14 results for “records retention”
14 results for “records retention”
Springfield Township's public records policy establishes procedures for residents to request government documents, including zoning, fire, police, and other departmental records through online forms or direct submission to the Township Administrator. The Township commits to providing public records within a reasonable timeframe during regular business hours (8:00 a.m. to 5:00 p.m., Monday-Friday) at its administrative offices located at 9150 Winton Road, Cincinnati, Ohio, with copies provided at cost. The policy excludes incarcerated individuals from accessing records related to criminal investigations, maintains organized records with a publicly available retention schedule, and requests (but does not require) completion of a Public Records Request form to facilitate document identification and delivery.
AI summary
The Office of the City Clerk operates the Archives and Records Management Program, which provides public and employee access to City administrative and historical records in accordance with Oklahoma public records laws. The office manages record retention and preservation policies, administers the electronic records management system for City Council, Boards, Commissions, and Trusts, and assists City employees with managing electronic and physical records. In 2014, the Office of the City Clerk received a grant from the National Archives and Records Administration, National Historical Publications and Records Commission to preserve permanent records dating back to 1890. The office is located at 200 N. Walker Ave., 2nd floor, and is open Monday through Friday from 8 a.m. to 5 p.m., with contact available at (405) 297-2391.
AI summary
This document outlines Colerain Township's public records request procedures and the role of the Township Fiscal Officer. It describes three methods for submitting records requests: online through the Customer Service Request System, by phone at (513) 385-7500, or in person at the Township Administration Building (4200 Springdale Road). The page also provides links to departmental records retention schedules for police, fire and EMS, shelter rental, service requests, agendas and minutes, and planning and zoning.
AI summary
The City Recorder of Phoenix serves as clerk to the City Council, public records manager, and Elections Official, with responsibilities including attending all City Council meetings, preparing and retaining meeting minutes, administering oaths of office, overseeing public records requests, and establishing retention policies and procedures. The City Recorder provides election information to candidates and citizens but does not conduct elections directly; instead, the Jackson County Elections Office conducts all county-wide elections.
AI summary
The Spokane County Public Records Office, established in 2018, serves as the primary point of contact for public records requests under the Washington State Public Records Act (RCW 42.56). The office, located at 824 N Adams St. in the Human Resources Building, operates Monday through Friday from 8:00 AM to 4:30 PM and can be contacted by phone at 509-477-1721, email at spocoprr@spokanecounty.org, or through the online GovQA Public Records Portal. The office is led by Public Records Officer Tony Dinaro and facilitates public records requests while supporting county employees with records management, retention, and disclosure. Its mission is to promote transparency and responsible stewardship of public records.
AI summary
The Public Records Unit of the Columbus Division of Police is responsible for processing public records requests, maintaining accurate documentation, and ensuring compliance with public records laws and retention schedules. The unit consists of nine staff members including analysts, office assistants, and a property clerk, and operates under the Records Management Bureau within Support Services. The unit handles inquiries from both the public and other city agencies while monitoring changes in records law and identifying potential compliance issues.
AI summary
On June 19, 2019, the Worcester Township Board of Supervisors approved monthly financial reports and bills totaling $245,637.69 for May 2019, and awarded a bid for the Defford Road Park Basin Project to G&B Construction as the lowest responsive and responsible bidder. The meeting included public comment on stormwater concerns, ordinance matters, and record retention requirements, with the Township Solicitor addressing insurance claim procedures and litigation-related issues.
AI summary
This document is the Records Retention Schedule for Louisville Metro, a comprehensive guide prepared by the Local Records Branch and approved by the State Libraries, Archives, and Records Commission that defines how various categories of public records should be managed and retained. The schedule establishes key definitions and protocols including designations for permanent records (P), confidential records (C), and vital records (V), as well as procedures for record destruction requiring completion of destruction certificates and approval from the Department for Libraries and Archives. The document emphasizes that local government officials are responsible for understanding and enforcing applicable confidentiality laws and maintaining vital records protection plans for emergency preparedness.
AI summary
The City of Cincinnati's Law Department document outlines the Ohio Public Records Act, which grants citizens the right to request access to public records to enable government oversight in a functioning democracy. The City commits to adopting a public records policy, organizing records for public access, and maintaining a retention schedule. Requests should be submitted through GovQA, the City's centralized public records management system, with responses provided promptly within a reasonable timeframe determined by individual circumstances, with copying costs charged at actual rates and certain exemptions allowed for legal review.
AI summary
The Records Division of Baton Rouge City Court maintains closed files and tickets processed in City Court, assists the public and agencies with final dispositions and background checks, and processes arrest and summons expungements. The division also receives incoming tickets from the police department and maintains retention schedules for destruction of closed tickets, files, and evidence. The division is headed by Chief Meneke Fleming and is located at 233 Saint Louis Street, Room B54, Baton Rouge, LA 70802, with contact information of 225-389-8388 (phone) and 225-389-8397 (fax).
AI summary
The City of Columbia's Records Management division, overseen by the City Clerk's office, provides storage and preservation services for municipal records in compliance with South Carolina's Public Records Act of 1990. The division manages over 4,000 boxed records at a dedicated storage facility and applies management techniques including imaging, microfilming, and retention scheduling to reduce costs and improve efficiency. The Records Management office also serves as the custodian of City Council's legislative history, including digitized and transcribed historical minutes from 1883 to 1911 available through the South Carolina Digital Library.
AI summary