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17 results for “archives management”

  • Records | City of OKC

    Oklahoma City, OK
    Other

    The Office of the City Clerk operates the Archives and Records Management Program, which provides public and employee access to City administrative and historical records in accordance with Oklahoma public records laws. The office manages record retention and preservation policies, administers the electronic records management system for City Council, Boards, Commissions, and Trusts, and assists City employees with managing electronic and physical records. In 2014, the Office of the City Clerk received a grant from the National Archives and Records Administration, National Historical Publications and Records Commission to preserve permanent records dating back to 1890. The office is located at 200 N. Walker Ave., 2nd floor, and is open Monday through Friday from 8 a.m. to 5 p.m., with contact available at (405) 297-2391.

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    records managementpublic recordsarchives
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Reproduction Price List

Dallas, TX
Other

The Dallas Municipal Archives issues a photographic reproduction price list for materials held in its collections. Standard paper photocopies cost $0.10 per page, while digital reproduction for one-time publication or website use costs $25.00 per image. For-profit uses carry higher fees ranging from $50.00 for commercial exhibition to $300.00 for world broadcast use in all languages, while non-profit fees range from $25.00 to $100.00 for equivalent uses. Additional services include scanning at $0.10 per standard page or $5.00 per oversized page, with digital files delivered via FTP and remaining available for 72 hours before removal. The Archives asserts ownership of all original materials, which are not considered public domain, and processing turnaround time is seven to fourteen working days.

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archives managementreproduction feespublic records
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  • Resources Available at the Records Center | Charleston, SC - Official Website

    Charleston, SC
    Other

    The City of Charleston Records Center, located at 2 George Street, maintains historical and contemporary records created by city departments and divisions. The center houses council records including Board and Committee Minutes from 1790 to 2015, City Council Journals from 1865 to 2002, Mayoral Records from 1879 to present, and Ordinances and Resolutions from 1800 to 2023. Notable departmental collections include Fire Department Records (1848–1979), Engineering Division Records (1867–1979), Business License Registers (1872–2015), and Zoning Board of Adjustment Files (circa 1984–1999). In 2002, the city transferred some older collections to the Charleston County Public Library to improve public access. Researchers may schedule appointments to view records, though some requests require Freedom of Information Act submission.

    AI summary

    records managementmunicipal archivespublic records access
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  • City Council Archive | Cleveland City Council

    Cleveland, OH
    Other

    The Cleveland City Council Archive is a public records repository established with the Village of Cleveland's Act of Incorporation on December 23, 1814, that preserves and makes available city council documents dating to the Township of Cleaveland's founding in 1803. Located at 205 West St. Clair Ave., Room 100, the Archive provides free public access to blueprints, maps, and other historical documents to researchers including students, developers, lawyers, and media, with staff answering hundreds of requests annually. The Archive's mission is to manage, retain, and preserve enduring records for both present and future generations, with visits available by appointment only. Chuck Mocsiran serves as Chief City Archivist and can be reached at 216-664-4545.

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  • Zoning Board of Appeals | City of Worcester

    Worcester, MA
    Other

    The City of Worcester's Zoning Board of Appeals (ZBA) is a five-member volunteer regulatory board appointed by the City Manager that holds public hearings on special permit applications, variance requests to deviate from zoning requirements, applications for privileged non-conforming structures, and appeals of Building Commissioner zoning decisions. The ZBA evaluates applications against criteria in the Zoning Ordinance and may impose conditions on approvals to protect public health, safety, or welfare. As of July 2025, all current and upcoming agendas, archived meeting minutes dating back to 2021, and meeting videos are available through the OneMeeting portal; public comments must be submitted at least 48 hours before meetings using the Board & Commissions Public Comment Form. The City of Worcester warns of ongoing scams impersonating city officials requesting wire transfers for permits, and clarifies that legitimate permit fees are requested by check or through the OpenGov portal only.

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  • Records Center and Archives | City of Lexington, Kentucky

    Lexington, KY
    Other

    The Records Center and Archives is an off-site facility operated by the City of Lexington that stores government records and archival materials and processes public open records requests. The facility is located at 1306 Versailles Road and is accessible by appointment only during business hours Monday through Thursday from 8 a.m. to 5 p.m. and Friday from 8 a.m. to noon, with contact available at (859) 425-2071.

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    records managementpublic recordsgovernment archives
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  • City Council | City of Virginia Beach

    Virginia Beach, VA
    Other

    The Virginia Beach City Council is an 11-member legislative body that holds formal sessions on the first four Tuesdays of each month in City Hall, with exceptions for Federal holidays and specific dates (last two Tuesdays in July and December, first Tuesday in August, and the first Tuesday of November if it is Election Day). Formal sessions occur on the first and third Tuesdays at 6 p.m. in the City Council Chamber for public input and action on agenda items, while the second and fourth Tuesdays are held in Conference Room #2034 for closed sessions regarding appointive agency appointments. Informal sessions are scheduled as needed in Conference Room #2034 to discuss matters of interest and receive briefings from the City Manager. Council meetings are broadcast live on VB NOW Cox Cable channel 48 and Verizon Cable channel 45, with reruns on Thursday at 7 p.m., Friday at 9 a.m., and Sunday at 9 a.m. Council presentations from 2024 onward are available on the eDocs archive within 24 hours of meetings; the City Clerk's office can be reached at 757-385-4303 or ABarnes@vbgov.com.

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  • Public Records | Eugene, OR Website

    Eugene, OR
    Other

    The City of Eugene's City Recorder coordinates public records requests and maintains compliance with Oregon state records law. The City Recorder preserves historic documents permanently, including City Council minutes, the Municipal Charter, Eugene Code, ordinances, and resolutions, and operates a secured archive facility for inactive records. Public records requests can be submitted online through the JustFOIA portal or by mailing a completed form to the City Recorder at 500 East 4th Ave, Suite 302, Eugene, Oregon 97401. Per Oregon Revised Statutes 192.324(2), the city must acknowledge receipt of or complete a request within 5 business days. Each city department designates a Public Record Coordinator to respond to requests submitted to their division, with requests assigned to one of three complexity levels with varying fee structures as outlined in Admin Order 21-18-01.

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    public recordsrecords managementgovernment compliancedocument preservationrecords requests
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  • Public Records Requests, Records Management, and City Archives | Whittier, CA

    Los Angeles, CA
    Other
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  • City Recorder | South Salt Lake, UT

    Salt Lake City, UT
    Other

    The City Recorder's Office of South Salt Lake maintains and preserves official city records, attends all City Council, Redevelopment Agency, and Civilian Review Board meetings to record proceedings, and maintains archives of city government contracts. The office processes Government Records Access and Management Act (GRAMA) requests from citizens, coordinates municipal elections with the Salt Lake County Elections Office, and accepts declarations of candidacy for mayoral and city council positions. The Recorder's Office also processes special event permits, requiring applicants to submit requests at least 14 days prior to the event and 10 days before advertising begins, with approval or disapproval notification within seven calendar days. Additionally, the office ensures city compliance with state and local procurement rules and posts larger construction projects on the Utah Public Procurement Place.

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  • Searching and Retrieving Documents

    San Diego, CA
    Other

    The San Diego County Clerk of the Board of Supervisors launched an online document management system that allows public access to searchable Board of Supervisors records spanning from 1877 to present, including archived microfilm. The database includes Board agenda indexes, Minute Orders, Statements of Proceedings, Board Letters, and supporting documents, which users can search by various criteria such as keywords, dates, and document properties. The system is designed to improve public transparency and access to official county records through a user-friendly online interface.

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    public recordsdocument managementtransparencyboard of supervisors
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  • Dallas Municipal Archives User Agreement

    Dallas, TX
    Other

    The Dallas Municipal Archives, a repository within the City Secretary's Office, requires users to sign a binding agreement outlining conduct and handling standards for accessing historical government records. The agreement prohibits food and drink in research areas, restricts personal items to secure storage, and limits writing implements to pencils only while prohibiting ink pens and professional photographic equipment. Researchers must handle archival materials with specified care, including using one folder and one box at a time, maintaining existing order, turning pages slowly by the margins, wearing provided gloves for photographic materials, and notifying archivists of suspected errors rather than making independent corrections. Users retain one-time publication rights through photocopy fees or emailed scans, with additional uses requiring Archives approval, except for classroom use by students and educators.

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    archives managementrecords accesspublic records policy
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  • Tulsa City Clerk's Office

    Tulsa, OK
    Other

    This is a contact and informational page for the Tulsa City Clerk's Office, located at 175 East 2nd Street, Suite 260, Tulsa, OK 74103, directed by City Clerk Christina Chappell and reachable at (918) 596-7513. The office operates Monday through Friday from 8 a.m. to 5 p.m. and is responsible for attesting and affixing the City seal to documents, maintaining records of all ordinances and resolutions adopted by the Council, and maintaining custody of city seals, documents, records, and archives. Beyond Charter-mandated duties, the City Clerk's Office serves as depository for surety bonds, insurance policies, deeds, contracts, and franchises; coordinates open meeting agendas and schedules; receives lawsuits, claims, petitions, and appeals; manages sealed bidding processes for public contracts; and maintains election campaign reports and contractor pre-qualification applications. The office provides certified copies of official records, ordinances, city charters, and code books for purchase.

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  • Louisville Metro Records Retention Schedule

    Louisville, KY
    Other

    This document is the Records Retention Schedule for Louisville Metro, a comprehensive guide prepared by the Local Records Branch and approved by the State Libraries, Archives, and Records Commission that defines how various categories of public records should be managed and retained. The schedule establishes key definitions and protocols including designations for permanent records (P), confidential records (C), and vital records (V), as well as procedures for record destruction requiring completion of destruction certificates and approval from the Department for Libraries and Archives. The document emphasizes that local government officials are responsible for understanding and enforcing applicable confidentiality laws and maintaining vital records protection plans for emergency preparedness.

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  • City Clerk | City of Worcester

    Worcester, MA
    Other

    The City Clerk of Worcester is responsible for maintaining city records, serving as Clerk of the City Council, issuing certificates and licenses, and administering elections and voter registration. As of July 2025, the city has transitioned meeting agendas, minutes, and videos to the OneMeeting portal, with archived materials available back to 2021. The Office of the City Clerk also manages vital records (birth, marriage, and death certificates), processes marriage intentions, and issues dog licenses for city residents.

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  • Public Records Commission Meeting

    Nashville, TN
    Other

    The Tennessee Public Records Commission met on October 5, 2022 at 8:30 AM at the Tennessee State Library and Archives in Nashville. The meeting agenda included approval of minutes from the previous April meeting, a Records Management Division update, an RDA review, and consideration of old business and public questions. No specific budget figures or policy decisions were detailed in the meeting notice.

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    public recordsrecords managementgovernment meetings
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  • Records of the Board - Los Angeles

    Los Angeles, CA
    Other

    The Los Angeles County Board of Supervisors Records Management Section maintains official records of all Board meetings dating back to 1873, as mandated by state law. Board records from 1985 to present are digitized and publicly accessible online through the Statement of Proceedings website at no charge, while records prior to 1985 require archival assistance and can be requested by phone; hard copies are available for a fee of $1.17 per search, $.03 per page, and $1 per certification.

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