13 results for “record preservation”
13 results for “record preservation”
The Office of the City Clerk operates the Archives and Records Management Program, which provides public and employee access to City administrative and historical records in accordance with Oklahoma public records laws. The office manages record retention and preservation policies, administers the electronic records management system for City Council, Boards, Commissions, and Trusts, and assists City employees with managing electronic and physical records. In 2014, the Office of the City Clerk received a grant from the National Archives and Records Administration, National Historical Publications and Records Commission to preserve permanent records dating back to 1890. The office is located at 200 N. Walker Ave., 2nd floor, and is open Monday through Friday from 8 a.m. to 5 p.m., with contact available at (405) 297-2391.
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The Office of the City Clerk in Virginia Beach, led by City Clerk Amanda Barnes (MMC), preserves and maintains legislative historical records dating to the 1860s and serves as the custodian of the City Seal. The office provides administrative services to Virginia Beach City Council including preparing and distributing council agendas, minutes, and action summaries; attesting to official documents to ensure compliance with legislative law; and managing legal advertising. Amanda Barnes is available at 757-385-4303 or ABarnes@vbgov.com and serves as an Acceptance Agent for the United States Passport Agency.
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Mesa public records are documents containing data gathered and preserved by city departments, though some records including those involving minors, medical information, and sensitive security details are withheld under statutory restrictions. Mesa experienced a total crime index of 11,671 in 2019, comprising 1,961 violent crimes (including 11 murders, 286 rapes, 390 robberies, and 1,266 aggravated assaults) and 9,710 property crimes (including 1,518 burglaries, 7,326 larcenies, and 839 motor vehicle thefts). In 2018, the crime index rose to 11,882 with 1,846 violent crimes and 10,036 property crimes, reflecting a 6% increase in violent crime but a 3% decrease in property crime overall. Criminal records in Mesa are confidential under Arizona Public Records Law and are accessible primarily to record subjects, eligible employers, and criminal justice agents through the Mesa Police Department Records Division at 130 North Robson Street or (480) 644-2310.
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The Cleveland City Council Archive is a public records repository established with the Village of Cleveland's Act of Incorporation on December 23, 1814, that preserves and makes available city council documents dating to the Township of Cleaveland's founding in 1803. Located at 205 West St. Clair Ave., Room 100, the Archive provides free public access to blueprints, maps, and other historical documents to researchers including students, developers, lawyers, and media, with staff answering hundreds of requests annually. The Archive's mission is to manage, retain, and preserve enduring records for both present and future generations, with visits available by appointment only. Chuck Mocsiran serves as Chief City Archivist and can be reached at 216-664-4545.
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The Onondaga County Clerk's office, located at 401 Montgomery Street in Syracuse and led by Emily E. Bersani, serves as the public record holder responsible for recording, filing, and preserving legal documents related to real property, state supreme court, and county criminal court matters. The office provides services Monday-Friday from 8:30 AM to 4:00 PM, with extended hours until 6:00 PM on alternate Wednesdays by appointment, and offers passport services, deed access, and fraud alert sign-ups. The office will be closed on the first Tuesday of each month from 10:30-11:00 AM for staff meetings and on ten specified holidays throughout 2026.
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The City of Eugene's City Recorder coordinates public records requests and maintains compliance with Oregon state records law. The City Recorder preserves historic documents permanently, including City Council minutes, the Municipal Charter, Eugene Code, ordinances, and resolutions, and operates a secured archive facility for inactive records. Public records requests can be submitted online through the JustFOIA portal or by mailing a completed form to the City Recorder at 500 East 4th Ave, Suite 302, Eugene, Oregon 97401. Per Oregon Revised Statutes 192.324(2), the city must acknowledge receipt of or complete a request within 5 business days. Each city department designates a Public Record Coordinator to respond to requests submitted to their division, with requests assigned to one of three complexity levels with varying fee structures as outlined in Admin Order 21-18-01.
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The City Recorder's Office of South Salt Lake maintains and preserves official city records, attends all City Council, Redevelopment Agency, and Civilian Review Board meetings to record proceedings, and maintains archives of city government contracts. The office processes Government Records Access and Management Act (GRAMA) requests from citizens, coordinates municipal elections with the Salt Lake County Elections Office, and accepts declarations of candidacy for mayoral and city council positions. The Recorder's Office also processes special event permits, requiring applicants to submit requests at least 14 days prior to the event and 10 days before advertising begins, with approval or disapproval notification within seven calendar days. Additionally, the office ensures city compliance with state and local procurement rules and posts larger construction projects on the Utah Public Procurement Place.
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The City of Columbia's Records Management division, overseen by the City Clerk's office, provides storage and preservation services for municipal records in compliance with South Carolina's Public Records Act of 1990. The division manages over 4,000 boxed records at a dedicated storage facility and applies management techniques including imaging, microfilming, and retention scheduling to reduce costs and improve efficiency. The Records Management office also serves as the custodian of City Council's legislative history, including digitized and transcribed historical minutes from 1883 to 1911 available through the South Carolina Digital Library.
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Bangor Township Clerk Dawn Bublitz, elected in November 2024 with a term expiring November 2028, leads an office responsible for conducting elections, maintaining voter registration records, processing payroll and accounts payable, administering benefits, and preserving corporate records including Board minutes and ordinances. The Clerk's Office mailed over 3,000 absentee ballots on December 30, 2025, for a Special Primary Election scheduled for February 3, 2026, requiring voters to sign ballot envelopes and return them to the Bangor Township drop box at the Administration Building. The 2026 election calendar includes a Special General Election on May 5, Primary Election with early voting July 25–August 2 and Election Day August 4, and General Election with early voting October 24–November 1 and Election Day November 3.
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