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30 results for “city clerk documents” · other

  • City of Scranton Council Responses – June 2, 2026 | PDF

    Jun 2, 2026

    ·Scranton, PA
    Other

    This document contains responses from City of Scranton officials to questions raised by Council members during a May 26, 2026 meeting, prepared June 2, 2026. Council President Tom Schuster inquired about the Hickory Street Bridge project, which requires replacement at an estimated cost of $5.7 million requested from PennDOT through the LLTS-MPO; the city also identified critical bridge replacements needed on South Washington Avenue over Roaring Brook and Poplar Street over the river, while PennDOT has recently funded replacements at Myrtle Street and Hollow Avenue bridges. Councilman Sean McAndrew asked about funding for the Fawnwood pipe project, which will be covered using remaining stormwater project funds, and requested the 2016 sales agreement between the City and PA American Water Company from the City Clerk's office. McAndrew also requested a breakdown of homeless initiatives funding; the 2026 Operating Budget allocates $31,000 designated for Code Blue operations during the 2026–2027 season.

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1 CITY OF TUCSON BOARD, COMMITTEE, AND COMMISSION MEMBER HANDBOOK

Tucson, AZ
Other

This handbook, published by the City of Tucson's City Clerk's Office, serves as a guide for members of the city's boards, committees, and commissions (BCCs). It provides an overview of Tucson's municipal government structure, including the City Council, City Manager, City Attorney, and various city departments, along with sections on BCC membership basics, structure, and function. The document outlines important municipal documents such as the City Charter, Tucson Code, Unified Development Code, and Plan Tucson.

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municipal governanceboards and commissionscity administrationgovernment structure
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  • City Clerk FAQ | City of Tampa

    Tampa, FL
    Other

    The City of Tampa's Office of the City Clerk provides public access to official city documents and directs inquiries to appropriate agencies. City Council agendas, resolutions, and ordinances are available at the City Clerk's office located at 315 East Kennedy Boulevard, Tampa, Florida 33602 (phone: 813-274-8397), or online through the Agenda Documents Repository as of May 1, 2005. The City Clerk maintains public records with limited exemptions under Florida Statute 119, excluding home addresses and phone numbers of police, fire, and code enforcement officers; attorney-client transcripts; and certain election complaints. The office directs citizens to separate county and state agencies for marriage licenses, court records, property information, vital certificates, and other non-municipal matters, and handles code enforcement complaints via phone (813-274-5545) or the 24-hour Customer Service Center.

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    public recordscity councilcode enforcement
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  • City Clerk | Buffalo, NY

    Buffalo, NY
    Other

    NULL This document is a static webpage describing the Buffalo City Clerk's Office, its general services, contact information, and operational hours. It contains no budget figures, specific programs with measurable outcomes, formal votes or actions, deadlines, quantitative metrics, or comparable facts suitable for cross-document analysis. The content consists entirely of service descriptions, office location details, and directory links without substantive fiscal or policy information.

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    vital recordsgovernment administrationmunicipal records
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  • Request a Public Record - City of Orlando

    Orlando, FL
    Other

    This document is a public records request guide for the City of Orlando explaining how residents can request access to city-maintained documents including fire department records, permitting documents, personnel files, and police reports. The process requires submitting a specific request through an online portal, with requesters expected to receive a confirmation email and public records request number within two business days. The City of Orlando charges fees if extensive labor is needed to locate or duplicate records, with requests estimated under $100 processed upon payment and requests over $100 requiring full payment before processing. Payment can be made online through orlando.nextrequest.com, in-person at the City Clerk's Office (400 South Orange Avenue, 2nd Floor, Orlando, FL 32802-4990), or by mail to the same address.

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    public recordsgovernment transparencyrecords access
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  • City Clerk | Albany, NY

    Albany, NY
    Other

    The City Clerk's Office in Albany, NY, custodian of official city documents and public records, issues permits and licenses and administers the city's bid and contract process. Under City Clerk Shaniqua Jackson, the office provides services including marriage license issuance, domestic partnership issuance, birth and death records, business and vendor applications, and passports from Room 202 at 24 Eagle Street. The City Clerk serves as secretary to the Common Council, preparing committee meetings and public hearings, transcribing proceedings, and attesting to ordinances and resolutions. Marriage license issuance, domestic partnership issuance, and passport services are by appointment only until further notice, with regular hours 8:30 am to 5 pm Monday through Friday, and marriages and residential parking permits available 9 am to 4 pm.

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  • San José City Records, 1850-1950 | San Jose Public Library

    San Jose, CA
    Other

    This collection contains San José City Council Minutes, Ordinance and Resolution Records, and Office of the City Clerk documents spanning primarily from 1850 to 1950, covering the period from the city's official incorporation on March 27, 1850 through the mid-twentieth century. The San Jose Public Library's digital collections include photographs and records from this archival material, with additional archived recordings of city council and planning meetings available online from 2005 to the present. The collection serves as a historical record of local government decisions and administrative activities during San José's formative period and early development.

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    city council minutesmunicipal ordinanceshistorical recordscity clerk documentslocal government administration
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  • Records Access / FOIL | Albany, NY

    Albany, NY
    Other

    The City of Albany complies with New York State Freedom of Information Law (FOIL) by accepting public records requests through the City Clerk's office, which serves as the Records Access Officer (RAO). The city now uses an electronic system called Gov QA to manage FOIL requests, providing faster response times and increased security, with the process typically taking up to 20 days. Document copies are charged at $0.25 per page or at actual cost to the city, and requestors can pick up completed requests at the City Clerk's office or have them mailed.

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  • February 2019 1 Boards, Committees and Commissions Support Staff Guidelines 1)

    Tucson, AZ
    Other

    This document from February 2019 provides guidelines for support staff assisting City of Tucson Boards, Committees, and Commissions. It outlines key responsibilities including compliance with Arizona's Open Meeting Law, preparation of agendas (which must be posted at least 24 hours in advance and submitted to the City Clerk's Office 72 hours prior), pre-meeting logistics, meeting conduct procedures, and post-meeting requirements such as minutes preparation and legal documentation. The guidelines emphasize that support staff serve as a resource to guide leadership, manage meeting materials, and ensure proper record-keeping and public transparency.

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    boards and commissionsopen meeting lawadministrative procedures
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  • Office of the City Clerk | City of Tampa

    Tampa, FL
    Other

    The Office of the City Clerk of Tampa provides a summary of its services and current operational updates, including the maintenance of all official city records and coordination of public access to government information. The office is transitioning to a new document storage application, with the Public Access Viewer displaying only records prior to June 26, 2025, and requesting that citizens email the City Clerk's Office for documentation after that date. Additionally, the office has updated the Agenda Online URL to https://tampagov.hylandcloud.com/251agendaonline/ and is currently accepting applications for several board and commission vacancies, including positions on the Code Enforcement/Public Nuisance Abatement Board and the Hillsborough County City-County Planning Commission.

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  • Boards and Commissions

    Tucson, AZ
    Other

    The Redistricting Advisory Committee (RAC) is a seven-member board responsible for reviewing data and recommending whether redistricting is necessary during designated redistricting years, with written recommendations due to the mayor and council by October 1st. The committee currently has no appointed members and meets as required; documentation including agendas, minutes, and audio recordings are available through the City Clerk's Office. For more information, the public can contact the City Clerk's Office at (520)791-4213.

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  • City Clerk | City of Virginia Beach

    Virginia Beach, VA
    Other

    The Office of the City Clerk in Virginia Beach, led by City Clerk Amanda Barnes (MMC), preserves and maintains legislative historical records dating to the 1860s and serves as the custodian of the City Seal. The office provides administrative services to Virginia Beach City Council including preparing and distributing council agendas, minutes, and action summaries; attesting to official documents to ensure compliance with legislative law; and managing legal advertising. Amanda Barnes is available at 757-385-4303 or ABarnes@vbgov.com and serves as an Acceptance Agent for the United States Passport Agency.

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  • Public Records

    St. Petersburg, FL
    Other

    The City of St. Petersburg provides public records through its website, including City Council agendas, studies, reports, and documents, with requests directed to City Clerk Chan Srinivasa. Florida law defines public records as materials prepared in connection with government business and requires agencies to provide records in the requested format if available; the city charges standard duplication fees of up to 15 cents per one-sided copy, with additional fees for certified copies and extensive requests requiring specialized resources.

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    public recordsgovernment transparencyrecords requestadministrative procedures
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  • Worcester County, Massachusetts Public Records Lookup | WorcesterRecords.us

    Worcester, MA
    Other

    This document describes Worcester County, Massachusetts's public records system and compliance framework rather than summarizing a specific budget, policy decision, or government action. It defines categories of accessible public records (court records, property deeds, vital records, business licenses, tax records, election data, meeting minutes, financial documents, law enforcement reports, and zoning records) and identifies custodian agencies including the Worcester City Clerk's Office, Worcester Registry of Deeds, and Massachusetts Trial Court system. Worcester County operates under Massachusetts General Laws Chapter 66, § 10, which requires records custodians to provide requested documents within 10 business days, and the county complies with state open meeting laws under Chapter 30A, §§ 18-25. The document does not contain specific budget figures, named initiatives, votes, dates, or quantitative metrics beyond the 10-business-day response requirement.

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  • City of Newark, Muni Code: 0714 2014 MUNICIPAL DATA SHEET

    Newark, NJ
    Other

    The City of Newark's 2014 Municipal Data Sheet documents the city's governing body and municipal officials as of June 30, 2014, including Mayor Mildred C. Crump as President, Vice President Augusto Amador, and key officials such as Municipal Clerk John S. James, Tax Collector Carlos M. Gonzalez, Chief Financial Officer Darrin S. Sharif, and Municipal Attorney Ronald C. Rice, all with terms expiring June 30, 2014. The document certifies that the 2014 Budget and Capital Budget were approved by resolution of the Governing Body and confirms that anticipated revenues equal total appropriations in compliance with New Jersey Local Budget Law N.J.S. 40A:4-1 et seq. The municipal address is listed as Newark City Hall, 920 Broad Street, Newark, New Jersey 07102, in Essex County.

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  • Agendas - City of York, Pennsylvania

    York, PA
    Other

    This document explains the City of York, Pennsylvania's agenda process for Council meetings. City Council agendas, which include Resolutions, Bills, committee reports, proclamations, and announcements, are posted on the Friday before each regularly scheduled meeting (or Thursday if Friday is a legal holiday). Posted agendas and complete copies are available for public inspection during normal working hours at City Hall and the Office of City Clerk, both located at 101 South George Street, York, PA. The City Clerk can be contacted at (717) 849-2246 or dthompso@yorkcity.org for agenda questions or to request to appear before Council. Agendas and minutes are archived by year from 2019 through 2026 on the City's website.

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  • City of Columbus 2023 ANNUAL REPORT Andrea Blevins, City Clerk Columbus, Ohio 1

    Columbus, OH
    Other

    The City of Columbus 2023 Annual Report is a comprehensive document covering departmental activities and accomplishments across all city agencies for the year 2023, with Andrea Blevins serving as City Clerk. The report includes sections on 21 different city departments and offices, ranging from the City Attorney and Finance to Public Health, Recreation and Parks, and Education. Key highlights include the City Attorney's Office handling over 10,000 criminal prosecutions, launching a diversion program that helped 63 offenders, shutting down 17 problem properties, and increasing enforcement against domestic violence, drunk driving, and street racing.

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    annual reportpublic safetycity administrationparks and recreationpublic health
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  • City Clerk - Official Website of the City of Hazleton, Pennsylvania

    Hazleton, PA
    Other

    This webpage describes the City Clerk's office for Hazleton, Pennsylvania and its services. The City Clerk, Eileen Matenkoski, can be reached at (570) 459-4986 Monday–Friday, 7:00 am–2:30 pm, or via email at ematenkoski@cityofhazleton.org. Copies of ordinances, resolutions, and meeting minutes are available through the Open Records Office at a cost of $0.25 per page for photocopying plus postage. The City Clerk's office does not maintain birth certificates, death certificates, marriage licenses, or divorce decrees; requests for these documents must be directed to the Pennsylvania Division of Vital Records, Luzerne County Register of Wills Office, or Luzerne County Prothonotary.

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  • Public Records | Spokane Valley, WA

    Spokane, WA
    Other

    The City of Spokane Valley provides public access to records in accordance with the Washington State Public Records Act, with many records available through the city's Laserfiche archive. Public records requests should be submitted through the Public Records Center or by email to prhoades@spokanevalleywa.gov, fax to 509-720-5075, or mail to the City Clerk's Office at 10210 E. Sprague Avenue, Spokane Valley, WA 99206. Requests must specify the subject matter, relevant location or address, specific dates or date range, and contact information for correspondence. The City is required to provide access to existing records unless exempted by state law, but is not obligated to create new documents, compile data, or answer general information requests.

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  • City Clerk | Spokane Valley, WA

    Spokane, WA
    Other

    The City Clerk's Office of Spokane Valley, Washington serves as the primary administrative and public records center for the municipality, responsible for managing municipal records, coordinating City Council agendas and minutes, and serving as the official public records officer as established by Spokane Valley Municipal Code 2.20.010 and RCW 35A.13.090. The office maintains documents in a Laserfiche Archive including resolutions, ordinances, and interlocal agreements, and coordinates city elections with the Spokane County Elections Department. The City Clerk, currently Marci Patterson, receives damage claims against the city and can be contacted via email, with public records requests and notices available through the city website and the "Spokane Valley 311" app.

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    public recordscity administrationmunicipal elections
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  • Dallas (Texas) County Clerk Website – Official Public Record Search, 1964-Present – DALLAS GENEALOGICAL SOCIETY

    Dallas, TX
    Other

    This article describes the Dallas County Clerk's office and its Public Record Search website, which provides online access to records from 1964 to present. County Clerk John F. Warren's office maintains records for county-level courts, serves as the local registrar for vital records for 31 cities in Dallas County (excluding the City of Dallas), issues marriage licenses, records property documents and military discharges, and administers trust accounts. The Official Public Record Search database allows genealogists to search property records, assumed names, marriages, and marks and brands through simple or advanced search options, with results exportable as PDFs at 50 cents per page. Property records in the database span from Dallas County's creation in 1846 through the present, though the searchable index covers January 1, 1964 forward.

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  • Welcome to Lackawanna County, PA

    Carbondale, PA
    Other

    This document is a directory of contact information for municipalities in Lackawanna County, Pennsylvania, listing phone numbers and named officials (managers, secretaries, or clerks) for 41 boroughs, townships, and cities including the City of Scranton, City of Carbondale, and Archbald Borough. The document also references several county-level programs and initiatives: Community Development, Economic Development, Planning Department, Grants Management, Lackawanna County Land Bank, ATV Park Feasibility Study Presentation, Montage Mountain Economic Development Plan 2025, US EPA Brownfield Assessment Grant, and C-PACE Program. No budget figures, specific dates, vote counts, or quantitative metrics are provided in the source material.

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  • Council & Committee Meetings | Office of the City Clerk

    Los Angeles, CA
    Other

    This document provides procedural information for Los Angeles City Council and Committee meetings, including how the public can attend, view broadcasts, and submit comments. City Council meets Tuesdays, Wednesdays, and Fridays at 10:00 a.m. in the John Ferraro Council Chamber, with live broadcasts available on Cable Channel 35, the clerk's website, and YouTube, while in-person public comment is accepted at both Committee and Council meetings. The document also outlines resources available to the public, such as meeting calendars, agendas, archived video and audio feeds dating to 2008, and email subscription options for agendas and motions, as well as requirements for lobbyists to register with the Ethics Commission.

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    city council meetingspublic commentgovernment transparency
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  • Office of the City Secretary

    Houston, TX
    Other

    This Office of the City Secretary page describes the statutory duties and functions of the City Secretary position. The City Secretary serves as the clerk and recording officer for City Council, responsible for keeping and preserving minutes and proceedings of Council meetings, certifying the correctness of minutes and journals, maintaining custody of all Council papers and records, affixing the city seal to official documents, and performing other duties as required by the mayor or City Council. The page provides links to departmental resources including Council agendas and minutes (with backup materials from 2007–2013 and prior years), campaign finance forms and reports, lobbyist registration materials, a 2022–2032 Drainage Impact Fee Study, and related city governance documents such as the Code of Ordinances and conflict of interest forms.

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  • 1 CODIFIED ORDINANCES OF YORK PART ONE - ADMINISTRATIVE CODE

    York, PA
    Other

    This document is the table of contents and introductory section of the Codified Ordinances of York, Pennsylvania, Part One - Administrative Code, which consolidates and codifies the city's general and permanent ordinances as of 1977. The ordinances are organized into nine titles covering general provisions, legislative procedures, administrative offices and departments (including mayor, city clerk, police, fire, public works, and community development), employment and pension provisions, and authorities and boards. The document establishes the legal framework for York's municipal governance and administration.

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    municipal governancecity administrationadministrative codeordinance enforcement
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  • Public Records Guide | City of Tampa

    Tampa, FL
    Other

    The City of Tampa Public Records Guide outlines procedures for requesting government records, defining them as materials prepared for official business intended to communicate or formalize knowledge, including documents, photographs, recordings, and other formats. Requesters may be charged copying fees, with extensive requests potentially incurring additional costs; all fees must be paid before records are released, and requests will be acknowledged immediately and fulfilled within a reasonable timeframe. The guide provides contact information for the City Clerk's Archives & Records Division and links to various city departments and external resources for accessing specific types of records.

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    public recordsrecords accessgovernment procedures
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  • Public Records Unit - City of Columbus, Ohio

    Columbus, OH
    Other

    The Public Records Unit of the Columbus Division of Police is responsible for processing public records requests, maintaining accurate documentation, and ensuring compliance with public records laws and retention schedules. The unit consists of nine staff members including analysts, office assistants, and a property clerk, and operates under the Records Management Bureau within Support Services. The unit handles inquiries from both the public and other city agencies while monitoring changes in records law and identifying potential compliance issues.

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    public recordsrecords managementpolice administrationcompliancedocumentation
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  • Request & Petition of Citizens to City of Raleigh Council

    Raleigh, NC
    Other

    This document is a form and procedural guide for citizens wishing to petition the Raleigh City Council. It outlines that citizen requests are heard during regular Council sessions on the first Tuesday at 7 P.M. and the third Tuesday at 1 P.M. (but not before 2 P.M.), with remarks limited to three minutes. The form requires citizen contact information, organization representation details, and a statement of the presentation topic and desired Council action, and must be submitted by noon two weeks prior to the scheduled meeting to the City Clerk's office.

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    citizen petitioncity councilmeeting procedurespublic comment
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  • The Case for Reparations

    Evanston, IL
    Other

    This April 18, 2019 memorandum from City Clerk Devon Reid to Alderwoman Robin Rue Simmons outlines a framework for researching and developing reparations in Evanston based on documented historical discrimination. The document identifies three categories of racial harm: relocation of Black homes to the 5th Ward beginning in the 1920s through aldermanic permit approvals; red-lining in the 1930s, when the federal Home Owners' Loan Corporation designated a "D2" neighborhood encompassing most of the present-day 5th Ward and part of the 2nd Ward as "hazardous" and ineligible for FHA-backed mortgages, supported by contemporaneous HOLC notes explicitly citing racial composition as justification; and segregation-driven rezoning policies between 1910 and 1940 that confined African American housing to western Evanston despite a population growth of 5,000, resulting in increased crowding and higher housing prices in the designated area. The Clerk's office proposes forming a working group including representatives from the Evanston History Center, Open Communities, Shorefront Legacy Center, Evanston Collective, NAACP Evanston Chapter, and community members to continue research and draft a specific reparations model for the city.

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  • City Clerk's Office

    Evanston, IL
    Other

    The Office of the City Clerk serves as Evanston's central administrative hub under City Clerk Stephanie Mendoza, responsible for maintaining the City Code, publishing ordinances and resolutions, custodying the city seal, and managing critical municipal documents. The office handles election-related functions including voter registration, FOIA requests, vital records, Open Meetings Act compliance, and serves as manager for all city boards, commissions, and committees. The City Clerk's Office provides numerous services to the public including notary services, accessibility placards, certified documents, passport services, and access to historical records dating back to 1860 through an online document center.

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    city administrationelectionspublic recordsfoia requestsopen meetings act
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