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10 results for “document retention”

  • Governance, Accountability, and Economic Development Committee — Agenda 2024-05-09

    May 9, 2024

    ·Seattle, WA
    Agenda

    This agenda document announces a meeting of the Seattle City Council's Governance, Accountability, and Economic Development Committee scheduled for May 9, 2024, at 2:00 PM in the Council Chamber at 600 4th Avenue, Seattle, with Sara Nelson serving as Chair. The committee comprises five members: Robert Kettle (Vice-Chair), Joy Hollingsworth, Maritza Rivera, and Rob Saka. The agenda includes call to order, approval of the agenda, public comment, and items of business, including an ordinance relating to recruitment and retention of police officers in the Seattle Police Department, though the full ordinance text is incomplete in the document provided.

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  • Public Safety Committee — Agenda 2024-03-12

Mar 12, 2024

·Seattle, WA
Agenda

This agenda document outlines a Seattle City Council Public Safety Committee meeting scheduled for March 12, 2024 at 9:30 AM in the Council Chamber at 600 4th Avenue. The committee, chaired by Robert Kettle with four members (Rob Saka as Vice-Chair, Joy Hollingsworth, Cathy Moore, and Sara Nelson), has two items of business: a 25-minute briefing and discussion on Civil Service and entry police testing led by Andrea Scheele and Richard Greene, and a 60-minute briefing and discussion on Seattle Police Department recruitment and retention led by Chief Adrian Diaz, Chief Operating Officer Brian Maxey, and Executive Director of Human Resources Mike Fields. The meeting allows for both remote and in-person public comment, with online registration opening one hour before the meeting and in-person registration required at least 15 minutes prior.

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  • Economic Development, Technology, and City Light Committee — Agenda 2023-03-08

    Mar 8, 2023

    ·Seattle, WA
    Agenda

    This agenda documents a March 8, 2023 meeting of the Seattle City Council's Economic Development, Technology, and City Light Committee, chaired by Sara Nelson and comprising five members. The meeting was scheduled for 9:30 AM in the Council Chamber at City Hall, 600 4th Avenue, Seattle, and included a public comment period accessible both remotely and in-person. The committee's primary business item was consideration of ordinance CB 120518, which addresses surveillance technology implementation and seeks approval for the Seattle Police Department's use of Forward Looking Infrared Real-Time Video (FLIR) technology, including review of the 2023 updated surveillance impact report and executive overview, with proposed amendments regarding records retention.

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  • Public Records Request | Springfield Township, OH - Official Website

    Springfield, IL
    Other

    Springfield Township's public records policy establishes procedures for residents to request government documents, including zoning, fire, police, and other departmental records through online forms or direct submission to the Township Administrator. The Township commits to providing public records within a reasonable timeframe during regular business hours (8:00 a.m. to 5:00 p.m., Monday-Friday) at its administrative offices located at 9150 Winton Road, Cincinnati, Ohio, with copies provided at cost. The policy excludes incarcerated individuals from accessing records related to criminal investigations, maintains organized records with a publicly available retention schedule, and requests (but does not require) completion of a Public Records Request form to facilitate document identification and delivery.

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    public recordszoningfire departmentpolice department
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  • CITY OF HOUSTON FISCAL YEAR 2023 BUDGET ...

    Houston, TX
    Budget

    The document presents written budget questions submitted by Houston City Council Member Sallie Alcorn for Fiscal Year 2023, with departmental responses addressing specific line-item inquiries. In Administrative & Regulatory Affairs, the Director's Office "miscellaneous other services and charges" increased from $26,864 (FY22 estimate) to $40,689 (FY23 budget) due to a document scanning and retention archival project for the City Secretary's office. For the BARC special revenue fund, "miscellaneous other services and charges" rose from $106,834 (FY22 estimate) to $256,402 (FY23 budget), attributed to pandemic-related staffing challenges and the need to contract five cleaning employees to work seven days per week from 7 a.m. to 4 p.m., approved in January 2022. The submission covers 17 city departments and was released for public transparency on May 10.

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  • Public Records Request | Colerain Township, OH

    Columbus, OH
    Other

    This document outlines Colerain Township's public records request procedures and the role of the Township Fiscal Officer. It describes three methods for submitting records requests: online through the Customer Service Request System, by phone at (513) 385-7500, or in person at the Township Administration Building (4200 Springdale Road). The page also provides links to departmental records retention schedules for police, fire and EMS, shelter rental, service requests, agendas and minutes, and planning and zoning.

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    public recordsrecords retentionzoningpublic safetyadministrative procedures
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  • Public Records Unit - City of Columbus, Ohio

    Columbus, OH
    Other

    The Public Records Unit of the Columbus Division of Police is responsible for processing public records requests, maintaining accurate documentation, and ensuring compliance with public records laws and retention schedules. The unit consists of nine staff members including analysts, office assistants, and a property clerk, and operates under the Records Management Bureau within Support Services. The unit handles inquiries from both the public and other city agencies while monitoring changes in records law and identifying potential compliance issues.

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    public recordsrecords managementpolice administrationcompliancedocumentation
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  • Louisville Metro Records Retention Schedule

    Louisville, KY
    Other

    This document is the Records Retention Schedule for Louisville Metro, a comprehensive guide prepared by the Local Records Branch and approved by the State Libraries, Archives, and Records Commission that defines how various categories of public records should be managed and retained. The schedule establishes key definitions and protocols including designations for permanent records (P), confidential records (C), and vital records (V), as well as procedures for record destruction requiring completion of destruction certificates and approval from the Department for Libraries and Archives. The document emphasizes that local government officials are responsible for understanding and enforcing applicable confidentiality laws and maintaining vital records protection plans for emergency preparedness.

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    records managementdocument retentionarchivesgovernment complianceemergency preparedness
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  • Public Records - Law

    Cincinnati, OH
    Other

    The City of Cincinnati's Law Department document outlines the Ohio Public Records Act, which grants citizens the right to request access to public records to enable government oversight in a functioning democracy. The City commits to adopting a public records policy, organizing records for public access, and maintaining a retention schedule. Requests should be submitted through GovQA, the City's centralized public records management system, with responses provided promptly within a reasonable timeframe determined by individual circumstances, with copying costs charged at actual rates and certain exemptions allowed for legal review.

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    public recordsgovernment transparencyrecords managementlegal compliance
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  • Records Management - City Clerk - City of Columbia

    Columbia, SC
    Other

    The City of Columbia's Records Management division, overseen by the City Clerk's office, provides storage and preservation services for municipal records in compliance with South Carolina's Public Records Act of 1990. The division manages over 4,000 boxed records at a dedicated storage facility and applies management techniques including imaging, microfilming, and retention scheduling to reduce costs and improve efficiency. The Records Management office also serves as the custodian of City Council's legislative history, including digitized and transcribed historical minutes from 1883 to 1911 available through the South Carolina Digital Library.

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    records managementpublic recordsdocument preservation
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