPITA 75,805 62,833 75,971 (62,833) 55015 STATE AID 361,882 647,033 586,669 511,453 (135,580) 72 As Amended on 06/11/12 -- 72 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 55250 FEDERAL AID 55251 FEDERAL GRANT / AID 605,907 10,000 12,635 10,000 55253 ENERGY EFF.& CONSV.BLOCK 55255 COMM AGING GRT-ADVOCATE 33,576 30,821 27,610 30,044 (777) 55265 FEMA 38,116 19,992 20,000 17,000 (2,992) 55270 POLICE TRAINING 8,000 6,664 8,000 8,000 1,336 55275 HUD EMERG SHELTER GRANTS 85,729 79,729 84,885 85,000 5,271 55280 COMMUNITY POLICE GRANT 3,550 55285 LAW ENFORCEMENT BLOCK GR 8,178 55290 OTHER FEDERAL AID 8,320 8,000 8,440 8,400 400 55250 FEDERAL AID 784,276 155,206 161,570 158,444 3,238 55000 INTERGOVERNMENTAL REVENUE 1,152,632 802,239 748,239 669,897 (132,342) 56000 OTHER REVENUE 56002 WOMEN OUT WALKING 8,390 25,000 25,000 56010 PROPERTY SALES AND RENTAL 108,657 117,830 117,997 150,491 32,661 56011 DONATIONS 52,000 52,000 69,400 17,400 56012 BERGLUND ANI.HOSP.PARKIN 2,400 56010 PROPERTY SALES AND RENTAL 111,057 169,830 169,997 219,891 50,061 56015 REVENUE FROM DAMAGE TO CI 56025 DAMAGE TO CITY SIGNAGE 1,666 1,666 2,000 334 56030 DAMAGE TO CITY TRAFFIC S 3,039 16,660 16,660 20,000 3,340 56031 DAMAGE TO STREET LIGHTS 16,660 16,660 20,000 3,340 56015 REVENUE FROM DAMAGE TO CI 3,039 34,986 34,986 42,000 7,014 56045 MISCELLANEOUS REVENUE 54,738 46,667 42,567 159,000 112,333 56046 TAXICAB CLASS REVENUE 4,800 5,831 5,831 7,000 1,169 56045 MISCELLANEOUS REVENUE 59,538 52,498 48,398 166,000 113,502 56047 RESERVES 56048 TEEN BABY NURSERY PROG 82,000 41,000 41,000 41,000 56047 RESERVES 82,000 41,000 41,000 41,000 56060 BOND PROCEEDS 72,425 56063 CONST.INSP.OVERTIME REIMB 56064 REIMB.-SCHOOL RESOURCE O 298,700 298,700 (298,700) 56065 SALE OF SURPLUS PROPERTY 213,000 56063 CONST.INSP.OVERTIME REIMB 213,000 298,700 298,700 (298,700) 73 As Amended on 06/11/12 -- 73 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 56067 REIMBURSEMENTS- SERV. & S 3,424 56068 REIMB SALT USE DIST 65 ET 83,377 56069 REIMB. FOR FIRE DEPTT. S 36,051 56068 REIMB SALT USE DIST 65 ET 119,428 56070 OVER AND SHORT 56095 OVER AND SHORT - COLLECT 1,558 56070 OVER AND SHORT 1,558 56105 PAYMENT IN LIEU OF TAXES 87,500 340,092 340,092 152,092 (188,000) 56106 FUND BALANCE APPLIED 130,000 130,000 516,000 386,000 56113 CONTRIBUTION FROM EPL FR 158,400 56131 DUTCH ELM TREE INSURANCE 75,000 56132 Trsf Fr Dutch Elm Tree R 356,000 513,216 (356,000) 56131 DUTCH ELM TREE INSURANCE 75,000 356,000 513,216 (356,000) 56134 PRIVATE ELM TREES INS. MO 42,830 43,000 39,940 40,000 (3,000) 56140 FEES AND MERCHANDISE SALE 2,878 56155 TRASH CART SALES 67,527 56156 YARD WASTE FEE 222,135 56156 YARD WASTE FEE 222,135 56175 PARKING PERMITS-RYAN FIEL 15,137 12,495 12,495 15,000 2,505 56185 PART. PENSION CONTRIBUTIO 56196 JDE WATER INTERFACE 56000 OTHER REVENUE 1,336,875 1,478,601 1,620,434 1,216,983 (261,618) 56500 INTEREST INCOME 56501 INVESTMENT INCOME 11,454 12,000 12,000 12,000 56587 SALE OF LAND 1,900,000 56500 INTEREST INCOME 1,911,454 12,000 12,000 12,000 57000 TRNSFR FROM OTHER FUNDS 57007 FROM WEST EVANSTON TIF 24,996 50,000 50,000 60,000 10,000 57011 FROM HPRP GRANT FUND 27,000 40,000 (27,000) 57012 FROM NSP2 GRANT FUND 278,000 278,000 320,000 42,000 57020 FROM MOTOR FUEL FUND-S/M 772,500 697,492 697,492 836,990 139,498 57030 FROM COMM. DEVEL. FUND 966,218 772,000 721,601 776,811 4,811 57035 FROM HOME FUND 36,396 56,400 56,400 59,958 3,558 57037 FROM NSP2 118,248 57035 FROM HOME FUND 154,644 56,400 56,400 59,958 3,558 74 As Amended on 06/11/12 -- 74 of 255 -- FISCAL YEAR 2012 GENERAL FUND REVENUES REVENUE TITLE 2010 - 2011 ACTUAL 2011 BUDGET 2011 ESTIMATE 2012 APPROVED 2011 vs. 2012 VARIANCE 57040 FROM EMERGENCY TEL SYSTEM 126,000 104,958 125,868 125,950 20,992 57050 FROM ECON DEV FUND 390,000 377,256 377,256 452,707 75,451 57060 FROM HOUSING FUND 24,000 19,992 19,992 23,990 3,998 57065 FROM WASHINGTON NAT'L DS 324,996 325,000 325,000 325,000 57070 FROM HOW HARTREY DEBT SER 141,600 141,600 141,600 141,600 57075 FROM SW TIF DEBT SERVICE 24,096 24,100 24,100 28,920 4,820 57096 FROM HOWARD RIDGE TIF 120,396 120,400 120,400 120,400 57100 FROM CAPITAL IMP. FUND 300,000 300,000 300,000 475,000 175,000 57130 FROM PARKING FUND 686,496 536,868 536,868 644,242 107,374 57135 FROM WATER FUND 162,300 135,196 135,196 162,235 27,039 57140 FROM WATER FUND-ROI 2,531,304 2,108,573 2,108,573 2,531,102 422,529 57145 FROM WATER FUND-ADMIN. EX 593,196 494,136 494,136 662,963 168,827 57165 FROM SEWER FUND 266,004 221,578 221,578 142,200 (79,378) 57000 TRNSFR FROM OTHER FUNDS 7,608,746 6,790,549 6,774,060 7,890,068 1,099,519 57500 LIBRARY-OTHER REVENUE 57505 LIBRARY VIDEO RENTALS 31,706 23,333 29,800 (23,333) 57510 NON-RESIDENT LIBRARY CARD 2,400 833 2,850 (833) 57515 LIBRARY MATERIAL REPLACEM 12,587 12,500 10,100 (12,500) 57525 LIBRARY MISC. REVENUES 428 57535 LIBRARY COPY MACH. CHG 22,652 22,083 18,500 (22,083) 57540 LIBRARY MEETING RM RENTAL 9,932 8,333 8,600 (8,333) 57545 NORTH BRANCH RENTAL INC 33,396 29,500 43,000 (29,500) 57500 LIBRARY-OTHER REVENUE 113,102 96,582 112,850 (96,582) 58000 REAPPROPRIATION OF SURPLUS 50100 OPERATING REVENUES 88,525,679 73,873,482 73,907,775 82,700,787 8,827,305 50000 REVENUES 88,525,679 73,873,482 73,907,775 82,700,787 8,827,305 75 As Amended on 06/11/12 -- 75 of 255 -- City of Evanston City Council Description of Major Activities: The City Council consists of the Mayor, who is elected at large, and nine aldermen, one elected from each of the nine wards for a term of four years. The City Council formulates policies to guide the orderly development and administration of the City; determines the use of tax dollars and other funding sources to meet the City's needs; holds public hearings to provide citizens with opportunities to be heard; participates in conferences, forums and meetings of legislative groups and associations; keeps its constituency informed of City issues and activities through ward meetings and public forums and responds to citizen requests for services and information. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE City Council Part-Time Regular Mayor 0.00 Part-Time Regular Alderman (9 elected officials @ 0 FTE) 0.00 Full-Time Regular Mayor’s Assistant 1.00 1300 Total 1.00 City Council Total 1.00 Financial Summary 2010-11 Actual 2011 Budget Adopted 2011 Estimated Actual 2012 Adopted Budget Expenditures: 1300 - City Council 422,687 374,718 401,376 411,359 Total: $422,687 $374,718 $401,376 $411,359 Performance Report on FY 2011 Major Program Objectives • Approved the change of Budget Year calendar • Approved 12 Goals • Approved Mobile Food Vehicle Vendor Ordinance • Approved School Safety Zones Ordinance • Approved Ordinance regulating Use of Mobile Telephones While Operating a Motor Vehicle • Completed review and modification of Boards, Commissions, and Committees • Completed Mayor’s “Safe Summer Summit” • Completed “Distracted Driving Summit” 76 As Amended on 06/11/12 -- 76 of 255 -- City of Evanston City Council 2012 Department Initiatives • The City Council approved 13 Goals to focus on for the coming year. • Affordable Housing • Capital Improvement Program Planning • Climate Action Plan • Development Services and Design Review • Economic Development • Efficiency and Effectiveness of Services • Innovation • Northwestern University • Police and Fire Pension Funding Issues • Robert Crown Center Improvements • Safety Issues • Visual & Performing Arts • Youth Services • Approve Request for Proposal (RFP) for Robert Crown Center. • Re-codification and substantive rewrite of City Code. • Review, analysis and improvement of City procurement. Ongoing Activity Measures 2010-11 Actual 2011 Projected 2012 Projected Number of ordinances adopted 150 200 245 Number of resolutions adopted 100 168 203 Updated board, committee, commission rosters 5 4 9 77 As Amended on 06/11/12 -- 77 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 1300 CITY COUNCIL 61010 REGULAR PAY 203,794 164,393 173,630 199,134 61210 LONGEVITY 489 61510 HEALTH INSURANCE 127,133 110,852 133,022 123,820 61615 LIFE INSURANCE 1,100 61 74 76 61710 IMRF 6,547 5,814 5,320 8,327 61725 SOCIAL SECURITY 11,090 9,332 9,942 11,306 61730 MEDICARE 2,701 2,183 2,326 2,644 62206 TV BROADCASTING 4,165 4,165 62210 PRINTING 236 500 2,904 2,904 62275 POSTAGE CHARGEBACKS 288 333 588 333 62280 OVERNIGHT MAIL CHARGES 167 167 62285 COURIER CHARGES 3,402 833 1,802 400 62295 TRAINING & TRAVEL 12,015 7,000 7,134 6,000 62360 MEMBERSHIP DUES 46,468 39,000 54,764 30,000 62370 EXPENSE ALLOWANCE 83 125 62380 COPY MACHINE CHARGES 835 850 1,020 900 62456 OUTSIDE MAIL SERVICES 6,330 5,100 62458 OUTSIDE COPY SERVICES 8,330 62490 OTHER PROGRAM COSTS 161 4,664 1,068 4,664 64540 TELECOMMUNICATIONS - WIRELESS 481 398 500 65010 BOOKS, PUBLICATIONS, MAPS 167 200 65025 FOOD 5,837 3,000 4,948 3,000 65095 OFFICE SUPPLIES 109 666 240 1,500 66025 TRAN.TO DS FUND- ERI DEBT SERV 1,831 2,196 1,929 66062 SISTER CITY FUNDING 4,165 4,165 1300 CITY COUNCIL 422,687 374,718 401,376 411,359 78 As Amended on 06/11/12 -- 78 of 255 -- City of Evanston City Clerk’s Office Description of Major Activities: The City Clerk records the minutes for the City Council and staffs special Council committees. The Clerk produces official minutes of all Council meetings; is responsible for maintaining the City Code and official City and township records; serves as the local election official; is the deputy registrar for voter registration; and performs other election-related activities. The City Clerk also assists the Mayor, Aldermen, and staff with special projects and activities, and represents the City at various meetings. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE City Clerk Full-Time Regular City Clerk 0.00 Full-Time Regular Deputy City Clerk 1.00 Part-Time Mail Room Attendant 0.80 1400 Total 1.80 City Clerk Total 1.80 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 1400 – City Clerk’s Office 167,178 148,413 161,947 204,675 Total Expenditures: $167,178 $148,413 $161,947 $204,675 Notes for Financial Summary The part-time mailroom attendant has been given extra duties to perform and so the hours for this position have been increased as well. She will also perform assigned tasks within the City Clerk’s Office. Performance Report on FY 2011 Major Program Objectives • The legal review of the Evanston code by departments was restarted by new attorneys in the Law Department to help decide whether or not to re-codify the code which was last codified in 1979. • Coordination of FOIA requests continues with an electronic log and files of disposition of FOIA requests. 2012 Department Initiatives • The City Clerk's Office will no longer compile a packet of materials for use by those wishing to run for municipal offices in April 9, 2013. All candidates will have to obtain their information from the Cook County Clerk’s website, and download the necessary forms. The office will facilitate voting by registering people to vote, arranging for an early voting site at the Civic Center, and providing voters with the means to vote absentee by mail. 79 As Amended on 06/11/12 -- 79 of 255 -- City of Evanston City Clerk’s Office • The Clerk’s office will work with the Cook County Department of Elections on facilitating the Consolidated Election on April 9, 2013 in Evanston. • The City Clerk’s office will track the number of notary public requests made. • Reorganizing the office space and filing system is a priority. • Continue project to make obtaining documents more accessible to the citizens. • The Notary laws changed in June 2009 and will be followed to the letter to prevent potential harm or litigation to the City. • The City Clerk will facilitate the training of City Notaries of the new laws affecting all Notaries at a designated time and date to be decided. • New FOIA Officers have been designated in compliance with the new Freedom of Information Act (FOIA) laws. • Electronic training is mandatory for all designated FOIA officers in the City and must be completed by June 30, 2011. • The Clerk’s Office will possess a copy of all certifications of the FOIA and Open Meetings Act (OMA) designees. • The Clerk will give a presentation to all directors and managers on the proper procedure for responding to a FOIA request. Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected Voter registration 85 133 233 Early voters 0 0 775 Real Estate Transfer Tax transactions 907 400 1000 Exemptions from Real Estate Transfer Tax 606 331 800 Disabled parking placards 100 250 400 Yearly calendar of scheduled meetings distributed 15 25 30 FOIA requests 260 480 555 Response to 311 requests 0 25 35 80 As Amended on 06/11/12 -- 80 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 1400 CITY CLERK 61010 REGULAR PAY 95,100 80,894 80,894 98,154 61050 PERMANENT PART-TIME 26,864 61055 TEMPORARY EMPLOYEES 4,018 11,927 61110 OVERTIME PAY 1,004 61510 HEALTH INSURANCE 23,115 24,080 24,080 21,210 61615 LIFE INSURANCE 300 27 27 33 61710 IMRF 10,063 8,108 8,108 14,627 61725 SOCIAL SECURITY 5,775 4,825 4,825 7,528 61730 MEDICARE 1,351 1,129 1,129 1,761 62205 ADVERTISING 74 62210 PRINTING 487 833 1,723 1,076 62235 OFFICE EQUIPMENT MAINT 828 833 833 62275 POSTAGE CHARGEBACKS 685 333 333 400 62280 OVERNIGHT MAIL CHARGES 61 83 83 65 62295 TRAINING & TRAVEL 5,122 3,299 3,299 3,700 62315 POSTAGE 83 83 45 62360 MEMBERSHIP DUES 250 333 333 400 62380 COPY MACHINE CHARGES 501 750 750 750 62457 CODIFICATION SERVICES 11,258 16,667 16,667 16,667 62509 SERVICE AGREEMENTS / CONTRACTS 250 250 64540 TELECOMMUNICATIONS - WIRELESS 775 65010 BOOKS, PUBLICATIONS, MAPS 2,874 250 250 650 65080 MERCHANDISE FOR RESALE 2,734 2,083 2,082 1,082 65095 OFFICE SUPPLIES 805 1,000 2,551 5,415 66025 TRAN.TO DS FUND- ERI DEBT SERV 2,553 2,553 3,415 1400 CITY CLERK 167,178 148,413 161,947 204,675 81 As Amended on 06/11/12 -- 81 of 255 -- City of Evanston City Manager’s Office Description of Major Activities: The City Manager and the staff of the City Manager’s Office develop and analyze public policy alternatives and direct the administration and execution of the policies and goals formulated by the City Council. Responsibilities include: advising the Council on present and future financial, personnel, and program needs; implementing immediate and long-range City priorities; establishing procedures which will assist the City in serving its citizens; and supervising all City departments. Additionally, staff is involved in coordinating large-scale economic development projects, volunteer efforts, program evaluation, environmental sustainability and policy analysis. The City Manager’s Office coordinates the preparation of the City Council agenda, reviews all items being considered before the governing body, and responds to inquiries from citizens and elected officials. Its members work closely with the public to resolve service delivery problems as well as disseminate information about the City’s policies. Staff monitors legislation both in Springfield and Washington D.C. to determine the potential impact on Evanston residents, businesses, and government. The office also responds to a wide variety of general inquiries. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE City Manager Full-Time Regular City Manager 1.00 Full-Time Regular Assistant City Manager 1.00 Full-Time Regular Executive Assistant 1.00 Full-Time Regular Administrative Secretary 1.00 Full-Time Regular Management Analyst/Volunteer Coordinator 1.00 Full-Time Regular Local Government Management Fellow 1.00 1505 Total 6.00 Communications/Citizen Engagement Full-Time Regular Division Manager 1.00 Full-Time Regular Web Communications Coordinator 1.00 Full-Time Regular Community Information Coordinator 1.00 Full-Time Regular Public Information Specialist 1.00 Full-Time Regular Community Information Specialist 1.00 1510 Total 5.00 Sustainability Full-Time Regular Sustainability Programs Coordinator 1.00 1535 Total 1.00 City Manager's Office Total 12.00 82 As Amended on 06/11/12 -- 82 of 255 -- City of Evanston City Manager’s Office Financial Summary Expenditures: 1505 - City Manager's Office 751,458 712,937 665,496 861,697 1510 - Public Info / Citizen Engagement 727,446 524,690 507,500 642,772 1525 - Misc. Business Operation 369,644 352,365 55,000 258,200 1535 - Sustainability Grant 73,234 85,960 93,110 93,589 Total Expenditures: 1,921,782 $ 1,675,952 $ 1,321,106 $ 1,856,258 $ Revenues: 51555 - Fire Insurance Tax - 90,000 - - 52180 - Cable Franchise Fee 862,650 741,370 741,370 865,000 Total Revenues: 862,650 $ 831,370 $ 741,370 $ 865,000 $ 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Performance Report on FY 2011 Major Program Objectives • The “311” service was successfully launched March 1, 2011. Over 50,000 calls and 9,000 service requests were made as of July, 2011. • Successfully launched “Engage Evanston” website and budget initiative, resulting in 40 community- generated ideas being considered for FY 2012 budget. • Launched community volunteer web-based software platform for over 100 Evanston-based agencies. • Organized second “Evanston Day” in Springfield, IL to lobby for Evanston issues in the State capitol, in cooperation with Northwestern University, Evanston schools and non-profits. • Assisted in securing grants from the Illinois Department of Commerce and Economic Opportunity (DCEO). • Co-hosted annual Volunteer Recognition Event with Northwestern University, Evanston Community Foundation and Evanston Township High School. • Utilized over 500 Northwestern University students for annual Day of Community Service event and Volunteer Day. • Participated in National Public Lands Day by promoting volunteerism, healthy lives, and families. • Partnered with Northwestern University to coordinate second annual “Paint Evanston Purple” pep- rally and football game. • Utilized Mass Notification System for community alerts and emergencies. • Hosted Mexican Consulate, State Department African Delegation, ITT Technical Institute sponsored MPA candidates from China, and a delegation of Japanese municipal officials. • Implemented the 2010-11 State/Federal/Regional Intergovernmental Affairs Agenda. • Launched the Evanston Green Ribbon Committee comprised of representatives from Northwestern University, Rotary International, District 202, District 65, Evanston Hospital, St Francis Hospital, and the City. • Amended Green Building Ordinance following review of all affected projects and nation wide trends in green building programs. • Partnered with Citizens Utility Board to promote CUB Energy Saver, resulting in 330 Evanston residents participating in the prgram and saving $6,542 from their utility bills. 83 As Amended on 06/11/12 -- 83 of 255 -- City of Evanston City Manager’s Office 2012 Department Initiatives • Coordinate the CTA Purple Line Viaduct Project at Dempster, Grove and Greenleaf Streets. • Increase public outreach via social media including Twitter, Facebook, and YouTube. • Increase collaboration with community partners for the purpose of disseminating news, City events, and, City co-sponsored events. • Big 7 Savers Challenge – Compete among Green Ribbon Committee Employers for largest energy savings. • Identify, apply and secure grant funding to support sustainability related projects and initiatives. • Analyze 311 data to identify and implement service efficiency. • Increasing non-tax revenue supporting City programs and initiatives. 2012 Department Objectives • Build greater grassroots capacity in Evanston Advocates Program. • Reduce energy usage in City facilities by working with staff and securing funding to complete top priority projects. • Reduce residential energy usage by promoting the Citizens’ Utility Board CUB Energy Saver program and distributing CFLs. • Reduce vehicle emissions across the community by promoting public transportation, biking, and walking as means of transportation through education and outreach. • Engage residents via multiple outlets and increase the transparency of government. • Continue outreach efforts to engage all populations residing in Evanston. • Continue to promote non-City volunteer opportunities. • Continue collaborative role with Northwestern University. • Recruit more volunteers for City’s special events. • Support community-based fundraising efforts through Police and Fire Foundation. • Coordinate grants management/submission process. • Identify funding priorities and solicit funding partners to support priorities. • Coordinate 2012 Intergovernmental Affairs Agenda at regional, State, and Federal level. Ongoing Activity Measures 2010-2011 Actual 2011* Projected 2012 Projected Number of aldermanic, police-service, and citizen requests 950 1000 1050 Prepare agendas and materials for regular and special Council and Planning and Development meetings 52 52 52 Number of City of Evanston volunteer opportunities 69 80 85 Number of volunteer opportunities featured on VEP website 68 120 120 Number of organizations featured on VEP website 62 100 80 311 center calls handled N/A 100,000 130,000 311 center service requests handled N/A 18,000 30,000 *Denotes 10-month budget 84 As Amended on 06/11/12 -- 84 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 1500 CITY ADMINISTRATION 61010 REGULAR PAY 908,559 780,041 750,642 1,046,841 61050 PERMANENT PART-TIME 36,347 61060 SEASONAL EMPLOYEES 2,430 61210 LONGEVITY 2,659 2,454 61415 TERMINATION PAYOUTS 15,881 61510 HEALTH INSURANCE 483,631 116,332 139,598 123,130 61615 LIFE INSURANCE 1,000 693 832 924 61625 AUTO ALLOWANCE 11,044 9,150 9,022 10,980 61626 CELL PHONE ALLOWANCE 2,441 4,879 3,194 3,888 61710 IMRF 105,697 77,746 70,054 122,767 61725 SOCIAL SECURITY 55,697 47,793 48,740 64,737 61730 MEDICARE 14,789 11,177 11,556 15,140 62205 ADVERTISING 8,965 15,044 9,530 15,044 62210 PRINTING 2,650 2,832 48 2,832 62275 POSTAGE CHARGEBACKS 844 999 238 999 62280 OVERNIGHT MAIL CHARGES 167 52 167 62285 COURIER CHARGES 68 83 36 83 62295 TRAINING & TRAVEL 21,433 29,189 10,630 29,189 62315 POSTAGE 2,346 2,499 2,499 62341 INTERNET SOLUTION PROVIDERS 5,000 62360 MEMBERSHIP DUES 4,955 8,663 808 8,663 62380 COPY MACHINE CHARGES 612 62458 OUTSIDE COPY SERVICES 1,192 750 750 62490 OTHER PROGRAM COSTS 750 62506 WORK-STUDY 3,085 2,500 330 2,500 62661 FOREIGNFIRE INSURANCETAX BOARD 90,000 62665 CONTRIB TO OTHER AGENCIES 206,200 172,431 170,200 100,000 64540 TELECOMMUNICATIONS - WIRELESS 4,682 1,334 64545 PERSONAL COMPUTER SOFTWARE 53 3,500 3,500 65010 BOOKS, PUBLICATIONS, MAPS 2,774 1,749 140 1,749 65095 OFFICE SUPPLIES 3,054 1,516 800 1,516 65125 OTHER COMMODITIES 880 202 880 65630 LIBRARY BOOKS 56 56 65635 PERIODICALS 151 175 151 175 66025 TRAN.TO DS FUND- ERI DEBT SERV 26,633 31,956 28,503 66030 OTHER INSURANCE CHARGEBACKS 4,317 6,164 6,164 7,397 66060 KEEP EVANSTON BEAUTIFUL 5,187 4,165 5,000 68205 CONTINGENCIES 3,985 258,200 50,000 258,200 1500 CITY ADMINISTRATION 1,921,782 1,675,952 1,321,106 1,856,258 85 As Amended on 06/11/12 -- 85 of 255 -- City of Evanston Law Department Description of Major Activities: The Legal Department provides for and supervises all legal services for the City. The Department provides legal advice and/or opinions to the City Council and standing committees, City Manager, City staff, elected officials, and City boards and commissions. The Department drafts or reviews ordinances and resolutions and researches the legal basis and constitutional limitations of home-rule authority on all legislative issues. The Department represents the City in housing and traffic court prosecutions, administrative review appeals of administrative adjudication and, as necessary, at administrative adjudication hearings. The Department represents the City in all general litigation matters including, but not limited to, general tort litigation, personal injury, property damage, employment discrimination, civil rights, and special assessments. The Department prepares or reviews all contracts, leases, easements and plats, and by request, provides advice on public bidding and purchase procedures. The Department supervises the liquor licensing activities in the City and supervises the administrative adjudication division. The Department, through the Insurance Fund, supervises the general liability third-party administration of claims. The Department recommends the purchase of insurance in all areas of exposure including general liability, all risk property, ambulance attendants, inland marine, and crime. The Department, in conjunction with the City Manager's Office, reviews safety and risk issues and all third-party matters. The Department is responsible for the risk transfer and subrogation programs throughout the City. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Legal Administration Full-Time Regular Corporation Counsel/City Attorney 1.00 Full-Time Regular Assistant City Attorney 3.00 Full-Time Regular Exec Secretary (to Dept. Head) 1.00 Full-Time Regular Administrative Adjudication/Liquor Licensing Manager 1.00 Full-Time Regular Administrative Adjudication Aide 1.00 1705 Total 7.00 Law Department Total 7.00 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 1705 – Legal Administration 960,004 828,120 760,793 999,107 Total Expenditures: $960,004 $828,120 $760,793 $999,107 86 As Amended on 06/11/12 -- 86 of 255 -- City of Evanston Law Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Revenues: 52040 – Liquor Licenses 347,475 300,000 300,000 330,000 52041 – One-Day Liquor License 5,953 5,000 5,000 8,600 52570 – Non-parking Ordinance Violations 244,133 124,950 160,000 225,000 Total Revenues $597,561 $429,950 $465,000 $641,000 Performance Report on FY 2011 Major Program Objectives • Developed and implemented new Illinois Freedom of Information Act policies, procedures and training programs for all City departments. Completed and fulfilled all required statutory training courses and certifications. • Completed the transition of the vast majority of litigation in-house to the Legal Department to improve cost-effectiveness, results, and responsiveness. • Analyzed, evaluated, and implemented new risk management strategies for City departments. • Continued fulfillment of Strategic Plan Goal #10 to implement best practices for service delivery and enhanced customer service to staff and residents. • Undertook comprehensive analysis and review of City procurement practices to improve efficiency and cost-effectiveness. • Obtained numerous pre-trial victories in cases in federal and state court utilizing in-house attorneys. • Prepared the recodification of the Evanston City Code, the first time the Code had been substantively revised and recodified since 1979. This effort was the result of hundreds of hours of research and drafting. 2012 Department Initiatives • Continued support and participation in accomplishing Strategic Plan Goals for 2012. • Continued representation of City in EEOC and Department of Human Rights complaints. • Continued representation and negotiation of City labor contracts. • Analyze, evaluate, and implement new risk management strategies, with specific focus upon mitigating workers’ compensation claims. • Revise and update liquor regulations in the City Code. • Revise and update the City ordinance regarding noise regulations. • Evaluate and pursue legal strategies to enhance City revenues. • Continue work on improving procurement practices to ensure legal compliance. Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected Ordinance cases prosecuted (animal, aggressive panhandling, curfew, disorderly conduct) 480 475 500 Traffic prosecution cases 6,100 5,700 6,300 Ordinances written and/or reviewed 120 120 140 Resolutions written and/or reviewed 88 80 100 Opinions written - Formal 100 100 130 Administrative adjudication (including appeals) 70 60 80 87 As Amended on 06/11/12 -- 87 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 1700 LAW DEPARTMENT 61010 REGULAR PAY 590,277 466,223 455,000 576,114 61210 LONGEVITY 3,423 1,358 1,358 1,739 61415 TERMINATION PAYOUTS 33,561 61510 HEALTH INSURANCE 92,318 103,894 101,000 99,190 61615 LIFE INSURANCE 1,000 366 366 557 61625 AUTO ALLOWANCE 5,009 4,150 4,150 4,980 61626 CELL PHONE ALLOWANCE 563 1,321 1,321 1,872 61710 IMRF 65,554 46,507 41,000 67,609 61725 SOCIAL SECURITY 36,361 28,521 25,000 35,032 61730 MEDICARE 8,848 6,670 2,800 8,193 62130 LEGAL SERVICES - GENERAL 3,803 35,286 300 35,286 62275 POSTAGE CHARGEBACKS 3,969 2,999 2,499 2,999 62295 TRAINING & TRAVEL 969 3,082 583 3,082 62315 POSTAGE 500 100 250 62345 COURT COST/LITIGATION 3,587 6,248 6,248 23,000 62360 MEMBERSHIP DUES 3,075 2,499 2,499 2,800 62380 COPY MACHINE CHARGES 2,667 4,450 4,000 4,674 62500 TECHNICAL INFORMATION SERVICES 1,750 3,332 3,322 4,000 62506 WORK-STUDY 1,416 1,416 1,900 62509 SERVICE AGREEMENTS / CONTRACTS 81,517 72,888 72,888 87,500 64540 TELECOMMUNICATIONS - WIRELESS 1,135 65010 BOOKS, PUBLICATIONS, MAPS 11,643 8,996 8,996 8,996 65045 LICENSING/REGULATORY SUPP 2,928 2,499 2,499 2,499 65085 MINOR EQUIPMENT & TOOLS 379 417 200 417 65095 OFFICE SUPPLIES 2,984 4,250 3,000 4,250 66025 TRAN.TO DS FUND- ERI DEBT SERV 14,871 14,871 15,715 66030 OTHER INSURANCE CHARGEBACKS 2,683 5,377 5,377 6,454 1700 LAW DEPARTMENT 960,004 828,120 760,793 999,107 88 As Amended on 06/11/12 -- 88 of 255 -- City of Evanston Administrative Services Department Description of Major Activities: As a means to increase efficiency, the Administrative Services Department was created in FY 10-11. The Administrative Services Department is organized into the following divisions: General Administration, Finance, Human Resources, Information Technology, and Parking Operations and Maintenance. The Department provides technical support related to accounting; revenue; purchasing; budget; recruitment; testing, training and selection of employees; payroll; workers’ compensation; labor relations; software development and application administration; network, server and database administration and software training. The Department also includes parking administration, enforcement operations and crossing guards. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Admin Services Gen Support Full-Time Regular Administrative Services Director/CFO 1.00 Full-Time Regular Management Analyst 2.00 Full-Time Regular Administrative Assistant 1.00 1905 Total 4.00 Revenue Division Full-Time Regular License and Measure Inspector 1.00 Full-Time Regular Customer Service Representative 3.00 1910 Total 4.00 Payroll Full-Time Regular Payroll Pension Administrator 1.50 Full-Time Regular Payroll Manager 1.00 1915 Total 2.50 Accounting Full-Time Regular Finance Division Manager 1.00 Full-Time Regular Accounting Manager 1.00 Full-Time Regular Payroll Pension Administrator 0.50 Full-Time Regular Senior Accountant 3.00 Full-Time Regular Accounts Payable Coordinator 1.00 1920 Total 6.50 Purchasing Full-Time Regular Purchasing Division Manager 1.00 Full-Time Regular Purchasing Coordinator 1.00 Part-Time Regular Clerk II 0.60 1925 Total 2.60 89 As Amended on 06/11/12 -- 89 of 255 -- City of Evanston Administrative Services Department Employee Status Description Job Type Description 2012 Position FTE Human Resources Full-Time Regular Human Resources Division Manager 1.00 Full-Time Regular Human Resources Specialist 2.00 Full-Time Regular Human Resources Assistant 2.00 1929 Total 5.00 Information Technology Full-Time Regular Information Systems Division Manager 1.00 Full-Time Regular Database Administrator 1.00 Full-Time Regular Network Administrator 2.00 Full-Time Regular Programmer Analyst 1.00 Full-Time Regular Tech Support Specialist I 2.00 Full-Time Regular Tech Support Supervisor 1.00 Full-Time Regular GIS Analyst 1.50 Full-Time Regular Application and Development Manager 1.00 Full-Time Regular IS Trainer 1.00 1932 Total 11.50 Parking Enforcement and Tickets Full-Time Regular Parking Enforcement Officer 10.00 Full-Time Regular Parking Enforcement Clerk 1.00 Full-Time Regular Parking Enforcement Coordinator 1.00 1941 Total 12.00 Administrative Services Total 48.10 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 1905 – Admin. General Support 471,857 431,019 431,018 549,786 1910 – Revenue Division 918,750 867,388 831,521 868,546 1915 – Payroll 281,293 225,163 225,205 271,046 1920 – Accounting 686,878 672,673 672,674 798,749 1925 – Purchasing 225,957 175,604 175,604 221,437 1929 – Human Resource Division 1,228,069 1,371,288 1,221,196 1,471,170 1932 – Information Technology 2,256,099 2,020,887 2,017,686 2,407,189 1940 – Misc. Exp/Transfers * 1,706,110 1,125,000 1,125,000 466,000 1941 – Pkg. Enfrc. & Tkt. Process 1,146,244 1,007,418 993,488 1,217,479 1942 – School Crossing Guards 345,291 310,048 300,913 371,795 Total Expenditures: $9,266,548 $8,206,488 $7,994,305 $8,643,197 90 As Amended on 06/11/12 -- 90 of 255 -- City of Evanston Administrative Services Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget 52010 – Vehicle Licenses 2,598,341 1,799,820 2,400,000 2,598,341 52505 – Parking Fines 3,172,985 3,006,667 2,513,670 3,805,241 52530 – Boot Release Fee 77,740 56,644 48,900 60,376 Total Revenues: $5,849,066 $4,863,131 $4,362,390 $6,463,958 Performance Report on FY 2011 Major Program Objectives • Completed large-scale technology-based application initiatives such as 311 Online Citizen Support Center, video surveillance in downtown, south, and west sides of the city, and the migration from our traditional phone system to Voice over Internet Protocol • Completed wireless Internet access upgrades at the Library, Robert Crown Center, Fleetwood- Jourdain Community Center, Levy Center, Chandler-Newberger Center, and the Police Outpost. • Completed financial replacement system RFP, evaluation, selection, and the recommendation of New World Systems • Completed the Public Works Streets & Sanitation Division process improvement applications utilizing Cityworks and GIS deployment tools. • Worked with Police Department to finish an intensive/expedited 311 Service Desk Officer hiring process. The process was completed in time to open the center with trained staff by 3/1/11. • Completed 38 recruitment processes including a firefighter process, and police officer process (as of 8/5/11). • Conducted two executive searches (Streets and Sanitation Superintendent and Chief Financial Officer). • Responded to over 80 public salary survey questions. • Enforced vacation and comp time accrual limits. • Managed COLA implementation for all non-union and union staff. • Completed an internal I-9 audit to reduce the City’s potential liability for violations. • Will complete an internal IMRF audit. • Processed the on-boarding and termination of 484 Youth Employment Program and seasonal employees. • Coordinated the May Public Service Week recognition program. • Settled 14 Workers’ Compensation claims, 6 of which were Pro Se settlements (as of 8/5/11). • Conducted a round of back safety trainings with Public Works and Fire Department staff to reduce injuries. • Will send staff to complete OSHA certification training. • Updated payroll processor manual and presented citywide training in September 2011. • Supported the negotiation of three union contracts. • Produced and submitted the biannual federal EEOC report.(September) • Implemented new Roth 457 and FSA accounts. • Increased direct deposit of payroll checks from 80% to 83%. • Increased quality control of payroll process. • Updated purchasing policies, procedures, templates and contracts. 2012 Department Initiatives • Expand the use of computer virtualization, and explore opportunities for Cloud computing. Target backup and hosting solutions that that reduce costs while improving efficiency, availability, flexibility, and manageability of the City’s infrastructure. • Continue to deploy Accela Automation (PAL), Cityworks, and GIS applications targeting improvements that support 311. 91 As Amended 06/11/12 -- 91 of 255 -- City of Evanston Administrative Services Department • Bid out and conduct a compensation study for non-union positions to assure we are paying people properly. • Update non-union job descriptions. • Conduct internal OSHA audit and support training where required. • Work on reducing unemployment costs by exploring seasonal programs that lower our liability. • Electronically set up 941 reporting to IRS (new system will do this). • Continue to cross-train in the Payroll Division. • Select new financial auditor for the City. • Enhance revenue collections through use of a full-time contractual Collections Coordinator. Ac tivity Measures Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected Percent of available cash invested 45 65 75 Quarterly financial management reports 4 3 4 Quarterly investment reports 4 3 4 # of vehicle stickers issued 33,532 34,400 35,000 # of business licenses processed 696 712 700 Preparation of final fund trial balance for annual independent audit 6/6/2011 4/10/2012 4/10/2013 Preparation of schedule of federal financial assistance for the Single Audit Act of 1984 7/15/2011 6/15/2012 6/30/2013 Preparation of Police and Fire Pension fund filings with Illinois Department of Insurance 8/31/2011 6/30/2012 6/30/2013 File for Certificate of Achievement for Excellence in financial reporting with Government Finance Officers Association 8/31/2011 6/30/2012 6/30/2013 Number of Information Technology Service Desk requests closed 4,200 4,300 4,300 Civil Service Commission Meetings 10 15 15 Positions Filled – Full-Time 52 30 40 Positions Filled – Part-Time / Seasonal 343 25/550 40/550 Regular Checks Issued 8,050 6,700 8,100 Manual Checks Issued 160 125 200 92 As Amended 06/11/12 -- 92 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 1900 ADMIN.SERVICES DEPARTMENT 61010 REGULAR PAY 3,348,169 2,969,456 2,966,228 3,404,416 61050 PERMANENT PART-TIME 28,645 17,487 17,487 25,318 61055 TEMPORARY EMPLOYEES 25,965 4,915 4,899 4,915 61060 SEASONAL EMPLOYEES 331,779 294,550 287,400 352,098 61110 OVERTIME PAY 26,251 33,737 29,218 33,754 61210 LONGEVITY 31,485 28,173 28,603 35,408 61410 SHIFT DIFFERENTIAL 5,855 4,957 4,957 6,117 61415 TERMINATION PAYOUTS 60,883 61420 ANNUAL SICK LEAVE PAYOUT 8,341 61430 OTHER PAYOUTS 82,753 800,000 800,000 141,000 61510 HEALTH INSURANCE 832,446 553,882 553,882 512,245 61615 LIFE INSURANCE 23,293 1,755 1,756 2,126 61625 AUTO ALLOWANCE 6,889 5,650 5,650 6,780 61626 CELL PHONE ALLOWANCE 3,225 5,976 5,976 6,696 61630 SHOE ALLOWANCE 1,560 1,560 1,560 1,560 61710 IMRF 365,288 302,503 302,503 407,795 61725 SOCIAL SECURITY 231,160 204,417 199,892 235,782 61730 MEDICARE 54,912 47,765 47,174 55,143 62110 AUDITING 91,475 100,000 100,000 120,000 62130 LEGAL SERVICES - GENERAL 28 1,666 1,666 2,000 62160 EMPLOYMENT TESTING SERVICES 21,565 116,440 116,440 195,000 62175 IS SERVICES 17,181 4,500 4,800 5,100 62185 OTHER CONSULTING SERVICES 25,405 27,000 24,000 81,800 62205 ADVERTISING 1,907 2,800 2,800 3,310 62210 PRINTING 1,249 4,750 4,717 5,750 62235 OFFICE EQUIPMENT MAINT 250 250 250 62245 OTHER EQMT MAINTENANCE 2,200 4,165 62250 COMPUTER EQUIPMENT MAINT 38,624 53,813 53,530 55,450 62270 MEDICAL/HOSPITAL SERVICES 40,900 35,350 45,428 51,150 62274 TEST ADMINISTRATION 16,626 50,650 20,450 41,000 62275 POSTAGE CHARGEBACKS 15,048 14,995 16,882 20,250 62280 OVERNIGHT MAIL CHARGES 136 167 166 200 62295 TRAINING & TRAVEL 14,090 29,147 27,698 33,319 62305 RENTAL OF AUTO-FLEET MAINTEN. 94,512 74,673 74,673 99,756 62309 RENTAL OF AUTO REPLACEMENT 27,700 23,175 23,175 27,810 62310 CITY WIDE TRAINING 1,044 16,660 16,660 20,000 62315 POSTAGE 28,733 34,986 41,000 41,000 62340 COMPUTER LICENSE & SUPPORT 406,120 367,160 364,350 416,460 62341 INTERNET SOLUTION PROVIDERS 15,534 16,600 16,650 14,650 62345 COURT COST/LITIGATION 3,561 20,825 5,000 5,000 62360 MEMBERSHIP DUES 6,765 7,816 6,320 7,650 62380 COPY MACHINE CHARGES 2,938- 7,130 7,130 8,338 62381 COPY MACHINE LEASES 2,677 62430 CUSTODIAL CONTRACT SERVICES 450 62431 ARMORED CAR SERVICES 20,852 20,825 19,000 24,000 62449 CITATION & SECO.COLLEC PROCESS 422,122 374,850 346,200 415,600 62451 TOWING AND BOOTING CONTRACTS 56,905 44,982 40,000 44,982 62490 OTHER PROGRAM COSTS 500 500 500 62506 WORK-STUDY 2,007 2,017 2,240 2,256 62509 SERVICE AGREEMENTS / CONTRACTS 17,336 11,312 153,500 62512 RECRUITMENT 37,675 33,320 67,000 62,000 62625 LIFE INSURANCE 64-93 As Amended on 06/11/12 -- 93 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 62630 UNEMP. COMP. & ADMIN. FEE 595,583 600,000 450,000 405,000 62655 LEASE PAYMENTS 3,467 2,582 2,551 62705 BANK SERVICE CHARGES 1,438 62706 REVENUE SHARING AGREEMENTS 396,068 325,000 325,000 325,000 64005 ELECTRICITY 2,073 1,250 1,600 2,000 64505 TELECOM - CARRIER LINE CHARGES 94,743 83,966 83,950 121,000 64510 TELECOMMUNICATIONS EQUIPMENT 9,002 6,581 6,250 6,250 64515 TELECOMMUNICATIONS EQUIPMENT M 18,547 18,533 18,700 28,400 64540 TELECOMMUNICATIONS - WIRELESS 24,419 18,550 18,100 19,000 64541 AZAVAR UTILITY TAX AUDIT SVC 11,836 9,996 9,900 11,500 64545 PERSONAL COMPUTER SOFTWARE 388 2,000 2,000 2,000 65010 BOOKS, PUBLICATIONS, MAPS 728 3,083 2,808 3,216 65020 CLOTHING 2,138 4,998 4,600 4,998 65045 LICENSING/REGULATORY SUPP 29,594 46,664 40,000 46,664 65090 SAFETY EQUIPMENT 1,004 833 750 833 65095 OFFICE SUPPLIES 71,729 75,763 74,298 71,815 65125 OTHER COMMODITIES 11,164 12,985 15,850 17,850 65130 COMMODITIES - CHARGEBACK 11 65550 AUTOMOTIVE EQUIPMENT 70 65555 PERSONAL COMPUTER EQUIPMENT 73,014 60,000 60,000 210,000 65605 PBX (LICENSE & SUPPORT FEES) 9,914 65615 WAN CONNECTIONS/LINE CHARGES 14,888 12,333 25,150 39,073 65620 OFFICE MACH. & EQUIP. 1,698 417 65625 FURNITURE, FIXTURE & EQUIPMENT 49 1,250 1,200 1,250 65630 LIBRARY BOOKS 17 66020 TRANSFERS TO OTHER FUNDS 991,750 66025 TRAN.TO DS FUND- ERI DEBT SERV 102,639 102,639 100,024 66030 OTHER INSURANCE CHARGEBACKS 22,225 31,737 31,737 38,091 1900 ADMIN.SERVICES DEPARTMENT 9,266,548 8,206,488 7,994,305 8,643,197 94 As Amended on 06/11/12 -- 94 of 255 -- City of Evanston Community & Economic Development Department Description of Major Activities: The Community and Economic Development Department’s mission is to strengthen Evanston’s neighborhoods, housing stock and commercial property through a wide range of services and programs. Specific objectives to achieve this mission include ensuring that: • All Evanston residents live in decent, clean, safe housing • New construction meets safety and building code standards • The viability of Evanston’s neighborhoods and downtown is maintained, balancing the old and new • Low and moderate income households can remain in their homes • Attractive new developments enhance the tax base • Neighborhood businesses can maintain their properties through economic development incentives • Existing Evanston businesses are retained and desired new businesses are attracted • Specific areas are identified for economic development initiatives • Redevelopment is promoted in appropriate areas of the City • Employment opportunities are improved for Evanston residents and businesses • The historic character of Evanston architecture and design is celebrated and preserved • Opportunities are provided for citizen engagement and participation to achieve desired community development • Acquisition and rehabilitation of foreclosed residential properties through the NSP2 Program Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Community & Economic Development Administration Full-Time Regular Director, Community & Economic Development 1.00 Full-Time Regular Management Analyst 1.00 2101 Total 2.00 Planning and Zoning Full-Time Regular Planning and Zoning Division Manager 1.00 Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00 Full-Time Regular Housing Planner 1.00 Full-Time Regular General Planner 1.00 Full-Time Regular Zoning Planner 1.00 Full-Time Regular Zoning Officer 1.00 Full-Time Regular Senior Planner 1.00 2105 Total 7.00 Housing Code Compliance Full-Time Regular Property Maintenance Inspector I 4.00 Full-Time Regular Customer Service Representative 1.00 Full-Time Regular Sign Inspector/Graffiti Tech 1.00 Full-Time Regular Inspector/Customer Service Supervisor 1.00 2115 Total 7.00 Housing Rehab Full-Time Regular Construction Rehabilitation Specialist 1.00 Full-Time Regular Permits-Licensing Coordinator 0.60 2120 Total 1.60 95 As Amended on 06/11/12 -- 95 of 255 -- City of Evanston Community & Economic Development Department Employee Status Description Job Type Description 2012 Position FTE Building Inspection Services Full-Time Regular Customer Service Representative 2.00 Full-Time Regular Electrical Inspector II 1.00 Full-Time Regular Plumbing / Mechanical Inspector 2.00 Full-Time Regular Structural Inspector/ Plan Examiner 1.00 Full-Time Regular Project Management Supervisor 1.00 Full-Time Regular Building/Inspectional Services Division Manager 1.00 Full-Time Regular Permits-Licensing Coordinator 0.40 Full- Time Regular Supervising Structural Inspector 1.00 2126 Total 9.40 Community & Economic Development Total 27.00 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2101 – CD Administration 127,831 155,412 153,146 318,596 2105 – Planning & Zoning 812,945 683,244 693,004 770,679 2115 – Housing Code Compliance 604,420 533,667 556,729 674,718 2120 – Housing Rehabilitation 296,327 260,827 249,995 158,428 2121 – EECBG Grant-Weatherization 4,761 0 0 0 2126 – Building Inspection Services 893,059 827,662 732,088 1,119,318 2127 – Community Intervention 127,738 190,271 129,563 0 2128 – Homeless Services 85,729 69,890 80,645 106,600 2135 – Economic Development 549,134 103,232 101,462 0 2140 – Community Intervention Serv. 710 0 0 0 2150 – HPRP Grants 401,943 0 0 0 Total Expenditures: $3,904,597 $2,824,205 $2,696,632 $3,148,339 Revenues: 52030 – Contractor Licenses 76,050 66,640 66,640 77,302 52035 – Rooming house fees 182,936 193,000 193,000 193,000 52046 – Rental Dwelling Registration 70,340 95,000 95,000 95,000 52080 – Building Permits 2,702,810 2,500,000 1,900,000 2,500,000 52090 – Plumbing Permits 117,574 135,000 135,000 135,000 52095 – Electrical Permits 124,174 130,000 130,000 130,000 52105 – Sign / Awning Permits 6,712 8,330 8,330 8,330 52110 – Other/Miscellaneous Permits 225,916 183,260 183,260 183,260 52115 – Elevator Permits 20,919 41,650 41,650 41,650 52120 – Heating Vent. A/C Permits 323,351 210,000 275,000 210,000 52145 – Annual Sign Fees 30,340 25,000 25,000 25,000 52155 – Plat Approval Fees 1,320 2,082 2,100 2,100 52555 – Housing code Violation fines 136,968 50,000 75,000 117,248 52560 – Permit Penalty Fees 10,940 6,248 7,500 7,500 53665 – Condo Conversion App. Fees 16,650 0 0 0 53666 – Historic Preservation Fees 6,075 5,000 5,000 6,500 53695 – Zoning Fees 42,143 15,000 17,500 17,500 55231 – Lead Paint Hazard Grant 0 80,000 80,000 0 55275 – HUD Emergency Shelter 85,729 86,000 4,240 85,000 Total Revenues: $4,180,947 $3,832,210 $3,244,220 $3,834,390 96 As Amended on 06/11/12 -- 96 of 255 -- City of Evanston Community & Economic Development Department Notes for Financial Summary • Building Inspection Services and Economic Development units were created in FY10-11 as a result of citywide restructuring. Property Standards, Housing Rehab and the Building Divisions have merged into the Building & Inspection Services Division with three distinct budgets (2115, 2120 & 2126). The Zoning budget has been shifted to the Planning Division. • Community Intervention and Homeless Services programs moved from the Health & Human Services Department to Community & Economic Development Department as a result of citywide restructuring. • Permit revenues are projected to decline in 2011 from the 2010-11 estimate because of the lower number of large projects and the overall state of the economy. Performance Report on FY 2011 Major Program Objectives The Community Development Department has achieved most of its objectives in the current fiscal year. Development and permit revenues are lower than historical levels, but are substantially over budget by more than $600,000. TIF incremental revenues continued to grow in 2010-11; however, reassessments in 2010 may negatively impact the tax increment expected in 2011. The Downtown II TIF has expired, resulting in a new Equalized Assessed Valuation (EAV) to accrue to the benefit of all taxing districts and an estimated distribution of $8.5 million in potential tax revenues. The Property Maintenance unit of the newly formed Building & Inspection Services Division experienced a year of increased demand for services due to increasing financial challenges within the housing market, including continued high foreclosures. The condition of property in Evanston continues to need ongoing attention, but programs in these areas have helped conserve older housing stock in neighborhoods and enhanced the quality of life of residents, including homeowners. In January 2010, HUD announced the award of approximately $18 million to the City in NSP2 funds for two census tracts in west and south Evanston. These funds are being used to mitigate the impact of foreclosed property through acquisition, rehabilitation and re-occupancy of these residential properties through a partnership with Brinshore Development. Progress in the production of affordable housing has been challenged by the upheaval in credit and capital markets. Housing providers and staff continue to persevere despite changing markets, a drop in housing demand for ownership products and the growing unemployment rate. The success of the down payment assistance program and the single-family rehabilitation program has strengthened neighborhoods by helping people to remain in their homes and helping others to buy vacant dwellings. The completion of zoning amendments implementing the West Evanston Master Plan and the Central Street Plan has occurred successfully. Implementation of these plans is an ongoing multi-year activity. The Downtown Plan has been approved and initial public hearings by the Plan Commission, focusing on zoning amendments, are occurring. The M/W/EBE program increased program activity in the areas of contractual projects covered in the program and in terms of the number of local jobs created through the Local Employment Program. 2012 Department Initiatives Promoting economic development, neighborhood revitalization and affordable housing will continue to be major priorities of the Department. Housing activity will continue to have special emphasis on the down payment assistance program, the single family rehab program and acquisition and rehab of foreclosed 97 As Amended on 06/11/12 -- 97 of 255 -- City of Evanston Community & Economic Development Department property. In addition, the Department will continue the implementation of the PAL System which includes on- line permit status look-up and inspection scheduling for improved customer service. The M/W/EBE and LEP programs will increase outreach through seminars to businesses and eligible Evanston residents. The Local Business Directory will also be updated to improve access to City bids and requests for proposals. Ongoing Activity Measures 2010-2011 Actual 2011 Estimate 2012 Projected Total Building Permits Issued 2,836 2,400 2,800 Total Building Inspections 6,112 5,100 6,000 Total Building Construction Work w/o permits investigated 78 60 75 Total Elevator Inspections 1,819 1,550 1,900 Contractor Licenses Issued/Renewed 750 625 750 Coordination & Completion of Planning & Development Committee packets 24 24 24 Completion of the Planning & Development Committee Minutes 24 24 24 Economic Development Committee Meetings 12 12 12 Preservation Commission Meetings 12 12 12 Dwelling Units Inspected 2,811 2,900 3,500 Occupants Affected by Rooming House Inspections 6,889 5,160 6,889 Complaints investigated 1,290 1,100 1,350 Tickets Issued 377 295 400 Dwelling Units Demolished 2 2 2 Re-inspections for Compliance 7,839 6,550 7,900 Violations Corrected 3,492 3,076 3,500 Vacant Building Determinations 20 17 20 Training/Safety/Staff Meetings 16 15 16 Graffiti Tags Removed by Graffiti Technician 5,291 4,400 5,300 Preservation Cases 210 205 225 Zoning Analysis Cases 387 216 230 Special Uses 12 8 13 Variations (Major) 24 21 24 Planned Developments/Amendments 1 4 4 Variations (Minor) 51 43 50 Text & Map Amendments 12 7 8 NSP2 Housing Units Acquired 0 75 25 NSP2 Housing Units Under Rehabilitation 0 32 80 NSP2 Housing Units Completed 0 20 50 Affordable Housing Units Financed (Non NSP2) 26 36 46 Sign Variations 11 11 12 98 As Amended on 06/11/12 -- 98 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 2100 COMM & ECONOMIC DEVELOPMENT 61010 REGULAR PAY 1,989,752 1,708,396 1,597,950 1,922,391 61055 TEMPORARY EMPLOYEES 6,450 61060 SEASONAL EMPLOYEES 262,082 61110 OVERTIME PAY 28,149 12,537 18,618 20,173 61210 LONGEVITY 16,028 12,242 11,073 16,256 61415 TERMINATION PAYOUTS 59,795 61430 OTHER PAYOUTS 120 61455 REGULAR SALARIES-CHGBACKS 4,287 61510 HEALTH INSURANCE 357,574 340,007 361,614 376,489 61615 LIFE INSURANCE 3,700 905 938 1,117 61625 AUTO ALLOWANCE 3,349 4,150 4,150 4,980 61626 CELL PHONE ALLOWANCE 202 569 569 672 61630 SHOE ALLOWANCE 2,535 2,340 2,470 2,470 61710 IMRF 220,070 172,776 154,628 226,822 61725 SOCIAL SECURITY 142,457 105,123 96,669 118,004 61730 MEDICARE 33,317 24,586 23,182 27,599 62145 ENGINEERING SERVICES 3,040 30,000 15,000 20,000 62150 CONSTRUCTION ENGINEERING SERVI 4,653 15,000 7,500 12,000 62185 OTHER CONSULTING SERVICES 4,000 4,000 62190 HOUSING REHAB SERVICES 8,592 4,990 10,900 15,000 62205 ADVERTISING 1,821 967 1,135 1,425 62210 PRINTING 4,157 5,105 2,633 3,550 62235 OFFICE EQUIPMENT MAINT 63 63 62245 OTHER EQMT MAINTENANCE 53 209 209 100 62271 COURT REPORTING SERVICES 6,574 2,660 62275 POSTAGE CHARGEBACKS 12,806 2,540 5,130 5,700 62280 OVERNIGHT MAIL CHARGES 19 83 80 83 62285 COURIER CHARGES 1,338 875 1,200 1,500 62295 TRAINING & TRAVEL 4,060 4,688 5,078 6,945 62305 RENTAL OF AUTO-FLEET MAINTEN. 23,290 17,665 17,765 24,155 62309 RENTAL OF AUTO REPLACEMENT 19,800 14,664 14,880 17,596 62345 COURT COST/LITIGATION 1,266 937 3,440 3,990 62360 MEMBERSHIP DUES 2,760 2,130 1,901 3,225 62380 COPY MACHINE CHARGES 10,249 3,150 3,150 3,778 62425 ELEVATOR CONTRACT COSTS 68,425 49,980 49,980 68,425 62464 PLUMB,ELECT,PLAN REVIEW SERVI. 12,239 20,825 15,000 15,000 62490 OTHER PROGRAM COSTS 30,576 62509 SERVICE AGREEMENTS / CONTRACTS 1,100 62605 OTHER CHARGES 20,000 6,000 20,000 62645 DIGITAL ARCHIVING 12,626 11,434 10,621 10,000 63156 CONNECT FOR THE HMLSS-HP SVC 38,295 63157 CONNECT FOR THE HMLSS-RH SVC 41,299 63158 CONNECT FOR THE HMLSS-DATA 5,506 63159 CONNECT FOR THE HMLSS-HP DA 180,001 63160 CONNECT FOR THE HMLSS-RH DA 87,000 63161 MCGAW YMCA-HP SVC 8,640 63163 LIFT-HP SVC 1,250 63164 LIFE-RH SVC 250 63165 CEDA-HP SVC 2,160 63173 CITY OF EVANSTON-DATA 13,340 63174 CITY OF EVANSTON-ADMIN 23,757 64540 TELECOMMUNICATIONS - WIRELESS 13,024 6,735 4,789 7,11099 As Amended on 06/11/12 -- 99 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 65010 BOOKS, PUBLICATIONS, MAPS 7,312 1,155 1,356 2,034 65020 CLOTHING 850 65025 FOOD 1,474 100 65050 BLDG MAINTENANCE MATERIAL 478 65055 MATER. TO MAINT. IMP. 340 250 300 350 65085 MINOR EQUIPMENT & TOOLS 1,780 834 2,248 2,250 65090 SAFETY EQUIPMENT 3,125 65095 OFFICE SUPPLIES 8,238 5,453 4,891 6,840 65105 PHOTO/DRAFTING SUPPLIE 283 384 396 425 65525 PAINT GRANTS 25,000 80,000 80,000 66005 OTHER CHARGES 68 66025 TRAN.TO DS FUND- ERI DEBT SERV 57,788 58,010 57,289 66030 OTHER INSURANCE CHARGEBACKS 6,825 9,746 9,746 11,696 67110 CONNECTIONS FOR THE HOMELESS 45,443 43,899 48,045 80,000 67111 YWCA 10,000 5,581 10,000 10,000 67113 HARBOUR INC. 5,581 67114 FAMILY PROMISE 6,000 67115 INTERFAITH HOMELESS SERVICES 20,000 8,830 16,600 16,600 67161 FAMILY PROMISES 6,000 6,000 68205 CONTINGENCIES 275 275 300 2100 COMM & ECONOMIC DEVELOPMENT 3,904,597 2,824,205 2,696,632 3,148,339 100 As Amended on 06/11/12 -- 100 of 255 -- City of Evanston Police Department Description of Major Activities: The Police Department is committed to the protection of life and property. Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Police Administration Full-Time Regular Administrative Secretary 1.00 Full-Time Regular Chief of Police 1.00 2205 Total 2.00 Patrol Operations Full-Time Regular Police Commander 3.00 Full-Time Regular Police Officer 87.00 Full-Time Regular Police Sergeant 12.00 Full-Time Regular Deputy Chief 1.00 2210 Total 103.00 Criminal Investigation Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 12.00 Full-Time Regular Police Sergeant 2.00 Full-Time Regular Deputy Chief 1.00 2215 Total 16.00 Social Services Bureau Full-Time Regular Victim Advocate 2.00 Full-Time Regular Youth Advocate 2.00 2225 Total 4.00 Juvenile Bureau Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 8.00 Full-Time Regular Police Sergeant 1.00 2230 Total 10.00 School Liaison Full-Time Regular Police Officer 3.00 2235 Total 3.00 Police Records Full-Time Regular Dir, Police Records Bureau 1.00 Full-Time Regular Records Input Operator 4.00 Full-Time Regular Review Officer 2.00 2240 Total 7.00 Communications Full-Time Regular Telecommunicator 14.00 2245 Total 14.00 101 As Amended on 06/11/12 -- 101 of 255 -- City of Evanston Police Department Employee Status Description Job Type Description 2012 Position FTE Service Desk Full-Time Regular Deputy Chief 1.00 Full-Time Regular Service Desk Supervisor 1.00 Full-Time Regular Court Liaison 1.00 Full-Time Regular Service Desk Officer 12.00 Full-Time Regular Property Officer 1.00 Full-Time Regular Management Analyst 1.00 Full-Time Regular 311 Supervisor 1.00 Full- Time Regular Custodian I 1.00 2250 Total 19.00 Public Information Full-Time Regular Service Desk Officer I 9.50 2251 Total 9.50 Office of Professional Standards Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00 Full-Time Regular Police Commander 1.00 Full-Time Regular Police Sergeant 1.00 2255 Total 3.00 Office of Administration Full-Time Regular Administrative Specialist 1.00 Full-Time Regular Administrative Coordinator 1.00 2260 Total 2.00 Neighborhood Enforcement Team Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 11.00 Full-Time Regular Police Sergeant 2.00 2265 Total 14.00 Traffic Bureau Full-Time Regular Police Sergeant 1.00 Full-Time Regular Police Officer 6.00 Full-Time Regular Towing Coordinator 1.00 2270 Total 8.00 Community Strategic Bureau Full-Time Regular Crime Analyst 1.00 2275 Total 1.00 Animal Control Full-Time Regular Animal Control Warden 1.00 Full-Time Regular Chief Animal Warden 1.00 Part-time Regular PT Animal Warden 0.50 2280 Total 2.50 Problem Solving Team Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 6.00 2285 Total 7.00 Police Total 225.00 102 As Amended on 06/11/12 -- 102 of 255 -- City of Evanston Police Department Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2205 – Police Administration 421,629 358,635 364,415 1,142,748 2210 – Patrol Operations * 10,256,389 9,694,673 9,571,225 11,620,746 2215 – Criminal Investigation 2,198,229 1,576,544 1,699,159 1,815,955 2225 – Social Services Bureau 374,676 372,481 315,843 399,788 2230 – Juvenile Bureau 1,057,518 949,784 946,383 1,116,332 2235 – School Liaison 318,215 248,455 244,848 296,424 2240 – Police Records 496,071 444,197 480,656 612,837 2245 – Communications 1,258,824 1,179,640 1,156,559 1,374,111 2250 – Service Desk 1,518,643 1,295,310 1,280,523 1,637,989 2251 – 311 Center 38,460 565,004 516,879 536,337 2255 – Office of Prof. Standards 280,979 282,021 270,373 341,415 2260 – Office of Administration 393,367 272,728 278,959 305,132 2265 – Neighborhood Enforcement 1,840,241 1,357,425 1,332,189 1,545,325 2270 – Traffic Bureau 908,875 731,732 735,944 866,991 2275 – Community Strategic Bur. 106,632 93,903 100,980 123,770 2280 – Animal Control 211,321 185,648 191,148 227,668 2285 – Problem Solving Team 759,348 655,462 665,028 789,370 Total Expenditures: $22,439,417 $20,263,642 $20,151,111 $24,752,938 Revenues: 52170 – Alarm Panel Franchise Fees 9,255 4,165 4,500 6,000 52510 – Regular Fines 250,779 274,910 265,000 298,449 53685 – Police Report Fees 15,794 13,328 12,000 14,500 53720 – Skokie/Lincolnwood Animal Fees 8,085 6,248 8,500 8,000 55160 – Violent Crimes Victim’s Grant 500 18,525 18,525 18,525 55270 – Police Training Grant 8,000 6,664 8,000 8,000 55285 – Law Enforcement Block Grant 8,178 0 0 0 Total Revenues: $300,591 $323,840 $316,525 $353,474 Notes for Financial Summary • FY2012 will be another budget cycle impacted by the world-wide economic downturn, higher energy and fuel costs and the continuing conflicts overseas. The cost of fuel and ammunition has been increasing and lead times between order and receipt of goods has lengthened to nearly a year. • The EPD expanded its bicycle officer program to help offset fuel costs. • Current social service grants have been extended through this fiscal year. The Justice Assistance Grant has been reduced significantly by the Federal Government and the City of Chicago. • The Department of Homeland Security has awarded a $200,000 grant to improve water plant security. The Evanston Police Department (EPD) serves as the grant coordinator for this project. Performance Report on FY 2011 Major Program Objectives ● Replacement of the current firing range (which is non-operational) to a state-of-the-art facility for proper training and certification of the sworn police personnel is continuing. The range will have an upgraded ventilation system and bullet trap. ● Purchasing of cameras and related equipment for use within the Evanston community will be handled with the cooperation of the Information Technology Division, with the funding coming from awards received through Representative Schakowsky’s office from the U.S. Department of Justice. 103 As Amended on 06/11/12 -- 103 of 255 -- City of Evanston Police Department ● The EPD has a central role in the development and deployment of the new 311 Center which celebrated 6 months of operations on 9-1-11. 2012 Department Initiatives • Purchasing the Field Reporting Program through HTE for the Field Operations Division to begin reporting incidents via laptop computers (Fall, 2011). Activity Measures Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected Part I crimes 2,333 2,300 2,300 Part II crimes 4,824 4,900 4,900 Total calls for service* 35,991 33,000 33,000 Arrests (felony & misdemeanor) 2,675 2,600 2,600 D.U.I. arrests 90 100 100 Ticket & citation production – Parking 18,995 1,900 1,900 Liquor inspections 112 100 100 * The 2011 projected “total calls for service” number should be reduced by the establishment of 311. 104 As Amended on 06/11/12 -- 104 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 2200 POLICE DEPARTMENT 61010 REGULAR PAY 15,633,672 13,851,183 13,683,000 17,033,833 61050 PERMANENT PART-TIME 24,700 67,875 20,000 52,821 61055 TEMPORARY EMPLOYEES 3,576 2,000 3,000 3,000 61062 SPECIAL EVENT SALARIES 361,324 157,021 208,100 171,400 61110 OVERTIME PAY 126,218 107,112 144,316 141,200 61111 HIREBACK OT 239,908 147,441 189,000 173,700 61112 SPECIAL DETAIL OT 49,383 92,324 90,630 96,730 61210 LONGEVITY 251,013 189,868 205,527 263,028 61415 TERMINATION PAYOUTS 234,080 325,000 61420 ANNUAL SICK LEAVE PAYOUT 116,541 190,000 61425 ANNUAL HOLIDAY PAYOUT 67,494 204,000 61430 OTHER PAYOUTS 164,095 61510 HEALTH INSURANCE 2,472,745 2,773,786 2,779,920 2,717,440 61610 DENTAL INSURANCE 290- 61615 LIFE INSURANCE 22,000 14,044 14,052 16,800 61626 CELL PHONE ALLOWANCE 152 305 305 360 61630 SHOE ALLOWANCE 780 780 637 780 61635 UNIFORM ALLOWANCE 138,638 143,100 136,985 160,950 61655 EMPLOYEE LOANS - INTEREST EXPE 256 61710 IMRF 305,294 282,327 265,371 404,776 61725 SOCIAL SECURITY 187,336 207,952 180,178 225,071 61730 MEDICARE 231,381 193,506 195,586 252,458 62210 PRINTING 2,924 2,499 3,000 3,000 62225 BLDG MAINTENANCE SERVICES 47,937 47,898 49,370 59,083 62245 OTHER EQMT MAINTENANCE 1,711 2,700 2,700 2,700 62270 MEDICAL/HOSPITAL SERVICES 1,111 833 1,200 1,000 62275 POSTAGE CHARGEBACKS 7,312 4,998 3,500 4,500 62295 TRAINING & TRAVEL 76,742 71,738 75,750 68,100 62305 RENTAL OF AUTO-FLEET MAINTEN. 567,850 448,659 448,659 599,388 62309 RENTAL OF AUTO REPLACEMENT 256,600 213,748 213,744 256,498 62315 POSTAGE 44 62320 TELEPHONE CHARGEBACKS 2,205 62360 MEMBERSHIP DUES 5,878 16,700 16,300 17,100 62370 EXPENSE ALLOWANCE 50,779 46,398 44,500 5,500 62375 RENTALS 27,927 11,033 13,699 16,200 62380 COPY MACHINE CHARGES 3,573 11,100 11,100 13,013 62425 ELEVATOR CONTRACT COSTS 2,749 2,700 3,040 62490 OTHER PROGRAM COSTS 833 833 1,000 64005 ELECTRICITY 3,084 64015 NATURAL GAS 24,363 24,990 24,990 28,000 64505 TELECOMMUNICATIONS - CARRIER L 100,000 100,000 50,000 64540 TELECOMMUNICATIONS - WIRELESS 25,502 19,800 18,000 22,000 65010 BOOKS, PUBLICATIONS, MAPS 1,381 500 400 333 65015 CHEMICALS 24,622 21,658 22,833 22,833 65020 CLOTHING 24,612 35,819 39,553 37,633 65025 FOOD 6,682 3,832 3,765 4,166 65040 JANITORIAL SUPPLIES 10,244 6,248 6,500 6,000 65045 LICENSING/REGULATORY SUPP 33- 65085 MINOR EQUIPMENT & TOOLS 1,922 417 65095 OFFICE SUPPLIES 25,457 24,157 18,100 22,300 65105 PHOTO/DRAFTING SUPPLIE 6,924 7,414 4,233 4,833 65125 OTHER COMMODITIES 33,415 8,225 10,999 10,200105 As Amended on 06/11/12 -- 105 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 66025 TRAN.TO DS FUND- ERI DEBT SERV 92,482 92,482 94,460 66030 OTHER INSURANCE CHARGEBACKS 564,142 805,594 805,594 966,713 68205 CONTINGENCIES 4,209 2200 POLICE DEPARTMENT 22,439,417 20,263,642 20,151,111 24,752,938 106 As Amended on 06/11/12 -- 106 of 255 -- City of Evanston Fire Department Description of Major Activities: The Fire Department exists, 24 hours of every day, to protect life, property, and the environment. The department provides superior quality of fire suppression, emergency medical services, fire prevention, public education, technical rescue, and non-emergency and support services to prevent or minimize situations that affect the people we serve. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Fire Management and Support Full-Time Regular Fire Chief 1.00 Full-Time Regular Clerk II 1.00 Full-Time Regular Management Analyst 1.00 2305 Total 3.00 Fire Prevention Full-Time Regular Division Chief, Fire 1.00 Full-Time Regular Fire Captain 2.00 Full-Time Regular Fire Plan Reviewer 1.00 2310 Total 4.00 Fire Suppression Full-Time Regular Fire Captain 24.00 Full-Time Regular Firefighter 74.00 Full-Time Regular Shift Chief, Fire 3.00 Full-Time Regular Division Chief, Fire 2.00 2315 Total 103.00 Fire Total 110.00 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2305 – Fire Management & Support 579,409 487,681 494,117 701,083 2310 – Fire Prevention 519,971 433,610 427,837 517,449 2315 – Fire Suppression 11,707,675 10,260,575 10,293,266 12,082,441 2320 – Office of Emer. Preparedness 12,500 10,917 10,800 13,648 Total Expenditures: $12,819,555 $11,192,783 $11,226,020 $13,314,621 Revenues: 52135 – Fire Suppress/Alarm Permits 20,588 0 40,000 40,000 52540 – False Alarm Fines 74,455 137,445 137,000 170,000 53655 – Cost Recovery Fines 2,545 8,330 4,000 10,000 53675 – Ambulance Fees 973,482 820,525 850,000 1,049,901 53705 – Fire Building Inspection 5,265 6,000 6,000 6,000 53715 – Alarm Registration Fee 133,405 46,000 45,000 180,000 55170 – Fire Department Training 1,115 1,500 12,762 2,000 55265 – FEMA 38,116 19,992 20,000 17,000 Total Revenues: $1,228,383 $1,039,792 $1,074,762 $1,474,901 107 As Amended on 06/11/12 -- 107 of 255 -- City of Evanston Fire Department Notes for Financial Summary • Other insurance chargebacks of $346,778 are being included as an expense for 2012. • Anticipating four retirements, two members attending EMT-B, four members attending paramedic school training in FY2012. Performance Report on FY 2011 Major Program Objectives The Insurance Services Organization conducted its assessment of the firefighting capacities of our Department. We met our objective of bettering our rating by being reclassified from a three to a two. The transition to computerized patient care reporting has been implemented. The reporting system is functioning well. Seventy two Department paramedics participated in Advanced Cardiac Life Support training in 2011. 2012 Department Initiatives For 2012, a Shift Chief and a Fire Captain promotional exam will be conducted. Emergency Management will be coordinated through the Fire Department for all City functions. The City’s Emergency Operations Plan will be revised and submitted for certification. Emergency Management will offer Community Emergency Response Team (CERT) training courses. All paramedics will be provided Pediatric Advanced Life Support training. The Department will offer citizen CPR classes. We will enhance and augment our internal wellness program by providing fitness and nutrition components. The Department will develop and implement a Chaplain Policy. Finally, the Department will continue to spearhead the continuity of city business operations planning, which is a citywide initiative that will be led through Emergency Management. Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected City fire insurance rating 3 2 2 Hydrants inspected/flow tested 1,310 1,310 1,310 Bureau fire inspections 740 620 680 Construction plans reviewed 603 625 640 Fire equipment tests witnessed 300 290 300 Staff hours on cause and origin investigations 124 140 140 Public education presentations 585 600 600 Customer request for information 3,885 3,800 3,800 All Fire Dept. incidents, excluding ambulance calls 3,567 3,611 3,661 Ambulance calls 5,350 5,489 5,519 Fire, Carbon Monoxide & Extinguishing Alarm System activations (Included above) 1,893 1,931 1,932 Number of fires (included above) 157 160 161 Number of structure fires (included above) 75 76 76 Average fire alarm response time 330 330 330 Average ambulance response time 353 350 350 Training hours/firefighter 240 240 240 Number of paramedics 92 93 94 108 As Amended on 06/11/12 -- 108 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 2300 FIRE DEPARTMENT 61010 REGULAR PAY 8,821,218 7,607,776 7,607,776 9,177,840 61110 OVERTIME PAY 130,284 90,374 84,800 124,500 61111 HIREBACK OT 462,231 262,395 292,000 250,000 61113 TRAINING OT 19,632 27,490 25,500 33,000 61210 LONGEVITY 176,643 143,754 143,754 159,989 61415 TERMINATION PAYOUTS 242,329 50,000 61420 ANNUAL SICK LEAVE PAYOUT 78,868 50,000 61430 OTHER PAYOUTS 17,539 61440 EDUCATION PAY 141,461 106,941 106,941 128,025 61510 HEALTH INSURANCE 1,271,190 1,547,452 1,547,452 1,542,502 61615 LIFE INSURANCE 11,300 3,336 3,336 4,171 61710 IMRF 18,379 15,915 15,914 21,887 61725 SOCIAL SECURITY 10,471 16,748 16,748 12,155 61730 MEDICARE 107,492 96,788 96,788 140,541 62210 PRINTING 2,528 3,332 3,216 4,000 62235 OFFICE EQUIPMENT MAINT 512 916 900 1,100 62245 OTHER EQMT MAINTENANCE 2,861 4,582 4,500 5,100 62250 COMPUTER EQUIPMENT MAINT 5,727 4,165 4,100 5,000 62270 MEDICAL/HOSPITAL SERVICES 34,537 29,988 36,000 36,000 62275 POSTAGE CHARGEBACKS 1,014 2,499 2,400 3,000 62295 TRAINING & TRAVEL 30,452 31,381 41,250 72,400 62305 RENTAL OF AUTO-FLEET MAINTEN. 456,805 360,914 360,914 482,150 62309 RENTAL OF AUTO REPLACEMENT 271,600 226,243 226,241 271,500 62315 POSTAGE 360 417 400 500 62335 DATA PROCESSING SERVIC 1,813 2,666 2,600 3,200 62355 LAUNDRY/OTHER CLEANING 833 800 1,000 62360 MEMBERSHIP DUES 29,619 29,422 28,900 33,900 62380 COPY MACHINE CHARGES 2,294 1,700 3,165 1,777 62430 CUSTODIAL CONTRACT SERVICES 4,165 4,165 62509 SERVICE AGREEMENTS / CONTRACTS 4,294 4,248 4,200 5,100 62518 SECURITY/ALARM CONTRACTS 4,951 5,331 5,300 6,400 62521 MEDICAL EQ MAINT AGREEMENTS 13,623 11,829 11,800 14,200 62522 SCBA EQ MAINT AGREEMENTS 3,556 4,165 4,100 5,000 62523 EXTRICATION EQ MAINT AGREEMNTS 2,499 2,500 3,000 62605 OTHER CHARGES 6,370 7,081 7,000 8,000 64005 ELECTRICITY 118 64015 NATURAL GAS 63,968 62,475 62,400 75,000 64540 TELECOMMUNICATIONS - WIRELESS 10,777 9,320 9,500 12,000 65005 AGRI/BOTANICAL SUPPLIES 250 250 300 65010 BOOKS, PUBLICATIONS, MAPS 1,350 1,999 1,933 2,400 65015 CHEMICALS 5,952 4,998 5,000 6,000 65020 CLOTHING 44,809 33,320 33,300 50,000 65040 JANITORIAL SUPPLIES 11,943 9,246 9,200 11,000 65050 BLDG MAINTENANCE MATERIAL 3,686 5,498 5,400 6,000 65070 OFFICE/OTHER EQT MTN MATL 3,730 3,332 3,300 4,000 65075 MEDICAL & LAB SUPPLIES 5,826 5,831 5,800 7,000 65085 MINOR EQUIPMENT & TOOLS 4,300 3,749 3,633 4,500 65090 SAFETY EQUIPMENT 1,988 1,666 1,663 2,000 65095 OFFICE SUPPLIES 3,560 6,164 5,950 7,400 65105 PHOTO/DRAFTING SUPPLIE 1,355 1,416 1,300 1,700 65125 OTHER COMMODITIES 7,510 8,830 8,750 12,100 65620 OFFICE MACH. & EQUIP. 840 750 750 900109 As Amended on 06/11/12 -- 109 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 65625 FURNITURE, FIXTURE & EQUIPMENT 23,051 24,990 24,990 30,000 66025 TRAN.TO DS FUND- ERI DEBT SERV 4,828 4,829 5,086 66030 OTHER INSURANCE CHARGEBACKS 242,842 346,778 346,777 416,133 2300 FIRE DEPARTMENT 12,819,555 11,192,783 11,226,020 13,314,621 110 As Amended on 06/11/12 -- 110 of 255 -- City of Evanston Health Department Description of Major Activities: The Evanston Health Department’s mission is to protect, preserve and promote wellness for people who live, work, and play in Evanston through creative and sustainable partnerships. The Department, which consists of two divisions – Food & Environmental Health and Community Health, identifies community health needs through the IPLAN, the Illinois Process for the Local Assessment of Need. The main objectives of the Department include: • Providing leadership for public health • Preventing disease and injury through public health education • Protection of food, water, air and environment • Promotion of safe and healthy communities • Implementing scientific approaches to analyzing and solving problems • Creating partnerships and collaboration to achieve a coordinated response to community health issues • Utilizing population-based strategies to address public health issues. The Environmental Health programs include risk-based food protection activities and community-based disease prevention activities. The Food & Environmental Health Division responds to requests concerning food protection, tobacco-clean air, rodent public health nuisance, and lead poisoning investigations. Environmental Health programs provide inspections, investigations, consultations, and educational services. Environmental Health practitioners conduct educational rodent control activities for neighborhood groups and facilitate extermination services for infestations on public property. Environmental Health staff provides mosquito surveillance and education about West Nile Virus. The Division is also responsible for providing emergency response from a public health perspective. Additionally, Infectious Disease Control Surveillance is provided for the prevention, monitoring and follow-up of all reportable communicable diseases to prevent the spread of infection in the community. The unit also assists in food-borne illness investigations and surveillance tracking of all communicable diseases in Evanston. The Environmental Health staff provides staff support for the Environment Board. Community Health provides a litany of services, which include sliding scale pediatric dental services, provision of birth and death certificates, development and administration of community-wide physical activity and overall health initiatives (including Women Out Walking and Youth in Motion), tobacco cessation programs, chronic disease and diabetes self-management programs, connecting uninsured or underinsured children, families and pregnant women to the State’s All Kids insurance program, administration of the Access to Care Program, health fairs and facilitation of mental health services. Additionally, Community Health staff supports the Mental Health Board, which is responsible for monitoring, evaluating, and allocating funds to mental health and human service agencies that serve the Evanston community. This year the division will be placing an emphasis on addressing childhood obesity in support of the national Let’s Move! Initiative. Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Health Services Administration Full-Time Regular Director, Health 1.00 Full-Time Regular Executive Secretary (to Dept. Head) 1.00 2407 Total 2.00 Dental Services Full-Time Regular Clerk II 1.00 Full-Time Regular Dental Assistant 1.00 Part-time Regular Dentist 0.80 2425 Total 2.80 111 As Amended on 06/11/12 -- 111 of 255 -- City of Evanston Health Department Employee Status Description Job Type Description 2012 Position FTE Food and Environmental Health Full-Time Regular Environmental Health Practitioner 4.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Communicable Disease Specialist 1.00 Full-Time Regular Environmental Health Manager 1.00 Full-Time Regular Health License Coordinator 1.00 Part-Time Regular Emergency Response Coordinator 0.80 Part-time Regular Medical Director 0.10 2435 Total 8.90 Vital Records Full-Time Regular Clerk III 1.00 Full-Time Regular Clerk Typist I 1.00 2440 Total 2.00 Community Health Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00 Full-Time Regular Community Health Manager / Mgmt. Analyst 1.00 2550 Total 2.00 Health Total 17.70 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2407 – Health Services Admin. 264,411 252,537 252,479 303,692 2425 – Dental Services 215,480 203,506 190,642 224,413 2435 – Food & Environmental Health 794,593 742,902 703,123 997,108 2440 – Vital Records 153,538 113,646 112,947 136,698 2455 – Comm. Health Program Admin. 252,875 247,722 206,130 251,676 2460 – Community Purchased Services 398,550 575,000 575,000 500,382 2535 – Subsidized Taxicab Program 290 0 0 0 Total Expenditures: $2,079,737 $2,135,313 $2,040,321 $2,413,969 Revenues: 52050 – Other Licenses 21,265 5,000 21,500 20,000 52055 – Long Term Care Licenses 113,700 20,000 70,560 98,400 52070 – Resident Care 460 80 80 80 52085 – Plan Review 5,879 6,248 4,000 6,248 53050 – Sanitation Classes 4,850 4,200 1,705 1,700 53075 – Dental Fees & Reimbursement 149,127 108,290 106,467 125,000 53105 – Food Establishment License Fees 189,968 12,000 148,200 185,000 53135 – 53180 Dental Fees (specific) 2,375 0 1,385 0 53185 – Temporary Food License 8,438 6,500 6,500 6,500 53190 – Food Delivery Vehicle 4,850 100 5,500 5,500 53200 – Bev. / Snack Vending License 30,559 200 22,500 28,000 53210 – Tobacco License Fees 20,500 1,000 14,250 19,000 53215 – Birth Certificate Fees 66,115 66,640 66,640 70,000 53220 – Death Certificate Fees 34,094 57,477 30,000 40,000 112 As Amended on 06/11/12 -- 112 of 255 -- City of Evanston Health Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget 53230 – Funeral Director’s License 0 5,498 6,000 6,000 53235 – Temp Funeral Director License 0 4,165 4,200 4,200 55025 – IDPH – Local Health Protection 39,048 163,000 75,000 75,000 55040 – IDPH Dental Sealant Grant 721 1,666 1,666 2,674 55075 – Summer Food Inspection 450 333 400 400 55085 – Illinois Tobacco Free Grant 1,750 12,500 21,000 25,082 55125 – Teen Pregnancy Prevention Program 0 50,480 10,200 0 55130 – Childhood Lead Poisoning Grant 720 250 1,000 1,000 55135 – Teen Parent Services 0 25,490 18,100 0 55145 – Prostate Cancer Awareness Grant 0 0 12,000 11,500 55146 – Other State Grant 11,139 118,743 12,000 11,000 55150 – Tanning Facility Inspections 0 83 200 200 55173 – CRI Grant 11,642 33,320 38,550 44,000 55174 – PHEP Grant 31,027 58,310 55,000 62,072 55176 – Dental Expansion Grants 0 0 95,000 30,000 55177 – Dental Reimbursement Grant 0 0 61,500 82,000 55178 – Disease / Diabetes Grant 0 0 16,320 16,000 55231 – Lead Paint Hazard 8,000 0 0 80,000 55251 – Federal Grant/AID 2,975 10,000 12,635 10,000 55255 – Commission Aging Grant- Advocate 33,576 0 0 0 55275 – HUD Emergency Shelter 85,729 0 0 0 56002 – Women Out Walking 0 0 8,390 25,000 56048 – Teen Baby Nursery Program 82,000 41,000 41,000 41,000 Total Revenues: $960,957 $812,573 $989,448 $1,132,556 Performance Report on FY 2011 Major Program Objectives • The Department performed over 1,100 inspections of restaurants, grocery stores, food festivals, hospitals, and nursing homes focusing on food safety. These inspections promoting food safety kept patrons safe from food-borne illness. • The Department had a very successful third offering of the Women Out Walking (WOW) program. This program designed to encourage women (and families) to live healthier and more active lifestyles served approximately 900 women. • Pediatric Dental Services was able to schedule several health screenings and education in preschools and District 65 schools. Additionally, a school-based clinic was offered in eight District 65 schools. • The Pediatric Dental Clinic serves approximately 1,500 youth annually. • The City of Evanston and its partner, the Solid Waste Agency of Northern Cook County (SWANCC) collect mercury-based thermometers, compact fluorescent light bulbs, used needles and some prescription medication for proper disposal on an ongoing basis. During this budget year, the following totals were collected: Mercury based-thermometers – 100 lbs. Compact Fluorescent Light Bulbs – 423 lbs. Used Needles – 313 lbs. Prescription Medication – 564 lbs. • The Mental Health Board continues to monitor agency performance and outcomes. Additionally, the evaluation process was improved through the development of an updated proposal application and rating tool. 113 As Amended on 06/11/12 -- 113 of 255 -- City of Evanston Health Department • The Mental Health Board was a planning partner and sponsor of the Naomi Ruth Cohen Cultivating Wellness Series. • In coordination with the United States Geological Survey, the Illinois Department of Public Health and the Parks, Recreation and Community Services Department, the Health Department performed twice- daily beach quality surveys. The data collected in these surveys include wind directions and speed, water temperature, air temperature, wave height, turbidity, as well as other data points. The goal of collecting the data is to provide a predictive model when given data can predict the contaminant levels in the water. • The Department is focusing on childhood obesity and supporting the national Let’s Move! Initiative. In doing so, the City partnered with District 65 to shoot a Let’s Move! youth music video and have identified policy and system changes that will impact access to healthier foods in schools, the school garden, and a physical activity and wellness program. • Partnered with the Panckey Institute to offer two days of free community dental services to adults and youth. • Hosted a health summit. • Established the Evanston Health Advisory Committee, a group of interested residents and community partners that would assist and advise the Health Department in an effort to create a healthier Evanston. • Completed the community health needs assessment and received approval on our Evanston Project for the Local Assessment of Needs (EPLAN) submission. This will serve as the strategic health plan for Evanston for 2011-16. • The Department began the Food Safety Work Group aimed at increasing food safety throughout Evanston. 2012 Department Initiatives • Address the needs of the medically underserved in Evanston through the creation of a local health center. • Host an annual health summit. • Serve 1,000 women through the Women Out Walking (WOW) program. • Develop and administer a program, Youth in Motion, focused on addressing the growing national childhood obesity problem. Implement the identified strategies to improve access to healthier foods in schools and standardize the school garden process. • Develop and recruit members for a volunteer medical reserve corps. • Undergo the 2011-16 recertification process to remain a certified local health department. • Establish a dental consortium to assure oral health in Evanston. • Develop a collaborative program to facilitate change in Evanston corner stores so that healthy foods are available to all Evanston residents. • Work with the Panckey Institute again to offer two days of free dental clinic services. Ongoing Activity Measures 2010-2011 Actual 2011 Estimated 2012 Projected Number of clinic appointments provided 1,516 1,300 1,550 Number of preventive & restorative clinic visits 1,405 1,200 1,450 Number of children receiving clinic services 2,061 2,100 2,100 Number of sealants applied 629 500 750 Number of preventative screenings/exams given at schools 874 700 800 Number of dental health education programs/ participants 16/962 10/500 15/900 Number of licensed food establishments 415 415 415 Number of food borne illness investigations performed 5 12 15 Total number of food inspections performed 1,150 1,000 1,200 Temporary food inspections performed 160 153 175 Food complaints evaluated / inspected 45 80 90 114 As Amended on 06/11/12 -- 114 of 255 -- City of Evanston Health Department Ongoing Activity Measures 2010-2011 Actual 2011 Estimated 2012 Projected Food establishment plans reviewed 40 40 40 Rat & Rodent complaints investigated 197 200 225 Number of Communicable Disease Investigations 250 250 250 Nuisance requests for service provided 237 250 250 Lead inspections performed 6 20 20 Number of Women Out Walking Participants 1,100 900 1,000 Grants administered 13 15 15 115 As Amended on 06/11/12 -- 115 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 2400 HEALTH DEPARTMENT 61010 REGULAR PAY 882,369 767,690 767,689 1,001,484 61050 PERMANENT PART-TIME 131,502 84,403 84,404 99,559 61055 TEMPORARY EMPLOYEES 675 7,497 1,500 1,500 61110 OVERTIME PAY 7,375 8,333 6,833 8,333 61210 LONGEVITY 7,324 6,367 6,367 8,207 61415 TERMINATION PAYOUTS 3,784 61430 OTHER PAYOUTS 261 61510 HEALTH INSURANCE 167,633 154,382 154,382 190,160 61615 LIFE INSURANCE 1,900 481 481 640 61625 AUTO ALLOWANCE 5,009 4,150 4,150 4,980 61626 CELL PHONE ALLOWANCE 167 305 300 360 61630 SHOE ALLOWANCE 390 390 390 520 61710 IMRF 94,653 77,564 77,564 118,134 61725 SOCIAL SECURITY 67,736 53,256 52,771 67,919 61730 MEDICARE 16,112 12,456 12,341 15,884 62205 ADVERTISING 833 100 300 62210 PRINTING 3,637 6,164 4,350 4,765 62235 OFFICE EQUIPMENT MAINT 167 150 62275 POSTAGE CHARGEBACKS 3,454 2,582 1,800 2,166 62295 TRAINING & TRAVEL 6,308 8,664 6,350 6,516 62305 RENTAL OF AUTO-FLEET MAINTEN. 11,941 9,435 9,435 12,604 62309 RENTAL OF AUTO REPLACEMENT 5,000 4,165 4,165 5,000 62360 MEMBERSHIP DUES 1,950 6,032 4,975 5,399 62371 WOMEN OUT WALKING EXPENSE 959 1,000 62380 COPY MACHINE CHARGES 5,232 2,700 2,300 2,978 62452 DISEASE/DIABETES GRANT EXPENSE 16,320 16,000 62468 IL TOBACCO FREE COMM EXP 10,323 12,000 12,000 12,000 62470 ILL SUBSEQUENT PREG PREVENTION 35,585 50,480 1,035 62471 VECTOR SURVEILLANCE EXP 16,381 18,743 11,000 11,000 62472 BEACH WATER TESTING EXP 11,254 7,081 11,000 10,000 62473 ENVIRONMENTAL HEATH EXP 4,082 4,000 4,082 62474 LOCAL HEALTH PROTECTION GRANT 71,039 38,000 38,000 75,000 62475 TEEN PARENT SERVICES 15,129 25,490 11,315 62476 CRI GRANT -EXPENSE (HHS) 9,432 33,320 18,143 44,000 62477 PHEP GRANT-EXPENSE (HHS) 19,792 58,310 45,985 58,310 62478 H1N1 GRANT EXPENDITURE 3,651 62479 PROSTATE GRANT EXP 12,000 11,050 62490 OTHER PROGRAM COSTS 9,257 8,330 7,500 16,000 62494 HOME DAY CARE LICENSE EXPEN 167 62505 INSTRUCTOR SERVICES 1,250 62514 BACKGROUND CHECK SERVICES 500 62521 MEDICAL EQ MAINT AGREEMENTS 846 1,666 1,500 1,500 62540 MAINT. OFC. EQT.-CHGBACKS 58 62605 OTHER CHARGES 4,082 4,000 4,082 62645 DIGITAL ARCHIVING 500 250 62959 COLLABORATIVE SUPRTD HSNG PGM 2,384 64540 TELECOMMUNICATIONS - WIRELESS 2,661 3,250 1,800 3,250 65010 BOOKS, PUBLICATIONS & MAPS 261 1,116 600 700 65025 FOOD 741 750 650 650 65040 JANITORIAL SUPPLIES 250 65045 LICENSING/REGULATORY SUPP 1,572 1,083 1,250 1,250 65075 MEDICAL & LAB SUPPLIES 19,520 12,912 7,416 7,417116 As Amended on 06/11/12 -- 116 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 65080 MERCHANDISE FOR RESALE 2,332 65090 SAFETY EQUIPMENT 750 750 750 65095 OFFICE SUPPLIES 12,354 7,416 7,949 8,783 65100 LIBRARY SUPPLIES 32 65125 OTHER COMMODITIES 230 192 192 65620 OFFICE MACH. & EQUIP. 1,250 15,000 66025 TRAN.TO DS FUND- ERI DEBT SERV 24,426 24,428 26,075 66030 OTHER INSURANCE CHARGEBACKS 16,158 23,074 23,074 27,690 67010 CHILDCARE NETWORK OF EVANSTON 68,536 98,780 98,780 103,500 67015 PEER SERVICES 52,908 32,607 32,607 67030 FAMILY FOCUS 19,800 31,079 31,079 24,272 67040 LGL ASSIST FNDTN OF METRO CHGO 21,852 21,852 67045 Y.O.U. 67,750 75,000 75,000 85,000 67050 COMMUNITY DEFENDER OFFICE 23,760 23,760 23,512 67065 HOUSING OPTIONS 25,667 25,667 25,800 67070 SHORE COMMUNITY SERVICES 35,348 33,012 33,012 25,565 67090 CHILD CARE CTR OF EVNSTON 13,347 13,347 67110 CONNECTIONS FOR THE HOMELESS 3,484 23,070 23,070 17,147 67125 INFANT WELFARE SOCIETY 89,040 95,033 95,033 109,000 67140 NORTH SHORE SENIOR SERVIC 29,333 29,333 30,200 67145 METROPOLITAN FAMILY SERVICES 59,300 69,639 69,639 56,386 67155 THRESHOLDS 2,821 2,821 2400 HEALTH DEPARTMENT 2,079,737 2,135,313 2,040,321 2,413,969 117 As Amended on 06/11/12 -- 117 of 255 -- City of Evanston Public Works Department Description of Major Activities: The Public Works Department manages the planning, construction and maintenance of public infrastructure improvements, and the delivery of public works services. This includes the design and implementation of work programs and the development of activities to accomplish policies and goals formulated by the City Council and the City Manager. Public Works also assists in developing alternative solutions to community problems for consideration by the Mayor and Council. Divisions within the Department of Public Works include Streets & Sanitation, Engineering, and Fleet Services. Public Works is also responsible for the operation of the Municipal Service Center and the building that previously housed the Recycling Center. Total Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Director of Public Works Full-Time Regular Director, Public Works 1.00 Full-Time Regular Executive Secretary (to Dept. Head) 1.00 2605 Total 2.00 Municipal Service Center Full-Time Regular Custodian I 1.00 Part-time Regular Service Center Coordinator 1.00 2610 Total 2.00 E.D.O.T. Administration Full-Time Regular City Engineer 1.00 2620 Total 1.00 Engineering Full-Time Regular Civil Engineer II 1.00 Full-Time Regular Civil Engineer III 1.00 Full-Time Regular Engineering Associate II 2.00 Full-Time Regular Construction Inspector 1.00 Full-Time Regular Senior Engineer 1.00 2625 Total 6.00 Traffic Engineering Full-Time Regular Civil Engineer II 2.00 Full-Time Regular Senior Traffic Engineer 1.00 Full-Time Regular Traffic Operations Manager 1.00 Full-Time Regular Traffic Engineering Technician 0.50 2630 Total 4.50 Traffic Signal and Street Light Maintenance Full-Time Regular Traffic Electrician Leader 1.00 Full-Time Regular Traffic Electrician 3.00 2640 Total 4.00 Streets and Sanitation Administration Full-Time Regular Superintendent, Streets/Sanitation 1.00 Full-Time Regular Business Office Coordinator 1.00 Part-Time Regular Part-Time Clerk 0.75 118 As Amended on 06/11/12 -- 118 of 255 -- City of Evanston Public Works Department Employee Status Description Job Type Description 2012 Position FTE Full-Time Regular Streets Supervisor 1.00 Full-Time Regular Sanitation Supervisor 1.00 Full-Time Regular Contracts/Customer Service Field Coordinator 1.00 2665 Total 5.75 Street and Alley Maintenance Full-Time Regular Equipment Operator II 9.00 Full-Time Regular Equipment Operator III 3.00 Full-Time Regular Public Works Operations Coordinator 2.00 Full-Time Regular Public Works Maintenance Worker II 3.00 Full-Time Regular Public Works Maintenance Worker III 3.00 2670 Total 20.00 Street Cleaning Full-Time Regular Equipment Operator I 1.00 Full-Time Regular Equipment Operator II 2.00 Full-Time Regular Public Works Maintenance Worker II 1.00 2675 Total 4.00 Public Works Total 49.25 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2605 – Director of Public Works 219,288 220,634 207,177 278,044 2606 – Sustainability Grant* 0 0 0 0 2610 – Municipal Service Center 333,139 424,329 396,055 437,153 2620 – EDOT Administration 153,318 149,133 149,109 194,067 2625 – Engineering 832,777 583,273 581,861 696,321 2630 – Traffic Engineering 525,440 495,548 490,656 567,375 2635 – Traffic Signs** 0 0 0 0 2640 – Traffic Signal & Street Light Maintenance. 790,446 736,852 749,735 891,859 2645 – Pkg. Enfor. & Tkt. Process*** 0 0 0 0 2650 – School Crossing Guards*** 0 0 0 0 2665 – Streets and Sanitation 933,956 1,092,840 1,086,874 2,451,818 2670 – Street & Alley Maintenance 2,441,260 2,151,320 2,123,268 2,693,814 2675 – Street Cleaning 733,041 612,781 546,328 648,493 2680 – Snow & Ice Control 1,028,162 395,558 395,558 700,516 2685 – Refuse Collection & Disposal 3,473,127 0 0 0 2690 – Residential Recycling Collect. 699,619 0 0 0 2695 – Yard Waste Collection 454,733 0 0 0 2697 – Facilities Administration 0 0 0 0 2699 – Construction & Repair 0 0 0 0 Total Expenditures: $12,618,306 $6,862,268 $6,726,621 $9,559,460 119 As Amended on 06/11/12 -- 119 of 255 -- City of Evanston Public Works Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Revenues: 52126 – Right-of-Way Permits 213,600 250,000 250,000 290,000 52130 – Resident Parking Permits 126,530 110,000 110,000 128,000 52131 – Visitor Parking Permits 12,246 11,912 11,912 12,300 52186 – MSWF Admin Fee 73,480 0 0 0 53602 - SWANCC Recycle Incentive 56,086 0 0 0 53605 – Sanitation Service Charge 2,261,231 0 0 0 53610 – Sanitation Svc. Chg. Penalty 37,569 0 0 0 53615 – Special Pickup Fees 83,399 0 0 0 53650 – State Highway Maintenance 39,108 54,994 54,994 58,000 53736 – New Pavement Degrad. Fee 55,518 41,650 4,000 10,000 55175 – Recycling Grants 60,000 0 0 0 56025 – Damage to Street Signs 0 1,666 1,666 2,000 56030 – Damage to Traffic Lights 3,039 16,660 16,660 20,000 56031 – Damage to Street Lights 0 16,660 16,660 20,000 56068 – Salt Reimbursement Fee 83,377 0 0 0 56140 – Salt Administration Fee 2,681 0 0 0 56155 – Trash Cart Sales 67,527 0 0 0 56156 – Yard Waste Fees 222,135 0 0 0 Total Revenues: $3,397,526 $503,542 $465,172 $540,300 Notes for Financial Summary In FY2011 all solid waste-related expenditures and revenues were transferred into a separate fund under business unit 7600. Performance Report on FY2011 Major Program Objectives Over the last four years, the Public Works Department has implemented a series of changes to both increase revenue and reduce operating costs. The department initiated these efficiencies of personnel, equipment, and expenditure reductions in all four divisions: Administration, Engineering, Streets and Sanitation, and Fleet. During the last fiscal year, the Department completed the following projects on time and within budget: street and alley resurfacing program (including Sheridan Road from Burnham to Chicago Avenue), contracted for the collection of refuse and yard waste, switched city crews to collect recycling, completed an inventory of bike racks, implemented recycling collection for the business districts and athletic fields, 50/50 alley program, 50/50 sidewalk program, pedestrian safety improvements at Green Bay and Emerson, Chicago Avenue signal upgrade and coordination, street light power center replacements and new refuse cart replacements. As one of the more visible city service providers, the department received and responded to the most requests generated from the City’s new 311 customer service system and issued over 850 right of way permits. The Department will launch City Works, a new work management system that will allow streets and sanitation to accurately track its costs and manage its workload. In addition, for the fifth year in a row, the department set up an employee work group that developed a proposal to reduce costs and increase revenues for the upcoming fiscal year. 120 As Amended on 06/11/12 -- 120 of 255 -- City of Evanston Public Works Department 2012 Department Initiatives • Develop a five-year street resurfacing plan. • Complete construction of a replacement salt dome. • Complete construction of a Service Center locker room renovation. • Upgrade and coordinate Sheridan Corridor traffic signals. • Complete the CTA Yellow Line In-Fill Station Feasibility Study. • Oversee CTA Purple Line viaduct replacement. • Continue citywide davit arm luminaire street light replacement. • Explore shared work/operations across jurisdictions. • Design east/west recreational bike paths that connect to existing north /south recreational paths • Expand City Works work management program to cover street signs, street lights and traffic signals maintenance function to improve employee and fiscal accountability. Activity Measures Ongoing Activity Measures 2010-2011 Actual 2011 Projected 2012 Projected Meetings / Hearings of Board of Local Improvements 10 10 10 Parking Committee meetings 8 4 6 Preparation of plans, specifications and cost estimates for roadway resurfacing projects 14 14 22 MFT & CIP street resurfacing projects 5.0 6.0 7.0 Preparation of bid documents for 50/50 sidewalk and block curb program Preparation of bid documents for parking lot Improvements 1 1 2 Preparation of bid documents for ADA ramps program 102 75 75 Private development review 142 120 150 Sheridan Road rehabilitation project 1 1 N/A Miles of streets plowed/season 4,675 1,000 2,000 Miles of streets salted/season 1,200 450 800 Tons of salt used/season 7,600 1,600 7,500 121 As Amended on 06/11/12 -- 121 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 2600 PUBLIC WORKS 61010 REGULAR PAY 3,772,036 2,630,583 2,563,820 3,296,274 61050 PERMANENT PART-TIME 102,052 67,078 67,079 87,602 61055 TEMPORARY EMPLOYEES 1,666 61060 SEASONAL EMPLOYEES 144,686 69,000 61,000 69,000 61110 OVERTIME PAY 427,793 198,655 183,294 401,700 61114 SNOW OT 56,501 61210 LONGEVITY 75,373 39,437 39,733 54,134 61410 SHIFT DIFFERENTIAL 11,007 2,236 2,236 2,806 61415 TERMINATION PAYOUTS 64,100 61430 OTHER PAYOUTS 4,359 61510 HEALTH INSURANCE 661,572 648,049 648,047 597,231 61615 LIFE INSURANCE 6,954 1,366 1,366 1,683 61625 AUTO ALLOWANCE 9,844 7,650 8,050 9,180 61626 CELL PHONE ALLOWANCE 2,654 5,815 4,900 5,424 61630 SHOE ALLOWANCE 7,381 5,590 5,590 5,460 61710 IMRF 482,087 274,966 269,305 402,247 61725 SOCIAL SECURITY 293,125 182,932 169,782 237,170 61730 MEDICARE 69,065 42,785 40,918 55,467 62205 ADVERTISING 1,694 500 300 700 62210 PRINTING 13,566 8,746 8,713 32,250 62225 BLDG MAINTENANCE SERVICES 25,438 1,499 13,000 1,600 62235 OFFICE EQUIPMENT MAINT 2,737 5,166 5,165 5,183 62245 OTHER EQMT MAINTENANCE 3,206 6,164 6,166 7,250 62275 POSTAGE CHARGEBACKS 708 1,916 1,200 1,833 62280 OVERNIGHT MAIL CHARGES 153 250 200 250 62295 TRAINING & TRAVEL 3,864 11,446 9,816 12,300 62305 RENTAL OF AUTO-FLEET MAINTEN. 921,086 493,074 493,074 658,714 62309 RENTAL OF AUTO REPLACEMENT 521,700 287,998 287,996 345,608 62360 MEMBERSHIP DUES 3,631 4,082 4,142 4,660 62375 RENTALS 9,806 11,782 9,700 12,000 62380 COPY MACHINE CHARGES 5,134 3,300 3,300 3,691 62390 CONDOMINIUM REFUSE COLL 477,524 62405 SWANCC DISPOSAL FEES 972,450 62415 DEBRIS/REMOVAL CONTRACTUAL COS 1,418,179 72,750 72,750 73,000 62425 ELEVATOR CONTRACT COSTS 4,165 2,500 4,165 62430 CUSTODIAL CONTRACT SERVICES 636 20,825 16,000 20,825 62440 OVERHEAD DOOR CONTRACT COSTS 13,116 12,000 12,000 14,000 62446 ROOF REPAIR CONTRACTUAL SVCS 75,000 40,000 20,000 62451 TOWING AND BOOTING CONTRACTS 77,230 30,000 30,000 60,000 62509 SERVICE AGREEMENTS / CONTRACTS 96,417 75,000 70,000 60,000 62518 SECURITY/ALARM CONTRACTS 1,755 3,332 3,332 3,700 64005 ELECTRICITY 9,066 4,165 4,165 4,400 64006 STREET LIGHT ELECTRICITY 239,263 176,096 200,000 240,000 64007 TRAFFIC LIGHT ELECTRICITY 87,634 92,047 85,000 102,000 64008 FESTIVAL LIGHTING 3,475 7,081 7,080 10,000 64015 NATURAL GAS 83,919 85,000 85,000 100,000 64540 TELECOMMUNICATIONS - WIRELESS 41,063 31,725 31,725 31,725 64545 PERSONAL COMPUTER SOFTWARE 4,998 3,600 4,000 65005 AGRI/BOTANICAL SUPPLIES 25 2,000 1,200 2,000 65010 BOOKS, PUBLICATIONS, MAPS 451 1,566 1,250 1,600 65015 CHEMICALS 476,496 250,000 250,000 300,000 122 As Amended on 06/11/12 -- 122 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 65020 CLOTHING 41,163 43,500 43,250 45,500 65025 FOOD 2,678 250 250 350 65040 JANITORIAL SUPPLIES 5,394 4,582 4,582 5,000 65050 BLDG MAINTENANCE MATERIAL 12,493 10,000 10,000 12,000 65055 MATER. TO MAINT. IMP. 99,693 111,750 111,750 126,750 65070 OFFICE/OTHER EQT MTN MATL 25,194 40,000 40,000 40,000 65085 MINOR EQUIPMENT & TOOLS 7,233 20,831 19,115 22,400 65090 SAFETY EQUIPMENT 7,002 5,664 4,750 6,050 65095 OFFICE SUPPLIES 3,603 5,415 3,050 6,014 65105 PHOTO/DRAFTING SUPPLIE (2,040) 750 3,000 750 65115 TRAFFIC CONTROL SUPPLI 41,611 40,000 40,000 40,000 65125 OTHER COMMODITIES 3,342 65515 OTHER IMPROVEMENTS 8,000 15,000 22,000 65620 OFFICE MACH. & EQUIP. 618 833 833 1,000 65625 FURNITURE, FIXTURE & EQUIPMENT 226,249 6,248 5,300 7,500 65630 LIBRARY BOOKS 53 66025 TRAN.TO DS FUND- ERI DEBT SERV 87,167 86,448 96,589 66030 OTHER INSURANCE CHARGEBACKS 360,500 514,794 514,794 517,753 66147 TRAN. TO SOLID WASTE- PROP TAX 1,245,967 68205 CONTINGENCIES 1,051 1,003 1,005 1,005 68310 DEBT SERVC OTHER AGENCIES 80,458 - - - 2600 PUBLIC WORKS 12,618,306 6,862,268 6,726,621 9,559,460 123 As Amended on 06/11/12 -- 123 of 255 -- City of Evanston Library Department Description of Major Activities: The Evanston Public Library promotes the development of independent, self-confident, and literate citizens through the provision of open access to cultural, intellectual, and informational resources for all ages. The City of Evanston created the Library Fund as part of the FY 2012 Budget process. All FY 2012 revenues and expenditures associated with Library operations have been budgeted within the newly created Library Fund. Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 2805 – Youth Services 618,178 543,256 602,937 0 2806 – Adult Services 1,432,647 1,260,907 1,199,804 0 2808 – Neighborhood Services 0 148,931 170,274 0 2820 – Circulation 554,652 513,750 507,530 0 2825 – North Branch 176,956 0 0 0 2830 – South Branch 120,523 0 0 0 2835 – Technical Services 445,246 426,908 399,113 0 2840 – Maintenance 425,907 389,592 381,140 0 2845 - Administration 440,443 425,014 401,650 0 Total Expenditures: $4,214,554 $3,708,359 $3,662,448 $0 Revenues: 52610 – Library Fines & Fees 162,385 150,000 133,600 0 57515 – Library Material Replacement 12,692 12,500 10,100 0 57535 – Copy Machine Charges 22,652 22,083 18,500 0 57540 – Meeting Room Fees 9,932 8,333 8,600 0 57525 – Miscellaneous Revenue 800 0 0 0 57510 – Non-resident Cards 2,400 833 2,850 0 57545 – North Branch Rental Income 33,396 29,500 43,000 0 51615 – Personal Property Repl. Tax 50,200 41,833 50,200 0 55245 – State Per Capita Grant 75,805 62,833 75,971 0 57505 – Video Rentals 31,706 23,333 29,800 0 Total Revenues: $401,969 $351,248 $372,621 $0 124 As Amended on 06/11/12 -- 124 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Adopted 2800 LIBRARY DEPARTMENT 61010 REGULAR PAY 1,540,950 1,268,370 1,293,021 61012 LIBRARY SUBSTITUTES 49,699 25,791 12,750 61050 PERMANENT PART-TIME 992,141 910,213 907,550 61055 TEMPORARY EMPLOYEES 7,153 61110 OVERTIME PAY 9,439 4,165 7,500 61210 LONGEVITY 37,027 29,254 31,980 61410 SHIFT DIFFERENTIAL 1,761 61415 TERMINATION PAYOUTS 30,065 61510 HEALTH INSURANCE 294,270 257,946 270,489 61615 LIFE INSURANCE 3,100 452 445 61625 AUTO ALLOWANCE 5,009 4,150 4,000 61630 SHOE ALLOWANCE 390 390 390 61710 IMRF 245,732 200,125 202,605 61725 SOCIAL SECURITY 160,013 135,550 136,200 61730 MEDICARE 37,641 31,670 31,860 62210 PRINTING 694 1,250 1,000 62220 BINDING 186 1,083 300 62225 BLDG MAINTENANCE SERVICES 127,452 125,618 122,070 62235 OFFICE EQUIPMENT MAINT 3,746 6,331 5,250 62245 OTHER EQMT MAINTENANCE 2,316 833 900 62275 POSTAGE CHARGEBACKS 1,336 14,161 1,250 62295 TRAINING & TRAVEL 1,281 4,165 3,000 62305 RENTAL OF AUTO-FLEET MAINTEN. 2,511 1,984 1,984 62309 RENTAL OF AUTO REPLACEMENT 1,700 1,416 1,416 62315 POSTAGE 6,522 2,916 9,500 62340 COMPUTER LICENSE & SUPPORT 196,541 186,959 170,408 62341 INTERNET SOLUTION PROVIDERS 3,735 62360 MEMBERSHIP DUES 350 417 400 62375 RENTALS 51,220 18,632 62380 COPY MACHINE CHARGES 13,944 11,700 16,300 62506 WORK-STUDY 3,833 6,200 64005 ELECTRICITY 55- 64015 NATURAL GAS 28,555 28,406 19,200 64540 TELECOMMUNICATIONS - WIRELESS 821 280 700 65040 JANITORIAL SUPPLIES 11,119 8,913 9,900 65050 BLDG MAINTENANCE MATERIAL 13,638 11,079 11,250 65085 MINOR EQUIPMENT & TOOLS 250 250 65095 OFFICE SUPPLIES 7,942 15,327 6,000 65100 LIBRARY SUPPLIES 13,754 32,437 14,650 65125 OTHER COMMODITIES 283 718 700 65630 LIBRARY BOOKS 254,016 232,233 230,400 65635 PERIODICALS 23,787 17,250 16,800 65641 AUDIO VISUAL COLLECTIONS 33,061 41,667 40,500 66025 TRAN.TO DS FUND- ERI DEBT SERV 65,512 64,680 66030 OTHER INSURANCE CHARGEBACKS 3,442 4,915 4,915 2800 LIBRARY DEPARTMENT 4,214,554 3,708,359 3,662,448 125 As Amended on 06/11/12 -- 125 of 255 -- City of Evanston Parks, Recreation and Community Services Department Description of Major Activities: The Parks, Recreation and Community Services Department encompasses the following divisions: Recreation, Parks/Forestry, Cultural Arts, and Facilities Management. This includes three recreation centers, the Ecology Center, Levy Senior Center and Senior Services, Noyes Cultural Arts Center, two theatre programs, youth engagement programs, Special Recreation, lakefront facilities, citywide outdoor sports programs and community relations. Staff preserve and maintain a healthy urban forest; provide safe, attractive, and functional parks, beaches, buildings and open spaces; foster appreciation of our natural resources and conservation through education; provide the highest quality recreation and sports programs and services for people of all ages and abilities; and advocate for the arts. Full-Time Equivalent Positions: Employee Status Description Job Type Description 2012 Position FTE Management and General Support Full-Time Regular Director, Parks, Recreation & Community Services 1.00 Full-Time Regular Executive Secretary (to Dept. Head) 1.00 3005 Total 2.00 Business and Fiscal Management Full-Time Regular Business Office Coordinator 1.00 Full-Time Regular Data Control Clerk 1.00 Full-Time Regular Recreation Support Specialist 1.00 3010 Total 3.00 Communication and Marketing Services Full-Time Regular Superintendent, Recreation 1.00 3020 Total 1.00 Robert Crown Community Center Full-Time Regular Building Supervisor 1.00 Full-Time Regular Custodian II 1.00 Full-Time Regular Fac Maint Worker/Cust II 1.00 Full-Time Regular Recreation Program Manager 1.00 Part-Time Regular After-School Supervisor 0.50 Part-Time Regular Preschool Instructor 2.10 Part-Time Regular Recreation Aide 0.50 Part-Time Regular Custodian 1.60 3030 Total 8.70 Chandler-Newberger Community Center Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 2.00 Part-Time Regular Clerk III 0.75 Part-Time Regular Program Supervisor 0.80 Part-Time Regular Custodian 1.28 3035 Total 5.83 126 As Amended on 06/11/12 -- 126 of 255 -- City of Evanston Parks, Recreation and Community Services Department Employee Status Description Job Type Description 2012 Position FTE Fleetwood-Jourdain Community Center Full-Time Regular Clerk II 1.50 Full-Time Regular Custodian II 1.00 Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 1.00 Full-Time Regular Weekend/Evening Coordinator 1.00 Part-time Regular Program Supervisor 0.75 Part-time Regular Custodian 0.50 3040 Total 6.75 Fleetwood-Jourdain Theatre Full-Time Regular Recreation Program Manager 1.00 3045 Total 1.00 Levy Center Full-Time Regular Custodian I 1.00 Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 2.00 Part-Time Regular Office Assistant 0.50 Part-Time Regular Facilities Supervisor 0.85 Full-Time Regular Program Supervisor 0.67 Part-Time Regular Bus Driver 0.93 Part-Time Regular Secretary II 0.50 Part-Time Regular Custodian 1.38 3055 Total 8.83 Beaches Full-Time Regular Recreation Program Manager 0.75 Full-Time Regular Lakefront Sports Coordinator 0.50 3080 Total 1.25 Recreation Facility Maintenance Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker II 3.00 Full-Time Regular Supervisor, Sports/Rec Maint 1.00 3085 Total 5.00 Robert Crown Ice Rink Full-Time Regular Office Coordinator 1.00 Full-Time Regular Operations Manager 1.00 Full-Time Regular Recreation Program Manager 1.00 Full-Time Regular Robert Crown Manager 1.00 Part-time Regular Clerk II 0.70 Part-time Regular Office Assistant 0.91 Part-time Regular Facilities Supervisor 0.90 Part-time Regular Custodian 0.50 3095 Total 7.01 Sports Leagues Part-Time Regular Lakefront Sports Coordinator 0.05 Part-Time Regular Program Supervisor 0.50 3100 Total 0.55 127 As Amended on 06/11/12 -- 127 of 255 -- City of Evanston Parks, Recreation and Community Services Department Employee Status Description Job Type Description 2012 Position FTE Tennis Part-time Regular Facilities Supervisor 0.40 3110 Total 0.40 Special Recreation Full-Time Regular Recreation Program Manager 2.00 Full-Time Regular Lakefront Sports Coordinator 0.25 Part-Time Regular Program Supervisor 0.46 3130 Total 2.71 Bus Program Part-time Regular Bus Driver 1.15 3140 Total 1.15 Park Service Unit Full-Time Regular Recreation Program Manager 0.25 Full-Time Regular Lakefront Sports Coordinator 0.20 Part-Time Regular Park Ranger 1.00 3150 Total 1.45 Commission of Aging Full-Time Regular Senior Citizen Ombudsman 1.00 Part- Time Regular Secretary II 0.50 3210 Total 1.50 Youth Engagement Full-Time Regular Youth Coordinator 1.00 Full-Time Regular Youth-Young Adult Program Manager 1.00 Full-Time Regular Youth-Young Adult Outreach Worker 2.00 3215 Total 4.00 Parks and Forestry General Support Full-Time Regular Assistant Superintendant of Parks Fac. Mgmt 1.00 Full-Time Regular Superintendent, Parks & For. 1.00 3505 Total 2.00 Horticultural Maintenance Full-Time Regular Equipment Operator II 3.00 Full-Time Regular General Tradesman 1.00 Full-Time Regular Parks/Forestry Crew Leader 3.00 Full-Time Regular Parks/Forestry Worker II 1.00 Full-Time Regular Parks/Forestry Worker III 5.00 3510 Total 13.00 Parkway Tree Maintenance Full-Time Regular Arborist 0.50 Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker III 7.00 3515 Total 8.50 Dutch Elm Disease Control Full-Time Regular Arborist 0.25 Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker III 6.00 3520 Total 7.25 Tree Planting Full-Time Regular Arborist 0.25 Full-Time Regular Parks/Forestry Crew Leader 1.00 128 As Amended on 06/11/12 -- 128 of 255 -- City of Evanston Parks, Recreation and Community Services Department Employee Status Description Job Type Description 2012 Position FTE Full-Time Regular Parks/Forestry Worker III 1.00 3525 Total 2.25 Ecology Center Full-Time Regular Clerk III 1.00 Full-Time Regular Recreation Program Manager 2.00 Part-Time Regular Garden Coordinator 0.20 Part-Time Regular Facilities Supervisor 0.32 Part-Time Regular Custodian 0.25 3605 Total 3.77 Noyes Cultural Arts Center Full-Time Regular Facilities Maintenance Worker II 1.00 Part-Time Regular Facilities Supervisor 0.35 Part-Time Regular Custodian 1.96 3710 Total 3.31 Cultural Arts Programs Full-Time Regular Director, Arts Council 1.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Senior Program Coordinator 1.00 3720 Total 3.00 Facilities Administration Full-Time Regular Executive Secretary (to Non-Dept. Head) 1.00 Part-Time Regular Architect / Project Manager 1.00 3805 Total 2.00 Civic Center Services Full-Time Regular Facilities Maintenance Worker/Custodian I 1.00 Part-Time Regular Custodian 0.20 Full-Time Regular Custodian I 1.00 3806 Total 2.20 Construction & Repair Full-Time Regular Facilities Mgmt. Supervisor 2.00 Full-Time Regular Facilities Maint. Worker III 13.00 Full-Time Regular ADA/CIP Project Manager 1.00 3807 Total 16.00 Parks, Recreation & Community Services Total 125.41 Financial Summary 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget Expenditures: 3005 – Mgmt. & General Support 334,648 329,260 329,274 316,897 3010 – Business & Fiscal Mgmt. 351,417 296,945 332,055 365,373 3015 – Marketing Services 239,780 160,090 146,339 87,491 3020 – Recreation General Support 317,050 316,304 316,187 384,006 3025 – Park Utilities 79,284 65,212 62,800 89,500 3030 – Robert Crown Center 767,776 654,940 659,961 792,265 3035 – Chandler-Newberger Center 698,331 676,130 662,311 776,656 3040 – Fleetwood-Jourdain Center 697,895 716,523 744,012 810,490 3045 – Fleetwood-Jourdain Theatre 67,037 116,221 112,068 123,457 129 As Amended on 06/11/12 -- 129 of 255 -- City of Evanston Parks, Recreation and Community Services Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget 3050 – Outreach Programs 159,240 190,161 196,361 213,441 3055 – Levy Senior Center 912,029 787,005 792,898 950,629 3065 – Church Street Boat Ramp 48,259 54,684 47,584 54,683 3075 – Dempster Street Facility 9,721 12,341 10,841 12,342 3080 – Beaches 506,118 469,731 465,067 500,518 3085 – Rec. Facility Maintenance 763,827 689,089 635,228 598,582 3095 – Robert Crown Ice Center 1,071,137 1,049,787 1,003,663 1,155,606 3100 – Sports Leagues 36,623 42,820 35,862 55,604 3105 – Aquatic Camp 104,819 90,878 98,278 97,655 3110 – Tennis 120,385 106,227 105,329 113,637 3130 – Special Recreation 377,105 365,354 361,673 434,602 3140 – Bus Program 53,594 57,804 53,175 64,051 3150 – Park Service Unit 87,705 77,158 92,660 107,593 3155 – Youth Golf Program 23,905 20,500 20,500 20,500 3205 – Community Services 413,995 700,982 594,979 483,476 3210 – Commission on Aging 136,892 139,873 127,677 122,963 3215 – Youth Engagement Division 96,113 102,070 45,183 318,016 3505 – General Support 430,199 425,221 422,100 429,271 3510 – Horticultural Maintenance 1,425,009 1,347,970 1,316,971 1,681,275 3515 – Parkway Tree Maintenance 896,358 777,667 784,122 950,945 3520 – Dutch Elm Disease Control 736,983 692,929 693,938 841,006 3525 – Tree Planting 471,573 309,164 313,622 358,147 3530 – Private Elm Tree Insurance 13,040 43,000 19,000 20,000 3535 – Dutch Elm Inoculation Prog. 153,855 431,400 880,300 246,000 3605 – Ecology Center 289,953 292,990 301,192 305,252 3610 – Eco-Quest Day Camp 115,128 118,931 120,876 118,867 3700 – Arts Council 120,475 75,214 74,126 23,055 3710 – Noyes Cultural Arts Center 435,694 257,637 326,902 218,198 3720 – Cultural Arts Programs 281,838 491,245 444,047 626,756 3805 – Facilities General Support 207,603 175,347 173,880 224,425 3806 – Civic Center Services 317,100 319,667 301,178 368,482 3807 – Construction and Repair 1,788,080 1,608,749 1,621,469 1,930,909 Total Expenditures: $16,157,573 $15,653,221 $15,822,574 $17,392,621 Revenues: 3005 - Special Events 69,568 37,000 34,000 38,000 3015 - Advertising 29,320 27,072 26,100 26,350 3030 - Robert Crown Comm Center 324,701 242,780 263,986 296,400 3035 - Chandler-Newberger Center 600,920 500,461 500,467 597,800 3040 - Fleetwood-Jourdain Center 248,992 209,175 233,282 268,575 3045 - Fleetwood-Jourdain Theater 2,647 4,700 8,300 6,300 3050 - Outreach Program 102,871 90,000 95,400 110,600 3055 - Levy Center 483,578 366,052 428,700 472,500 3065 - Church Street Boat Ramp 103,060 102,700 96,470 97,950 3075 - Dempster Street Facility 85,850 85,200 86,345 99,360 3080 - Beaches 651,778 631,800 642,657 647,288 3081 - Pooch Park 22,809 12,000 13,600 18,100 3085 - Recreation Maintenance 39,400 39,300 39,300 39,300 3095 - Robert Crown Ice Center 1,026,700 865,945 904,639 1,057,700 3100 - Sports Leagues 36,285 46,100 39,410 46,100 3105 - Aquatic Camp 194,467 186,200 199,365 203,400 3110 - Tennis 145,457 118,250 118,300 119,900 3130 - Special Recreation 84,921 71,002 59,443 91,100 130 As Amended on 06/11/12 -- 130 of 255 -- City of Evanston Parks, Recreation and Community Services Department 2010-2011 Actual 2011 Budget 2011 Estimated Actual 2012 Adopted Budget 3140 - Bus Program 1,158 23,740 22,500 24,000 3155 - Golf 33,415 27,500 27,500 27,500 3205 - Farmers’ Market 21,232 33,000 30,000 139,000 3210 - Commission on Aging 34,793 30,821 27,610 30,044 3505 - Wood Recycling 34,830 19,992 20,000 27,000 3530 - Services Billed Out 42,830 43,000 39,940 40,000 3535 - Dutch Elm Tree Reserve 75,000 356,000 513,216 0 3605 - Ecology Center 0 7,000 7,000 116,200 3610 - Ecology Summer Camps 230,757 233,735 230,177 235,300 3706 - IL Arts Council Re-granting 8,320 8,000 8,440 0 3710 - Noyes Center Revenues 351,634 285,601 293,386 361,356 3723-3735 - Cultural Arts Programs 319,195 354,598 329,430 334,976 3805 - Property Sales and Rental 73,945 41,997 42,164 50,491 Total Revenues: $5,560,360 $5,194,279 $5,474,904 $5,622,590 Performance Report on FY2011 Major Program Objectives Recreation Division: • The Safe Summer Initiative consisted of new activities for youth in middle school through age 25. Several agencies partnered with the Evanston Recreation Division in order to provide more programs. Free programs included open gyms, open lounge, volleyball, beach volleyball, roller skating, swimming, tennis and ice-skating. Free shuttle bus service was provided starting in mid-summer. • The LEGO® program has been expanded to include after-school programs as well as a winter break camp. • Staff is performing an ongoing evaluation of programs and services and replacing programs frequently-canceled due to low enrollment with new, innovative programs. • Developed a program to meet the needs of School District #65 parents on early dismissal and non- attendance days for the 2011-12 school year. • The number of “Arts and Recreation” published issues was decreased to three, as per a plan developed in 2010. • A Request for Proposal (RFP) was issued to design, build, finance and operate any one of the four components related to the reconstruction of the Robert Crown Center. Staff is working with the City Council and members of the Park and Recreation Board to implement an outcome. • Staff is working on continuing to increase collaborations with local social service agencies to provide educational and program experiences for Evanston youth, young adults and senior adults. • Staff researched the opportunity to rent windsurfing boards, but determined that additional work needs to be completed before offering such a program. • Staff promoted the rental of the extra boat racks made available by the construction of the new storage facility. All of the sailboat and Hobie spaces were rented. • Staff sold a new type of bamboo grocery bag at the Farmer’s Market in 2011 to promote a “green market.” • The Levy Center earned national accreditation by the National Institute of Senior Centers. • The Evanston Benefit Card was launched on March 1, 2011 and has introduced more than 1,500 senior residents and people with disabilities to a wide range of benefits. • The snow shoveling volunteer “match making” program was introduced to 50 seniors and people with disabilities. • There were several intergenerational collaborations launched in the senior services division. o YSTEP-Youth & Senior Theatre o Build A Kid with Dawes School and North Cook Young Adult Academy students o Linking Generations 131 As Amended on 06/11/12 -- 131 of 255 -- City of Evanston Parks, Recreation and Community Services Department • The Levy Center is a designated RTA registration site to apply for the Reduced Fare Card and Seniors Ride Free Card. This program was redesigned this year and the Levy Center assisted more than 4,200 people through the process. • The City of Evanston received the grant for Congregate Meal Nutrition Services of Title III-C funds under the Older Americans Act. This grant will offset the cost of each meal and no eligible senior shall be denied participation because of inability to contribute. • The City of Evanston received a SHIP grant to assist seniors with Medicare D. • All senior services were relocated from the Civic Center to the Levy Senior Center. • Department staff, with help from the Friends of Evanston Farmer’s Markets, was able to implement an incentive program for Link Card users through a grant received from Northshore Health Systems. Forestry Division: • The Lakefront Master Plan implementation process continued with the construction of the new paved bike path along with new lighting, benches, trash receptacles and bike racks. • Staff continued a cooperative project with the National Forest Service and the Illinois Department of Agriculture to participate in a biocontrol experiment to help control the spread of the Emerald Ash Borer (EAB). Division staff assisted in the release of a second type of parasitic wasp in an area known to be infested with the insect. Surveilance of the area took place in the summer of 2011 to determine if the wasps had become established, and whether they are impacting the EAB population (note: these wasps do not pose a threat to humans or animals). Final results are still pending as of the date of this submittal. • The Emerald Ash Borer continues to spread throughout Evanston at an even more rapid pace than anticipated. In 2011, the number of infested public ash trees more than tripled from previous years to 600. These extra tree removals resulted in not only a reduction in the planned number of parkway trees that staff was able to trim, it will also significantly increase the time it takes to replace these parkway trees. The wait time for residents to receive a replacement tree is now 2 years, and will likely keep increasing for the foreseeable future. • New parkway tree plantings were reduced from just over 700 in 2010, to slightly over 400 in 2011. Staff continues to plant disease resistant elm varieties as they become available. • Participation in the private elm insurance program decreased slightly this year and staff continues to look for an effective means to increase the number of residents participating each year. • The injection program continues to minimize the number of elms lost due to Dutch Elm Disease (DED). The results this year again are very encouraging, as the loss of parkway elms has dropped from a high of 6.33% in 2004, before the injection program began, to 2.02% in 2007, and now remains at less than 1% in 2011. • Staff applied for and received a $30,000 grant from the Metropolitan Mayors Caucus specifically to plant additional parkway trees as replacements for ash trees lost due to EAB. Ecology Division: • In 2008, the Evanston Environmental Association (EEA) received a legacy grant from the Elizabeth Archer Patterson Foundation of $25,000 for five years. This is an environmental outreach grant, of which $5,000 has been spent thus far. Ecology staff continues to integrate and expand the carbon footprint program into all school-age groups. In 2011, 7 th grade students from Bessie Rhodes School joined Ecology staff on the canal to see our environmental impact on the wildlife of Evanston. • In order to promote ideas and initiatives for a sustainable future for the community, the Ecology staff and community groups worked together to promote programs and successful events such as Earth Day/Arbor Day on April 30, which had a community clean-up project with over 30 volunteers participating. The Evanston Green Living Festival took place on September 24. • Ecology staff developed and launched a seventh summer camp: EcoTravelers. This new summer camp is designed for grades 3-4. Adding this camp more effectively groups children according to developmental stages and allows for a transition between EcoQuest Camp (now for grades 1-2) and EcoExplorer Camp (now for grades 5-6). This new camp attracted an additional 90 children. 132 As Amended on 06/11/12 -- 132 of 255 -- City of Evanston Parks, Recreation and Community Services Department Cultural Arts Division: • The Starlight Concert Series schedule featured 16 concerts at six park locations: Dawes, James, Twiggs, Harbert, Bent, and Brummel parks. A mix of local and nationally-prominent performers were featured. • Starlight Movies in the Parks schedule featured eight screenings at seven park locations: Dawes, James, Twiggs, Harbert, Bent, Brummel, and Elks parks. Movies ranged from contemporary animation favorites to early 20 th Century silent films with live piano accompaniment. • The 26 th annual Evanston Ethnic Arts Festival, a two-day celebration of our cultural diversity featuring art, music, dance, spoken word performances and food from 80 cultures, featured two stages of continuous entertainment and artwork on sale from more than 100 vendors. • The 39 th annual Evanston Lakeshore Arts Festival featured more than 100 juried artists, many of whom donated work to the silent auction. Auction proceeds help defray the cost of free Cultural Arts Division programming. Expanded recycling efforts at both summer festivals underscored Evanston’s philosophy of being a responsible member of the global community. • The Public Art Committee reviewed artist proposals for a public art project in the downtown Washington National TIF #4, with installation anticipated in 2012. • The Evanston Arts Council’s Arts and Business Committee presented its second annual BackStage Evanston performing arts festival, featuring preview performances from the upcoming season by an expanded lineup of 17 local performing arts organizations. The event was held at a larger venue, the Ethel M. Barber Theater on the campus of Northwestern University. • The Evanston Arts Council and Public Art Committee celebrated Arts & Humanities Month in October 2011 with numerous events, including an Open House at the Noyes Cultural Arts Center, an exhibition opening at the Noyes Cultural Arts Center gallery, and a dedication of the imprinted poems on the entrance ramp of the Evanston Public Library. • The Arts Council maintained the evanstonartsbuzz.com online arts calendar and distributed brochures listing cultural arts organizations and annual events, as well as a map of public artworks throughout the City. • The Arts Council continued to present Cultural Connection Lunches at rotating locations throughout the community and the Art Under Glass program, placing artwork in vacant storefront windows. • The Mayor's Award for the Arts highlights the accomplishments of an individual and an arts organization. In February 2011, the Honorable Mayor Elizabeth Tisdahl presented these awards to television personality and coaching consultant Bill Campbell and the Evanston Children’s Choir. The Arts & Business Committee of the Evanston Arts Council presented its Arts Leadership Award to First Bank & Trust in recognition of the company’s support for arts programs throughout the City. • Arts camps were held during the summer, winter and spring school breaks and on School District #65 school improvement days. Camps also were part of District #65’s after-school program curriculum. • Additional camp offerings were added during the school year, including popular Renaissance, Colonial, and Medieval camps, as well as Birthday Parties and other specialty programs. Facilities Management Division: • Staff improved work tracking by the field force through increased use of the Computer Maintenance Management System. The work order backlog has been reduced from a high of over 900 to slightly over 400. • Meeting Room Manager software is tracking all meetings in the Civic Center. • The Civic Center roof replacement was completed in the spring of 2011 and construction of the new stairway entrance was completed in the summer of 2011. • The Police Headquarters’ firing range project will be completed by October 2011. • Building automation upgrades are being implemented for HVAC equipment replacement at the Service Center in 2011. • The comprehensive parking garage repair of all three structures has begun, with completion estimated in late 2011. 133 As Amended on 06/11/12 -- 133 of 255 -- City of Evanston Parks, Recreation and Community Services Department 2012 Department Initiatives Recreation Division: • Develop e-newsletters for the Fleetwood-Jourdain Center by February 2012. • Develop a new plan to promote and increase online program registrations by April 2012. • Develop a comprehensive after-school program for middle school children including open gym, structured gym and art program and homework help by December 2012. • Develop a full-day preschool that will fit family needs. It will include a sibling discount program, early bird program, family participation activities (sponsored in part by the Illinois Strengthening Families program), to be implemented by December 2012. • Develop a “What About Wednesday?” program for school age children. Seasonal field trips will be held once a month on School District #65 days off, to be implemented by September 2012. • Robert Crown staff will implement RecTrac facility scheduling software for the center by March 2012. • By summer 2012, implement a Mini-Golf Adventure Camp to our offerings. Camp participants will travel to a different mini-golf location each day of the camp. • The Chandler-Newberger Center will organize and offer one themed Family Fun Night in 2012 as a community-building event. • By spring 2012, we will implement additional golf classes to serve a younger demographic. Traditionally, our golf programs have been for children age 9 and up; we will be adding classes for youth age six to nine years of age. • Recruit more volunteers to support senior services in the community. These services include Volunteer Long Term Care Ombudsmen, AARP Tax Aides, Senior Health Insurance Program Counselors, and Commission on Aging office assistants. • Grow the Congregate Meal Nutrition Services at both Levy Senior Center and Fleetwood-Jourdain Community Center by March 2012. • Increase the number of merchants participating in the Evanston Benefit Card program in order to provide additional discounts for cardholders at Evanston businesses. • Continue to participate in state-sponsored programs such as Put Illinois to Work and the SPROUT program (Single Parents Reaching Out for Unassisted Tomorrows). These programs help youth in the community develop job skills and healthier lifestyles. • Work collectively with other divisions to increase outside funding source opportunities. • Continue to increase collaborations with local social service agencies to provide educational and program experiences for senior adults no later than August 2012. • Evaluate and restructure the summer Special Recreation offerings by April 2012 in order to determine if some classes/programs can be divided into smaller age groups. • Department staff will hold outreach hours at Fleetwood-Jourdain Community Center to engage community members in youth engagement programming by July 2012. • Staff will hold application sessions with a number of community agencies (Family Focus, Moran Center, Y.O.U., McGaw YMCA), in addition to those held at City of Evanston recreation centers and Evanston schools, in order to expand the number of opportunities available to youth who wish to apply for the Youth Employment Program for Summer 2012. Forestry Division: • Continue to work closely with all state and federal agencies involved with the control of the Emerald Ash Borer (EAB). Staff will continue to investigate the feasibility of attracting research institutions and/or companies to Evanston to aid in possible curative measures being experimented with and implemented. • Continue the three-year cycle of elm injections using both City employees as well as an outside contractor every third year, and evaluate the success of the program overall, which currently stands at better than 99%. • Identify additional funding sources to increase the number of trees being planted on City parkways to help offset the additional losses due to EAB. These additional trees would help bring us to our goal of having a fully-planted status citywide. Achieving a fully-planted status means that the wait between a tree removal and the planting of a replacement tree will be no longer than 12 months, and in some cases, as little as three months, and that all potential parkway planting sites have a tree. 134 As Amended on 06/11/12 -- 134 of 255 -- City of Evanston Parks, Recreation and Community Services Department Ecology Division: • Continue developing the five-year plan for the Elizabeth Archer Patterson Environmental Outreach project. Staff also will continue implementing the plan by October 2012. • No later than June 2012, revise and improve Eco-Quest and Kinglet camp curriculum. • No later than July 2012, develop a plan for operation of the greenhouse located at Lighthouse Landing. Cultural Arts Division: • Seek to enhance revenue opportunities at the summer festivals through expanded sponsor relationships. • Assist Evanston artists and arts organizations in fostering collaboration and community by holding 10 Arts and Business committee meetings by December 2012. • Continue to present quarterly Art Under Glass displays of art in storefront windows and expand to new downtown locations, as well as elsewhere in Evanston. • Present a BackStage Evanston performing arts preview event highlighting local performing arts groups. • Continue to present quarterly Cultural Connections Lunches to offer networking opportunities among the arts community and the public. • Upgrade and expand the evanstonartsbuzz.com web site to provide more interactivity. • Install Washington National TIF public artwork by June 2012. • Further expand the Arts Camp offerings beyond summer and school break periods to offer increased on-demand programs by June 2012. • Encourage new applicants for the Cultural Fund Grant Program by April 2012. Facilities Management Division: • Continue to work with the Sustainability Coordinator to reduce energy consumption in all City-owned buildings throughout the fiscal year. • Make modifications to employee timekeeping and tracking in the Computer Maintenance Management System, which will lead to better analysis of workload and building maintenance costs by July 2012. • Using the Building Automation Systems that are in place, as well as those being installed, improve energy management techniques throughout the fiscal year to reduce energy consumption. Activity Measures Ongoing Activity Measures 2010-2011 Actual 2011 Estimate 2012 Projected In-house training seminars (registration system, payroll, cash handling and camp trainings) 27 28 28 Scholarships granted (funds not collected) $141,216 $146,000 $152,000 Beach token sales to Evanston residents 18,900 17,700 17,900 Number of meals served (Summer Food program) 31,574 37,708 37,000 Donations/Grant funding (Recreation, Arts, Ecology programs ) N/A $321,736 $220,000 Number of courts & fields maintained weekly (season) 74 74 74 Public skating session participants 9,362 7,245 9,845 Number of vendors at the Farmers’ Market 34 37 37 # staff trained and certified in Am. Red Cross CPR/AED 70 70 20 Total participants in all Special Recreation programs 910 853 890 Mowing rotation in days 5 days 5 days 5 days Parkway trees trimmed by City crews 1,926 1,400 1,800 135 As Amended on 06/11/12 -- 135 of 255 -- City of Evanston Parks, Recreation and Community Services Department Ongoing Activity Measures 2010-2011 Actual 2011 Estimate 2012 Projected EAB infected ash trees removed 174 600 600 Total number of parkway elms removed due to DED 17 26 20 Percentage of parkway elms actually removed 0.52% 0.79% 0.61% Total number of other trees removed 284 257 210 Total number of new park & parkway trees planted 712 405 360 Elm trees covered under private insurance program 367 327 320 Percentage of injected elms contracting DED 0.21% 0.74% 1% Percentage of trees that are removed by the City and replaced within one year (data source: Division tracking) 82% 70% 15% Seasonal garden plots rented 253 253 253 Youth participating in Ecology Center programs 4,288 5,000 5,200 Environmental program attendance 5,393 6,700 6,900 Annual volunteer hours served 1,368 2,000 2,700 Youth enrolled in camp programs 736 736 750 Number of applicants for Cultural Fund Grants 14 16 18 Number of community use events/rentals 81 32 45 Value of tenant community service $91,532 $98,156 $100,000 Types of arts camps offered 10 12 15 Number of out-of-school arts programs offered 5 17 25 Number of artist vendors at Lakeshore Arts Festival 140 112 125 Buildings in BUILDER software 6 8 11 Deliveries 916 1,800 1,800 Civic Center repair costs / sq. ft. $1.90 $2.00 $2.00 Annual Civic Center gas usage – therms / sqft .85 .88 .88 Meetings scheduled 1,565 1,900 1,900 Room set-ups 735 1,400 1,600 Pounds of office paper recycled 55,200 90,000 100,000 Staff-hours tracked to work orders 17,200 18,000 19,000 Work orders completed 3,560 3,800 3,900 Total construction budget oversight $4,500,000 7,163,000 4,645,000 136 As Amended on 06/11/12 -- 136 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 3000 PARKS,RECREATION & COMM SERVI. 61010 REGULAR PAY 6,364,953 5,553,948 5,473,147 6,546,720 61011 RECREATION INSTRUCTORS REG PAY 306,411 286,618 305,974 340,676 61013 PROGRAM ASSISTANTS 75,318 293,899 264,861 301,789 61050 PERMANENT PART-TIME 911,625 678,244 676,435 769,513 61055 TEMPORARY EMPLOYEES 74,910 61060 SEASONAL EMPLOYEES 1,307,315 1,469,747 1,463,228 1,460,803 61062 SPECIAL EVENT SALARIES 4,229 8,565 9,800 10,399 61110 OVERTIME PAY 127,018 107,906 189,604 122,439 61111 HIREBACK OT 263 61210 LONGEVITY 100,628 79,741 80,576 107,841 61410 SHIFT DIFFERENTIAL 6,864 1,571 1,571 1,939 61415 TERMINATION PAYOUTS 149,362 61430 OTHER PAYOUTS 117 61510 HEALTH INSURANCE 1,212,740 1,291,181 1,291,182 1,268,283 61615 LIFE INSURANCE 12,700 2,332 2,332 3,107 61620 UNIVERSAL LIFE 137 61625 AUTO ALLOWANCE 18,917 13,150 13,335 16,980 61626 CELL PHONE ALLOWANCE 501 2,439 2,746 1,080 61630 SHOE ALLOWANCE 11,782 11,830 12,155 11,830 61655 EMPLOYEE LOANS - INTEREST EXPE 1,072 61710 IMRF 758,768 610,023 602,336 837,198 61725 SOCIAL SECURITY 563,383 520,575 437,545 586,879 61730 MEDICARE 132,832 121,626 101,293 137,254 62185 OTHER CONSULTING SERVICES 150 1,208 550 875 62195 LANDSCAPE MAINTEANCE SERVICES 109,944 120,000 120,000 120,000 62199 PARK MNTNCE & FURNITURE RPLCMN 18,454 16,660 18,000 20,000 62205 ADVERTISING 23,496 34,129 28,132 35,199 62210 PRINTING 99,253 76,643 65,870 96,612 62215 PHOTOGRAPHERS/BLUEPRINTS 300 600 300 600 62225 BLDG MAINTENANCE SERVICES 80,472 98,458 97,423 115,557 62235 OFFICE EQUIPMENT MAINT 474 4,316 3,965 4,149 62245 OTHER EQMT MAINTENANCE 44,632 55,603 52,877 63,347 62251 CROWN CENTER SYSTEMS REPAIR 17,230 20,000 20,000 20,000 62275 POSTAGE CHARGEBACKS 14,178 22,491 17,876 20,979 62295 TRAINING & TRAVEL 11,073 21,131 20,660 22,916 62305 RENTAL OF AUTO-FLEET MAINTEN. 549,131 434,597 434,597 580,589 62309 RENTAL OF AUTO REPLACEMENT 316,500 265,478 265,475 318,578 62315 POSTAGE 28,348 24,416 15,833 24,700 62335 DATA PROCESSING SERVIC 2,000 2,000 62360 MEMBERSHIP DUES 9,926 13,585 13,053 13,519 62365 RECEPTION/ENTERTAINMEN 250 1,141 887 1,208 62375 RENTALS 4,895 15,164 12,410 13,010 62376 2603 SHERIDAN RENTALS EXPENSE 1,029 2,499 1,300 2,499 62380 COPY MACHINE CHARGES 13,508 25,330 25,330 25,608 62381 COPY MACHINE LEASES 2,838 750 4,249 750 62385 TREE SERVICES 17,781 47,998 27,000 26,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 2,640 12,562 5,900 6,900 62425 ELEVATOR CONTRACT COSTS 1,800 1,999 2,000 2,300 62470 ILL SUBSEQUENT PREG PREVENTION 39 62490 OTHER PROGRAM COSTS 44,603 100,244 96,981 152,970 62495 LICENSED PEST CONTROL SERVICES 3,371 3,832 3,813 4,558 62496 DED INOCULATION 38,855 291,400 740,300 46,000137 As Amended on 06/11/12 -- 137 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 62497 INOCULATION FUND.-ANNUAL AMORT 115,000 140,000 140,000 200,000 62500 TECHNICAL INFORMATION SERVICES 5,885 18,250 18,360 11,100 62505 INSTRUCTOR SERVICES 229,939 247,800 243,236 259,382 62506 WORK-STUDY 17,105 16,745 17,016 21,066 62507 FIELD TRIPS 118,121 129,482 125,690 133,879 62508 SPORTS OFFICIALS 22,488 26,538 25,828 29,610 62509 SERVICE AGREEMENTS / CONTRACTS 38,636 44,365 44,065 59,378 62510 EDUCATOR SERVICES 3,290 300 300 525 62511 ENTERTAIN/ PERFORMER SVCS 59,210 77,898 76,480 85,532 62513 COMMUNITY PICNIC-SP EVENTS 14,148 8,000 15,000 8,000 62515 RENTAL SERVICES 30,123 34,146 32,462 32,980 62518 SECURITY/ALARM CONTRACTS 8,683 9,497 9,703 10,682 62540 MAINT. OFC. EQT.-CHGBACKS 44 62560 TELEPHONE TELEGR CHBK 83 84 62605 OTHER CHARGES 1,024 833 1,000 1,000 62665 CONTRIB TO OTHER AGENCIES 13,500 9,500 10,400 10,400 62695 COUPON PMTS-CAB SUBSIDY 193,986 216,580 150,000 160,000 62705 BANK SERVICE CHARGES 89,053 49,000 90,000 75,000 62735 INTERDEPT. OTHER CHARGES 1,583 1,240 1,583 64005 ELECTRICITY 399,700 354,612 347,918 414,174 64015 NATURAL GAS 123,223 198,410 151,635 178,659 64530 TELECOMMUNICATIONS - HANDHELD 83 83 83 64540 TELECOMMUNICATIONS - WIRELESS 28,860 29,565 28,067 30,850 65005 AGRI/BOTANICAL SUPPLIES 163,924 91,466 91,200 91,350 65010 BOOKS, PUBLICATIONS & MAPS 602 1,899 1,650 1,699 65015 CHEMICALS 7,945 7,900 9,300 8,721 65020 CLOTHING 21,111 25,282 23,495 24,875 65025 FOOD 137,079 131,608 153,877 162,447 65040 JANITORIAL SUPPLIES 46,258 36,124 39,026 44,765 65045 LICENSING/REGULATORY SUPP 9,480 8,300 6,400 8,400 65050 BLDG MAINTENANCE MATERIAL 158,789 122,470 115,324 134,212 65055 MATER. TO MAINT. IMP. 25,778 25,163 24,200 25,163 65060 MATER. TO MAINT. AUTOS 707 65070 OFFICE/OTHER EQT MTN MATL 32,329 25,882 25,865 26,131 65075 MEDICAL & LAB SUPPLIES 1,122 1,867 1,558 1,866 65080 MERCHANDISE FOR RESALE 10,095 13,328 12,100 13,200 65085 MINOR EQUIPMENT & TOOLS 16,213 19,262 18,430 19,915 65090 SAFETY EQUIPMENT 5,311 11,531 9,700 10,199 65095 OFFICE SUPPLIES 21,836 29,773 25,053 30,939 65105 PHOTO/DRAFTING SUPPLIE 52 333 300 400 65110 RECREATION SUPPLIES 201,475 223,477 260,672 248,773 65115 TRAFFIC CONTROL SUPPLI 181 65125 OTHER COMMODITIES 17,250 19,350 19,350 19,350 65550 AUTOMOTIVE EQUIPMENT 34,986 38,000 65625 FURNITURE, FIXTURE & EQUIPMENT 5,690 9,998 9,000 10,498 66025 TRAN.TO DS FUND- ERI DEBT SERV 196,249 188,619 198,309 66030 OTHER INSURANCE CHARGEBACKS 165,317 236,072 236,071 283,289 3000 PARKS,RECREATION & COMM SERVI. 16,157,573 15,653,221 15,822,574 17,392,621 138 As Amended on 06/11/12 -- 138 of 255 -- PART IV OTHER FUNDS BUDGET 139 As Amended on 06/11/12 -- 139 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Children's Services Full-Time Regular 3.50 Full-Time Regular 1.00 Full-Time Regular 5.00 Part-Time Regular 1.21 4805 Total 10.71 Adult Services Full-Time Regular 6.84 Part-Time Regular 3.07 Part-Time Regular Library Clerk 2.48 Full-Time Regular Administrative Librarian 1.00 Full-Time Regular Virtual Services Librarian 1.00 Full-Time Regular 1.00 4806 Total 15.39 Circulation Full-Time Regular 1.00 Part-Time Regular Clerk III 1.00 Full-Time Regular Library Aide II 1.00 Part-Time Regular Library Clerk 6.26 Part-Time Regular Security Monitor 1.18 Part-Time Regular Shelver 4.00 4820 Total 14.44 North Branch Full-Time Regular 1.00 Part-Time Regular 0.46 Part-Time Regular 0.85 Part-Time Regular 0.33 4825 Total 2.64 Technical Services Full-Time Regular 0.53 Full-Time Regular 1.00 Full-Time Regular Library Assistant 2.00 Part-Time Regular 2.08 4835 Total 5.61 Maintenance Full-Time Regular 3.00 4840 Total 3.00 Administration Full-Time Regular 0.53 Full-Time Regular Clerk III 1.00 Full-Time Regular Director, Library 1.00 Full-Time Regular Administrative Services Manager 1.00 Part-Time Regular Administrative Assistant 1.06 4845 Total 4.59 56.38 Library Clerk Bookkeeper Custodian II Library Fund Total Librarian II Library Assistant Branch Assistant Library Clerk Librarian I Librarian III Librarian I Library Assistant Community Engagement Librarian Circulation Supervisor City of Evanston Library Fund (Fund #185) Position Description Librarian I Librarian II Library Assistant Shelver 140 As Amended on 06/11/12 -- 140 of 255 -- City of Evanston Library Fund (Fund #185) Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Library Fines & Fees - - - 150,000 Library Material Replacement - - - 12,500 Copy Machine Charges - - - 20,000 Meeting Room Fees - - - 10,000 Non-resident Cards - - - 2,460 North Branch Rental Income - - - 47,325 State Per Capita Grant - - - 75,900 Personal Property Replacement Tax 50,200 Video Rentals - - - 28,000 Allocation from General Fund - - - 4,253,214 Total Revenues - - - 4,649,599 Expenditures Youth Services - - - 800,390 Adult Services - - - 1,579,231 Circulation - - - 589,769 North Branch - - - 203,336 Technical Services - - - 473,306 Maintenance - - - 491,375 Administration - - - 512,192 Total Expenditures - - - 4,649,599 Net Surplus (Deficit) - - - - Beginning Fund Balance - - - Ending Fund Balance - - - Notes for Financial Summary Description of Major Activities The Evanston Public Library promotes the development of independent, self-confident, and literate citizens through the provision of open access to cultural, intellectual, and informational resources for all ages. • The Library Fund was created as part of the FY 2012 Budget. • The proposed FY 2012 budget includes a new full-time Community Engagement Librarian position to develop community connections, assess library service needs throughout Evanston, and create and implement service plans throughout the community. 141 As Amended on 06/11/12 -- 141 of 255 -- City of Evanston Library Fund (Fund #185) 2010-2011 2012 Actual Projected 377/6,341 360/5,440 388/6,500 2,416 2,900 3,000 122/1,844 81/1,126 126/1,900 330/3,528 380/3,300 390/3,600 279,251 211,103 252,000 82,133 75,702 84,000 951,532 743,000 895,000 629,526 523,215 617,000 4,720 4,011 5,000 667 680 700 Items checked out Library visitors Public meeting rooms bookings Library donors Children’s Programs & Attendance Participants in the Summer Reading Program Teen Programs & Attendance Adult Programs & Attendance Reference and directional questions answered Patrons using Internet in-house 2011 Projected Ongoing Activity Measures Activity Measures Performance Report on FY 2011 Major Program Objectives • Began a comprehensive planning process to deliver innovative and effective services over the next three years. • Established a Spanish language website and Spanish language adult programming. • Established Illinois workNet employment center in the Main Library. • Replaced the air conditioning chillers at Main Library. • Established year-long “Mission Impossible” discussion groups for significant, difficult works of literature. • Developed ongoing Local Art@EPL exhibit space for local artists. • Closed the South Branch and relocated collections to the Main Library, North Branch and community organizations. • Established 3 summer reading stops; promoted library services at arts festivals, school fairs, Farmers’ Market; added book deposits at City community centers and train stations; expanded Kindergarten LEAP (Literacy Education At Play) in District 65 with grant funds. • Implemented a major weeding project, removing out-of-date materials from the collections. FY 2012 Department Initiatives • Complete and implement the work plan to meet the goals and objectives of the Strategic Plan. • Make necessary investments in diverse and balanced collections – both virtual and physical. • Further develop partnerships with schools, community organizations, business and City recreation centers to deliver services throughout Evanston. • Expand the summer reading program and expand print, in-person, and virtual readers’ advisory services to children and young adults throughout Evanston in order to foster a love of reading and learning. • Continue review of space needs and allocation at the Main Library to ensure responsible upkeep and maintenance as well as repurposing of the space for 21st century library service. • Continuously improve the delivery of courteous and professional library services to all patrons through staff training and performance evaluations. 142 As Amended on 06/11/12 -- 142 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00185 LIBRARY FUND 61010 REGULAR PAY 1,646,425 61012 LIBRARY SUBSTITUTES 12,000 61050 PERMANENT PART-TIME 1,077,790 61110 OVERTIME PAY 9,000 61210 LONGEVITY 41,951 61510 HEALTH INSURANCE 308,468 61615 LIFE INSURANCE 452 61625 AUTOMOBILE ALLOWANCE 4,980 61630 SHOE ALLOWANCE 390 61710 IMRF 299,424 61725 SOCIAL SECURITY 169,718 61730 MEDICARE 39,692 62210 PRINTING 1,200 62220 BINDING 600 62225 BLDG MAINTENANCE SERVICES 173,480 62235 OFFICE EQUIPMENT MAINT 5,700 62245 OTHER EQMT MAINTENANCE 900 62275 POSTAGE CHARGEBACKS 1,500 62295 TRAINING & TRAVEL 5,000 62305 RENTAL OF AUTO-FLEET MAINTEN. 2,381 62309 RENTAL OF AUTO REPLACEMENT 1,700 62315 POSTAGE 9,100 62341 INTERNET SOLUTION PROVIDERS 218,745 62360 MEMBERSHIP DUES 400 62380 COPY MACHINE CHARGES 12,268 62506 WORK-STUDY 4,900 64015 NATURAL GAS 30,000 64540 TELECOMMUNICATIONS - WIRELESS 1,000 65040 JANITORIAL SUPPLIES 10,700 65050 BLDG MAINTENANCE MATERIAL 13,500 65085 MINOR EQUIPMENT & TOOLS 300 65095 OFFICE SUPPLIES 6,000 65100 LIBRARY SUPPLIES 17,000 65125 OTHER COMMODITIES 718 65630 LIBRARY BOOKS 376,413 65635 PERIODICALS 17,000 65641 AUDIO VISUAL COLLECTIONS 53,900 66025 TRAN.TO DS FUND- ERI DEBT SERV 69,005 66030 OTHER INSURANCE CHARGEBACKS 5,898 00185 LIBRARY FUND 4,649,599 143 As Amended on 06/11/12 -- 143 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues Grant Amount - 288,460 199,590 80,000 Total Revenues - 288,460 199,590 80,000 Expenditures HPRP Administration - 27,000 18,522 - Program Activities - 261,460 181,068 80,000 Total Expenses - 288,460 199,590 80,000 NET SURPLUS (DEFICIT) - - - - Beginning Fund Balance - - - Ending Fund Balance - - - Description of Major Activities The HPRP will effectively close in FY 2012. City of Evanston Homelessness Prevention & Rapid Re-Housing Program (Fund #190) Homelessness Prevention and Rapid Re-Housing Program was created to provide services and direct assistance to those qualified individuals who either are at risk of becoming homeless or are currently homeless. Through this program, we are able to provide assistance in the form of rental and utility payments, moving costs, security deposits, and hotel/motel vouchers. We have targeted outreach through homeless service agents, not-for-profits, the school districts, and the elected officials. The main concern here is to ensure that those who are referred can receive assistance. This program helps individuals to regain stability. 144 As Amended on 06/11/12 -- 144 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00190 HPRP GRANT FUND 62370 EXPENSE ALLOWANCE - 288,460 199,590 80,000 00190 HPRP GRANT FUND 288,460 199,590 80,000 145 As Amended on 06/11/12 -- 145 of 255 -- Total Full-Time Equivalent Positions Employee Status Description Position FTE Full-Time Regular 1.00 Part-Time Regular 0.25 Full-Time Regular 0.25 Full-Time Regular 0.50 2.00 2.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Funds Provided Grant Proceeds 4,205,637 6,887,345 6,195,000 5,699,363 Program Income - 1,500,000 300,000 1,750,000 Total Funds Provided 4,205,637 8,387,345 6,495,000 7,449,363 Expenditures Development Activities 4,205,637 7,985,000 6,092,655 6,771,363 Administration 124,345 124,345 338,749 Transfer to Debt Service 3,616 Transfer to Insurance 15,635 Transfer to General Fund - 278,000 278,000 320,000 Total Expenditures 4,205,637 8,387,345 6,495,000 7,449,363 NET SURPLUS (DEFICIT) - - - - Beginning Fund Balance - - - Ending Fund Balance - - - Description of Major Activities Housing and Grant Administrator Neighborhood Planner 5005 TOTAL Neighborhood Stabilization Total City of Evanston Neighborhood Stabilization Program 2 (Fund #195) Financial Analyst Position Description NSP 2 Housing Specialist The Neighborhood Stabilization Program 2 (NSP2) was funded by the American Recovery and Reinvestment Act of 2009 to stabilize neighborhoods that have been negatively impacted by high numbers of foreclosed and vacant homes. The City's NSP2 grant of $18.15 million must be expended by February 2013. Evanston's NSP2 proposal includes two strategies to stabilize neighborhhoods in two census tracts, 8092 and 8102: 1. The acquisition, rehabilitation and reoccupancy of 100 units of foreclosed or abandoned housing 2. The redevelopment of two blighted parcels of vacant land in West Evanston into new housing consistent with the West Evanston Master Plan. All housing units rehabbed or developed with NSP2 funds will be rented or sold to households with incomes at or below 120% of the area median income (AMI); 25% of total grant funds will be used to benefit households with incomes at or below 50% AMI as required by HUD. 146 As Amended on 06/11/12 -- 146 of 255 -- City of Evanston Neighborhood Stabilization Program 2 (Fund #195) FY2012 Objectives 1. Have an additional 25 units under site control. 2. Complete rehabilitation of approximately 50 units. 3. Occupancy of 45 units. 4. Completion of homebuyer counseling by 40 households. 2010-11 2011 2012 Ongoing Activity Measures Actual Estimated Projected Number of housing units under site control 0 75 25 0 20 60 Number of housing units occupied 0 10 60 0 12 100 Number of households completing homebuyer counseling Number of housing units rehabbed 147 As Amended on 06/11/12 -- 147 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00195 NEIGHBOR.STABILIZATION PROGRAM 61010 REGULAR PAY 49,716 60,751 48,737 132,271 61050 PERMANENT PART-TIME 7,080 19,215 61110 OVERTIME PAY 14,945 61210 LONGEVITY 155 420 61455 REGULAR SALARIES-CHGBK 138,924 61510 HEALTH INSURANCE 5,432 5,736 15,566 61615 LIFE INSURANCE 31 25 69 61630 SHOE ALLOWANCE 65 12 32 61710 IMRF 5,447 6,075 5,720 15,525 61725 SOCIAL SECURITY 3,398 3,692 61730 MEDICARE 795 863 788 2,139 62185 OTHER CONSULTING SERVICES 14,333 4,750 6,233 16,915 62205 ADVERTISING 500 62210 PRINTING 36 33,251 43,627 118,402 62280 OVERNIGHT MAIL CHARGES 57 62285 COURIER CHARGES 82 62295 TRAINING AND TRAVEL 1,990 4,750 12,435 16,915 62360 MEMBERSHIP DUES 1,500 62481 ACQUISITION/CLOSING COSTS 10,000 10,000 10,000 10,000 62482 CONSTRUCTION 1,303,754 2,704,700 2,061,303 2,292,064 62483 DEVELOPER FEES 153,653 318,200 242,506 269,655 62484 DISPOSITION 10,000 10,000 10,000 10,000 62486 ACQUISITION COSTS-NSP GRANT 1,843,162 3,818,400 2,891,439 3,235,854 62487 MARKETING 14,422 62488 PRE-CONSTRUCTION 115,037 238,650 181,880 202,241 62489 SITE MAINTENANCE 115,037 238,650 181,880 202,241 62490 OTHER PROGRAM COSTS 10,000 10,000 10,000 10,000 62492 SOFT COSTS 306,766 636,400 485,011 539,309 62509 SERVICE AGREEMENTS / CONTRACTS 44,782 2,375 6,217 8,457 62705 BANK SERVICE CHARGES 37 62750 MEDICAL INSURANCE-CHGBK 20,952 62765 PENSION CONTRIB-CHGBKS 25,572 65010 BOOKS, PUBLICATIONS & MAPS 655 65095 OFFICE SUPPLIES 20 2,375 6,217 8,457 66025 TRAN.TO DS FUND- ERI DEBT SERV 3,616 66131 TRANSFER TO GENERAL FUND - 278,000 278,000 320,000 00195 NEIGHBOR.STABILIZATION PROGRAM 4,205,637 8,387,345 6,495,000 7,449,363 148 As Amended on 06/11/12 -- 148 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenue State Allotment 1,880,012 1,900,000 1,700,000 1,900,000 Investment Earnings 1,614 2,000 2,000 2,000 Miscellaneous Income 2,108 - - - Total Revenue 1,883,734 1,902,000 1,702,000 1,902,000 Operating Expenses Sheridan Rd./ Isabella St. Project (JT with Wilmette) - - - - Street Resurfacing (2009) - - - - Street Resurfacing (2010) 1,223,580 - - - Street Resurfacing (2011) - 1,200,000 1,000,000 1,400,000 Transfer to General Fund - Staff Engineering 650,004 110,606 110,606 132,727 Transfer to General Fund - Street Maintenance 122,496 586,886 586,886 704,263 Total Expenditures 1,996,080 1,897,492 1,697,492 2,236,990 Net Surplus (Deficit) (112,346) 4,508 4,508 (334,990) Beginning Fund Balance 794,436 682,090 686,598 Ending Fund Balance 682,090 686,598 351,608 Performance Report on FY2011 Major Program Objectives STREET FROM TO Forest Avenue Main Street Burnham Place Forestview Road Simpson Street Grant Street Greenleaf Street Dodge Avenue Dewey Avenue Greenwood Street Darrow Avenue Asbury Avenue Hull Terrace Asbury Avenue Ridge Avenue Main Street Asbury Avenue Maple Avenue Maple Avenue Simpson Street Noyes Street FY2012 Department Initiatives The following streets are planned to be resurfaced in FY2012 using MFT Funds: STREET FROM TO Ashland Avenue Lincoln Street Central Street Ewing Avenue Grant Street Colfax Street Foster Street Dodge Avenue Dewey Avenue Greenwood Street Maple Avenue Sherman Avenue Grove Street Chicago Avenue Judson Avenue Hinman Avenue Greenleaf Street Dempster Street Madison Street Ridge Avenue Custer Avenue Sheridan Place Sheridan Road Sheridan Road Highland Avenue Thayer Street Isabella Street Motor Fuel Tax Funds were used to used to resurface the following streets in 2011: City of Evanston Motor Fuel Tax Fund (Fund #200) The Motor Fuel Tax Fund is used for street maintenance, street resurfacing and signal upgrade projects. The funds are authorized by the Illinois Department of Transportation and are appropriated as part of the City's share of the gasoline tax. Motor Fuel Tax funds are also used for street cleaning, street sweeping, and snow removal operations. 149 As Amended on 06/11/12 -- 149 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00200 MOTOR FUEL TAX FUND 62720 TRNF TO GF - STREET MAINT 122,496 586,886 586,886 65515 OTHER IMPROVEMENTS 1,223,580 1,200,000 1,000,000 1,400,000 66131 TRANSFER TO GENERAL FUND 836,990 66136 TRAN TO GF- ENGINEER.SERVICES 650,004 110,606 110,606 00200 MOTOR FUEL TAX FUND 1,996,080 1,897,492 1,697,492 2,236,990 150 As Amended on 06/11/12 -- 150 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 2.00 Full-Time Regular 1.00 Full-Time Regular 2.00 5150 Total 5.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Landline Surcharge Revenue 601,043 525,000 468,400 617,400 Wireless Surcharge Revenue 410,851 340,000 318,300 416,160 Interest 974 750 200 1,000 Miscellaneous Revenue - - - - Total Revenue 1,012,868 865,750 786,900 1,034,560 Expenditures Operating Expense 764,833 778,827 707,067 847,415 Transfer to General Fund 143,472 125,778 125,868 125,950 Transfer to Insurance Fund - - - 95,095 Transfer to Debt Service - - - 10,385 Capital Replacement 913,530 229,353 125,000 188,000 Total Expenditures 1,821,835 1,133,958 957,935 1,266,845 Net Surplus (Deficit) (808,967) (268,208) (171,035) (232,285) Beginning Fund Balance 2,203,799 1,394,832 1,223,797 Ending Fund Balance 1,394,832 1,223,797 991,512 Description of Major Activities In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance 133-O-90, by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per the legislature, an Emergency Telephone Systems Board (ETSB) was established. The stated function of the ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the system once in place. This year will include: the completion of narrowbanding existing 150-512 MHz public safety radio infrastructure and subsequent replacement of legacy base stations and subscribers (which are incapable of being reprogrammed) from its current 25 kHz-wide channels to 12.5 kHz to comply with the Federal Communications Commissions narrowbanding mandate deadline of Jan. 1, 2013. City of Evanston Emergency Telephone System Fund Summary (Fund #205) Position Description Emergency Telephone System Fund Total Assistant Communications Coordinator Communications Coordinator Telecommunicator 5.00 151 As Amended on 06/11/12 -- 151 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00205 EMERGENCY TELEPHONE SYSTEM 61010 REGULAR PAY 346,182 305,572 305,572 373,613 61062 SPECIAL EVENT SALARIES 708 5,000 1,600 5,000 61110 OVERTIME PAY 1,374- 3,000 2,200 3,000 61210 LONGEVITY 5,188 6,215 6,215 8,019 61420 ANNUAL SICK LEAVE PAYOUT 4,277 4,500 4,500 4,500 61425 ANNUAL HOLIDAY PAYOUT 3,000 3,000 3,000 61510 HEALTH INSURANCE 57,856 74,653 74,653 77,419 61615 LIFE INSURANCE 800 183 183 228 61635 UNIFORM ALLOWANCE 1,350 1,350 1,350 1,350 61710 IMRF 36,394 20,222 20,222 44,651 61725 SOCIAL SECURITY 21,331 19,110 18,610 23,246 61730 MEDICARE 4,991 4,468 4,352 5,437 62225 BLDG MAINTENANCE SERVICES 2,941 5,000 3,000 5,000 62295 TRAINING & TRAVEL 2,877 7,500 1,500 7,500 62360 MEMBERSHIP DUES 460 900 750 900 62509 SERVICE AGREEMENTS / CONTRACTS 150,982 169,332 135,800 199,300 62680 TRANSFER TO GF-DATA PROC 60,000 52,479 52,479 62685 REIMB. GF FOR ADMIN. EXP 66,000 52,479 52,479 64505 TELECOMMUNICATIONS - CARRIER L 55,437 66,640 67,800 86,000 64540 TELECOMMUNICATIONS - WIRELESS 48,010 52,391 37,500 47,200 65020 CLOTHING 1,200 1,000 1,200 65035 PETROLEUM PRODUCTS 800 600 800 65085 MINOR EQUIPMENT & TOOLS 18,975 19,200 13,160 19,200 65090 SAFETY EQUIPMENT 61 65095 OFFICE SUPPLIES 566 1,500 500 1,500 65555 PERSONAL COMPUTER EQUIPMENT 2,848 65620 OFFICE MACH. & EQUIP. 2,000 1,000 2,000 65625 FURNITURE, FIXTURE & EQUIPMENT 913,530 229,353 125,000 188,000 66020 TRANSFERS TO OTHER FUNDS 17,472 14,540 14,540 66025 TRAN.TO DS FUND- ERI DEBT SERV 6,370 6,370 10,385 66130 TRANSFER TO INSURANCE FUND 17,448 66131 TRANSFER TO GENERAL FUND 125,950 68205 CONTINGENCIES 3,973 5,000 2,000 5,000 00205 EMERGENCY TELEPHONE SYSTEM 1,821,835 1,133,958 957,935 1,266,845 152 As Amended on 06/11/12 -- 152 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Property Tax Revenue 217,097 378,000 388,000 398,000 Investment Income 35 - - - Total Revenues 217,132 378,000 388,000 398,000 Expenditures Professional Fees (Downtown Evanston) 378,216 378,000 388,000 398,000 Total Expenditures 378,216 378,000 388,000 398,000 Net Surplus (Deficit) (161,084) - - - Beginning Fund Balance 273,409 112,325 112,325 Ending Fund Balance 112,325 112,325 112,325 Description of Major Activities City of Evanston Special Service Area #4 (Fund #210) Special Service Area 4 was established to provide certain public services to supplement services currently or customarily provided by the City to the Territory, assist the promotion and advertisement of the Territory in order to attract businesses and consumers to the Territory, and provide any other public services to the Territory which the City may deem appropriate from time to time. Special services as they apply to SSA4 include maintenance of public improvements, including landscaping, together with any such other further services necessary to the accomplishment of the improvement. SSA4 is managed by Downtown Evanston (formerly EvMark), an Illinois not-for-profit corporation. 153 As Amended on 06/11/12 -- 153 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00210 SSD #4 DEBT SERVICE FUND 62517 SPECIAL SERV AREA AGREEMNT 378,216 378,000 388,000 398,000 00210 SSD #4 DEBT SERVICE FUND 378,216 378,000 388,000 398,000 154 As Amended on 06/11/12 -- 154 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 0.50 Full-Time Regular 0.28 Full-Time Regular 0.75 1.53 1.53 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Funds Provided Annual Entitlement 1,971,590 2,095,180 1,753,386 1,490,500 Funds reallocated from prior years 37,787 25,000 146,486 65,693 Program Income - 20,000 147,113 140,000 Total Funds Provided 2,009,377 2,140,180 2,046,985 1,696,193 Expenditures CDBG Administration/Planning 359,568 308,367 348,677 232,382 Development Activities 768,449 1,016,894 976,707 432,000 Capital Projects - - - 255,000 Transfers to General Fund 881,360 772,000 721,601 776,811 Total Expenditures 2,009,377 2,097,261 2,046,985 1,696,193 NET SURPLUS (DEFICIT) - 42,919 - - Beginning Fund Balance 422,799 422,799 422,799 Ending Fund Balance 422,799 422,799 422,799 Notes for Financial Summary 2012 budget and allocations are estimates based on prior year. City of Evanston Community Development Block Grant (Fund #215) Position Description Community Development Block Grant Fund Total Housing and Grant Administrator Neighborhood Planner Thirty-seven programs and projects totaling $2,046,985 were funded for FY 2011; three of these have not yet been implemented due to lack of capacity of the subrecipient organizations. Three projects/programs funded in prior years continue to be implemented. Staff submitted the 2010-11 CAPER (Consolidated Plan Annual Performance and Evaluation Report) covering Evanston's use of CDBG, HOME and ESG funds, the Contractor-Subcontractor Report and Semi-Annual Labor Report and Section 3 Report to HUD by due dates. Performance Report on FY2011 Major Program Objectives Financial Analyst 5170 Total 155 As Amended on 06/11/12 -- 155 of 255 -- City of Evanston Community Development Block Grant (Fund #215) 2012 Department Initiatives 1. Work with residents, businesses and community groups/nonprofits, as well as cross- departmental staff team to implement CDBG Neighborhood Revitalization Strategy Areas (NRSAs) in west and south Evanston to focus CDBG and other resources on key community needs. 2. Continue to refine measures and assessments for CDBG-funded programs to further improve outcomes and reporting to HUD, with a focus on activities in the NRSAs. 3. Continue to provide technical assistance to CDBG subrecipients, particularly relating to reporting and financial management shortcomings identified by monitoring visits. 4. Provide staff support to the Housing & Community Development Act Committee (14 meetings a year). Expand staff input to the Committee on the effectiveness of CDBG subrecipients in achieving City goals as outlined in the Consolidated Plan. 5. Monitor and assess all new and ongoing CDBG-funded activities for compliance with program plans and contractual obligations, including Davis-Bacon prevailing wage requirements. 6. Work with other funding sources, including the City's Mental Health Board, the Evanston Community Foundation and the United Way, to improve efficiencies for organizations applying for funds from multiple sources, as well as effectiveness of outcome reporting in order to better assess the impact on a communitywide basis. 7. Continue to seek training opportunities to ensure effective program management that complies with HUD requirements and addresses the goals of the City's Consolidated Plan. 8. Continue to expand publicity about the CDBG program and seek input from low- and moderate- income residents, including those for whom English is a second language, as part of the public involvement plan. Planning & Zoning staff continued the implementation of two Neighborhood Revitalization Strategy Area plans, part of the 2010-2014 Consolidated Plan, that focus resources on neighborhoods in west and south Evanston that have been hardest hit by foreclosures and unemployment. 156 As Amended on 06/11/12 -- 156 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00215 CDBG FUND 61010 REGULAR PAY 99,893 128,587 90,738 97,767 61050 PERMANENT PART-TIME 12,912 4,653 21,521 61060 OVERTIME-CHGBK 474 7,000 4,653 61110 OVERTIME PAY 15,128 3,500 18,000 12,486 61210 LONGEVITY 1,536 1,311 1,282 1,259 61415 TERMINATION PAYOUTS 1,465 61455 REGULAR SALARIES-CHGBACKS 39,401 61510 HEALTH INSURANCE 12,847 19,072 23,142 10,549 61615 LIFE INSURANCE 500 65 78 231 61630 SHOE ALLOWANCE 390 130 130 98 61710 IMRF 12,942 12,990 16,534 11,586 61725 SOCIAL SECURITY 8,437 8,970 8,948 7,902 61730 MEDICARE 1,973 2,098 2,100 1,848 62185 OTHER CONSULTING SERVICES 28,055 35,000 20,000 62190 HOUSING REHAB SERV-WEST NRSA 4,441 62205 ADVERTISING 150 800 2,000 1,200 62210 PRINTING 36 62275 POSTAGE CHARGEBACKS 321 1,000 500 1,000 62280 OVERNIGHT MAIL CHARGES 77 62285 COURIER CHARGES 182 322 200 500 62295 TRAINING AND TRAVEL 677 1,500 500 1,000 62305 RENTAL OF AUTO-FLEET MAINTEN. 4,055 62309 RENTAL OF AUTO REPLACEMENT 1,300 62360 MEMBERSHIP DUES 390 1,100 62380 COPY MACHINE CHARGES 1,533 1,000 1,391 1,000 62490 OTHER PROGRAM COSTS 635,955 1,016,894 1,112,675 727,276 62509 SERVICE AGREEMENTS / CONTRACTS 1,100 62745 IMRF TRANSFER-CHARGEBACK 10,160 62750 MEDICAL INS CHARGEBACK 131,838 11,430 62765 PENSION CONTRB- CHARGEBAK 113,819 62770 MISCELLANEOUS 14,463 64540 TELECOMMUNICATIONS - WIRELESS 1,623 65010 BOOKS PUBLICATIONS MAPS 311 2,000 500 65085 MINOR EQUIPMENT & TOOLS 3 65095 OFFICE SUPPLIES 1,652 1,100 400 1,000 65105 PHOTO/DRAFTING SUPPLIE 79 66020 TRANSFERS TO OTHER FUNDS 17,460 14,540 66025 TRAN.TO DS FUND- ERI DEBT SERV 4,091 2,711 66130 TRANSFER TO INSURANCE FUND 17,460 17,448 66131 TRANSFER TO GENERAL FUND 881,360 772,000 721,601 776,811 68205 CONTINGENCIES - 1,200 - 500 00215 CDBG FUND 2,009,377 2,097,261 2,046,985 1,696,193 157 As Amended on 06/11/12 -- 157 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Funds Provided: Intergovernmental Revenue 56,361 - - - Program Income - 9,000 9,000 9,000 Interest Income 9,453 - - - Total Revenues 65,814 9,000 9,000 9,000 Expenditures Program Expenses 35,574 20,000 20,000 20,000 Transfer to CDBG - - - - Development Activities - - - - Total Expenditures 35,574 20,000 20,000 20,000 NET SURPLUS (DEFICIT) 30,240 (11,000) (11,000) (11,000) Beginning Fund Balance 1,974,482 2,004,722 1,993,722 Ending Fund Balance 2,004,722 1,993,722 1,982,722 Description of Major Activities City of Evanston CDBG LOAN (Fund #220) The CD Loan Fund is a revolving loan fund. The purpose of the fund is to provide residential rehabilitation loans for income eligible 1- to 3- unit owner occupied residential properties and multi- family rental properties that are occupied by income eligible households under HUD regulations. This fund was established with HUD approval with funds from the Community Development Block Grant. Since its establishment, funds have been provided for rehabilitation loans; monies from repaid loans are returned to the Revolving Loan fund and used for additional eligible rehabilitation 158 As Amended on 06/11/12 -- 158 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 2.00 Full-Time Regular Intergovernmental Affairs Coordinator 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 2.00 5300 Total 7.00 7.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenue: Hotel Tax 1,275,713 1,350,000 1,350,000 1,600,000 Amusement Tax 276,720 300,000 200,000 300,000 Howard-Ridge Loan Repayment - - - 48,500 Investment Income 591 8,000 8,000 8,000 Total Revenues 1,553,024 1,658,000 1,558,000 1,956,500 Operating Expenditures: Economic Development Activities 747,437 1,640,247 2,000,458 1,802,825 Capital Projects - - - 160,000 Tax Rebate Agreement - - - - Transfer to Debt Service - 12,752 Transfer to Insurance Fund - - - 75,334 Transfers to General Fund 390,000 377,256 377,256 452,707 Total Expenditures 1,137,437 2,017,503 2,377,714 2,503,618 Net Surplus (Deficit) 415,587 (359,503) (819,714) (547,118) Beginning Fund Balance 2,007,615 2,423,202 1,603,488 Ending Fund Balance 2,423,202 1,603,488 1,056,370 Description of Major Activities CITY OF EVANSTON Economic Development Fund (Fund #225) Economic Development Division Manager Position Description Economic Development Coordinator Development Officer Economic Development Specialist Economic Development Fund Total The Economic Development Fund provides support for many of the City's economic development initiatives as well as staff, consulting services, legal counsel, and marketing efforts needed to support these activities. In addition, the Economic Development Fund is a resource for business assistance, in the form of forgivable loans and grants, particularly in areas outside of the five TIF Districts 159 As Amended on 06/11/12 -- 159 of 255 -- CITY OF EVANSTON Economic Development Fund (Fund #225) FY 2012 Objectives FY2010-11 Actual FY2011 Estimate FY2012 Projection* 10 8 20 20 200 * New Economic Development Activity Measures have been introduced for FY2012 Number of business visits (exclusive of meetings) Number of new permanent jobs created 6. Oversee consultants on potential creation of new and amendments to existing TIF Districts. 7. Work with business districts who expressed interest in creation of new SSA Districts. 15. Stimulate development on west side, particularly Church/Dodge; Dempster/Dodge. Number of new businesses located in Evanston 3. Continue support of existing and facilitate creation of new business district associations. 4. Work with developer to move forward redevelopment of Evanston Plaza. 5. Stimulate additional development on Howard Street, particularly at City-owned sites. 14. Organize and provide two seminars to help support Evanston businesses. 9. Expand and maintain available property inventory. 11. Coordinate business retention efforts with Evanston Chamber of Commerce. 12. Expand economic development assistance programs based on small business needs. Number of new seasonal/temporary jobs created 1. Increase recruitment efforts for key national chains. 10. Expand and maintain the existing business directory and Shop QA system. 2. Complete regular TIF District updates. 13. Improve Evanston marketing efforts and Economic Development website. 16. Increase number of Evanston-based businesses bidding on City-funded projects. 8. Increase City interaction with incubator/start up firms; assist with second-stage expansion. Number of business expansions Ongoing Activity Measures 160 As Amended on 06/11/12 -- 160 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00225 ECONOMIC DEVELOPMENT FUND 61010 REGULAR PAY 196,898 281,739 320,000 468,569 61060 OVERTIME-CHGBK 3,326 20,000 15,000 61110 OVERTIME PAY 11,869 3,000 20,000 20,000 61210 LONGEVITY 195 61415 TERMINATION PAYOUTS 2,240 61510 HEALTH INSURANCE 26,604 36,475 40,000 57,379 61615 LIFE INSURANCE 100 101 115 507 61626 CELL PHONE ALLOWANCE 595 1,020 2,200 3,216 61630 SHOE ALLOWANCE 260 260 390 61710 IMRF 13,287 28,174 54,823 61725 SOCIAL SECURITY 8,741 17,485 30,982 61730 MEDICARE 2,044 4,086 7,246 62136 REDEVELOPMENT CONSULTING SVCS 11,008 83,300 83,300 122,500 62185 OTHER CONSULTING SERVICES 116,902 90,000 80,000 85,000 62205 ADVERTISING 256 62210 PRINTING 352 62227 ADVOCACY SVCS-HOLLAND & KNIGHT 2,880 62275 POSTAGE CHARGEBACKS 345 666 100 400 62280 OVERNIGHT MAIL CHARGES 23 200 200 62285 COURIER CHARGES 321 750 250 62295 TRAINING & TRAVEL 1,366 2,499 2,948 8,500 62335 DATA PROCESSING SERVIC 3 62360 MEMBERSHIP DUES 2,060 12,000 12,000 12,000 62380 COPY MACHINE CHARGES 779 1,166 1,166 62490 OTHER PROGRAM COSTS 7,974 6,664 14,397 15,000 62509 SERVICE AGREEMENTS / CONTRACTS 66,816 65,000 65,309 65,500 62659 ECO.DEV.PARTNERSHIP CONTRIBUT. 130,000 229,000 229,000 280,000 62660 BUSI.ATTRACTIONS/EXPANSION INV 32,617 500,000 835,000 500,000 65010 BOOKS, PUBLICATIONS, MAPS 2,208 2,499 500 500 65025 FOOD 664 65095 OFFICE SUPPLIES 933 750 750 750 65522 BUSINESS DISTRICT IMPROVEMENTS 86,572 175,000 175,000 257,000 65625 FURNITURE, FIXTURE & EQUIPMENT 75,000 75,000 15,000 66020 TRANSFERS TO OTHER FUNDS 17,460 14,540 14,540 66025 TRAN.TO DS FUND- ERI DEBT SERV 8,873 8,873 12,752 66130 TRANSFER TO INSURANCE FUND 17,448 66131 TRANSFER TO GENERAL FUND 390,000 377,256 377,256 452,707 00225 ECONOMIC DEVELOPMENT FUND 1,137,437 2,017,503 2,377,714 2,503,618 161 As Amended on 06/11/12 -- 161 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues: Taxes 20,000 20,000 20,000 20,000 Transfer From Other Funds - - - - Investment income - - - - Total Revenues 20,000 20,000 20,000 20,000 Expenditures Program Expenses 5,397 50,000 - 50,000 Transfer to Other Funds - - - - Total Expenditures 5,397 50,000 - 50,000 NET SURPLUS (DEFICIT) 14,603 (30,000) 20,000 (30,000) Beginning Fund Balance 75,312 89,915 109,915 Ending Fund Balance 89,915 109,915 79,915 Description of Major Activities The Neighborhood Improvement Fund is used for special improvement projects in the Dempster- Dodge Shopping Center and the Main Street Commons area. City of Evanston Neighborhood Improvement (Fund #235) 162 As Amended on 06/11/12 -- 162 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00235 NEIGHBORHOOD IMPROVEMENT FUND 62490 OTHER PROGRAM COSTS 5,397 50,000 - 50,000 00235 NEIGHBORHOOD IMPROVEMENT FUND 5,397 50,000 - 50,000 163 As Amended on 06/11/12 -- 163 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Funds Provided Intergovernmental Revenue 663,318 560,000 506,426 500,000 Program Income 7,490 10,000 27,384 10,000 Total Funds Provided 670,808 570,000 533,810 510,000 Expenditures Administration/Planning - 56,000 - - CHDO Operating - 28,000 - - Development Activities 83,141 429,600 204,304 604,000 Transfers to General Fund - 56,400 56,400 59,958 Total Expenditures 83,141 570,000 260,704 663,958 NET SURPLUS (DEFICIT) 587,667 - 273,106 (153,958) Beginning Fund Balance 2,048,864 - 2,636,531 2,909,637 Ending Fund Balance 2,636,531 - 2,909,637 2,755,679 Notes on Financial Summary: Description of Major Activities The HOME Investment Partnership program addresses the affordable housing needs of low and moderate income individuals and families by promoting, preserving and producing affordable housing; providing housing-related services; and providing support for private and non-profit entities that actively address these housing needs. HOME funds are used to: 1. Finance the acquisition and rehabilitation of existing residential units; 2. Fund new construction of affordable housing; FY 2012 Objectives 2010-11 2011 2012 Ongoing Activity Measures Actual Estimated Projected Number of housing units acquired and/or rehabbed 37 4 20 9 2 5 City of Evanston HOME (Fund #240) Note: Congress has not yet appropriated 2012 HOME funding, so grant amount is an estimate. Restricted fund balance above consists of notes receivable for loans issued through the HOME program 3. Fund down payment assistance forgivable loans for households with incomes ≤ 80% of area median income. Number of households helped with down payment assistance 1. Finance the acquisition and rehab of 20 housing units for affordable housing (rental or homeownership). 2. Fund five down payment assistance forgivable loans. 164 As Amended on 06/11/12 -- 164 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00240 HOME FUND 62185 OTHER CONSULTING SERVICES 1,912 2,000 62295 TRAINING AND TRAVEL 83,141 84,000 2,392 2,000 62490 OTHER PROGRAM COSTS 62605 OTHER CHARGES 65535 REHAB LOANS 429,600 200,000 600,000 66131 TRANSFER TO GENERAL FUND - 56,400 56,400 59,958 00240 HOME FUND 83,141 570,000 260,704 663,958 165 As Amended on 06/11/12 -- 165 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Interest on Investments 1,098 1,000 1,000 125 Demolition Taxes 20,000 8,330 8,330 - Developer Contributions 150,000 - - 125,000 Rehab Repayments - 20,000 20,000 - Misc. 37,037 - - - Total Revenues 208,135 29,330 29,330 125,125 Expenditures Housing - Land - 41,650 - - Housing - Buildings - - - - Down Payment Assistance 100,516 166,600 144,059 166,600 Transfer to General Fund 24,000 19,992 19,992 23,990 Miscellaneous 10,560 39,984 - 40,000 Total Expenditures 135,076 268,226 164,051 230,590 Net Surplus (Deficit) 73,059 (238,896) (134,721) (105,465) Beginning Fund Balance 2,226,094 2,299,153 2,164,432 Ending Fund Balance 2,299,153 2,164,432 2,058,967 Notes for Financial Summary Restricted portion of fund balance above primarily consists of note/loans receivable for loans issued under the Affordable Housing program. Description of Major Activities The Affordable Housing Fund stimulates neighborhood revitalization and addresses the affordable housing needs of low and moderate income individuals and families by promoting, preserving and producing affordable housing; providing housing-related services; and providing support for non- profit organizations that actively address these housing needs, through: 1. Financing the acquisition and rehabilitation of boarded-up structures; 2. Providing funds for the rehabilitation and new construction of affordable housing; 3. Funding down payment assistance forgivable loans; 4. Providing funding support for transitional housing, housing education, and related services. City of Evanston Affordable Housing Fund (Fund #250) 166 As Amended on 06/11/12 -- 166 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00250 AFFORDABLE HOUSING FUND 62490 OTHER PROGRAM COSTS 63,646 62685 REIMB. GF FOR ADMIN. EXP 24,000 19,992 62770 MISCELLANEOUS 10,560 39,984 144,059 40,000 65505 LAND 41,650 65510 BUILDINGS 166,600 166,600 65530 REHAB GRANTS 25,000 66061 FAMILIES IN TRANSITION 11,871 66131 TRANSFER TO GENERAL FUND 19,992 23,990 00250 AFFORDABLE HOUSING FUND 135,076 268,226 164,051 230,590 167 As Amended on 06/11/12 -- 167 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Revenues: Actual Budget Actual Budget Net Property Tax Increment 4,887,915 4,800,000 5,073,000 5,073,000 Interest Income 27,588 25,000 25,000 25,000 Total Revenue 4,915,503 4,825,000 5,098,000 5,098,000 Expenditures: Series 1997 (refunded by 1999 & 2008D) Principal 305,000 325,000 325,000 405,000 Series 1997 (refunded by 1999 & 2008D) Interest 134,366 128,200 128,200 100,650 Contributions to Other Agencies - - - 800,000 Economic Development Projects 500,000 Capital Improvements - 300,000 300,000 2,536,000 Contractual Services 94,942 125,000 125,000 35,000 Transfer to Parking Fund (for Sherman Garage debt) 3,385,896 3,419,636 3,419,636 3,876,726 Transfer to General Fund 324,996 325,000 325,000 325,000 Total Expenditures 4,245,200 4,622,836 4,622,836 8,578,376 Net Surplus (Deficit) 670,303 202,164 475,164 (3,480,376) Beginning Fund Balance 8,492,373 9,162,676 9,637,840 Ending Fund Balance 9,162,676 9,637,840 6,157,464 Description of Major Activities City of Evanston Washington National Special Tax Allocation Fund Summary (Fund #300) The City Council adopted the Washington National Tax Increment Financing District (TIF) on September 15, 1994. The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis Street on the south and Chicago Avenue on the east) located in the downtown business area of the city. The development project consists of an apartment tower containing approximately 261 units with an attached parking garage. The project also includes a retail food store and other retail units totaling approximately 33,000 square feet. This Fund is responsible for the receipt of all debt proceeds issued and allocated to the TIF, as well as principal and interest payments on outstanding debt. The Washington National TIF typically transfers funds to the Parking Garage Fund and Parking Fund to assist with debt payments related to the Sherman Avenue Garage. In FY2012, approximately $1,900,000 worth of infrastructure projects were approved as outlined in the FY2012 CIP. In addition, approximately $500,000 is reserved for Economic Development Projects (unspecified) and $800,000 is budgeted for payment to the school districts, as per the proposed one year agreement. 168 As Amended on 06/11/12 -- 168 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00300 WASHINGTON NATL TIF DEBT SERV 62524 OTHER CONTRACTUAL SERVICES 94,942 62605 OTHER CHARGES 535,000 62665 CONTRIB TO OTHER AGENCIES 800,000 62685 REIMB. GF FOR ADMIN. EXP 324,996 325,000 65502 CONSTRUCTION 65515 OTHER IMPROVEMENTS 425,000 425,000 2,536,000 66020 TRANSFERS TO OTHER FUNDS 3,385,896 3,419,636 3,419,636 3,876,726 66131 TRANSFER TO GENERAL FUND 325,000 325,000 68305 DEBT SERVICE-PRINCIPAL 305,000 325,000 325,000 405,000 68315 DEBT SERVICE-INTEREST 134,366 128,200 128,200 100,650 00300 WASHINGTON NATL TIF DEBT SERV 4,245,200 4,622,836 4,622,836 8,578,376 169 As Amended on 06/11/12 -- 169 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Net Property Taxes 395,214 428,756 421,900 428,756 Interest Income 44 100 - - Total Revenue 395,258 428,856 421,900 428,756 Expenditures Series 2002C Bonds Principal 315,000 340,000 340,000 325,000 Series 2002C Bonds Interest 125,975 88,756 53,853 98,232 General Management Support - - - - Total Expenditures 440,975 428,756 393,853 423,232 Net Surplus (Deficit) (45,717) 100 28,047 5,524 Beginning Fund Balance 284,139 238,422 266,469 Ending Fund Balance 238,422 266,469 271,993 Description of Major Activities City of Evanston Special Service Area #5 (Fund #305) The City Council adopted Special Service Area #5 on June 27, 1994. Special Service Area #5 is comprised of the City downtown business district. The City Council also approved a $9,500,000 Downtown Public Works Improvement program for Area #5. The ordinances establishing the area authorized the issuance of up to $5,000,000 Special Service Area bonds. On June 21, 1995, $3,060,000 of the Special Service Area bonds were sold and on July 9, 1996, the City sold another $1,940,000 issue of special service bonds at public bid. The City issued series 2002C bonds in October 2002. Part of the proceeds were used to refund series 1995 and series 1996 SSA #5 property tax bonds. 170 As Amended on 06/11/12 -- 170 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00305 SSD #5 DEBT SERVICE FUND 68305 DEBT SERVICE-PRINCIPAL 315,000 340,000 340,000 325,000 68315 DEBT SERVICE-INTEREST 125,975 88,756 53,853 98,232 00305 SSD #5 DEBT SERVICE FUND 440,975 428,756 393,853 423,232 171 As Amended on 06/11/12 -- 171 of 255 -- Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310) Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Net Property Tax Increment 883,463 1,300,000 1,073,000 1,073,000 Interest Income 1,549 5,000 5,000 5,000 Total Revenue 885,012 1,305,000 1,078,000 1,078,000 Expenditures 1994 & 1996 Bonds (refunded by 1999 and then 2008D bonds) Principal 535,000 570,000 570,000 605,000 1994 & 1996 Bonds (refunded by 1999 and then 2008 D bonds) Interest 170,483 141,804 141,804 109,603 Other Expenses 785 460,000 - - Capital Projects - - - 1,500,000 Surplus Distribution to General Fund - - - 1,000,000 Operating Transfer to General Fund 141,600 141,600 141,600 141,600 Total Expenditures 847,868 1,313,404 853,404 3,356,203 Net Surplus (Deficit) 37,144 (8,404) 224,596 (2,278,203) Beginning Fund Balance 5,174,621 5,211,765 5,436,361 Ending Fund Balance 5,211,765 5,436,361 3,158,158 Description of Major Activities City of Evanston The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard- Hartrey TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West Howard Street in the southwest corner of the City. The development consists of a shopping center with several large stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000 in land acquisition and public improvement costs. This Fund is responsible for the payment of principal and interest on any outstanding debt service associated with this TIF. The debt service payment schedule extends through FY2014. 172 As Amended on 06/11/12 -- 172 of 255 -- 2010‐11 2011 2011 2012 Actual Budget Estimate Approved 00310 HOWARD‐HARTREY TIF DEBT SERV 62185 OTHER CONSULTING SERVICES 785 62605 OTHER CHARGES 460,000 62685 REIMB. GF FOR ADMIN. EXP 141,600 141,600 65515 OTHER IMPROVEMENTS 1,500,000 66131 TRANSFER TO GENERAL FUND 1,141,600 68305 DEBT SERVICE ‐ PRINCIPAL 535,000 570,000 570,000 605,000 68315 DEBT SERVICE ‐ INTEREST 170,483 141,804 141,804 109,603 00310 HOWARD‐HARTREY TIF DEBT SERV 847,868 1,313,404 711,804 3,356,203 173 As Amended on 06/11/12 -- 173 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Net Property Tax Increment 330,136 656,000 453,000 470,000 Interest Income 12 500 500 500 Total Revenue 330,148 656,500 453,500 470,500 Expenditures Contribution to Other Agencies 840,523 - - - Economic Development Activities 700,000 700,000 - Capital Improvement Projects - - - 580,000 Operating Transfer to General Fund 24,096 24,100 24,100 28,920 Total Expenditures 864,619 724,100 724,100 608,920 Net Surplus (Deficit) (534,471) (67,600) (270,600) (138,420) Beginning Fund Balance 931,968 397,497 126,897 Ending Fund Balance 397,497 126,897 (11,523) Description of Major Activities In FY2012, the Cleveland Street Sewer Extension Rehabilitation project is included in the CIP and proposed to be funded out of the Southwest TIF. City of Evanston Southwest TIF Tax Allocation Debt Service Fund Summary (Fund #315) The City Council adopted the Southwest Tax Increment Finance District (TIF) on June 25, 1990. The TIF District consists of approximately twelve acres of contiguous land located in the area generally known as the City's southwest industrial corridor and is roughly bounded by Main Street on the north, Pitner Avenue on the east, the North Shore Channel and the Main Street Shopping Plaza on the west. In order to provide initial funding to implement the plan, the City sold $15,155,000 worth of Series 1990 General Obligation (GO) bonds on September 24, 1990, of which $2,100,000 of the proceeds were used for the redevelopment project. Debt service on the TIF District share of the obligation is eventually expected to be met by property tax increment revenues derived from the project. This separate debt service fund is established in accordance with law and is called the Southwest Special Tax Allocation Fund in order to account for the payment of the debt service associated with municipal debt issued for the Southwest TIF District. 174 As Amended on 06/11/12 -- 174 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00315 SOUTHWEST TIF DEBT SERVICE 62185 OTHER CONSULTING SERVICES 523 62665 CONTRIB TO OTHER AGENCIES 840,000 700,000 700,000 62685 REIMB. GF FOR ADMIN. EXP 24,096 24,100 24,100 65515 OTHER IMPROVEMENTS 580,000 66131 TRANSFER TO GENERAL FUND 28,920 00315 SOUTHWEST TIF DEBT SERVICE 864,619 724,100 724,100 608,920 175 As Amended on 06/11/12 -- 175 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue Net Property Tax 9,642,473 10,806,574 10,500,000 11,863,898 Bond Proceeds/Premium/ Discounts - - 2,143,300 - Transfer from Other Funds- IMRF 871,528 727,987 755,846 Interest Income 700 1,000 1,500 1,500 Transfer from Special Assessment Fund 317,664 317,660 317,660 317,660 Total Revenue 9,960,837 11,996,762 13,690,447 12,938,904 Expenditures Series 2002 C- Principal DSF 685,000 - - 660,000 Series 2002 C- Interest DSF 158,824 117,400 117,400 96,044 Series 2003 B- Principal DSF 365,000 - 2,780,000 - Series 2003 B- Interest DSF 104,560 46,623 59,833 - Series 2004- Principal DSF 710,000 735,000 735,000 760,000 Series 2004- Interest DSF 559,400 533,250 533,250 506,250 Series 2004 B- Principal DSF 1,465,000 1,210,000 1,210,000 1,630,000 Series 2004 B- Interest DSF 311,800 145,494 145,494 195,640 Series 2005- Principal DSF 510,000 525,000 525,000 730,000 Series 2005- Interest DSF 741,500 721,500 721,500 700,500 Series 2006- Principal DSF 75,000 75,000 75,000 80,000 Series 2006- Interest DSF 457,582 454,620 454,620 451,582 Series 2006 B Bonds- Principal DSF - - 35,000 Series 2006 B Bonds- Interest DSF 604,126 302,063 302,063 604,126 Series 2007 - Principal DSF 1,075,000 1,115,000 1,115,000 1,150,000 Series 2007 - Interest DSF 654,626 626,520 626,520 598,958 Series 2008A - Principal DSF 195,000 195,000 195,000 195,000 Series 2008A - Interest DSF 144,012 138,162 138,162 132,313 Series 2008C - Principal DSF 332,340 343,800 343,800 351,440 Series 2008C - Interest DSF 408,015 398,044 398,044 387,730 Series 2008D - Principal DSF 550,000 520,000 520,000 425,000 Series 2008D - Interest DSF 31,376 47,874 47,874 93,554 Series 2010 A- Principal DSF - 240,000 240,000 300,000 Series 2010 A- Interest DSF 55,985 190,138 190,138 185,337 Series 2010 B- Principal DSF - 695,000 695,000 613,946 Series 2010 B- Interest DSF 51,978 176,528 176,528 141,648 Series 2011 A- Principal DSF 1,081,678 Series 2011 A- Interest DSF 630,961 Series 2004- Principal SAF (Special Assessment Fund) 75,000 80,000 80,000 85,000 Series 2004- Interest SAF 30,450 25,200 25,200 19,600 City of Evanston Debt Service Fund Budget Summary (Fund #320) 176 As Amended on 06/11/12 -- 176 of 255 -- City of Evanston Debt Service Fund Budget Summary (Fund #320) 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Series 2005- Principal SAF 15,000 20,000 20,000 20,000 Series 2005- Interest SAF 19,900 19,300 19,300 18,500 Series 2006- Principal SAF 50,000 50,000 50,000 50,000 Series 2006- Interest SAF 14,576 12,600 12,600 10,576 Series 2007 - Principal SAF 30,000 35,000 35,000 35,000 Series 2007 - Interest SAF 37,920 36,720 36,720 35,320 Series 2008C - Principal SAF 17,400 18,000 18,000 18,400 Series 2008C - Interest SAF 21,362 20,840 20,840 20,300 General Management and Support 48 5,000 5,000 5,000 Bond Issuance Costs 71,197 75,000 75,000 60,000 Fiscal Agent Fees 12,200 8,000 8,000 8,000 Total Expenditures 10,641,177 9,959,687 12,752,897 13,122,403 Net Surplus (Deficit) (680,340) 2,037,075 937,550 (183,499) Beginning Fund Balance 354,874 (325,466) 612,084 Ending Fund Balance (325,466) 612,084 428,585 Description of Major Activities The property tax revenue for FY2011 is cash basis and represents the 2010 levy, which will primarily be received in calendar year 2011. The FY2011 expenditures are budgeted on a cash basis and are the actual payments required to be made during the fiscal year according to debt maturity schedules. FY2009-10 property tax and debt service numbers are actual cash received and disbursed during FY 2009-10. 177 As Amended on 06/11/12 -- 177 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Net Property Taxes 248,025 689,000 666,700 862,000 Interest Income 239 400 400 400 Miscellaneous 1,126 - - - Total Revenue 249,390 689,400 667,100 862,400 Expenditures General Management Support 495,246 - - - Economic Development Projects - - - 300,000 Capital Improvements - - - 900,000 Developer Agreement Payments - - - 668,836 Repayment to Ec Dev Fund - - - 48,500 Property Acquisitions - - - Transfer Out- General Fund 120,396 120,400 120,400 120,400 Total Expenditures 615,642 120,400 120,400 2,037,736 Net Surplus (Deficit) (366,252) 569,000 546,700 (1,175,336) Beginning Fund Balance 1,118,202 751,950 1,298,650 Ending Fund Balance 751,950 1,298,650 123,314 Description of Major Activities Projects anticipated for 2012 include: 1. Improvements to City-owned commercial building(s) to allow for active re-use of street-level spaces. 2. The possibility of initial reimbursement of TIF increment to the owners of 415 Howard Street, per the Redevelopment Agreement. City of Evanston Howard-Ridge TIF (Fund #330) The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26, 2004. The TIF District is generally bounded on the north by various parcels that front Howard Street and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF District contains mixed residential uses, retail/commercial properties and institutional uses. 178 As Amended on 06/11/12 -- 178 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00330 HOWARD RIDGE TIF 62185 OTHER CONSULTING SERVICES 523 62195 LANDSCAPE MAINTEANCE SERVICES 3,414 62509 SERVICE AGREEMENTS / CONTRACTS 668,836 62605 OTHER CHARGES 300,000 65505 LAND 485,824 65511 BUILDING IMPROVEMENTS 5,485 65515 OTHER IMPROVEMENTS 900,000 66020 TRANSFERS TO OTHER FUNDS 48,500 66131 TRANSFER TO GENERAL FUND 120,396 120,400 120,400 120,400 00330 HOWARD RIDGE TIF 615,642 120,400 120,400 2,037,736 179 As Amended on 06/11/12 -- 179 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues Net Property Taxes 422,698 580,000 605,000 605,000 Bond Proceeds - - - 2,270,000 Interest Income 1,060 1,000 1,000 1,000 Total Revenue 423,758 581,000 606,000 2,876,000 Expenditures General Management & Support 313,727 - - - Economic Development Projects - - - 1,200,000 Other Charges - - - 490,000 Transfer to General Fund 24,996 50,000 50,000 60,000 Capital Projects - 490,000 490,000 2,270,000 Total Expenditures 338,723 540,000 540,000 4,020,000 Net Surplus (Deficit) 85,035 41,000 66,000 (1,144,000) Beginning Fund Balance 1,169,408 1,254,443 1,320,443 Ending Fund Balance 1,254,443 1,320,443 176,443 Description of Major Activities Specific Projects Planned for 2012 include: 1. Redevelopment project(s) at Church and Dodge commercial area. 2. Infrastructure improvements to support existing businesses and new economic development; CIP projects proposed to be bonded so costs are spread over life of TIF and to free up cash for Economic Development projects. 3. Streetscape improvements along key corridors. 4. Intiation of the comprehensive sign program at the West End business district. City of Evanston West Evanston TIF (Fund #335) The City Council adopted the West Evanston Tax Increment Financing (TIF) District in September 2005. The TIF District is generally bounded on the north by Emerson Street and by various parcels that front Church Street, on the east by parcels that front Florence Avenue and Dodge Avenue, on the south by Dempster Street properties that front Dempster Street and Greenleaf Street and on the west by the City of Evanston's border, properties that front Hartrey Avenue and the property that fronts the west side 180 As Amended on 06/11/12 -- 180 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00335 WEST EVANSTON 62185 OTHER CONSULTING SERVICES 728 62605 OTHER CHARGES 213,000 490,000 1,690,000 62659 ECO.DEV.PARTNERSHIP CONTRIBUT. 50,000 63066 EVANSTON COMMUNITY DEVELOPMENT 50,000 65515 OTHER IMPROVEMENTS 490,000 2,270,000 66020 TRANSFERS TO OTHER FUNDS 24,996 50,000 66131 TRANSFER TO GENERAL FUND 50,000 60,000 00335 WEST EVANSTON 338,723 540,000 540,000 4,020,000 181 As Amended on 06/11/12 -- 181 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Bond Proceeds 6,572,922 5,078,500 5,177,539 3,900,000 Grants 1,957,587 4,231,473 3,800,000 3,168,000 Private Contributions - 575,000 - 1,301,200 General Fund Allocation - - - 1,250,000 Miscellaneous - 149,000 149,000 - Interest Income 49,068 - - - Total Revenue 8,579,577 $ 10,033,973 $ 9,126,539 $ 9,619,200 $ Expenditures Administration - 95,680 102,964 - Capital Outlay 7,816,007 13,014,138 7,788,631 14,175,358 Interfund Transfers Out 300,000 300,000 300,000 475,000 Total Expenditures 8,116,007 $ 13,409,818 $ 8,088,631 $ 14,650,358 $ Net Surplus (Deficit) 463,570 $ (3,375,845) $ 1,037,908 $ (5,031,158) $ Beginning Fund Balance 5,441,774 5,905,344 6,943,252 Ending Fund Balance 5,905,344 6,943,252 1,912,094 Description of Major Activities City of Evanston Capital Improvement Fund (Fund #415) This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed Capital Improvement Plan. 182 As Amended on 06/11/12 -- 182 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Special Assessments Collected 429,487 550,000 200,000 300,000 Bond Proceeds - - - - Grant Proceeds - - - - Investment Income 6,005 25,000 25,000 10,000 Miscellaneous 4 - - - Total Revenue 435,496 575,000 225,000 310,000 Expenditures Transfer to Debt Service Fund 317,664 317,659 317,659 317,660 Capital Outlay 190,932 1,575,000 1,575,000 1,155,000 General Management Support 774 - - - Other Costs - - - - Total Expenditures 509,370 1,892,659 1,892,659 1,472,660 Net Surplus (Deficit) (73,874) (1,317,659) (1,667,659) (1,162,660) Beginning Fund Balance 3,833,828 3,759,954 2,092,295 Ending Fund Balance 3,759,954 2,092,295 929,635 Description of Major Activities City of Evanston Special Assessment (Fund #420) This fund serves as a collection center for special assessments by residential homeowners for their share of the cost for alley paving. Beginning in FY10-11, 100% of alley paving costs (homeowner and City share) will be paid out of this Fund. 183 As Amended on 06/11/12 -- 183 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00420 SPEC ASSESS CAP PROJECT FUND 65515 OTHER IMPROVEMENTS 191,706 1,575,000 1,575,000 1,155,000 66020 TRANSFERS TO OTHER FUNDS 317,664 317,659 317,659 317,660 00420 SPEC ASSESS CAP PROJECT FUND 509,370 1,892,659 1,892,659 1,472,660 184 As Amended on 06/11/12 -- 184 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Parking System Management Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 3.00 Full-Time Regular 0.50 7005 Total 6.50 Parking Lots & Meters Full-Time Regular 3.00 Full-Time Regular 1.00 Full-Time Regular 4.00 7015 Total 8.00 Maple Garage Full-Time Regular 1.00 7037 Total 1.00 15.50 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenue Parking Lots & Meters Operations 2,871,432 2,349,060 2,441,333 2,870,000 Church Street Garage Operations 579,223 583,333 640,910 767,092 Maple Avenue Garage Operations 1,160,994 1,138,711 966,600 1,151,800 Sherman Avenue Garage Operations 1,375,817 1,331,134 1,150,063 1,356,275 Transfer In- Washington National TIF 3,385,896 2,820,455 3,419,636 3,876,726 Interest Income 5,564 34,900 8,900 15,070 Miscellaneous Revenue - - 9,500 11,400 Reserve for Future Repairs/Replacement - 2,044,000 - 2,034,004 Total Revenue 9,378,926 $ 10,301,593 $ 8,636,942 $ 12,082,367 $ Operating Expenses 7005 - Parking System Administration 854,103 743,677 732,583 655,747 7015 - Parking Lots and Meters 725,880 799,498 866,713 1,584,510 7025 - Church Street Self Park 550,739 674,084 1,316,728 608,255 7030 - Church Street Debt Payments 155,124 133,030 169,336 173,126 7036 - Sherman Avenue Garage 3,324,541 5,324,706 5,902,823 5,772,432 7037 - Maple Avenue Garage 1,850,207 1,680,189 2,181,360 1,736,960 Transfer to Insurance Fund - - - 503,877 Transfer to General Fund - - - 644,242 Transfer to Fleet - - - 21,991 Transfer to Equipment Replacement - - - 30,000 7050 - Interfund Transfers Out 964,272 803,242 803,241 - Capital Outlay - - - 120,000 Capital Improvements - 3,242,598 150,000 3,400,000 Total Expenditures 8,424,866 $ 13,401,024 $ 12,122,784 $ 15,251,140 $ Public Works Maint. Worker II Public Works Maint. Worker II Customer Service Representatives Traffic Engineering Technician Parking Fund Total Parking Repair Worker Public Works Operations Coordinator Parking Facilities Supervisor City of Evanston Parking Fund Summary (Fund #505) Position Description Parking Division Manager Finance Operations Coordinator 185 As Amended on 06/11/12 -- 185 of 255 -- City of Evanston Parking Fund Summary (Fund #505) 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Net Surplus (Deficit) 954,060 $ (3,099,431) $ (3,485,842) $ (3,168,773) $ Beginning Fund Balance 21,092,237 22,046,297 18,560,455 Ending Fund Balance 22,046,297 18,560,455 15,391,682 Notes for Financial Summary FY2012 Department Initiatives The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10. Performance Report on FY 2011 Major Program Objectives Continue to develop strategies to provide adequate and reasonable parking for business and employees in partnership with Community and Economic Development in an effort to bring business opportunities to the City. This will be an continuing initiative in every fiscal year. Develop funding strategies for a citywide upgrade of parking meter technology that will include a combination of pay by space, pay and display and single-head meters that accept coin and credit cards. Based on funding, this could be a multi- year implementation project. In partnership with Community and Economic Development, a Comprehensive signage design RFP was developed in FY2011 to ask for design and implementation strategies involving new directional signage throughout the City. FY2012 goals are to develop financial and implementation strategies for execution-based on recommendations and selections of designs. A firm will be selected towards the end of FY2011 with partial implementation of new signs toward the end of FY12. This will be a multi-year project. Evaluate a long-term funding mechanism for parking structure replacement. The current accumulated depreciation in the fund per the 2009-10 audit was $13.7 million. This means that a substantial portion of the projected fund balance at the end of 2011 could be reserved for future capital replacement. This year’s focus was on the continuing development of a preventive maintenance program for the three parking garages. A structural analysis of the three downtown parking garages was completed in February 2010. Maintenance schedules and financial plans were developed and a Comprehensive Repair Project involving all three downtown garages is to be completed by the end of FY11. There were no increases in meter rates in outlying or downtown business areas and of the monthly garage parking pass. To date, the City has four (4) multi-space metering devices servicing Lot #60, a second meter in Lot #14, a third meter in Lot #10, and an on-street solar powered installation in the 600 block of Clark. A retrofit of the lighting system for the Church Street Self Park was completed in December 2010 using fluorescent technology, which has reduced energy costs. Staff implemented a reduced monthly rate plan for the top floor of the Sherman Avenue Self Park at $50 per month in 2010 and added the Maple Garage top floor to the program at the end of FY 10/11. Forty-one (41) IPS single-space on-street meters were purchased in February 2011 and are currently being used in the downtown business district. The technology accepts credit cards as well as coin. An Automated License Plate Recognition system will be selected and purchased by the end of FY11. The system is designed to improve efficiency in parking enforcement, immobilization (boot), two- (2) hour regulation, City Sticker and permit regulating. 186 As Amended on 06/11/12 -- 186 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00505 PARKING SYSTEM FUND 61010 REGULAR PAY 703,847 799,212 799,180 974,296 61060 SEASONAL EMPLOYEES 3,605 9,163 10,833 61110 OVERTIME PAY 18,822 15,577 13,915 20,915 61210 LONGEVITY 7,785 11,864 12,020 17,323 61410 SHIFT DIFFERENTIAL 11 61415 TERMINATION PAYOUTS 3,301 61447 OPEB EXPENSES 7,636 61510 HEALTH INSURANCE 226,078 89,353 89,353 183,775 61615 LIFE INSURANCE 1,583 220 220 454 61626 CELL PHONE ALLOWANCE 284 570 560 672 61630 SHOE ALLOWANCE 974 520 1,170 1,300 61710 IMRF 61,016 81,108 81,108 116,019 61725 SOCIAL SECURITY 33,365 51,118 49,518 61,680 61730 MEDICARE 7,803 11,940 11,580 14,425 61815 IMRF PENSION CONTRIBUTIONS 49,962 62210 PRINTING 83 60 83 62225 BLDG MAINTENANCE SERVICES 7,873 2,565,761 2,100,100 164,000 62230 IMPROVEMENT MAINT SERVICE 59,476 781,795 181,000 685,795 62235 OFFICE EQUIPMENT MAINT 83 62245 OTHER EQMT MAINTENANCE 4,812 6,800 6,800 9,000 62275 POSTAGE CHARGEBACKS 1,357 1,833 1,500 1,833 62295 TRAINING & TRAVEL 874 3,332 1,500 3,332 62305 RENTAL OF AUTO-FLEET MAINTEN. 22,000 18,326 18,326 21,992 62309 RENTAL OF AUTO REPLACEMENT 7,700 6,414 6,414 30,000 62350 FISCAL AGENT SERVICES 500 500 500 500 62360 MEMBERSHIP DUES 923 750 750 750 62375 RENTALS 58,453 76,306 72,227 76,306 62380 COPY MACHINE CHARGES 111 167 170 62400 CONTRACT SVC-PARK GARAGE 2,094,626 1,716,813 1,471,000 1,530,000 62425 ELEVATOR CONTRACT COSTS 90,229 97,600 79,000 94,200 62431 ARMORED CAR SERVICES 42,950 43,733 38,000 45,000 62509 SERVICE AGREEMENTS / CONTRACTS 213,035 194,000 183,000 214,500 62635 OTHER INSURANCE 42,000 35,000 35,000 35,000 62655 LEASE PAYMENTS 5,000 62660 BUSI.ATTRACTIONS/EXPANSION INV 91,613 83,300 80,200 95,000 62685 REIMB. GF FOR ADMIN. EXP 536,869 536,868 62705 BANK SERVICE CHARGES 60,162 48,314 46,657 50,157 62715 AMORT.& BOND COSTS (74,054) 64005 ELECTRICITY 342,687 366,104 292,000 352,413 64015 NATURAL GAS 1,271 833 1,100 1,100 64505 TELECOMMUNICATIONS - CARRIER L 40,040 50,811 47,000 54,755 64540 TELECOMMUNICATIONS - WIRELESS 5,408 4,831 3,400 4,831 65005 AGRI/BOTANICAL SUPPLIES 610 5,415 4,000 4,000 65020 CLOTHING 202 833 800 833 65040 JANITORIAL SUPPLIES 215 833 800 833 65045 LICENSING/REGULATORY SUPP 3,743 4,165 3,900 4,165 65050 BLDG MAINTENANCE MATERIAL 19,750 28,405 18,216 33,499 65070 OFFICE/OTHER EQT MTN MATL 12,106 14,912 14,000 14,910 65085 MINOR EQUIPMENT & TOOLS 1,017 833 800 833 65095 OFFICE SUPPLIES 665 1,250 1,100 1,250 65515 OTHER IMPROVEMENTS 150,000 3,520,000 187 As Amended on 06/11/12 -- 187 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 66025 TRAN.TO DS FUND- ERI DEBT SERV 25,544 25,546 66130 TRANSFER TO INSURANCE FUND 319,648 66131 TRANSFER TO GENERAL FUND 644,242 66132 TRANSFER TO GF-INSURANCE 964,272 266,373 266,373 68010 DEPRECIATION EXPENSE 2,038,943 1,943,217 1,943,217 1,943,217 68205 CONTINGENCIES 15,267 14,911 13,200 14,745 68305 DEBT SERVICE-PRINCIPAL 3,383,330 3,419,636 3,876,726 68315 DEBT SERVICE-INTEREST 1,122,958 - - - 00505 PARKING SYSTEM FUND 8,424,866 13,401,024 12,122,784 15,251,140 188 As Amended on 06/11/12 -- 188 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 7100 Total Pumping Full-Time Regular 1.00 Full-Time Regular 3.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 5.00 7105 Total Filtration Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 3.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 5.00 7110 Total Distribution Full-Time Regular 1.00 Full-Time Regular 0.50 Full-Time Regular 0.50 Part-Time Regular 0.50 Full-Time Regular 2.00 Full-Time Regular 2.00 Full-Time Regular 3.00 Full-Time Regular 1.00 7115 Total Water Meter Maintenance Full-Time Regular 1.00 Full-Time Regular 1.00 7120 Total 42.50 2.00 GIS Analyst Plumbing Inspector Water Worker I Water Worker III Water/Sewer Crew Leader Water Maintenance Supervisor Water Plant Operator Water Distribution Supervisor 10.50 Facilities Maintenance Worker/Custodian I Meter Service Coordinator Water Maintenance Supervisor Utilities Coordinator 5.00 Water General Support 11.00 14.00 Divison Chief, Distribution Division Chief, Pumping Water/Sewer Mechanic Water/Sewer Mechanic Superintendent, Water Production Chemist Water Fund Total Civil Engineer III Microbiologist Water Plant Operator Division Chief, Filtration City of Evanston Water Fund Financial Summary (Fund #510 - 513) Position Description Utilities Director Superintendent, Const & Fld Svcs Water Worker II Water Worker II Exec Secretary (non-Dept Head) Water Worker I 189 As Amended on 06/11/12 -- 189 of 255 -- City of Evanston Water Fund Financial Summary (Fund #510 - 513) Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenues Evanston 5,419,316 4,647,499 4,647,499 5,600,000 Skokie 2,885,096 2,286,500 2,286,500 2,800,000 Northwest Commission 4,781,645 3,570,300 3,830,000 4,414,000 Cross Connection Control Fees - 80,000 91,340 91,000 Investment Earnings 2,773 9,996 738 2,500 Debt Proceeds - 3,340,000 3,340,000 4,800,000 Debt Proceeds (zero interest) - - 642,359 - Fees and Merchandise Sales 182,191 35,000 35,000 35,000 Fees and Outside Work 79,439 66,640 66,640 80,000 Grants 161,964 350,000 87,500 262,500 Insurance Reimbursement - 137,119 420,000 Phosphate Sales 46,140 49,980 49,980 60,000 Property Sales and Rentals 179,318 193,388 202,000 203,057 Misc Revenue - - - - Total Revenue 13,737,882 14,629,303 15,416,675 18,768,057 Operating Expenses General Support 820,136 681,872 609,701 832,838 Pumping 2,075,791 2,270,869 2,150,464 2,368,467 Filtration 2,170,905 2,138,628 2,138,627 2,563,022 Distribution 1,205,917 1,260,167 1,224,005 1,464,106 Meter Maintenance 294,342 320,115 323,770 313,840 Other Operating Expenses 637,920 219,791 176,108 285,530 Debt Service 53,328 82,542 104,504 944,157 Debt Service - IEPA Loan 3382 - - 57,872 67,506 Capital Outlay 3,661,302 115,500 85,500 162,500 Capital Improvement - 7,670,000 5,593,669 7,837,000 Depreciation 1,439,663 - - - Interfund Transfers Out- General Fund 3,286,800 2,737,748 2,737,591 3,356,300 Interfund Transfers Out- Insurance Fund - 390,410 390,724 468,492 Total Expense 15,646,104 17,887,642 15,592,535 20,663,758 Net Surplus (Deficit) (1,908,222) (3,258,339) (175,860) (1,895,701) Beginning Unrestricted Fund Balance 8,042,109 6,133,887 5,958,027 Ending Unrestricted Fund Balance 6,133,887 5,958,027 4,062,326 Notes for Financial Summary Revenues from the sale of water are projected to meet budget estimates. 190 As Amended on 06/11/12 -- 190 of 255 -- City of Evanston Water Fund Financial Summary (Fund #510 - 513) Performance Report on FY2011 Major Program Objectives FY2012 Department Initiatives The Administration Section continued implementation and management of the workforce development program. One Evanston resident graduated from the two-year job training program, while two new residents began working under this initiative. Interns were hired to work with the maintenance staff, as well as on the Water & Sewer Division’s GIS/CityWorks application. Several current employees participated in the mentorship program to develop skills that will allow them more opportunities for advancement within the Division. The Administration staff also continued providing oversight on several capital improvement projects. 3. Continue to develop and implement a strategy to expand Evanston’s wholesale water customer base. 4. To work with the Public Works divisions to coordinate capital improvement projects. During FY2011, the Water Division continued to work on a number of capital improvement projects, as well as the continued maintenance and operations of the facilities. 2. To assure the quality of the potable water supply by completing major treatment plant improvements, including the replacement of the Supervisory Control And Data Acquisition (SCADA) system and rehabilitation and renovation the 1964 filters and the 1964 filter roof structures. The Pumping Section began the year by installing and implementing a new lubrication system which allows for the continued filtration of the oils used in the operation of the high lift and low lift pumps and the natural gas engines which power the emergency generators. This system allows for the complete re-use of the oil, which in addition to reducing costs, is also part of the Water Division's goal to utilize more sustainable processes. The Division was also responsible for keeping the water plant operating after a major fire in the pumping station in May. The entire facility was operated by emergency power generated from the water plant for more than three weeks. Both maintenance and operational staff were present around the clock to ensure that the plant continued to operate without interruption. The Division also completed the replacement of the water service into the plant, as well upgrading the boiler system used to heat the facility. The Filtration Section completed the required work, which includes the installation of uninterruptable power supply (UPS) units of 24 new filter turbidimeters. These units measure turbidity (suspended material) throughout the treatment process and turbidity is a primary regulatory compliance parameter for the facility. Staff also assisted in the remediation of the 1964 filters and roofing structure on the north side of the addition. The project is slated for completion by July 1, 2012. The Division also completed the in-house installation of the dehumidification system located in the West Filter Plant building. Distribution Section staff has been focused on making the needed repairs and replacements in advance of FY2011 and FY2012 street resurfacing programs. They have also been engaged in the regular maintenance and repairs associated with the operation of the City's distribution system. The Meter Section is working with 311 and the Finance Division to make improvements to customer service during billing and revenue collection operations. In addition, the Automatic Meter Reading (AMR) system, which was originally installed in 2001-2002, is starting to see increased Meter Transmission Unit (MTU) failures as the system is going out of warranty and will need to be replaced soon. This is causing an increased workload for the Meter and Distribution sections as they work to keep the system operational. In FY2012, staff will begin to look at requirements for the replacement AMR system. 1. The Water Division continues to strive to be a leader in the public drinking water industry by providing high quality water to over 350,000 customers. Our number one objective is to continue vigilantly monitoring the quality and quantity of water provided to our customers. 191 As Amended on 06/11/12 -- 191 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00510 WATER FUND 61010 REGULAR PAY 2,698,267 2,481,288 2,481,288 2,984,922 61060 OVERTIME-CHGBK 23,777 19,104 19,104 32,640 61071 INTERNSHIP PROGRAM 10,413 5,000 12,480 61072 JOB TRAINING PROGRAM 29,415 51,979 16,000 62,400 61110 OVERTIME PAY 73,847 95,212 79,850 99,325 61210 LONGEVITY 42,801 36,381 36,381 49,189 61410 SHIFT DIFFERENTIAL 15,187 61415 TERMINATION PAYOUTS 65,198 61447 OPEB EXPENSES 21,600 61510 HEALTH INSURANCE 497,564 536,215 536,215 559,629 61615 LIFE INSURANCE 4,400 1,282 1,281 1,582 61625 AUTO ALLOWANCE 4,744 4,150 4,150 4,980 61626 CELL PHONE ALLOWANCE 2 305 305 360 61630 SHOE ALLOWANCE 4,810 4,810 4,810 5,070 61710 IMRF 309,212 253,190 253,189 354,991 61725 SOCIAL SECURITY 181,496 159,496 159,497 191,097 61730 MEDICARE 42,711 37,277 37,277 44,692 61815 IMRF PENSION CONTRIBUTIONS 149,845 62180 STUDIES 46,439 128,306 88,650 222,000 62210 PRINTING 3,893 5,998 5,998 5,998 62225 BLDG MAINTENANCE SERVICES 1,989 2,916 2,000 2,500 62227 ADVOCACY SVCS-HOLLAND & KNIGHT 8,100 11,250 1,000 62230 IMPROVEMENT MAINT SERVICE 10,895 58,408 34,160 66,500 62235 OFFICE EQUIPMENT MAINT 1,583 1,583 1,600 62245 OTHER EQMT MAINTENANCE 13,749 33,239 35,408 37,400 62273 LIEN FILING FEES 760 1,500 1,500 1,500 62275 POSTAGE CHARGEBACKS 2,166 2,499 2,499 3,000 62295 TRAINING & TRAVEL 12,375 21,396 18,196 22,000 62305 RENTAL OF AUTO-FLEET MAINTEN. 122,800 102,292 102,292 122,751 62309 RENTAL OF AUTO REPLACEMENT 72,300 60,226 60,225 72,275 62315 POSTAGE 16,095 18,076 18,076 19,500 62340 COMPUTER LICENSE & SUPPORT 54,175 49,500 50,000 60,730 62360 MEMBERSHIP DUES 1,046 2,570 2,555 2,570 62380 COPY MACHINE CHARGES 1,183 1,583 1,583 1,193 62381 COPY MACHINE LEASES 1,113 1,666 1,666 2,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 11,100 40,000 30,000 40,000 62420 MWRD FEES 360,170 395,595 395,595 458,670 62455 WTR/SWR BILL PRINT AND MAIL CO 7,664 7,664 9,800 62460 WTR/SWR BILL EPAYMENT CONTRACT 9,187 12,495 14,000 15,000 62463 WATER MAINTENANCE CONTRACTS 200 833 833 1,000 62465 OUTSIDE LABARATORY COSTS (HLTH 6,895 15,894 15,894 15,000 62705 BANK SERVICE CHARGES 1,438 62715 AMORT.& BOND COSTS (1,129) 62730 GAIN/LOSS SALE FIXED ASST 13,434 64005 ELECTRICITY 849,332 1,070,405 950,000 950,000 64015 NATURAL GAS 81,844 155,355 155,354 186,500 64505 TELECOMMUNICATIONS - CARRIER L 8,982 7,830 7,830 9,400 64540 TELECOMMUNICATIONS - WIRELESS 13,249 15,288 14,988 16,008 65005 AGRI/BOTANICAL SUPPLIES 1,005 833 833 1,000 65010 BOOKS, PUBLICATIONS, MAPS 6,539 4,250 4,250 6,550 65015 CHEMICALS 398,984 420,665 420,665 505,000 192 As Amended on 06/11/12 -- 192 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 65020 CLOTHING 2,028 4,832 4,799 4,900 65030 PHOSPHATE CHEMICALS 69,557 89,964 89,964 90,000 65035 PETROLEUM PRODUCTS 13,153 12,912 12,912 15,500 65040 JANITORIAL SUPPLIES 3,780 5,081 5,081 6,400 65050 BLDG MAINTENANCE MATERIAL 6,362 6,831 6,831 7,500 65051 MATERIALS- STREETS DIVISION 4,654 22,991 20,000 27,600 65055 MATER. TO MAINT. IMP. 146,787 124,950 145,000 150,000 65070 OFFICE/OTHER EQT MTN MATL 110,544 136,445 127,302 193,200 65075 MEDICAL & LAB SUPPLIES 11,428 16,660 16,660 17,000 65080 MERCHANDISE FOR RESALE 5,812 35,000 20,000 35,000 65085 MINOR EQUIPMENT & TOOLS 10,412 5,914 5,899 7,500 65090 SAFETY EQUIPMENT 4,143 3,082 3,049 6,000 65095 OFFICE SUPPLIES 3,565 4,582 4,582 5,000 65105 PHOTO/DRAFTING SUPPLIES 417 416 400 65515 OTHER IMPROVEMENTS 870,447 4,010,047 2,392,669 4,270,000 65555 PERSONAL COMPUTER EQUIPMENT 813 4,000 4,000 10,000 65702 WATER GENERAL PLANT 42,003 3,251,500 3,282,500 3,719,500 65703 WATER PUMPING PLANT 519,953 66020 TRANSFERS TO OTHER FUNDS 6,605,292 3,128,158 3,128,315 66025 TRAN.TO DS FUND- ERI DEBT SERV 79,731 79,736 66130 TRANSFER TO INSURANCE FUND 468,492 66131 TRANSFER TO GENERAL FUND 3,356,300 68010 DEPRECIATION EXPENSE 1,439,665 68205 CONTINGENCIES 475 833 800 1,000 68305 DEBT SERVICE-PRINCIPAL - 82,542 162,376 1,011,664 00510 WATER FUND 15,646,104 17,887,642 15,592,535 20,663,758 193 As Amended on 06/11/12 -- 193 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Sewer Fund Full-Time Regular 0.50 Full-Time Regular 2.00 Full-Time Regular 0.50 Full-Time Regular 2.00 Full-Time Regular 2.00 Full-Time Regular 1.00 Full-Time Regular 4.00 Full-Time Regular 1.00 7400 Total 13.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenues Operations 13,347,308 10,931,000 10,910,000 12,908,000 Debt Proceeds - 8,687,475 8,690,000 5,000,000 Debt Proceeds - 2012 IEPA Loan - 4,000,000 Transfer from Parking Fund - - Investment Earnings 1,619 3,332 800 1,000 Miscellaneous 44,359 89,586 90,850 91,236 Total Revenue 13,393,286 19,711,393 19,691,650 22,000,236 Operating Expenses Sewer Operations 1,843,159 1,673,727 1,599,478 1,869,650 Other Operating Expenses 559,549 21,000 21,000 48,100 Interfund Transfers Out (excluding Fleet) - 446,657 446,657 529,403 Capital Outlay 302,647 12,000 12,000 18,000 Capital Improvement Account - 687,475 397,152 4,753,000 Depreciation - - Debt Service 14,168,614 14,215,356 13,715,407 14,242,990 Total Expenses 16,873,969 17,056,215 16,191,694 21,461,143 Net Surplus (Deficit) (3,480,683) 2,655,178 3,499,956 539,093 Beginning Unrestricted Fund Balance 2,591,620 (889,063) 2,610,893 Ending Unrestricted Fund Balance (889,063) 2,610,893 3,149,986 Fixed Assets - Net of Debt 108,690,722 Total Net Assets 107,801,659 Notes for Financial Summary Sewer Fund revenues are forecasted to be at estimated budget revenue for FY2011. Water/Sewer Crew Leader Water Worker III 13.00 Sewer Supervisor Water Worker I Water Worker II Plumbing Inspector City of Evanston Sewer Fund Summary (Fund #515) Sewer Fund Total Position Description Division Chief, Distribution Engineering Associate II 194 As Amended on 06/11/12 -- 194 of 255 -- City of Evanston Sewer Fund Summary (Fund #515) Performance Report on FY2011 Major Program Objectives 2012 Department Initiatives During FY2011, capital improvements were limited to replacing or rehabilitating sewers on streets being resurfaced. The Sewer Division crews continued performing the preventative maintenance of cleaning the sewer system in one- third of the City on an annual basis. During FY2011 the crews cleaned over 2,800 drainage structures and flushed over 25,000 feet of sewer pipe. The Division continues to replace or repair deteriorated drainage structures and manholes, as well as collapsing sewer mains. The crews also performed all of the closed circuit TV inspections of the sewers under streets proposed to be resurfaced in 2012, in order to determine the repairs needed prior to the paving of the street. In addition, multiple rain events of high intensity during the summer of 2011 highlighted areas prone to severe street flooding. The Sewer Division crews completed several in-house capital improvements to address these problem areas. 1. In FY2012, the Sewer Division will continue to coordinate the repair of sewer mains in advance of the street resurfacing program. 2. In FY2012, the Sewer Division will continue to provide the preventive maintenance cleaning and inspection of sewer mains and drainage structures. 3. The Sewer Division will also perform the inspection of combined and storm sewer outfalls in accordance with IEPA requirements. 195 As Amended on 06/11/12 -- 195 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00515 SEWER FUND 61010 REGULAR PAY 835,240 663,778 663,778 794,157 61060 OVERTIME-CHGBK 4,800 4,800 4,800 61110 OVERTIME PAY 16,948 22,991 22,991 23,000 61210 LONGEVITY 12,414 10,507 10,507 14,485 61410 SHIFT DIFFERENTIAL 331 61415 TERMINATION PAYOUTS 3,315 61447 OPEB EXPENSES 7,279 61510 HEALTH INSURANCE 175,579 142,255 142,255 139,878 61615 LIFE INSURANCE 1,263 246 246 321 61626 CELL PHONE ALLOWANCE 165 61630 SHOE ALLOWANCE 1,820 1,820 1,820 1,560 61710 IMRF 80,273 67,428 67,428 94,611 61725 SOCIAL SECURITY 45,023 42,397 42,397 50,483 61730 MEDICARE 10,530 9,897 9,897 11,806 61815 IMRF PENSION CONTRIBUTIONS 33,311 62180 STUDIES 25,000 62227 ADVOCACY SVCS-HOLLAND & KNIGHT 6,300 11,250 5,000 62230 IMPROVEMENT MAINT SERVICE 14,994 5,000 15,000 62245 OTHER EQMT MAINTENANCE 2,004 4,998 6,000 6,000 62295 TRAINING & TRAVEL 670 3,000 500 3,000 62305 RENTAL OF AUTO-FLEET MAINTEN. 177,800 148,107 148,107 177,729 62309 RENTAL OF AUTO REPLACEMENT 127,700 106,374 106,374 184,650 62315 POSTAGE 18,534 15,910 15,910 17,000 62340 COMPUTER LICENSE & SUPPORT 2,100 62415 DEBRIS/REMOVAL CONTRACTUAL COS 40,024 41,650 30,000 40,000 62421 NPDES FEES - SEWER 21,004 21,000 21,000 21,000 62455 WTR/SWR BILL PRINT AND MAIL CO 5,164 7,664 7,664 9,800 62460 WTR/SWR BILL EPAYMENT CONTRACT 6,491 12,495 12,500 15,000 62461 SEWER MAINTENANCE CONTRACTS 131,179 465,000 465,000 408,000 62705 BANK SERVICE CHARGES 39,428 64540 TELECOMMUNICATIONS - WIRELESS 2,808 3,470 3,470 3,470 65015 CHEMICALS 1,666 1,600 65020 CLOTHING 411 1,333 1,333 1,300 65040 JANITORIAL SUPPLIES 333 400 65051 MATERIALS- STREETS DIVISION 24,741 22,991 20,000 27,600 65055 MATER. TO MAINT. IMP. 18,098 61,975 25,000 60,000 65070 OFFICE/OTHER EQT MTN MATL 3,673 6,664 6,700 6,700 65085 MINOR EQUIPMENT & TOOLS 1,756 2,916 3,500 65090 SAFETY EQUIPMENT 3,122 2,916 2,900 3,800 65515 OTHER IMPROVEMENTS 2,500 937,424 147,152 4,503,000 65555 PERSONAL COMPUTER EQUIPMENT (175) 12,000 12,000 10,000 65625 FURNITURE, FIXTURE & EQUIPMENT 8,000 66020 TRANSFERS TO OTHER FUNDS 536,220 446,657 446,657 66025 TRAN.TO DS FUND- ERI DEBT SERV 21,235 21,235 117,215 66130 TRANSFER TO INSURANCE FUND 269,988 66131 TRANSFER TO GENERAL FUND 142,200 68010 DEPRECIATION EXPENSE 3,291,386 68205 CONTINGENCIES 666 666 74,173 68305 DEBT SERVICE-PRINCIPAL 8,042,679 12,557,267 12,557,267 13,010,677 68315 DEBT SERVICE-INTEREST 3,146,961 1,158,140 1,158,140 1,158,140 00515 SEWER FUND 16,873,969 17,056,215 16,191,694 21,461,143 196 As Amended on 06/11/12 -- 196 of 255 -- Total Full-Time Equivalent Positions Description Proposed Full-Time Regular 10.00 7690 Total 10.00 10.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenue Property Tax Transfer from General Fund - - - 1,245,967 Solid Waste Franchise Fees - 141,610 245,000 175,000 SWANCC Recycling Incentive - 124,950 100,000 140,000 Sanitation Charges - 1,826,269 2,000,000 2,954,033 Sanitation Svc. Chg. Penalty - 16,660 25,000 30,000 Special Pickup Fees - 100,000 100,000 100,000 State Recycling Grant - 45,000 45,000 - Trash Cart Sales - 15,000 35,000 15,000 Yard Waste Fee - 680,000 350,000 350,000 Total Revenue $ - $ 2,949,489 $ 2,900,000 $ 5,010,000 Operating Expense Refuse Collection & Disposal - 1,975,110 2,886,293 3,077,218 Residential Recycling Collection - 960,841 713,053 1,360,393 Yard Waste Collection - 1,031,334 757,899 750,250 Total Expenses - $ $ 3,967,285 $ 4,357,245 $ 5,187,861 NET SURPLUS (DEFICIT) $ - $ (1,017,796) $ (1,457,245) $ (177,861) Beginning Fund Balance - - (1,457,245) Ending Fund Balance - (1,457,245) (1,635,106) Description of Major Activities: Full refuse-removal service is provided once per week to all family residences of 1-4 units under this program element. Twenty routes are scheduled for a four-day work week (Monday through Thursday). Condominium buildings and cooperative apartment units are serviced twice a week by a private hauler. City of Evanston Solid Waste (Fund #520) Yard waste removal service is provided once per week to all qualified residential units under this budget element. Yard waste collection runs from the first week of April through the first week of December. During the fall, yard waste operations increase dramatically with the addition of leaf collection. This element also performs leaf collection. All residential streets posted with alternate parking signs are cleaned at least twice during the leaf collection operation. This seven-week operation begins in mid-October and continues until the end of November. Streets requiring special posting are cleaned during the first two weeks of November. Position Description Equipment Operator II The Solid Waste Agency of Northern Cook County (SWANCC) provides a recycling incentive rebate that is based on the tons of recycled material collected. The incentive is used to offset the purchase of recycling carts. Solid Waste Fund Total 197 As Amended on 06/11/12 -- 197 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00520 SOLID WASTE FUND 61010 REGULAR PAY 573,434 400,000 573,245 61060 SEASONAL EMPLOYEES 79,000 40,000 50,000 61110 OVERTIME PAY 22,908 20,000 22,000 61210 LONGEVITY 7,308 6,500 8,835 61510 HEALTH INSURANCE 145,746 145,746 158,322 61615 LIFE INSURANCE 198 198 255 61630 SHOE ALLOWANCE 1,560 1,040 1,300 61710 IMRF 58,172 42,000 68,103 61725 SOCIAL SECURITY 41,259 30,000 39,366 61730 MEDICARE 9,656 7,000 9,206 62210 PRINTING 20,826 20,826 62275 POSTAGE CHARGEBACKS 167 167 200 62295 TRAINING & TRAVEL 1,167 600 900 62305 RENTAL OF AUTO-FLEET MAINTEN. 248,392 248,392 298,071 62309 RENTAL OF AUTO REPLACEMENT 147,608 147,608 177,131 62380 COPY MACHINE CHARGES 1,499 1,499 1,326 62390 CONDOMINIUM REFUSE COLL 458,150 302,500 377,000 62405 SWANCC DISPOSAL FEES 899,640 790,000 1,000,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 979,678 1,940,000 2,290,000 65015 CHEMICALS 167 200 65020 CLOTHING 1,500 1,000 1,250 65055 MATER. TO MAINT. IMP. 330 330 400 65085 MINOR EQUIPMENT & TOOLS 666 600 700 65090 SAFETY EQUIPMENT 916 800 1,000 65125 OTHER COMMODITIES 500 500 750 65625 FURNITURE, FIXTURE & EQUIPMENT 166,600 110,000 25,000 66025 TRAN.TO DS FUND- ERI DEBT SERV 16,939 16,939 68310 DEBT SERVC OTHER AGENCIES - 83,300 83,000 83,300 00520 SOLID WASTE FUND 3,967,286 4,357,245 5,187,860 198 As Amended on 06/11/12 -- 198 of 255 -- City Of Evanston Fleet Services Fund Summary (Fund #600) Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 1.00 Full-Time Regular 1.00 7705 Total Full-Time Regular 8.00 Full-Time Regular 1.00 Full-Time Regular 1.00 7710 Total Fleet Fund Total 12.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues General Fund 4,047,726 2,877,885 2,877,885 2,457,356 Library Fund - - - 2,381 Parking Fund 29,700 24,740 24,740 21,992 Water Fund 195,100 162,518 162,518 122,751 Sewer Fund 305,500 254,482 254,482 177,729 Solid Waste Fund - 396,000 396,000 298,071 Sale of Surplus Property 74,907 350,000 82,000 75,000 Damage to City Property - 24,798 24,789 Miscellaneous Revenue 4,848 - 20,000 Intergovernmental Grants 1,139,024 Transfers for Capital Improvements 358,121 Interest Income 897 4,165 4,165 4,165 Total Revenues 6,155,823 4,094,588 3,801,790 3,204,234 6,155,823 Expenditures General Support 244,546 236,857 237,520 284,571 Major Maintenance 2,803,490 2,934,771 2,852,114 3,211,873 Transfer to Equipment Replacement Fund - - - 2,222,069 Depreciation and Capital Outlay 1,632,992 1,933,320 433,264 - Total Expenditures 4,681,028 5,104,948 3,522,898 5,718,513 Net Surplus (Deficit) 1,474,795 (1,010,360) 278,892 (2,514,279) Beginning Fund Balance 919,163 2,393,958 2,672,850 Ending Fund Balance 2,393,958 2,672,850 158,571 Position Description Fleet Manager 2.00 General Support Major Maintenance 10.00 Auto Shop Supervisor Equipment Mechanic III Fleet Operations Coordinator Lead Mechanic 199 As Amended on 06/11/12 -- 199 of 255 -- City Of Evanston Fleet Services Fund Summary (Fund #600) Performance Report on FY2011 Major Program Objectives 2012 Department Initiatives 2012 Department Initiatives 1. Maintain the 10-year vehicle/equipment replacement and funding requirements schedule. 2. Continue to explore opportunities to "right-size" the fleet where applicable without affecting timely city services. 3. Develop a comprehensive Fleet Plan that defines existing policies and procedures for all city vehicles. 4. Complete training of each new employee prior to placing a new vehicle/equipment into service. 5. Provide each employee with at least one training opportunity annually to enhance technical and interpersonal skills. 6. Repair, sandblast, and repaint leaf pushers, snowplows, and spreaders as needed. 7. Expand use of fleet management software in order to improve timely customer service. 8. Conduct internal analysis of overall Fleet Services operations, including parts purchasing and inventory, work order process, accurate billable hours/mechanic, preventative maintenance schedules, etc., to identify potential improvements in service . The vehicle replacement plan was updated to reflect current needs and reduced budget capacity. All programmed vehicle replacements were completed prior to December 2011. Snowplows were sandblasted and repainted as needed prior to December 2011. The Major Maintenance Account and Sales of Surplus Vehicles accounts were moved to Equipment Replacement Fund #601 in FY2011 for FY2012. 200 As Amended on 06/11/12 -- 200 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00600 FLEET SERVICES 61010 REGULAR PAY 748,720 674,614 616,860 809,603 61110 OVERTIME PAY 23,379 29,988 38,000 33,248 61114 SNOW OT 4,473 61210 LONGEVITY 9,500 7,973 7,020 8,961 61410 SHIFT DIFFERENTIAL 1,631 3,749 1,631 4,626 61415 TERMINATION PAYOUTS 20,956 61447 OPEB EXPENSES 8,546 61510 HEALTH INSURANCE 138,470 184,418 184,417 195,847 61615 LIFE INSURANCE 1,500 343 343 424 61625 AUTO ALLOWANCE 1,907 1,580 1,580 1,896 61626 CELL PHONE ALLOWANCE 228 569 569 672 61630 SHOE ALLOWANCE 1,430 1,560 1,560 1,430 61710 IMRF 82,927 68,259 68,259 95,772 61725 SOCIAL SECURITY 47,646 42,799 41,749 51,332 61730 MEDICARE 11,143 10,001 9,759 12,005 62205 ADVERTISING 767 6,248 2,300 7,498 62235 OFFICE EQUIPMENT MAINT 2,416 2,416 2,900 62240 AUTOMOTIVE EQMP MAINT 10,564 33,320 25,000 20,000 62245 OTHER EQMT MAINTENANCE 4,923 17,660 12,666 10,700 62275 POSTAGE CHARGEBACKS 3 167 167 200 62295 TRAINING & TRAVEL 541 2,499 3,200 3,000 62315 POSTAGE 19 62335 DATA PROCESSING SERVIC 30 62340 COMPUTER LICENSE & SUPPORT 4,760 8,663 9,520 10,395 62355 LAUNDRY/OTHER CLEANING 11,219 11,662 14,000 7,000 62360 MEMBERSHIP DUES 332 1,333 1,300 1,517 62375 RENTALS 19,477 19,159 13,679 2,499 62380 COPY MACHINE CHARGES 1,163 1,666 1,600 519 62402 VEHICLE LEASE CHARGES 19,740 16,660 23,940 64505 TELECOMMUNICATIONS - CARRIER L 1,978 1,583 3,954 4,744 64540 TELECOMMUNICATIONS - WIRELESS 1,934 2,249 2,249 2,250 65010 BOOKS, PUBLICATIONS, MAPS (302) 833 800 1,000 65015 CHEMICALS 12,582 11,930 10,000 13,000 65020 CLOTHING (14) 750 750 750 65035 PETROLEUM PRODUCTS 855,471 917,000 917,000 1,020,000 65040 JANITORIAL SUPPLIES 1,000 560 667 65045 LICENSING/REGULATORY SUPP 304 83,300 83,000 83,300 65050 BLDG MAINTENANCE MATERIAL 194 1,416 1,400 1,300 65055 MATER. TO MAINT. IMP. 890 3,332 1,800 3,000 65060 MATER. TO MAINT. AUTOS 798,927 910,000 879,160 950,000 65065 TIRES & TUBES 67,831 91,677 90,000 90,000 65070 OFFICE/OTHER EQT MTN MATL 47 65085 MINOR EQUIPMENT & TOOLS 7,244 8,330 18,194 19,000 65090 SAFETY EQUIPMENT 3,336 666 500 665 65095 OFFICE SUPPLIES 1,518 1,662 3,000 2,000 65550 AUTOMOTIVE EQUIPMENT 1,753,094 1,900,000 407,089 66020 TRANSFERS TO OTHER FUNDS 2,222,069 66025 TRAN.TO DS FUND- ERI DEBT SERV 21,497 21,497 22,274 68205 CONTINGENCIES - 417 410 450 00600 FLEET SERVICES 4,681,028 5,104,948 3,522,898 5,718,513 201 As Amended on 06/11/12 -- 201 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues General Fund - - - 1,742,590 Library Fund - - - 1,700 Parking Fund - - - 30,000 Water Fund - - - 72,275 Sewer Fund - - - 127,650 Solid Waste Fund - - - 177,131 Sale of Surplus Property - - - 210,217 Damage to City Property - - - - Miscellaneous Revenue - - - Intergovernmental Grants - - - Transfer from Fleet Fund 2,222,069 Transfers for Capital Improvements - - - Interest Income - - - - Total Revenues - - - 4,583,632 Expenditures 7780 - Capital Outlay - - - 3,500,000 7780 - Capital Leases 50,000 7780 - Depreciation - - - - Total Expenditures - - - 3,550,000 Net Surplus (Deficit) - - - 1,033,632 Beginning Fund Balance - - - Ending Fund Balance - - 1,033,632 Description of Major Activities City Of Evanston Equipment Replacement Fund Summary (Fund #601) This fund accounts for all vehicle purchases not included in another fund as outlined in the Equipment Replacement Plan. The Equipment Replacement Fund was created as part of the FY 2012 Budget. Equipment Replacement funds were previously part of the Fleet Services Fund. 202 As Amended on 06/11/12 -- 202 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00601 EQUIPMENT REPLACEMENT FUND 62375 RENTALS 25,000 62402 VEHICLE LEASE CHARGES 25,000 65550 AUTOMOTIVE EQUIPMENT 3,500,000 00601 EQUIPMENT REPLACEMENT FUND 3,550,000 203 As Amended on 06/11/12 -- 203 of 255 -- Total Full-Time Equivalent Positions Employee Status Description FY 2012 Position FTE Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Full-Time Regular 1.00 Total 4.00 4.00 Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source General Admin Contribution- General Fund 126,804 105,624 105,624 121,207 General Admin Contribution- E911 936 775 775 930 General Admin Contribution- CDBG 936 775 775 930 General Admin Contribution- E.D. 936 775 775 930 General Admin Contribution- Parking 17,040 14,193 14,193 17,032 General Admin Contribution- Water Fund 24,960 20,793 20,793 24,962 General Admin Contribution- Sewer Fund 14,400 11,992 11,992 14,385 Liability/Property Contribution- General Fund 951,096 792,266 792,266 909,150 Liability/Property Contribution- E911 6,972 5,810 5,810 6,972 Liability/Property Contribution- CDBG 6,972 5,810 5,810 6,972 Liability/Property Contribution- E.D. 6,972 5,810 5,810 6,972 Liability/Property Contribution- Parking Fund 127,788 106,442 106,442 127,731 Liability/Property Contribution- Water Fund 187,212 155,945 155,945 187,209 Liability/Property Contribution- Sewer Fund 107,976 89,942 89,942 107,887 Workers' Comp Contribution- General Fund 1,517,902 1,084,816 1,084,816 1,244,860 Workers' Comp Contribution- Library Fund - - - 5,898 Workers' Comp Contribution- E911 9,552 7,955 7,955 9,546 Workers' Comp Contribution- CDBG 9,552 7,955 7,955 9,546 Workers' Comp Contribution- E.D. 9,552 7,955 7,955 9,546 Workers' Comp Contribution- Parking Fund 174,960 145,738 145,738 174,886 Workers' Comp Contribution- Water Fund 256,320 213,516 213,516 256,322 Workers' Comp Contribution- Sewer Fund 147,840 123,146 123,146 147,716 Subrogation Proceeds 66,718 83,300 83,300 83,300 Investment Income 1,030 41,650 41,650 41,650 Workers Comp & Liability - Subtotal 3,774,426 3,032,983 3,032,983 3,516,536 Insurance Fund Total Assistant City Attorney Executive Secretary (to Department Head) Workers' Comp and Safety Manager Insurance Administrator City of Evanston Insurance Fund Summary (Fund #605) Position Description 204 As Amended on 06/11/12 -- 204 of 255 -- City of Evanston Insurance Fund Summary (Fund #605) 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Health Insurance Chargebacks- General Fund 7,842,341 8,124,110 8,124,110 7,602,935 Health Insurance Chargebacks - Library Fund - - - 308,920 Health Insurance Chargebacks - NSP2 Fund - 5,463 5,463 15,635 Health Insurance Chargebacks- E911 Fund 57,856 74,836 74,836 77,647 Health Insurance Chargebacks- CDBG 23,143 19,137 19,137 10,780 Health Insurance Chargebacks- E.D. Fund 26,604 36,576 36,576 57,886 Health Insurance Chargebacks- Parking Fund 179,403 89,573 89,573 184,229 Health Insurance Chargebacks- Water Fund 497,564 523,267 523,267 561,211 Health Insurance Chargebacks- Sewer Fund 161,998 142,501 142,501 140,199 Health Insurance Chargebacks - Solid Waste - 145,937 145,937 158,577 Health Insurance Chargebacks- Fleet Fund 138,470 184,760 184,760 196,271 Retiree Health Insurance Contributions 1,669,598 1,695,988 1,695,988 1,903,503 Employee Health Insurance Contributions 1,452,904 1,200,000 1,200,000 1,209,056 One Time IPBC Distribution - - - 200,000 Health & Life insurance - Subtotal 12,049,881 12,242,148 12,242,148 12,626,849 Total Revenues 15,824,306 15,275,131 15,275,131 16,143,385 Expenditures General Administration & Support 369,301 251,843 258,356 354,104 Liability/Property Insurance Premiums 510,658 391,510 391,510 470,000 Liability Legal Fees 571,692 175,000 320,000 350,000 Liability Settlement Payments 233,696 300,000 200,000 400,000 Workers' Comp Insurance Premiums 103,997 120,000 81,007 114,400 Workers' Comp Legal Fees 93,435 71,000 71,000 60,000 Workers' Comp Medical Payments 844,619 900,000 900,000 850,000 Workers' Comp Settlement Payments 1,129,738 833,000 1,271,218 700,000 Workers' Comp TPA Pymts (non specific) 155,250 108,750 108,750 145,000 Workers' Comp TTD Pymts (non sworn) 194,016 249,000 249,900 140,000 Workers' Comp & Liability - Subtotal 4,206,401 3,400,103 3,851,741 3,583,504 General Administration & Support - - - 98,878 Health Insurance Premiums 12,355,778 11,138,960 11,138,960 13,005,609 Health Insurance Opt Out Payments 71,420 64,974 64,974 78,000 Health & Life Insurance - Subtotal 12,427,198 11,203,934 11,203,934 13,182,487 Total Expenditures 16,633,600 14,604,037 15,055,675 16,765,991 Net Surplus (Deficit) (809,293) 671,094 219,456 (622,605) Beginning Fund Balance (4,128,203) (4,937,496) (4,718,041) Ending Fund Balance (4,937,496) (4,718,041) (5,340,646) 205 As Amended on 06/11/12 -- 205 of 255 -- City of Evanston Insurance Fund Summary (Fund #605) Description of Major Activities FY2012 Department Initiatives 1. Develop a comprehensive risk management program, which would include the following components: - establishment of loss prevention measures and associated policies and procedures to reduce risk in the areas of workers’ compensation and property and liability; - expand the Safety Committee to review all workers’ compensation and property and liability claims; - analyze loss information from filed claims and establish a training program to help prevent future losses. 2. Continue to implement the third-party claim process program through CCMSI. 3. Transfer legal work for workers’ compensation and property and liability in-house. The City maintains excess liability coverage for general tort matters. The City's self-insured retention is $2,000,000. The City also maintains insurance in the areas of property, inland marine, and paramedic. Claims are recorded when a determinable loss has been incurred, including reported losses and an estimated amount for losses incurred, but not yet reported, at year-end. The general liability claim account is administered by the Law Department. The workman's compensation account is administered by the Administrative Services Department. 206 As Amended on 06/11/12 -- 206 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00605 INSURANCE FUND 61010 REGULAR PAY 177,969 181,249 181,249 281,342 61210 LONGEVITY 357 1,944 61510 HEALTH INSURANCE 29,840 72,455 61615 LIFE INSURANCE 400 75 241 61625 AUTO ALLOWANCE 584 500 500 600 61626 CELL PHONE ALLOWANCE 170 61710 IMRF 16,493 18,125 18,125 33,144 61725 SOCIAL SECURITY 10,683 10,966 10,966 17,017 61730 MEDICARE 2,499 2,565 2,565 3,980 62110 AUDITING 25,000 62130 LEGAL SERVICES - GENERAL 26,783 175,000 320,000 350,000 62260 SETTLEMENT COSTS - LIABILITY 916,544 300,000 200,000 400,000 62266 TPA SERVICE CHARGES 155,250 108,750 108,750 145,000 62295 TRAINING & TRAVEL 127 417 417 62380 COPY MACHINE CHARGES 167 250 250 62615 INSURANCE PREMIUM 510,658 391,510 391,510 470,000 65010 BOOKS, PUBLICATIONS, MAPS 495 417 417 65125 OTHER COMMODITIES 718 831 832 66025 TRAN.TO DS FUND- ERI DEBT SERV 5,708 5,708 7,709 66040 GENERAL ADMINIST. & SUPPORT 3,226 66044 WORKERS COMP. INSUR.PREMIUMS 103,997 120,000 120,000 114,400 66045 WORKERS COMP LEGAL FEES 93,435 71,000 71,000 60,000 66046 WORKERS COMP. MEDICAL PAYMENTS 844,619 900,000 900,000 850,000 66047 WORKERS COMP. SETTLEMENT PMNTS 1,129,738 833,000 1,271,218 700,000 66049 WORK.COMP. TTD PMNT(NON SWORN) 194,016 249,900 249,900 140,000 66050 HEALTH INSURANCE PREMIUMS-PPO 9,007,655 5,756,675 5,756,675 8,453,645 66051 HEALTH INSURANCE PREMIUMS- HMO 3,348,124 5,374,400 5,374,400 4,551,963 66054 MEDICARE SUPPL.-SENIORS CHOICE 17,473 7,885 7,885 7,885 66059 HEALTH INS. OPT OUT EXPENSES 71,420 64,974 64,974 78,000 00605 INSURANCE FUND 16,633,600 14,604,037 15,055,675 16,765,991 207 As Amended on 06/11/12 -- 207 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues: Property Taxes 5,625,288 6,913,759 5,875,000 6,119,393 Personal Property Replacement Tax 312,349 235,000 235,000 282,000 Interest on Investment 567,829 625,000 625,000 600,000 Participants' Contribution 786,615 750,000 750,000 900,000 Unrealized Gain (Loss) 3,543,158 - - - Total Revenues 10,835,239 8,523,759 7,485,000 7,901,393 Expenditures: Administrative Expense 54,039 170,000 170,000 154,000 Legal Fees - - - 50,000 Retirees Pensions 4,387,066 3,500,000 3,500,000 4,700,000 Widows' Pensions 971,020 750,000 750,000 1,070,000 Disability Pension 845,339 720,000 720,000 1,060,000 QUILDRO 59,307 18,000 36,839 75,000 Reserve for Future Pension Payment - - - - Total Expenditures 6,316,771 5,158,000 5,176,839 7,109,000 Net Surplus (Deficit) 4,518,468 3,365,759 2,308,161 792,393 Beginning Fund Balance 49,840,355 54,358,823 56,666,984 Ending Fund Balance 54,358,823 56,666,984 57,459,377 Notes on Financial Summary Description of Major Activities City of Evanston Fire Pension Fund Summary (Fund #700) Property taxes are accounted for under Generally Accepted Accounting Principles (GAAP) on an accrual basis. The above budget shows the property tax levy for 2011 which will be received in 2012. $50,000 has been budgeted as a contingency for legal expenses in FY 2012. Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must have a Fire Pension fund as prescribed in 40ILCS 5/4-101. 208 As Amended on 06/11/12 -- 208 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00700 FIREFIGHTERS PENSION FUND 61755 PENSION-ADMIN. EXPENSE 54,039 170,000 170,000 204,000 61770 RETIRED EMPLOYEES PENSION 4,387,066 3,500,000 3,500,000 4,700,000 61775 WIDOWS' PENSIONS 971,020 750,000 750,000 1,070,000 61785 DISABILITY PENSIONS 845,339 720,000 720,000 1,060,000 61795 QILDRO'S 59,307 18,000 36,839 75,000 61805 RESERVE FOR FUT.PEN.PAY - - - - 00700 FIREFIGHTERS PENSION FUND 6,316,771 5,158,000 5,176,839 7,109,000 209 As Amended on 06/11/12 -- 209 of 255 -- Financial Summary 2011 2011 2012 2010-11 Adopted Estimated Adopted Actual Budget Actual Budget Revenues: Property Taxes 6,890,021 8,561,091 7,200,000 8,196,751 Personal Property Replacement Tax 364,235 270,833 303,529 325,000 Interest on Investment 1,568,419 1,420,000 1,420,000 1,600,000 Participants Contribution 1,233,021 1,153,600 1,058,343 1,385,000 Misc. Income 95 - Unrealized Gain 5,375,088 - - - Total Revenues 15,430,879 11,405,524 9,981,872 11,506,751 Expenditures: Administrative Expense 224,232 155,000 155,000 186,000 Retirees' Pensions 6,689,948 5,750,000 5,750,000 7,250,000 Widows' Pensions 751,109 512,500 512,500 818,000 Disability Pension 585,564 437,500 437,500 625,000 Separation Refunds 149,950 - - - QUILDRO 14,267 12,000 12,000 12,000 Reserve for future Pension Payment - - - - Total Expenditures 8,415,070 6,867,000 6,867,000 8,891,000 Net Surplus (Deficit) 7,015,809 4,538,524 3,114,872 2,615,751 Beginning Fund Balance 65,449,706 72,465,515 75,580,387 Ending Fund Balance 72,465,515 75,580,387 78,196,138 Notes on Financial Summary Description of Major Activities City of Evanston Police Pension Fund Summary (Fund #705) Property taxes above are on an accrual basis. The actual levied tax received in FY2012 will be the FY2011 budgeted levy amount. Every Illinois municipality of not less than 5,000 and not more than 500,000 people must have a Police Pension Fund as prescribed in 40ILCS 5/3-101. 210 As Amended on 06/11/12 -- 210 of 255 -- 2010-11 Actual 2011 Budget 2011 Estimate 2012 Approved 00705 POLICE PENSION FUND 61755 PENSION-ADMIN. EXPENSE 224,232 155,000 155,000 186,000 61770 RETIRED EMPLOYEES PENSION 6,689,949 5,750,000 5,750,000 7,250,000 61775 WIDOWS' PENSIONS 751,109 512,500 512,500 818,000 61785 DISABILITY PENSIONS 585,564 437,500 437,500 625,000 61790 SEPARATION REFUNDS 149,950 61795 QILDRO'S 14,267 12,000 12,000 12,000 00705 POLICE PENSION FUND 8,415,070 6,867,000 6,867,000 8,891,000 211 As Amended on 06/11/12 -- 211 of 255 -- PART V POSITION INFORMATION 212 As Amended on 06/11/12 -- 212 of 255 -- Last Five Fiscal Years City of Evanston All Funds Position Charts Positons - All Funds City Council 0.13% City Clerk 0.23% City Manager's Office 1.51% Law 0.88% Administrative Services 6.06% Community & Economic Development 3.40% Police 28.37% Fire 13.87% Health 2.23% Public Works 6.21% Parks, Rec. & Community Services 15.81% Library Fund 7.11% Neighborhood Stabilization Program II 0.25% Emergency Telephone System 0.63% CDBG 0.19% Economic Development 0.88% Parking System Fund 1.95% Water Fund 5.36% Sewer Fund 1.64% Solid Waste Fund 1.26% Fleet Service Fund 1.51% Insurance Fund 0.50% 856.03 842.40 797.83 793.37 793.17 760.00 770.00 780.00 790.00 800.00 810.00 820.00 830.00 840.00 850.00 860.00 870.00 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011 FY 2012 Positions 213 As Amended on 06/11/12 -- 213 of 255 -- City of Evanston General Fund Position Charts City Council 0.16% City Clerk 0.29% City Manager's Office 1.92% Law 1.12% Administrative Services 7.71% Community & Economic Development 4.33% Police 36.04% Fire 17.62% Health 2.84% Public Works 7.89% Parks, Rec. & Community Services 20.09% 758.23 743.60 698.03 682.87 624.26 - 100.00 200.00 300.00 400.00 500.00 600.00 700.00 800.00 900.00 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011 FY 2012 Positions Fiscal Year Positions - General Fund Only Last Five Fiscal Years 214 As Amended on 06/11/12 -- 214 of 255 -- FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY11-FY12 DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference 1300 City Council 1.00 1.00 1.00 1.00 1.00 0.00 1400 City Clerk 1.00 1.00 1.00 1.00 1.80 0.80 1505 City Manager's Office 7.70 7.20 4.70 6.00 6.00 0.00 1510 Public Information 1.00 1.00 7.00 4.00 5.00 1.00 1535 Sustainability Grant 1.00 0.00 1.00 1.00 1.00 0.00 1550 Business Perf. & Technology Admin. 1.00 0.00 0.00 0.00 0.00 0.00 1555 Information Systems 13.50 12.50 0.00 0.00 0.00 0.00 1560 Geographic Information Systems 3.00 3.00 0.00 0.00 0.00 0.00 1565 BIS Performance Management 3.00 4.00 0.00 0.00 0.00 0.00 Subtotal City Manager's Office 31.53 27.70 12.70 11.00 12.00 1.00 1705 Law Department 7.00 6.00 8.00 7.00 7.00 0.00 1905 Administration General Support 3.00 3.00 4.00 4.00 4.00 0.00 1910 Revenue Division 10.00 9.00 5.00 5.00 4.00 (1.00) 1915 Payroll 2.00 2.00 2.50 2.50 2.50 0.00 1920 Accounting 6.00 6.00 6.50 6.50 6.50 0.00 1925 Purchasing and Accounts Payable 3.50 3.50 2.50 2.50 2.60 0.10 1929 Human Resources Division 0.00 0.00 5.00 5.00 5.00 0.00 1930 Budget 2.00 2.00 0.00 0.00 0.00 0.00 1932 Information Systems 0.00 0.00 14.00 13.00 11.50 (1.50) 1935 Administrative Adjudication 3.00 3.00 0.00 0.00 0.00 0.00 1941 Parking Enforcement & Tickets 0.00 0.00 14.00 12.00 12.00 0.00 Subtotal Administrative Services 29.50 28.50 53.50 50.50 48.10 (2.40) 2101 Community Development Admin 2.00 2.00 1.00 1.00 2.00 1.00 2105 Planning & Support 5.00 5.00 8.00 8.00 7.00 (1.00) 2115 Housing Code Compliance 8.00 6.00 7.00 7.00 7.00 0.00 2120 Housing Rehabilitation 4.00 4.00 3.00 3.00 1.60 (1.40) 2126 Building Inspection Services 0.00 0.00 8.00 8.00 9.40 1.40 2127 Community Intervention Services 0.00 0.00 1.00 1.00 0.00 (1.00) 2130 Building & Zoning 16.00 16.00 0.00 0.00 0.00 0.00 2135 Economic Development 0.00 0.00 3.00 1.00 0.00 (1.00) 35.00 33.00 31.00 29.00 27.00 (2.00) 2205 Police Administration 4.00 2.00 2.00 2.00 2.00 0.00 2210 Patrol Operations 96.00 95.00 95.00 103.00 103.00 0.00 2215 Criminal Investigation 18.00 18.00 18.00 16.00 16.00 0.00 2225 Social Services Bureau 6.00 5.00 4.00 4.00 4.00 0.00 2230 Juvenile Bureau 10.00 11.00 11.00 10.00 10.00 0.00 2235 School Liaison 4.00 3.00 3.00 3.00 3.00 0.00 2240 Police Records 11.50 11.00 7.00 6.00 7.00 1.00 2245 Communications Bureau 15.00 15.00 14.00 14.00 14.00 0.00 2250 Service Desk Bureau 15.00 16.00 18.00 18.00 19.00 1.00 2251 Public Information 0.00 0.00 0.00 9.50 9.50 0.00 2255 Office of Professional Standards 3.00 4.00 3.00 3.00 3.00 0.00 2260 Office of Administration 4.00 3.00 3.00 2.00 2.00 0.00 2265 Neighborhood Enforcement Team (N.E.T.) 14.00 18.00 18.00 15.00 14.00 (1.00) 2270 Traffic Bureau 8.00 7.00 8.00 8.00 8.00 0.00 2275 Community Strategies Bureau 2.75 1.00 1.00 1.00 1.00 0.00 2280 Animal Control Bureau 2.50 2.50 2.50 2.50 2.50 0.00 2285 Problem Solving Team 7.00 7.00 7.00 7.00 7.00 0.00 GENERAL FUND DEPARTMENTS Subtotal Community & Economic Development 215 As Amended on 06/11/12 -- 215 of 255 -- FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY11-FY12 DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference Subtotal Police 220.75 218.50 214.50 224.00 225.00 1.00 2305 Fire Management and Support 3.00 3.00 3.00 3.00 3.00 0.00 2310 Fire Prevention 6.00 5.00 5.00 4.00 4.00 0.00 2315 Fire Suppression 103.00 103.00 102.00 103.00 103.00 0.00 Subtotal Fire 112.00 111.00 110.00 110.00 110.00 0.00 2407 Health Services Administration 2.83 3.10 2.10 2.00 2.00 0.00 2416 Family & Community Wellness 4.10 0.00 0.00 0.00 0.00 0.00 2425 Dental Services 3.40 4.00 4.00 2.80 2.80 0.00 2435 Food and Environmental Health 7.60 7.80 7.80 7.10 8.90 1.80 2440 Vital Records 2.40 2.40 2.40 2.00 2.00 0.00 2455 Mental Health Administration 0.67 0.50 2.00 2.00 2.00 0.00 2530 Commission on Aging 1.90 3.10 0.00 0.00 0.00 0.00 2540 Summer Youth Employ. Program 0.50 1.00 0.00 0.00 0.00 0.00 2541 Youth Engagement Division 0.00 1.00 0.00 0.00 0.00 0.00 2550 Human Relations Commission 1.50 3.50 0.00 0.00 0.00 0.00 Subtotal Health & Human Services 24.90 26.40 18.30 15.90 17.70 1.80 2605 Director of Public Works 2.50 3.00 2.00 2.00 2.00 0.00 2606 Sustainability Grant 0.00 1.00 0.00 0.00 0.00 0.00 2610 Municipal Service Center 2.00 2.00 2.00 2.00 2.00 0.00 2620 E.D.O.T. Administration 2.00 1.00 1.00 1.00 1.00 0.00 2625 City Engineer 8.00 8.00 8.00 6.00 6.00 0.00 2630 Traffic Engineering 4.50 4.50 4.50 4.50 4.50 0.00 2635 Traffic Signs 3.00 3.00 0.00 0.00 0.00 0.00 2640 Traffic Signals & Streetlight Maint. 5.00 4.00 4.00 4.00 4.00 0.00 2645 Parking Enforcement & Tickets 14.00 14.00 0.00 0.00 0.00 0.00 2665 Streets & Sanitation Administration 5.50 6.00 6.00 5.75 5.75 0.00 2670 Street and Alley Maintenance 15.00 15.00 17.00 20.00 20.00 0.00 2675 Street Cleaning 7.00 5.00 5.00 4.00 4.00 0.00 2685 Refuse Collection and Disposal 14.75 14.75 10.75 0.00 0.00 0.00 2695 Yard Waste Collection and Disposal 2.00 2.00 2.00 0.00 0.00 0.00 2697 Facilities Administration 4.20 0.00 0.00 0.00 0.00 0.00 2699 Construction and Repair 16.00 0.00 0.00 0.00 0.00 0.00 Subtotal Public Works 105.45 83.25 62.25 49.25 49.25 0.00 3005 Recreation Mgt. & General Support 3.00 3.00 3.00 3.00 2.00 (1.00) 3010 Recreation Business and Fiscal Mgt. 3.00 3.00 3.00 3.00 3.00 0.00 3015 Communications & Marketing Serv. 1.75 1.75 1.75 1.00 0.00 (1.00) 3020 Recreation General Support 1.00 1.00 1.00 1.00 1.00 0.00 3030 Robert Crown Community Center 8.40 8.40 8.40 8.70 8.70 0.00 3035 Chandler Community Center 6.50 6.50 5.00 5.83 5.83 0.00 3040 Fleetwood-Jourdain Community Ctr. 7.00 7.00 6.00 6.75 6.75 0.00 3045 Fleetwood-Jourdain Comm. Theater 1.00 1.00 1.00 1.00 1.00 0.00 3055 Levy Senior Center 10.78 10.58 9.05 8.83 8.83 0.00 3080 Beaches 1.25 1.25 1.25 1.25 1.25 0.00 3085 Recreation Facility Maintenance 6.00 6.00 6.00 6.00 5.00 (1.00) 3095 Crown Ice Rink 8.80 8.80 7.65 7.01 7.01 0.00 3100 Sports Leagues 0.05 0.05 0.05 0.45 0.55 0.10 3110 Tennis 0.40 0.40 0.40 0.40 0.40 0.00 3130 Special Recreation 2.00 2.00 2.00 2.46 2.71 0.25 3140 Bus Program 0.75 0.75 0.75 1.15 1.15 0.00 3150 Park Service Unit 1.75 1.75 1.75 1.45 1.45 0.00 3205 Community Relations 0.00 0.00 2.00 2.00 0.00 (2.00) 3210 Commission On Aging 0.00 0.00 1.50 1.90 1.50 (0.40) 3215 Youth Engagement 0.00 0.00 1.00 1.00 4.00 3.00 3505 Parks and Forestry General Support 3.00 3.00 3.00 3.00 2.00 (1.00) 216 As Amended on 06/11/12 -- 216 of 255 -- FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY11-FY12 DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference 3510 Horticulture Maintenance 14.00 14.00 13.00 13.00 13.00 0.00 3515 Maintenance of Parkway Trees 9.50 10.00 9.50 8.50 8.50 0.00 3520 Dutch Elm Disease Control 7.25 7.00 7.25 7.25 7.25 0.00 3525 Tree Planting 2.25 2.00 2.25 2.25 2.25 0.00 3605 Ecology Center 5.05 4.05 4.05 3.77 3.77 0.00 3700 Arts Council 0.80 0.80 0.80 0.80 0.00 (0.80) 3710 Noyes Cultural Arts Center 4.67 4.82 4.25 4.31 3.31 (1.00) 3720 Cultural Arts Programs 2.80 2.65 1.80 1.80 3.00 1.20 3805 Facilities Administration 0.00 2.00 2.00 2.00 2.00 0.00 3806 Civic Center Services 0.00 2.20 2.20 2.20 2.20 0.00 3807 Construction & Repair 0.00 16.00 16.00 16.00 16.00 0.00 112.75 131.75 128.65 129.06 125.41 (3.65) TOTAL - GENERAL FUND 758.23 743.60 698.03 627.71 624.26 (3.45) 4805 Children's Services 8.01 8.01 8.38 8.38 10.71 2.33 4806 Adult Services 0.00 17.02 16.31 16.37 15.39 (0.98) 4808 Neighborhood Services 0.00 0.00 0.00 2.64 0.00 (2.64) 4810 Reader's Services 8.37 0.00 0.00 0.00 0.00 0.00 4815 Reference Services and Periodicals 10.12 0.00 0.00 0.00 0.00 0.00 4820 Circulation 15.99 15.61 14.76 14.51 14.44 (0.07) 4825 North Branch 2.97 2.97 2.64 0.00 2.64 2.64 4830 South Branch 2.61 2.61 1.39 0.00 0.00 0.00 4835 Technical Services 12.13 12.13 5.61 5.61 5.61 0.00 4840 Library Maintenance 3.64 3.64 3.00 3.00 3.00 0.00 4845 Library Administration 5.51 5.51 5.04 4.65 4.59 (0.06) Subtotal Library Fund 69.35 67.50 57.13 55.16 56.38 1.22 5005 Neighborhood Stabilization Program 2 0.00 0.00 0.00 1.00 2.00 1.00 5150 Emergency Telephone System 4.00 5.00 5.00 5.00 5.00 0.00 5220 Community Develop. Block Grant (CDBG) 2.00 2.00 2.00 2.00 1.53 (0.47) 5300 Economic Development Fund 2.30 2.30 5.30 5.00 7.00 2.00 5999 Capital Projects Fund 0.00 0.00 0.00 1.00 0.00 (1.00) 7005 Parking System Management 6.50 6.50 6.50 6.50 6.50 0.00 7015 Parking Lots and Meters 8.00 8.00 8.00 8.00 8.00 0.00 7037 Maple Avenue Garage 1.00 1.00 1.00 1.00 1.00 0.00 Subtotal Parking Systems 15.50 15.50 15.50 15.50 15.50 0.00 7100 Water General Support 4.00 4.00 4.00 4.00 5.00 1.00 7105 Water Pumping 11.00 11.00 11.00 11.00 11.00 0.00 7110 Water Filtration 14.00 14.00 14.00 14.00 14.00 0.00 7115 Water Distribution 11.00 11.00 11.00 11.00 10.50 (0.50) 7120 Water Meter Maintenance 3.00 3.00 3.00 2.00 2.00 0.00 Subtotal Water 43.00 43.00 43.00 42.00 42.50 0.50 7400 Sewer Maintenance 14.00 14.00 14.00 13.00 13.00 0.00 7600 Solid Waste 0.00 0.00 0.00 10.00 10.00 0.00 7705 Fleet Services General Support 3.00 3.00 2.00 2.00 2.00 0.00 Subtotal Parks, Recreation & Comm. Services OTHER FUNDS 217 As Amended on 06/11/12 -- 217 of 255 -- FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY11-FY12 DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference 7710 Major Maintenance 12.00 12.00 10.00 10.00 10.00 0.00 Subtotal Fleet Service 15.00 15.00 12.00 12.00 12.00 0.00 7800 Insurance Fund 2.00 2.00 3.00 4.00 4.00 0.00 TOTAL - OTHER FUNDS 97.80 98.80 99.80 110.50 112.53 2.03 GRAND TOTAL - ALL FUNDS 856.03 842.40 797.83 793.37 793.17 (0.20) 218 As Amended on 06/11/12 -- 218 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1000 Mayor 0.00 0.00 0.00 Full-Time Regular 1001 Alderman 0.00 0.00 0.00 Full-Time Regular 1491 Mayor's Assistant 1.00 1.00 0.00 1300 CITY COUNCIL 1.00 1.00 0.00 Full-Time Regular 1002 City Clerk 0.00 0.00 0.00 Full-Time Regular 1170 Deputy City Clerk 1.00 1.00 0.00 Part-time Regular 1497 Mailroom Attendant 0.00 0.80 0.80 Position added. 1400 CITY CLERK 1.00 1.80 0.80 1200 LEGISLATIVE 2.00 2.80 0.80 Full-Time Regular 1003 City Manager 1.00 1.00 0.00 Full Time Regular 1109 Administrative Secretary 1.00 1.00 0.00 Full-Time Regular 1115 Assistant City Manager 1.00 1.00 0.00 Full-Time Regular 1198 Executive Assistant 1.00 1.00 0.00 Full-Time Regular 1237 Management Analyst/Volunteer Coord. 1.00 1.00 0.00 Full-Time Regular 1484 Local Government Mgt. Fellow 1.00 1.00 0.00 1505 CITY MANAGER 6.00 6.00 0.00 Full-Time Regular 1118 Assist. to City Mgr./Chief Cust. Officer 1.00 1.00 0.00 Full-Time Regular 1155 Community Information Coordinator 1.00 1.00 0.00 Full-Time Regular 1249 Community Information Specialist 1.00 1.00 0.00 Full-Time Regular 1281 Public Information Specialist 0.00 1.00 1.00 Position transferred from BU 3015. Full-Time Regular 1469 Web Communications Coordinator 1.00 1.00 0.00 1510 PUBLIC INFORMATION/311 OPERATIONS 4.00 5.00 1.00 Full-Time Regular 1417 Sustainable Programs Coordinator 1.00 1.00 0.00 1535 SUSTAINABILITY 1.00 1.00 0.00 1500 CITY ADMINISTRATION 11.00 12.00 1.00 Full-Time Regular 1024 Admin Adjudication Manager 1.00 1.00 0.00 Full-Time Regular 1108 Admin. Adjudication Aide 1.00 1.00 0.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 0.00 Full-Time Regular 1312 Assistant City Attorney 3.00 0.00 -3.00 1 position re-classified to Assistant City Attorney I. 2 postions re-classified to Assistant City Attorney II. Full-Time Regular 1456 Assistant City Attorney I 0.00 1.00 1.00 Re-classified from Assistant City Attorney. Full-Time Regular 1457 City Attorney 1.00 1.00 0.00 Full-Time Regular 1489 Assistant City Attorney II 0.00 2.00 2.00 Re-classified from Assistant City Attorney. 1705 LEGAL ADMINISTRATION 7.00 7.00 0.00 1700 LEGAL DEPARTMENT 7.00 7.00 0.00 Full-Time Regular 1109 Administrative Secretary 1.00 1.00 0.00 Full-Time Regular 1237 Management Analyst 1.00 1.00 0.00 Full-Time Regular 1463 Senior Management Analyst 1.00 1.00 0.00 Full-Time Regular 1490 Administrative Services Director and Chief Financial Officer 1.00 1.00 0.00 1905 ADMINISTRATION GENERAL SUPPORT 4.00 4.00 0.00 Full-Time Regular 1045 License and Measure Inspector 1.00 1.00 0.00 Full-Time Regular 1247 Finance Operations Coordinator 1.00 0.00 -1.00 Position transferred to business unit 7005 in the Parking Fund. Full-Time Regular 1482 Customer Service Representative 3.00 3.00 0.00 1910 REVENUE DIVISION 5.00 4.00 -1.00 Full-Time Regular 1260 Payroll Manager 1.00 1.00 0.00 Full-Time Regular 1453 Payroll/Pension Administrator 1.50 1.50 0.00 1915 PAYROLL 2.50 2.50 0.00 Legal Department Administrative Services Department Legislative City Administration General Funds - Full-Time Equivalent Positions 219 As Amended on 06/11/12 -- 219 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1101 Accounting Manager 1.00 1.00 0.00 Full-Time Regular 1103 Accounts Payable Coordinator 1.00 1.00 0.00 Full-Time Regular 1117 Finance Division Manager 1.00 1.00 0.00 Full-Time Regular 1302 Senior Accountant 2.00 3.00 1.00 Re-classified from Accountant. Full-Time Regular 1436 Accountant 1.00 0.00 -1.00 Re-classified to Senior Accountant. Full-Time Regular 1453 Payroll Pension Administrator 0.50 0.50 0.00 1920 ACCOUNTING 6.50 6.50 0.00 Full-Time Regular 1148 Clerk II 0.50 0.60 0.10 Position adjustment. Full-Time Regular 1175 Purchasing Manager 1.00 1.00 0.00 Full-Time Regular 1289 Purchasing Coordinator 1.00 1.00 0.00 1925 PURCHASING DIVISION 2.50 2.60 0.10 Full-Time Regular 1217 Human Resources Assistant 2.00 2.00 0.00 Full-Time Regular 1218 Human Resources Specialist 2.00 2.00 0.00 Full-Time Regular 1471 Human Resources Division Manager 1.00 1.00 0.00 1929 HUMAN RESOURCES DIVISION 5.00 5.00 0.00 Full-Time Regular 1166 Database Administrator 1.00 1.00 0.00 Full-Time Regular 1211 GIS Analyst 2.00 1.50 -0.50 .5 FTE transferred to business unit 7115 in the Water Fund Full-Time Regular 1235 IS Trainer 1.00 1.00 0.00 Full-Time Regular 1242 Network Administrator 2.00 2.00 0.00 Full-Time Regular 1276 Programmer Analyst 1.00 1.00 0.00 Full-Time Regular 1325 Tech Support Specialist I 3.00 2.00 -1.00 1 Position eliminated. Full-Time Regular 1479 IT Division Manager 1.00 1.00 0.00 Full-Time Regular 1481 Applications and Development Mgr. 1.00 1.00 0.00 Full-Time Regular 1485 Tech Support Supervisor 1.00 1.00 0.00 1932 INFORMATION SYSTEMS 13.00 11.50 -1.50 Full-Time Regular 1252 Parking Enforcement Officer 10.00 10.00 0.00 Full-Time Regular 1255 Parking Operations Clerk 1.00 1.00 0.00 Full-Time Regular 1291 Parking Enforcement Coordinator 1.00 1.00 0.00 1941 PARKING ENFORCEMENT & TICKETS 12.00 12.00 0.00 1900 ADMINISTRATIVE SERVICES DEPARTMENT 50.50 48.10 -2.40 Full-Time Regular 1004 Director, Comm. & Economic Dev. 1.00 1.00 0.00 Full-Time Regular 1237 Management Analyst 0.00 1.00 1.00 Position added. 2101 COMMUNITY DEVELOPMENT ADMIN 1.00 2.00 1.00 Full-Time Regular 1120 Planning and Zoning Division Manager 1.00 1.00 0.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 0.00 Full-Time Regular 1215 Housing Planner 1.00 1.00 0.00 Full-Time Regular 1269 General Planner 1.00 1.00 0.00 Full-Time Regular 1304 Senior Planner 1.00 1.00 0.00 Full-Time Regular 1346 Zoning Officer 1.00 1.00 0.00 Full-Time Regular 1347 Zoning Planner 2.00 1.00 -1.00 1 position eliminated in budget process. 2105 PLANNING & SUPPORT SRVS 8.00 7.00 -1.00 Full-Time Regular 1277 Property Maint Inspector I 4.00 4.00 0.00 Full-Time Regular 1310 Sign Inspector/Graffiti Tech 1.00 1.00 0.00 Full-Time Regular 1482 Customer Service Representative 1.00 1.00 0.00 Full-Time Regular 1487 Inspector/Customer Serv. Supervisor 1.00 1.00 0.00 2115 HOUSING CODE COMPLIANCE 7.00 7.00 0.00 Full-Time Regular 1158 Construc Rehabilitation Spec 1.00 1.00 0.00 Full-Time Regular 1482 Customer Service Representative 1.00 0.00 -1.00 Position re-classified from Customer Service Representative to Department System Coordinator with .6 FTE assigned to business unit 2120 and .4 FTE assigned to business unit 2126. Full-Time Regular 1486 Build/Insp Serv. Division Manager 1.00 0.00 -1.00 Transferred to business unit 2126. Full-Time Regular Permits-Licensing Coordinator 0.00 0.60 0.60 Position re-classified from Customer Service Representative to Permit- Licensing Coordinator with .6 FTE assigned to business unit 2120 and .4 FTE assigned to business unit 2126. 2120 HOUSING REHABILITATION 3.00 1.60 -1.40 Community & Economic Development Department 220 As Amended on 06/11/12 -- 220 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1187 Electrical Inspector II 1.00 1.00 0.00 Full-Time Regular 1270 Plumbing/Mechanical Inspector 2.00 2.00 0.00 Full-Time Regular 1314 Struct Inspec/Plan Examiner 1.00 1.00 0.00 Full-Time Regular 1420 Project Management Supervisor 1.00 1.00 0.00 Full-Time Regular 1427 Supervising Structural Inspect 1.00 1.00 0.00 Full-Time Regular 1482 Customer Service Representative 2.00 2.00 0.00 Full-Time Regular 1486 Build/Insp Serv. Division Manager 0.00 1.00 1.00 Transferred from business unit 2120. Full-Time Regular Permits-Licensing Coordinator 0.00 0.40 0.40 Position re-classified from Customer Service Representative to Permit- Licensing Coordinator with .6 FTE assigned to business unit 2120 and .4 FTE assigned to business unit 2126. 2126 BUILDING INSPECTION SERVICES 8.00 9.40 1.40 Full-Time Regular 1154 Community Intervention Coordinator 1.00 0.00 -1.00 Position eliminated. 2127 COMMUNITY INTERVENTION SERVICES 1.00 0.00 -1.00 Full-Time Regular 1236 M/W/EBE Program Coordinator 1.00 0.00 -1.00 Position eliminated. 2135 ECONOMIC DEVELOPMENT 1.00 0.00 -1.00 2100 COMMUNITY & ECONOMIC DEVELOPMENT 29.00 27.00 -2.00 Full-Time Regular 1109 Administrative Secretary 1.00 1.00 0.00 Full-Time Regular 1140 Chief of Police 1.00 1.00 0.00 2205 POLICE ADMINISTRATION 2.00 2.00 0.00 Full-Time Regular 1234 Police Commander 3.00 3.00 0.00 Full-Time Regular 1246 Police Officer 87.00 87.00 0.00 Full-Time Regular 1307 Police Sergeant 12.00 12.00 0.00 Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00 2210 PATROL OPERATIONS 103.00 103.00 0.00 Full-Time Regular 1234 Police Commander 1.00 1.00 0.00 Full-Time Regular 1246 Police Officer 12.00 12.00 0.00 Full-Time Regular 1307 Police Sergeant 2.00 2.00 0.00 Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00 2215 CRIMINAL INVESTIGATION 16.00 16.00 0.00 Full-Time Regular 1334 Victim Advocate 2.00 2.00 0.00 Full-Time Regular 1345 Youth Advocate 2.00 2.00 0.00 2225 SOCIAL SERVICES BUREAU 4.00 4.00 0.00 Full-Time Regular 1234 Police Commander 1.00 1.00 0.00 Full-Time Regular 1246 Police Officer 8.00 8.00 0.00 Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00 2230 JUVENILE BUREAU 10.00 10.00 0.00 Full-Time Regular 1246 Police Officer 3.00 3.00 0.00 2235 SCHOOL LIAISON 3.00 3.00 0.00 Full-Time Regular 1007 Dir, Police Records Bureau 1.00 1.00 0.00 Full-Time Regular 1290 Records Input Operator 3.00 4.00 1.00 Position added. Full-Time Regular 1296 Review Officer 2.00 2.00 0.00 2240 POLICE RECORDS 6.00 7.00 1.00 Full-Time Regular 1327 Telecommunicator 14.00 14.00 0.00 2245 COMMUNICATIONS 14.00 14.00 0.00 Full-Time Regular 1161 Court Liaison 1.00 1.00 0.00 Full-Time Regular 1163 Custodian I 1.00 1.00 0.00 Full-Time Regular 1279 Property Officer 2.00 1.00 -1.00 1 Property Officer position re-classified to Management Analyst position. Full-Time Regular 1237 Management Analyst 0.00 1.00 1.00 Management Analyst position re- classified from Property Officer position. Full-Time Regular 1324 Service Desk Officer 11.00 12.00 1.00 Police Officer position re-classified to Service Desk Officer. Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00 Full-Time Regular 1413 Service Desk Supervisor 1.00 1.00 0.00 Full-Time Regular 1496 311 Supervisor 1.00 1.00 0.00 2250 SERVICE DESK 18.00 19.00 1.00 Full-Time Regular 1493 Service Desk Officer I 9.50 9.50 0.00 2251 PUBLIC INFORMATION 9.50 9.50 0.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 0.00 Full-Time Regular 1234 Police Commander 1.00 1.00 0.00 Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00 2255 OFFICE-PROFESSIONAL STANDARDS 3.00 3.00 0.00 Police Department 221 As Amended on 06/11/12 -- 221 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1106 Administrative Specialist 1.00 1.00 0.00 Full-Time Regular 1107 Administrative Coordinator 1.00 1.00 0.00 2260 OFFICE OF ADMINISTRATION 2.00 2.00 0.00 Full-Time Regular 1234 Police Commander 1.00 1.00 0.00 Full-Time Regular 1246 Police Officer 12.00 11.00 -1.00 Police Officer position re-classified to Service Desk Officer. Full-Time Regular 1307 Police Sergeant 2.00 2.00 0.00 2265 NEIGHBORHOOD ENFORCEMENT TEAM 15.00 14.00 -1.00 Full-Time Regular 1246 Police Officer 6.00 6.00 0.00 Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00 Full-Time Regular 1391 Towing Coordinator 1.00 1.00 0.00 2270 TRAFFIC BUREAU 8.00 8.00 0.00 Part-time Regular 1362 Crime Analyst 1.00 1.00 0.00 2275 COMMUNITY STRATEGIC BUREAU 1.00 1.00 0.00 Full-Time Regular 1134 Animal Control Warden 1.00 1.00 0.00 Full-Time Regular 1139 Chief Animal Warden 1.00 1.00 0.00 Part-time Regular 1401 PT Animal Warden 0.50 0.50 0.00 2280 ANIMAL CONTROL 2.50 2.50 0.00 Full-Time Regular 1234 Police Commander 1.00 1.00 0.00 Full-Time Regular 1246 Police Officer 6.00 6.00 0.00 2285 PROBLEM SOLVING TEAM 7.00 7.00 0.00 2200 POLICE DEPARTMENT 224.00 225.00 1.00 Full-Time Regular 1148 Clerk II 1.00 1.00 0.00 Full-Time Regular 1207 Fire Chief 1.00 1.00 0.00 Full-Time Regular 1237 Management Analyst 1.00 1.00 0.00 2305 FIRE MGT & SUPPORT 3.00 3.00 0.00 Full-Time Regular 1180 Division Chief, Fire 1.00 1.00 0.00 Full-Time Regular 1206 Fire Captain 2.00 2.00 0.00 Full-Time Regular 9999 Fire Plan Reviewer 1.00 1.00 0.00 2310 FIRE PREVENTION 4.00 4.00 0.00 Full-Time Regular 1180 Division Chief, Fire 2.00 2.00 0.00 Full-Time Regular 1206 Fire Captain 24.00 24.00 0.00 Full-Time Regular 1208 Firefighter 74.00 74.00 0.00 Full-Time Regular 1309 Shift Chief, Fire 3.00 3.00 0.00 2315 FIRE SUPPRESSION 103.00 103.00 0.00 2300 FIRE DEPARTMENT 110.00 110.00 0.00 Full-Time Regular 1173 Director, Health 1.00 1.00 0.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 0.00 2407 HEALTH SERVICES ADMIN 2.00 2.00 0.00 Full-Time Regular 1148 Clerk II 1.00 1.00 0.00 Full-Time Regular 1168 Dental Assistant 1.00 1.00 0.00 Part-time Regular 1364 Dentist 0.80 0.80 0.00 2425 DENTAL SERVICES 2.80 2.80 0.00 Full-Time Regular 1190 Environmental Health Practitioner 3.00 4.00 1.00 Position added. Full-Time Regular 1300 Secretary II 1.00 1.00 0.00 Full-Time Regular 1313 Communicable Dis Surv Specialist 1.00 1.00 0.00 Part-time Regular 1375 Medical Director 0.10 0.10 0.00 Part-time Regular 1434 Emergency Response Coordinator 0.00 0.80 0.80 Position adjustment Full-Time Regular 1442 Environmental Health Manager 1.00 1.00 0.00 Full-Time Regular 1447 Health License Coordinator 1.00 1.00 0.00 2435 FOOD AND ENVIRONMENTAL HEALTH 7.10 8.90 1.80 Full-Time Regular 1149 Clerk III 1.00 1.00 0.00 Full-Time Regular 1150 Clerk Typist I 1.00 1.00 0.00 2440 VITAL RECORDS 2.00 2.00 0.00 Full-Time Regular 1199 Exec Secretary (non Dept. Head) 1.00 1.00 0.00 Full-Time Regular 1444 Comm. Health Mgr / Mgmt Analyst 1.00 1.00 0.00 2455 MENTAL HEALTH PROGRAM ADMINIST 2.00 2.00 0.00 2400 HEALTH DEPARTMENT 15.90 17.70 1.80 Fire Department Health Department 222 As Amended on 06/11/12 -- 222 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1174 Director, Public Works 1.00 1.00 0.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 0.00 2605 DIRECTOR OF PUBLIC WORKS 2.00 2.00 0.00 Full-Time Regular 1163 Custodian I 1.00 1.00 0.00 Full-Time Regular 1321 Service Center Coordinator 1.00 1.00 0.00 2610 MUNICIPAL SERVICE CENTER 2.00 2.00 0.00 Full-Time Regular 1466 City Engineer 1.00 1.00 0.00 2620 E.D.O.T. ADMINISTRATION 1.00 1.00 0.00 Full-Time Regular 1145 Civil Engineer II 1.00 1.00 0.00 Full-Time Regular 1146 Civil Engineer III 1.00 1.00 0.00 Full-Time Regular 1189 Engineering Associate II 2.00 2.00 0.00 Full-Time Regular 1303 Senior Engineer 1.00 1.00 0.00 Full-Time Regular 1475 Construction Inspector 1.00 1.00 0.00 2625 ENGINEERING 6.00 6.00 0.00 Full-Time Regular 1145 Civil Engineer II 2.00 2.00 0.00 Full-Time Regular 1306 Senior Traffic Engineer 1.00 1.00 0.00 Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 0.00 Full-Time Regular 1483 Traffic Operations Manager 1.00 1.00 0.00 2630 TRAFFIC ENGINEERING 4.50 4.50 0.00 Full-Time Regular 1224 Traffic Electrician Leader 1.00 1.00 0.00 Full-Time Regular 1330 Traffic Electrician 3.00 3.00 0.00 2640 TRAFFIC SIGNAL & STREET LIGHT MAINTENANCE 4.00 4.00 0.00 Full-Time Regular 1011 Superintendent, Streets/San 1.00 1.00 0.00 Part-Time Regular 1148 2 PT Clerks (was Exec. Sec non-DH) 0.75 0.75 0.00 Full-Time Regular 1429 Business Office Coordinator 1.00 1.00 0.00 Full-Time Regular 1477 Public Works Supervisor 2.00 0.00 -2.00 1 position re-classified to Streets Supervisor. 1 position re-classified to Sanitation Supervisor. Full-Time Regular 1477 Streets Supervisor 0.00 1.00 1.00 Re-classified from Public Works Supervisor. Full-Time Regular 1478 Sanitation Supervisor 0.00 1.00 1.00 Re-classified from Public Works Supervisor. Full-Time Regular 1492 PW Supervisor - Contract Serv. Coord. 1.00 1.00 0.00 2665 STREETS AND SANITATION ADMINISTRATION 5.75 5.75 0.00 Full-Time Regular 1195 Equipment Operator II 9.00 9.00 0.00 Full-Time Regular 1196 Equipment Operator III 3.00 3.00 0.00 Full-Time Regular 1288 Public Works Maint Wrkr II 3.00 3.00 0.00 Full-Time Regular 1458 Public Works Maint Wrkr III 3.00 3.00 0.00 Full-Time Regular 1476 Operations Coordinator 2.00 2.00 0.00 2670 STREET AND ALLEY MAINTENANCE 20.00 20.00 0.00 Part-time Regular 1194 Equipment Operator I 0.00 1.00 1.00 2 part-time Equipment Operator I positions re-classified from 1 Equipment Operator II position. Full-Time Regular 1195 Equipment Operator II 3.00 2.00 -1.00 1 Equipment Operator II position re- classified to 2 part-time Equipment Operator I positions Full-Time Regular 1288 Public Works Maint Wrkr II 1.00 1.00 0.00 2675 STREET CLEANING 4.00 4.00 0.00 2600 PUBLIC WORKS 49.25 49.25 0.00 Full-Time Regular 1006 Director, Parks/Forestry & Rec 1.00 1.00 0.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 0.00 Full-Time Regular 1237 Management Analyst 1.00 0.00 -1.00 Position eliminated. 3005 RECREATION MGMT & GENERAL SUPPORT 3.00 2.00 -1.00 Full-Time Regular 1167 Data Control Clerk 1.00 1.00 0.00 Full-Time Regular 1431 Recreation Support Specialist 1.00 1.00 0.00 Full-Time Regular 1429 Business Office Coordinator 1.00 1.00 0.00 3010 RECREATION BUSINESS & FISCAL MANAGEMENT 3.00 3.00 0.00 Full-Time Regular 1281 Public Information Specialist 1.00 0.00 -1.00 Position transferred to BU 1510. 3015 COMMUNICATION & MARKETING SRVS 1.00 0.00 -1.00 Full-Time Regular 1317 Superintendent, Recreation 1.00 1.00 0.00 3020 RECREATION GENERAL SUPPORT 1.00 1.00 0.00 Public Works Parks, Recreation and Community Services 223 As Amended on 06/11/12 -- 223 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1129 Building Supervisor 1.00 1.00 0.00 Full-Time Regular 1165 Custodian II 1.00 1.00 0.00 Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00 Part-time Regular 1353 After School Supervisor 0.50 0.50 0.00 Part-time Regular 1379 Preschool Instructor 2.10 2.10 0.00 Part-time Regular 1385 Recreation Aide 0.50 0.50 0.00 Part-time Regular 1403 PT Custodian 1.60 1.60 0.00 3030 CROWN COMMUNITY CENTER 8.70 8.70 0.00 Full-Time Regular 1149 Clerk III 0.75 0.75 0.00 Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 0.00 Part-time Regular 1381 Program Supervisor 0.80 0.80 0.00 Part-time Regular 1403 PT Custodian 1.28 1.28 0.00 3035 CHANDLER COMMUNITY CENTER 5.83 5.83 0.00 Full-Time Regular 1148 Clerk II 1.50 1.50 0.00 Full-Time Regular 1165 Custodian II 1.00 1.00 0.00 Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00 Full-Time Regular 1344 Weekend/Evening Coordinator 1.00 1.00 0.00 Part-Time Regular 1381 Program Supervisor 0.75 0.75 0.00 Part-time Regular 1403 PT Custodian 0.50 0.50 0.00 3040 FLEETWOOD JOURDAIN COM CT 6.75 6.75 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00 3045 FLEETWOOD/JOURDAIN THEATER 1.00 1.00 0.00 Full-Time Regular 1163 Custodian I 0.00 1.00 1.00 Re-clasified from Custodian II Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 0.00 -1.00 Re-classified to Custodian I Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 0.00 Part-Time Regular 1300 Secretary II 0.50 0.50 0.00 Part-time Regular 1376 Office Assistant 0.50 0.50 0.00 Full-Time Regular 1381 Program Supervisor 0.67 0.67 0.00 Part-time Regular 1397 Facilities Supervisor 0.85 0.85 0.00 Part-time Regular 1402 PT Bus Driver 0.93 0.93 0.00 Part-time Regular 1403 PT Custodian 1.38 1.38 0.00 3055 LEVY CENTER 8.83 8.83 0.00 Full-Time Regular 1294 Recreation Program Manager 0.75 0.75 0.00 Full-Time Regular 1311 Lakefront Sports Coordinator 0.50 0.50 0.00 3080 BEACHES 1.25 1.25 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00 Full-Time Regular 1264 Parks/Forestry Worker II 4.00 3.00 -1.00 1 FTE eliminated. Full-Time Regular 1320 Supervisor, Sports/Rec Maint 1.00 1.00 0.00 3085 RECREATION FACILITY MAINTENANCE 6.00 5.00 -1.00 Full-Time Regular 1148 Clerk II 0.70 0.70 0.00 Full-Time Regular 1245 Office Coordinator 1.00 1.00 0.00 Full-Time Regular 1248 Operations Manager 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00 Full-Time Regular 1297 Robert Crown Manager 1.00 1.00 0.00 Part-time Regular 1376 Office Assistant 0.91 0.91 0.00 Part-time Regular 1397 Facilities Supervisor 0.90 0.90 0.00 Part-time Regular 1403 PT Custodian 0.50 0.50 0.00 3095 CROWN ICE RINK 7.01 7.01 0.00 Full-Time Regular 1311 Lakefront Sports Coordinator 0.05 0.05 0.00 Full-Time Regular 1381 Program Supervisor 0.40 0.50 0.10 Position increased by .1 FTE. 3100 SPORTS LEAGUES 0.45 0.55 0.10 Part-time Regular 1397 Facilities Supervisor 0.40 0.40 0.00 3110 TENNIS 0.40 0.40 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 2.00 1.00 Position re-classified from PT Inclusion Specialist. Full-Time Regular 1311 Lakefront Sports Coordinator 0.25 0.25 0.00 Part-time Regular 1369 PT Inclusion Specialist 0.75 0.00 -0.75 Position re-classified to Recreation Program Manager. Part-time Regular 1381 Program Supervisor 0.46 0.46 0.00 3130 SPECIAL RECREATION 2.46 2.71 0.25 Full-Time Regular 1402 PT Bus Drivers 1.15 1.15 0.00 3140 BUS PROGRAM 1.15 1.15 0.00 224 As Amended on 06/11/12 -- 224 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1294 Recreation Program Manager 0.25 0.25 0.00 Full-Time Regular 1311 Lakefront Sports Coordinator 0.20 0.20 0.00 Part-time Regular 1404 PT Park Ranger 1.00 1.00 0.00 3150 PARK SERVICE UNIT 1.45 1.45 0.00 Full-Time Regular 1369 Inclusion Specialist 1.00 0.00 -1.00 Full-Time Regular 1214 Health Program Coordinator 1.00 0.00 -1.00 Position eliminated. 3205 COMMUNITY RELATIONS 2.00 0.00 -2.00 Full-Time Regular 1300 Secretary II 0.50 0.50 0.00 Full-Time Regular 1461 Part-Time Ombudsman 0.40 0.00 -0.40 Grant funding ended. Full-Time Regular 1461 Senior Citizen Ombudsman 1.00 1.00 0.00 3210 COMMISSION ON AGING 1.90 1.50 -0.40 Full-Time Regular Youth-Young Adult Program Manager 0.00 1.00 1.00 Position added. Full-Time Regular Youth-Young Adult Ast. Prog. Mgr. 0.00 1.00 1.00 Position re-classified from Youth Coordinator. Full-Time Regular Youth -Young Adult Outreach Worker 0.00 2.00 2.00 Full-Time Regular 1418 Youth Coordinator 1.00 0.00 -1.00 Position re-classified to Youth-Young Adult Assistant Manager. 3215 YOUTH ENGAGEMENT 1.00 4.00 3.00 Full-Time Regular 1300 Secretary II 1.00 0.00 -1.00 Position eliminated. Full-Time Regular 1316 Superintendent, Parks/For/FM 1.00 1.00 0.00 Full-Time Regular 1467 Assistant Super of P/F Fac. Mgmt 1.00 1.00 0.00 3505 PARKS & FORESTRY GENERAL SUPPORT 3.00 2.00 -1.00 Full-Time Regular 1195 Equipment Operator II 3.00 3.00 0.00 Full-Time Regular 1210 General Tradesman 1.00 1.00 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 3.00 3.00 0.00 Full-Time Regular 1264 Parks/Forestry Worker II 1.00 1.00 0.00 Full-Time Regular 1265 Parks/Forestry Worker III 5.00 5.00 0.00 3510 HORTICULTURAL MAINTENANCE 13.00 13.00 0.00 Full-Time Regular 1113 Arborist 0.50 0.50 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00 Full-Time Regular 1265 Parks/Forestry Worker III 7.00 7.00 0.00 3515 PARKWAY TREE MAINTENANCE 8.50 8.50 0.00 Full-Time Regular 1113 Arborist 0.25 0.25 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00 Full-Time Regular 1265 Parks/Forestry Worker III 6.00 6.00 0.00 3520 DUTCH ELM DISEASE CONTROL 7.25 7.25 0.00 Full-Time Regular 1113 Arborist 0.25 0.25 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00 Full-Time Regular 1265 Parks/Forestry Worker III 1.00 1.00 0.00 3525 TREE PLANTING 2.25 2.25 0.00 Full-Time Regular 1149 Clerk III 1.00 1.00 0.00 Full-Time Regular 1446 Ecology Center Coordinator 1.00 0.00 -1.00 Re-classified to Recreation Program Manager Full-Time Regular 1294 Recreation Program Manager 1.00 2.00 1.00 Part-time Regular 1366 Garden Coordinator 0.20 0.20 0.00 Part-time Regular 1397 Facilities Supervisor 0.32 0.32 0.00 Part-time Regular 1403 PT Custodian 0.25 0.25 0.00 3605 ECOLOGY CENTER 3.77 3.77 0.00 Full-Time Regular 1114 Director, Arts Council 0.40 0.00 -0.40 Position moved to business unit 3720. Full-Time Regular 1300 Secretary II 0.40 0.00 -0.40 Position moved to business unit 3720. 3700 ARTS COUNCIL 0.80 0.00 -0.80 Full-Time Regular 1114 Director, Arts Council 0.20 0.00 -0.20 Position moved to business unit 3720. Full-Time Regular 1201 Facilities Maint. Worker II 1.00 1.00 0.00 Full-Time Regular 1294 Recreation Program Manager 0.00 0.00 0.00 Full-Time Regular 1300 Secretary II 0.20 0.00 -0.20 Position moved to business unit 3720. Part-time Regular 1397 Facilities Supervisor 0.95 0.35 -0.60 .6 FTE eliminated. Part-time Regular 1403 PT Custodian 1.96 1.96 0.00 3710 NOYES CULTURAL ARTS CTR 4.31 3.31 -1.00 225 As Amended on 06/11/12 -- 225 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1114 Director, Arts Council 0.40 1.00 0.60 .2 FTE moved from business unit 3710 and .4 FTE of Position moved from business unit 3720. Full-Time Regular 1300 Secretary II 0.40 1.00 0.60 .2 FTE moved from business unit 3710 and .4 FTE of Position moved from business unit 3720. Full-Time Regular 1305 Senior Program Coordinator 1.00 1.00 0.00 3720 CULTURAL ARTS PROGRAMS 1.80 3.00 1.20 Full-Time Regular 1199 Executive Secretary (Non-DH) 1.00 1.00 0.00 Full-Time Regular 1468 Architect / Project Manager 1.00 1.00 0.00 3805 FACILITIES ADMINISTRATION 2.00 2.00 0.00 Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 1.00 0.00 Part-time Regular 1403 PT Custodian 0.20 0.20 0.00 Full-Time Regular 1163 Custodian I 1.00 1.00 0.00 3806 CIVIC CENTER SERVICES 2.20 2.20 0.00 Full-Time Regular 1200 Facilities Mgmt Supervisor 2.00 2.00 0.00 Full-Time Regular 1203 Facilities Maint. Worker III 13.00 13.00 0.00 Full-Time Regular 1351 ADA/CIP Project Manager 1.00 1.00 0.00 3807 CONSTRUCTION & REPAIR 16.00 16.00 0.00 3000 PARKS, REC.& COMMUNITY SERVICES 129.06 125.41 -3.65 Grand Total - General Fund 627.71 624.26 -3.45 Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Full-Time Regular 1226 Librarian I 2.74 3.50 0.76 Full-Time Regular 1228 Librarian III 1.00 1.00 0.00 Part-time Regular 1229 Library Aide I 0.81 0.00 -0.81 Full-Time Regular 1231 Library Assistant 3.43 5.00 1.57 Part-time Regular 1388 Shelver 0.40 1.21 0.81 4805 CHILDREN'S SERVICES 8.38 10.71 2.33 Full-Time Regular 1226 Librarian I 7.84 6.84 -1.00 Part-time Regular 1231 Library Assistant 0.00 3.07 3.07 Part-time Regular 1372 Library Clerk 2.48 2.48 0.00 Part-time Regular 1384 Readers' Advisor 4.05 0.00 -4.05 Full-Time Regular 1448 Administrative Librarian 1.00 1.00 0.00 Full-Time Regular 1451 Virtual Services Librarian 1.00 1.00 0.00 Full-Time Regular Community Engagement Librarian 0.00 1.00 1.00 Position added. 4806 ADULT SERVICES 16.37 15.39 -0.98 Full-Time Regular 1141 Circulation Supervisor 1.00 1.00 0.00 Part-time Regular 1149 Clerk III 1.00 1.00 0.00 Full-Time Regular 1230 Library Aide II 1.00 1.00 0.00 Part-time Regular 1372 Library Clerk 6.33 6.26 -0.07 Part-time Regular 1387 Security Monitor 1.18 1.18 0.00 Part-time Regular 1388 Shelver 4.00 4.00 0.00 4820 CIRCULATION 14.51 14.44 -0.07 Full-Time Regular 1227 Librarian II 1.00 1.00 0.00 Part-time Regular 1231 Library Assistant 0.00 0.46 0.46 Part-time Regular 1355 Branch Assistant 1.31 0.85 -0.46 Part-time Regular 1372 Library Clerk 0.33 0.33 0.00 4825 NORTH BRANCH 2.64 2.64 0.00 Full-Time Regular 1151 Clerk Typist II 1.00 0.00 -1.00 Clerk Typist II position re-classified to Library Assistant. Full-Time Regular 1226 Librarian I 0.53 0.53 0.00 Full-Time Regular 1228 Librarian III 1.00 1.00 0.00 Full-Time Regular 1231 Library Assistant 1.00 2.00 1.00 Library Assistant re-classified from Clerk Typist II position. Part-time Regular 1372 Library Clerk 2.08 2.08 0.00 4835 TECHNICAL SERVICES 5.61 5.61 0.00 Library Fund Other Funds - Full-Time Equivalent Positions 226 As Amended on 06/11/12 -- 226 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1165 Custodian II 3.00 3.00 0.00 4840 MAINTENANCE 3.00 3.00 0.00 Full-Time Regular 1130 Bookkeeper 0.53 0.53 0.00 Full-Time Regular 1149 Clerk III 1.00 1.00 0.00 Full-Time Regular 1232 Director, Library 1.00 1.00 0.00 Full-Time Regular 1450 Administrative Services Manager 1.00 1.00 0.00 Part-time Regular 1452 Administrative Assistant 1.12 1.06 -0.06 4845 ADMINISTRATION 4.65 4.59 -0.06 4800 LIBRARY FUND 55.16 56.38 1.22 Full-Time Regular 1241 Neighborhood Planner 0.00 0.25 0.25 .25 FTE transferred from business unit 5220. Full-Time Regular 1462 NSP 2 Housing Specialist 1.00 1.00 0.00 Full-Time Regular 1488 Housing and Grant Administrator 0.00 0.50 0.50 .5 FTE transferred from business unit 5220. Part-Time Regular 1500 Financial Analyst 0.00 0.25 0.25 Position added. 5005 NSPS 1.00 2.00 1.00 5005 NSPS FUND 1.00 2.00 1.00 Full-Time Regular 1105 Asst Communications Coord 2.00 2.00 0.00 Full-Time Regular 1156 Communications Coordinator 1.00 1.00 0.00 Full-Time Regular 1327 Telecommunicator 2.00 2.00 0.00 5150 EMERGENCY TELEPHONE SYSTEM 5.00 5.00 0.00 5150 EMERGENCY TELEPHONE SYSTEM FUND 5.00 5.00 0.00 Full-Time Regular 1241 Neighborhood Planner 1.00 0.75 -0.25 .25 FTE transferred to business unit 5005. Full-Time Regular 1488 Housing and Grant Administrator 1.00 0.50 -0.50 .5 FTE transferred to business unit 5005. Part-Time Regular 1500 Financial Analyst 0.00 0.28 0.28 Position added. 5220 CDBG ADMINISTRATION 2.00 1.53 -0.47 5220 CDBG ADMINISTRATION FUND 2.00 1.53 -0.47 Full-Time Regular 1185 Economic Development Coordinator 2.00 2.00 0.00 Full-Time Regular 1465 Intergovernmental Affairs Coordinator 1.00 1.00 0.00 Full-Time Regular 1494 Development Officer 1.00 1.00 0.00 Full-Time Regular 1449 Economic Development Division Mgr. 1.00 1.00 0.00 Full-Time Regular 1502 Economic Development Specialist 0.00 2.00 2.00 Positions added. 5300 ECON. DEVELOPMENT FUND 5.00 7.00 2.00 5300 ECON. DEVELOPMENT FUND 5.00 7.00 2.00 Full-Time Regular 1145 Civil Engineer II 1.00 0.00 -1.00 Position eliminated. 5999 CAPITAL IMPROVEMENT FUND 1.00 0.00 -1.00 5999 CAPITAL IMPROVEMENT FUND 1.00 0.00 -1.00 Full-Time Regular 1247 Finance Operations Coordinator 0.00 1.00 1.00 Position transferred from business unit 1910 in the General Fund. Full-Time Regular 1257 Parking System Supervisor 1.00 0.00 -1.00 Position eliminated. Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 0.00 Full-Time Regular 1432 Parking Manager 1.00 1.00 0.00 Full-Time Regular 1439 Parking Facilities Supervisor 1.00 1.00 0.00 Full-Time Regular 1482 Customer Service Representatives 3.00 3.00 0.00 7005 PARKING SYSTEM MANAGEMENT 6.50 6.50 0.00 Full-Time Regular 1254 Parking Repair Worker 3.00 3.00 0.00 Full-Time Regular 1288 Public Works Maint Wrkr II 4.00 4.00 0.00 Full-Time Regular 1476 Public Works Operations Coordinator 1.00 1.00 0.00 7015 PARKING LOTS & METERS 8.00 8.00 0.00 Capital Improvement Fund Emergency Telephone System Fund Community Development Block Grant Fund Economic Development Fund Parking System Fund Neighborhood Stabilization Program 2 227 As Amended on 06/11/12 -- 227 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1288 Public Works Maint Wrkr II 1.00 1.00 0.00 7037 MAPLE AVENUE GARAGE 1.00 1.00 7005 PARKING SYSTEM FUND 15.50 15.50 0.00 Full-Time Regular 1460 Utilities Director 1.00 1.00 0.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 0.00 Full-Time Regular 1421 Superintendent, Const & Fld Svcs 1.00 1.00 0.00 Full-Time Regular 1126 Superintendent, Water Production 1.00 1.00 0.00 Full-Time Regular Utilities Coordinator 0.00 1.00 1.00 Re-classified from Water Service Worker from business unit 7115. 7100 WATER GENERAL SUPPORT 4.00 5.00 1.00 Full-Time Regular 1183 Division Chief, Pumping 1.00 1.00 0.00 Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 0.00 Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 0.00 Full-Time Regular 1339 Water Worker II 1.00 1.00 0.00 Full-Time Regular 1340 Water Plant Operator 5.00 5.00 0.00 7105 PUMPING 11.00 11.00 0.00 Full-Time Regular 1138 Chemist 1.00 1.00 0.00 Full-Time Regular 1182 Division Chief, Filtration 1.00 1.00 0.00 Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 0.00 Full-Time Regular 1240 Microbiologist 1.00 1.00 0.00 Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 0.00 Full-Time Regular 1338 Water Worker I 1.00 1.00 0.00 Full-Time Regular 1339 Water Worker II 1.00 1.00 0.00 Full-Time Regular 1340 Water Plant Operator 5.00 5.00 0.00 7110 FILTRATION 14.00 14.00 0.00 Full-Time Regular 1146 Civil Engineer III 1.00 1.00 0.00 Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 0.00 Full-Time Regular 1211 GIS Analyst 0.00 0.50 0.50 .5 FTE transferred from business unit 1932. Part- Time Regular 1271 Plumbing Inspector 0.50 0.50 0.00 Full-Time Regular 1338 Water Worker I 2.00 2.00 0.00 Full-Time Regular 1339 Water Worker II 1.00 0.00 -1.00 Reclassified to Water Worker III. Full-Time Regular 1339 Water Worker III 0.00 2.00 2.00 Reclassified Water Worker II and Water Service Worker Full-Time Regular 1341 Water Service Worker 2.00 0.00 -2.00 1 position reclassified to Utilities Coordinator in business unit 7100. 1 position re-classified to Water Worker III position. Full-Time Regular 1390 Water/Sewer Crew Leader 3.00 3.00 0.00 Full-Time Regular 1393 Water Distribution Supervisor 1.00 1.00 0.00 7115 DISTRIBUTION 11.00 10.50 -0.50 Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 1.00 0.00 Full-Time Regular 1239 Meter Service Coordinator 1.00 1.00 0.00 7120 WATER METER MAINTENANCE 2.00 2.00 0.00 7100 WATER FUND 42.00 42.50 0.50 Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 0.00 Full-Time Regular 1189 Engineering Associate II 2.00 2.00 0.00 Part-Time Regular 1271 Plumbing Inspector 0.50 0.50 0.00 Full-Time Regular 1338 Water Worker I 2.00 2.00 0.00 Full-Time Regular 1339 Water Worker II 3.00 2.00 -1.00 1 position reclassified to Water Worker III Full-Time Regular 1504 Water Worker III 0.00 1.00 1.00 Reclassification from Water Worker II Full-Time Regular 1390 Water/Sewer Crew Leader 4.00 4.00 0.00 Full-Time Regular 1392 Sewer Supervisor 1.00 1.00 0.00 7400 SEWER MAINTENANCE 13.00 13.00 0.00 7400 SEWER MAINTENANCE FUND 13.00 13.00 0.00 Full-Time Regular 1195 Equipment Operator II 10.00 10.00 0.00 7690 RESIDENTIAL RECYCLING COLLECTION 10.00 10.00 0.00 7600 SOLID WASTE FUND 10.00 10.00 0.00 Water Fund Sewer Fund Solid Waste Fund 228 As Amended on 06/11/12 -- 228 of 255 -- CITY OF EVANSTON FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2011 Budgeted FTE 2012 Budgeted FTE Difference FTE Comments Full-Time Regular 1110 Fleet Services Manager 1.00 1.00 0.00 Full-Time Regular 1128 Auto Shop Supervisor 1.00 1.00 0.00 7705 GENERAL SUPPORT 2.00 2.00 0.00 Full-Time Regular 1193 Equipment Mechanic III 8.00 8.00 0.00 Full-Time Regular 1197 Equipment Parts Technician 1.00 0.00 -1.00 Re-classified to Fleet Operations Coordinator. Full-Time Regular 1233 Lead Mechanic 1.00 1.00 0.00 Full-Time Regular 1498 Fleet Operations Coordinator 0.00 1.00 1.00 Re-classified from Equipment Parts Technician. 7710 MAJOR MAINTENANCE 10.00 10.00 0.00 7700 FLEET SERVICES FUND 12.00 12.00 0.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 0.00 Full-Time Regular 1456 Assistant City Attorney I 1.00 1.00 0.00 Full-Time Regular 1472 Insurance Administrator 1.00 1.00 0.00 Full-Time Regular 1473 Workers Comp and Safety Manager 1.00 1.00 0.00 7800 INSURANCE FUND 4.00 4.00 0.00 7800 INSURANCE FUND 4.00 4.00 0.00 Grand Total - Other Funds 165.66 168.91 3.25 Grand Total - All Funds 793.37 793.17 -0.20 Insurance Fund Fleet Service Fund 229 As Amended on 06/11/12 -- 229 of 255 -- PART VI CAPITAL IMPROVEMENT PLAN 230 As Amended on 06/11/12 -- 230 of 255 -- Capital Improvement Plan Overview The Capital Improvement Plan (CIP) is a process by which the City designs a multi-year plan for major capital expenditures. It represents the City’s plan for physical development and is reviewed and updated each year to reflect changing priorities. It provides an ongoing framework for identifying capital requirements, scheduling projects over a period of years, coordinating related projects, and identifying future fiscal impacts. Generally, the CIP includes improvements that are relatively expensive, have a multi-year useful life, and, similar to capital outlay items, result in fixed assets. These include the construction of new buildings, additions to or renovations of existing buildings, construction of streets, sewer improvements, land purchases, and major software or equipment purchases. Due to the nature and total costs of the identified projects, bond proceeds are one of the major sources of revenue. The CIP is a dynamic process, with anticipated projects being changed, added, and deleted from the plan as the five-year timeline evolves. During the past several years, staff has undertaken a variety of comprehensive assessments of many of the City’s capital assets to provide a more complete understanding of the City’s future needs. A sample of these include: the Comprehensive Pavement Study; Parks, Forestry, and Recreation Strategic Plan; the analysis of the Civic Center; the Crown Center Study, the Ten-Year Sewer Improvement Program; Street Lighting; Chicago Avenue Corridor; Downtown Streetscape Audit; the assessments of Fire and Police Stations; the current development of the IT Strategic Plan, as well as development of the City’s Strategic Plan. These studies serve as the foundation for the staff recommendations set forth in the attached Capital Improvement Plan. As the City moves forward, it must continually assess the ongoing infrastructure needs of the community. Formal City Council adoption of the Capital Improvement Program indicates the City’s commitment to the plan, but does not in itself authorize expenditures. The necessary funding mechanisms must be adopted each year to pay for the improvements – year one is the approved Capital Budget for which Council approval authorizes expenditures, with years two through five reflecting the City’s plan for improvements. Summary of FY 2012 - 2016 Capital Improvement Plan It is important to distinguish between the City’s Capital Improvement Plan (CIP) and Capital Improvement Fund (CIF). The CIP report in this section includes all citywide capital projects, regardless of the fund and/or funding source. This contrasts with the City’s CIF, which includes only those capital projects that are not paid through one of the City’s internal service, special revenue, or enterprise funds. Typically, capital purchases used to benefit the City as a whole are budgeted and paid from the CIF, while capital purchases specific to one area, function, or fund are typically paid from that specific source or fund. An example of the above would be an addition or capital improvement to the City’s water filtration plant. While this project would be included in the City’s CIP report, the expense would be budgeted in the City’s Water Utility Fund. There are a couple of exceptions to this rule. Capital projects funded via the City’s Motor Fuel Tax (MFT) Fund may benefit the City as a whole, but for legal purposes such capital projects must be budgeted and paid out of the City’s MFT Fund. Another example would be capital purchases related to the City’s fleet. Since the City maintains a separate internal service Fleet Fund for tracking purposes, CIP projects pertaining to fleet vehicles and equipment purchases are budgeted and paid from the Fleet Fund rather than the CIF. 231 As Amended on 06/11/12 -- 231 of 255 -- Capital Improvement Fund Policy Section I: Objectives and Priorities The overall goal for Evanston's capital improvement effort is: A comprehensive capital improvement program that is used by decision-makers to guide capital investments, make the best use of limited resources and provide community facilities that function well and contribute to the attractiveness, public health and safety of the City. To accomplish this goal, a broad set of objectives and policies have been developed to guide preparation and monitoring of the capital improvement program. These broad objectives, priorities and policies adopted by the City Council guide staff each year as a capital program is developed and presented to the City Council for review and consideration. Objectives • Undertake a comprehensive assessment of all capital needs and develop a strategic plan to meet the City’s capital needs, so that projects and funding are rationally sequenced, coordinated and kept on the public agenda. • Undertake capital improvements that are needed to maintain existing public facilities, increase operating efficiency and reduce operating costs. • Undertake capital investments that encourage and support economic development or directly produce income. • Undertake capital improvements that are of the highest quality that the City can afford which enhance Evanston's physical appearance, public image, quality of life and promote public health and safety. • Limit the extent to which local property taxes are required to finance capital improvements. • Plan all capital projects to meet ADA requirements. Priorities • Project major capital improvement replacement needs to cover a 20- to 30- year period so that a long-range capital maintenance plan can be developed. • Set priorities for capital improvements and match projects with appropriate funding sources. • Monitor implementation of the Capital Improvement Plan through periodic capital improvement staff meetings and reports to the Administration and Public Works Committee. • Undertake an annual review of capital improvement funding sources and an assessment of capital improvement projects proposed for the following years. 232 As Amended on 06/11/12 -- 232 of 255 -- Capital Improvement Fund Policy • Commit funds annually for improvements so that incremental progress can be made toward long- range goals. • Coordinate planned capital improvement projects where opportunities exist to do so. • Leverage local capital improvement funds to the extent possible. • Give priority to projects that further the objectives of the Comprehensive General Plan. More specific policies have also been written to guide the scheduling and prioritization of projects within each of the major project classifications. Economic Development • Make capital investments needed to realize the full potential of the Downtown Redevelopment. • Coordinate improvements made in retail and commercial areas. • Develop and implement programs to upgrade and maintain streetscapes in each neighborhood business district within the City. • Develop and implement plans for capital needs of neighborhood economic development. Environment • Maintain water system improvements needed to ensure a safe and adequate water supply. • Develop and implement programs to eliminate environmental hazards where they exist in City facilities and on public grounds. • Participate in development of area-wide solutions to the problem of solid waste disposal and promote local recycling and waste reduction efforts to minimize solid waste disposal requirements and conserve resources. • Complete the long-range comprehensive sewer plan. Parks and Recreation • Rehabilitate parks through periodic replacement of pavement, athletic fields and courts, equipment, site furnishings, infrastructure and landscaping. • Undertake improvements to enhance and protect the lakefront park system. • Maintain Evanston's community recreational facilities to the high standard expected. • Bring play equipment into compliance with current CPSC and ASTM safety guidelines and ADA requirements. 233 As Amended on 06/11/12 -- 233 of 255 -- Capital Improvement Fund Policy Public Buildings • Consider life cycle costs (long-term costs of maintenance, operation, utilities and financing) in making decisions concerning construction, purchasing, disposal or rehabilitation of public facilities. • Continue to undertake preventive maintenance, energy conservation, and rehabilitation programs for public buildings. • Undertake projects needed to improve the security of public buildings and facilities. • Complete the fire station construction and improvement plan. • Complete the rehabilitation of the Police/Fire Headquarters. • Undertake projects and improvement to municipal facilities to meet the standards of the Federal Americans with Disabilities Act (ADA). • Develop and implement a plan for the municipal offices. • Implement policy advocating art within city building projects, in compliance with Title 7, Chapter 16 of the City Code. Transportation • Improve the condition, efficiency and safety of Evanston’s circulation system. • Undertake improvements needed to keep municipal parking facilities well maintained, safe and attractive. • Plan and implement expanded public parking inventory. • Continue the City’s programs for maintaining curbs, gutters and sidewalks. • Evaluate all sidewalks and develop an improvement schedule. • Enhance livability of neighborhoods by implementing various traffic controls. • Improve Evanston’s remaining unpaved streets and alleys. • Implement a Citywide bike plan and encourage inter-modal transportation. • Ensure adequate street lighting to balance crime prevention, safety and residential atmosphere. • Develop plans and programs to improve the appearance and maintenance of rail embankments, viaducts and rail stations. 234 As Amended on 06/11/12 -- 234 of 255 -- Capital Improvement Fund Policy Section II: Fiscal Management Capital Expenditure Policies • Drawn from the long-range capital needs list, a five-year capital improvement program will be developed and updated annually, including anticipated funding sources. • The City will maintain all its physical assets at a level adequate to protect the City’s capital investment and to minimize future maintenance and replacement costs. • The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. • If a new project (non-emergency) is identified during the fiscal year, staff shall prepare a report to the City Council describing the project, and if necessary, recommend a decrease in another approved project so as not to alter the overall appropriation for the capital budget. Capital Financing Policies • Long-term borrowing will not be used to finance current operations or normal maintenance. • Capital projects financed through the issuance of bonds will be financed for a period not to exceed the expected useful life of the project. • The City will establish an appropriate mix of bonded debt and pay-as-you-go financing in the funding of capital projects. The City will strive to find more streams of revenue to support pay-as-you-go financing of its future capital improvements. • Dedicated revenue stream options include, but are not limited to, excess funds, additional taxes (i.e. motor fuel tax for street improvements) and use of tax increment financing revenues as they become available. • Outstanding tax-supported debt shall not exceed $90 million. Capital Project Planning and Cost Containment • City staff will meet monthly to review the progress on all outstanding projects. Semi-annual reports will be presented to the Administration & Public Works Committee. • Identification of funding opportunities should be included within the project development phase. • Recognize that most projects will take at least two years to plan and implement. • Where appropriate, separate project planning and execution costs should be specified. • Understand that approving a study does not guarantee the implementation of the project. 235 As Amended on 06/11/12 -- 235 of 255 -- Capital Improvement Fund Policy • For any enterprise fund or storm water management fund that is supporting debt, an annual rate study will be performed to ensure that the fees or rates are sufficient to meet the debt service requirements. • A five-year projection of revenues and expenditures for the general, special revenue, and enterprise funds should be prepared to provide strategic perspective to each annual budget process. Emergency Fund Reserves • An emergency account within the Capital Improvement Fund shall be established to fund emergency capital needs. • The emergency account shall be initially funded through a one-time revenue source and replenished with a percentage of project surpluses at the end of the fiscal year. Grants • City staff should seek grants for projects which are in the current fiscal year, the five-year plan, or fund a recognized City need. • For projects not currently funded or in the five year plan, the Council must approve the reduction or elimination of a previously planned project. • If a grant is received, the original funds can be used in any of the following ways: o Reallocated to a new project within the five-year plan within the same area. o Reallocated to a priority list of projects approved by the City Council during consideration of the capital plan. o Used to expand the scope of the existing project for which the grant is received. o Placed in the contingency fund for future matches or cost overruns. o Placed in an emergency fund for unanticipated projects. Community Development Block Grant (CDBG) Funds • A comprehensive program for all capital projects in the CDBG target area will be presented to the CDBG Committee. 236 As Amended on 06/11/12 -- 236 of 255 -- City of Evanston Adopted Capital Improvement Plan Summary by Funding Source Fiscal Year 2012 Funding Source Amount MFT Fund 1,400,000 CDBG Fund 255,000 Economic Development Funds 160,000 Washington National TIF Fund 2,536,000 Howard-Hartrey TIF Fund 1,500,000 Southwest TIF Fund 580,000 Howard-Ridge TIF Fund 900,000 West Evanston TIF Fund 2,270,000 CIP Fund - General Obligation (GO) Debt 5,703,213 CIP Fund - Fund Reserves 4,477,945 CIP Fund - Grants 2,193,000 IDNR Grant 975,000 CIP Fund - Private Donations 1,301,200 Special Assessment Fund 1,155,000 Parking Fund 3,400,000 Water Fund 7,067,000 Water Fund Grants 350,000 Water Fund Insurance 420,000 Sewer Fund 753,000 Sewer Fund IEPA 4,000,000 TOTAL FY12 ADOPTED CIP 41,396,358 MFT Fund 3.4% CDBG Fund 0.6% Economic Development Funds 0.4% Washington National TIF Fund 6.1% Howard‐Hartrey TIF Fund 3.6% Southwest TIF Fund 1.4% Howard‐Ridge TIF Fund 2.2% West Evanston TIF Fund 5.5% CIP Fund ‐ General Obligation (GO) Debt 13.8% CIP Fund ‐ Fund Reserves 10.8% CIP Fund ‐ Grants 5.3% IDNR Grant 2.4% CIP Fund ‐ Private Donations 3.1% Special Assessment Fund 2.8% Parking Fund 8.2% Water Fund 17.1% Water Fund Grants 0.8% Water Fund Insurance 1.0% Sewer Fund 1.8% Sewer Fund IEPA 9.7% FY 2012 CIP by Funding Source 237 As Amended on 06/11/12 -- 237 of 255 -- City of Evanston Adopted Capital Improvement Plan Summary by Function Fiscal Year 2012 Function Amount Administrative Services - Finance 475,000 Administrative Services - Parking 1,860,000 Community & Economic Development - TIF 1,680,000 Parks, Recreation & Community Services (PRCS) - Economic Development 50,000 PRCS - General 6,333,358 PRCS - CDBG 35,000 PRCS - Parking Fund 800,000 PRCS - TIF 506,000 Public Works - CDBG 220,000 Public Works - Economic Development 110,000 Public Works - General 7,842,000 Public Works - Motor Fuel Fund 1,400,000 Public Works - Parking Fund 740,000 Public Works - Special Assessments 1,155,000 Public Works - TIF 4,840,000 Utilities - Sewer Fund 4,753,000 Utilities - TIF 760,000 Utilities - Water Fund 7,837,000 TOTAL FY12 ADOPTED CIP 41,396,358 Administrative Services ‐ Finance 1.1% Administrative Services ‐ Parking 4.5% Community & Economic Development ‐ TIF 4.1% Parks, Recreation & Community Services (PRCS) ‐ Economic Development 0.1% PRCS ‐ General 15.3% PRCS ‐ CDBG 0.1% PRCS ‐ Parking Fund 1.9% PRCS ‐ TIF 1.2% Public Works ‐ CDBG 0.5% Public Works ‐ Economic Development 0.3% Public Works ‐ General 18.9% Public Works ‐ Motor Fuel Fund 3.4% Public Works ‐ Parking Fund 1.8% Public Works ‐ Special Assessments 2.8% Public Works ‐ TIF 11.7% Utilities ‐ Sewer Fund 11.5% Utilities ‐ TIF 1.8% Utilities ‐ Water Fund 18.9% FY 2012 CIP by Function 238 As Amended on 06/11/12 -- 238 of 255 -- 1 2 3 4 5 6 7 8 9 10 11 12 14 15 16 17 18 19 20 21 22 23 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 55 62 64 65 66 67 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 REVENUES (by Funding Source) MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000 CDBG Fund Funding N/A N/A N/A N/A N/A 255,000 Economic Development Funds Funding N/A N/A N/A N/A N/A 160,000 Washington National TIF Fund Funding N/A N/A N/A N/A N/A 2,536,000 Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A 1,500,000 Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000 Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 900,000 West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000 CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,703,213 CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 4,477,945 CIP Fund - Grants N/A N/A N/A N/A N/A 2,193,000 CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000 CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200 SA Fund Funding N/A N/A N/A N/A N/A 1,155,000 Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000 Water Fund Funding N/A N/A N/A N/A N/A 7,067,000 Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000 Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000 Sewer Fund Funding N/A N/A N/A N/A N/A 753,000 Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000 TOTAL REVENUE 41,396,358 EXPENDITURES Street Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000 SUBTOTAL 1,400,000 Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000 Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000 SUBTOTAL 255,000 239 As Amended on 06/11/12 -- 239 of 255 -- 1 2 3 4 5 6 7 8 9 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 69 70 71 72 73 74 76 77 79 80 82 84 85 86 87 88 89 90 91 92 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 112 113 114 Grandmother Park Gaynor PRCS Economic Dev. Economic Dev. 225 Yes 50,000 Central Street Sidewalk Robinson Public Works Economic Dev. Economic Dev. 225 No 110,000 SUBTOTAL 160,000 Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000 Economic Development Projects Griffin CED TIF Increment Washington TIF 300 No 230,000 Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000 Comprehensive Parking Garage Repair Project Gaynor PRCS TIF Increment Washington TIF 300 Yes 425,000 Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No - Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No - Orrington Avenue (Davis to Church) Robinson Public Works TIF Increment Washington TIF 300 No 440,000 Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No 60,000 Street Furniture Package Robinson Public Works TIF Increment Washington TIF 300 No 175,000 Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000 Church Street Resurfacing - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 360,000 Davis Street Sewer (If No IEPA Loan) Stoneback Utilities TIF Increment Washington TIF No 180,000 SUBTOTAL 2,536,000 Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 350,000 New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 250,000 Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 550,000 Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 350,000 SUBTOTAL 1,500,000 Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000 SUBTOTAL 580,000 CIP Improvements to City Owned Buildings Griffin CED TIF Increment Howard-Ridge TIF 330 No 900,000 SUBTOTAL 900,000 West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000 Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000 Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000 Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000 240 As Amended on 06/11/12 -- 240 of 255 -- 1 2 3 4 5 6 7 8 9 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 115 116 117 118 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 156 157 162 169 Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF 335 No 300,000 Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000 Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000 SUBTOTAL 2,270,000 Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000 Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000 Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000 Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000 Service Center Locker Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 392,500 Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713 Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 320,000 Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 30,000 Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No - CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 700,000 Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No 250,000 Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No 130,000 Elmwood Avenue (Oakton to South Blvd) Robinson Public Works GO Debt Capital Improvement Fund 415 No 64,000 Oak Avenue (Dempster to Dead End South) Robinson Public Works GO Debt Capital Improvement Fund 415 No 79,000 Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 470,000 Signage and Pavement Stripping for Pedestrian Safety Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 Bridge Street Bridge (HBP) Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000 Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000 Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000 New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000 SUBTOTAL 5,703,213 Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000 Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000 Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000 Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102 Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000 241 As Amended on 06/11/12 -- 241 of 255 -- 1 2 3 4 5 6 7 8 9 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 173 174 178 179 181 183 184 185 189 190 191 192 193 194 195 196 197 198 199 200 202 203 204 205 207 208 209 212 213 214 215 217 221 222 223 228 229 230 233 235 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748 Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287 Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238 Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500 CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000 Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 290,000 Asbury Avenue (Central to Chancellor) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 60,000 Bennett Avenue (Simpson to Payne) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 71,000 Brummel Street (Ridge to Elmwood) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 70,000 Dewey Avenue (Kirk to Oakton) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 82,000 Elmwood Avenue (Lee to Crain) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 193,000 Hartrey Avenue (Lincoln to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 120,000 Isabella Street (Highland to Central) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 70,000 Jenks Street (Eastwood - Dead End East) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 30,000 Milburn Street (Ridge to Orrington, Dead End) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 180,000 Pitner Avenue (Lee to Greenleaf) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 124,000 Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000 Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000 Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000 Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000 Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000 SUBTOTAL 4,477,945 Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No 120,000 Bridge Rehab Program - Lincoln Street (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 240,000 Bridge Street Bridge (HBP) Robinson Public Works Grant Capital Improvement Fund 415 No 200,000 Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000 Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000 Traffic Signal Upgrades - Sheridan Road (Carryover) Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000 Traffic Signal Upgrades - Sheridan Road (New Money) Robinson Public Works Grant Capital Improvement Fund 415 No 135,000 SUBTOTAL 2,193,000 Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000 Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000 Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000 242 As Amended on 06/11/12 -- 242 of 255 -- 1 2 3 4 5 6 7 8 9 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 237 238 239 240 241 242 243 244 245 246 247 250 251 252 257 258 259 260 261 262 263 265 266 267 268 269 270 271 272 274 275 276 279 280 284 286 287 288 289 290 SUBTOTAL 975,000 Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000 Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000 Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200 Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000 Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000 SUBTOTAL 1,301,200 Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000 SUBTOTAL 1,155,000 Maple Garage Store Front Improvement Griffin CED Parking Parking 505 Yes 150,000 Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000 Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000 Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000 Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000 Service Center Parking Deck Repairs Gaynor PRCS Parking Parking 505 Yes 50,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000 SUBTOTAL 3,400,000 Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000 Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000 Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000 SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000 Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000 Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000 Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000 Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000 Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000 Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000 High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000 SUBTOTAL 7,067,000 243 As Amended on 06/11/12 -- 243 of 255 -- 1 2 3 4 5 6 7 8 9 A B C D F G H Q City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2012 Project Funding Fund Fund # Carryover Adopted Description Head Department Source Responsible Responsible Y/N FY 12 291 292 293 294 295 296 297 298 299 300 302 303 304 305 306 307 308 309 310 311 312 313 314 Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000 SUBTOTAL 350,000 Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000 SUBTOTAL 420,000 Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000 Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000 SUBTOTAL 753,000 Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000 SUBTOTAL 4,000,000 TOTAL EXPENDITURES 41,396,358 244 As Amended on 06/11/12 -- 244 of 255 -- City of Evanston Recommended Future Projects Sorted by Fund & Funding Source Fiscal Years 2013 - 2016 Project Funding Fund Carryover Description Head Department Source Responsible Y/N FY13 FY14 FY15 FY16 Main Library Retrofit Gottschalk Library GO Debt Capital Improvement Fund No 80,000 - - - Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - - Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 1,500,000 1,500,000 1,500,000 1,500,000 Animal Shelter Renovations Gaynor PRCS GO Debt Capital Improvement Fund Yes 350,000 - - - Ackerman Park HVAC and Exhaust Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No 8,000 - - - Metra Station Heating Control Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 10,000 - - - Levy Center Gym Floor Refinishing Gaynor PRCS GO Debt Capital Improvement Fund No 14,000 - - - Butler Park Storm Drainage Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 15,000 - - - Lakefront - Lagoon Building Furnace Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 17,000 - - - Neighborhood Public Art Gaynor PRCS GO Debt Capital Improvement Fund No 25,000 - - - Police Fire Sewer Ejector Pump Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 - - - Service Center Tuckpointing Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 250,000 - - Crown Center Minor Projects Gaynor PRCS GO Debt Capital Improvement Fund Yes 34,000 50,000 50,000 50,000 Main Library Pump and Fan Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 - - - Lakefront - Arts Center Window Replacements and Tuckpointing Gaynor PRCS GO Debt Capital Improvement Fund No 40,000 690,000 - - Chandler Electrical Panels Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - - - Noyes Center Masonry Wall Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - - - Furniture Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 50,000 50,000 50,000 Lakefront - Garden Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 60,000 590,000 - - Police Fire Weight Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 60,000 - - - Chandler Center Storm Sewer Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 70,000
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The City of Evanston's Treasurer's Report for fiscal year 2023 documents municipal revenues across the General Fund, with major sources including property taxes ($32.97 million), retailer and service occupation tax ($13.33 million), state income tax ($12.56 million), and home rule sales tax ($10.40 million). The report also itemizes revenues from various licenses, permits, utility taxes, and state/federal grants, with the complete Comprehensive Annual Financial Report and additional financial information available on the city's transparency website. This financial statement represents the city's revenues for the year ended December 31, 2023, exclusive of transfers and bond proceeds.