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30 results for “city clerk documents” · other

  • City Clerk – City of Fresno

    Fresno, CA
    Other

    The City of Fresno's Office of the City Clerk publishes election information and maintains a document portal to provide public access to the city's legislative processes and records. The office administers lobbyist registration under Fresno Municipal Code Section 2-1205, requiring a $25.00 fee with submission and compliance with specific deadlines: initial registration within ten days of contracting as a lobbyist, annual renewal by April 1, amendments within ten days of the month following a change, and termination notice within twenty days of ceasing lobbying services. Lobbyist registrations must include the names and business information of all individuals providing lobbying services and a complete list of clients for whom lobbying services are provided, along with employment or contract start dates.

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  • 1 CITY OF TUCSON BOARD, COMMITTEE, AND COMMISSION MEMBER HANDBOOK

    Tucson, AZ
    Other

This handbook, published by the City of Tucson's City Clerk's Office, serves as a guide for members of the city's boards, committees, and commissions (BCCs). It provides an overview of Tucson's municipal government structure, including the City Council, City Manager, City Attorney, and various city departments, along with sections on BCC membership basics, structure, and function. The document outlines important municipal documents such as the City Charter, Tucson Code, Unified Development Code, and Plan Tucson.

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  • City Clerk FAQ | City of Tampa

    Tampa, FL
    Other

    The City of Tampa's Office of the City Clerk provides public access to official city documents and directs inquiries to appropriate agencies. City Council agendas, resolutions, and ordinances are available at the City Clerk's office located at 315 East Kennedy Boulevard, Tampa, Florida 33602 (phone: 813-274-8397), or online through the Agenda Documents Repository as of May 1, 2005. The City Clerk maintains public records with limited exemptions under Florida Statute 119, excluding home addresses and phone numbers of police, fire, and code enforcement officers; attorney-client transcripts; and certain election complaints. The office directs citizens to separate county and state agencies for marriage licenses, court records, property information, vital certificates, and other non-municipal matters, and handles code enforcement complaints via phone (813-274-5545) or the 24-hour Customer Service Center.

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  • Request a Public Record - City of Orlando

    Orlando, FL
    Other

    This document is a public records request guide for the City of Orlando explaining how residents can request access to city-maintained documents including fire department records, permitting documents, personnel files, and police reports. The process requires submitting a specific request through an online portal, with requesters expected to receive a confirmation email and public records request number within two business days. The City of Orlando charges fees if extensive labor is needed to locate or duplicate records, with requests estimated under $100 processed upon payment and requests over $100 requiring full payment before processing. Payment can be made online through orlando.nextrequest.com, in-person at the City Clerk's Office (400 South Orange Avenue, 2nd Floor, Orlando, FL 32802-4990), or by mail to the same address.

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    public recordsgovernment transparencyrecords access
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  • Council Online - Clerk of Council

    Cincinnati, OH
    Other

    The City of Cincinnati operates an Online Council Legislative System that provides public access to information about City Council and Committee meetings, agendas, and minutes. Council items have been recorded in the database since January 1993, though associated documents are stored only from January 2001 forward; documents from prior to January 2001 are not retained unless items are brought before council again. Official document copies can be obtained from the Clerk of Council in Room 308 of City Hall at 513-352-3246.

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  • Open Records Requests | Wichita, KS

    Wichita, KS
    Other

    This document outlines Wichita, Kansas's process for submitting and responding to open records requests under state law. Requesters must submit written requests using the Open Records Request Form or alternative written formats, with specificity required to ensure accurate responses. The City Clerk/FOIA Officer will produce most records within a maximum of three business days from receipt, or provide written explanation if delayed or denied. Commonly requested records include ordinances, resolutions, open meeting minutes, public official salaries, and budgets. The City Clerk's office is located at 455 N Main, 13th Floor, Wichita, KS 67202, and can be reached at 316-268-4529.

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  • San José City Records, 1850-1950 | San Jose Public Library

    San Jose, CA
    Other

    This collection contains San José City Council Minutes, Ordinance and Resolution Records, and Office of the City Clerk documents spanning primarily from 1850 to 1950, covering the period from the city's official incorporation on March 27, 1850 through the mid-twentieth century. The San Jose Public Library's digital collections include photographs and records from this archival material, with additional archived recordings of city council and planning meetings available online from 2005 to the present. The collection serves as a historical record of local government decisions and administrative activities during San José's formative period and early development.

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    city council minutesmunicipal ordinanceshistorical recordscity clerk documentslocal government administration
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  • Records Access / FOIL | Albany, NY

    Albany, NY
    Other

    The City of Albany complies with New York State Freedom of Information Law (FOIL) by accepting public records requests through the City Clerk's office, which serves as the Records Access Officer (RAO). The city now uses an electronic system called Gov QA to manage FOIL requests, providing faster response times and increased security, with the process typically taking up to 20 days. Document copies are charged at $0.25 per page or at actual cost to the city, and requestors can pick up completed requests at the City Clerk's office or have them mailed.

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  • THE CLEVELAND MUNICIPAL CODE Prepared by the

    Cleveland, OH
    Other

    The Cleveland Municipal Code is a codification and revision of ordinances for the City of Cleveland, Tennessee, prepared by the Municipal Technical Advisory Service in cooperation with the Tennessee Municipal League and updated as of January 10, 2022. The code is organized into titles, chapters, and sections with a hierarchical numbering system (e.g., section 2-1-6 designates title 2, chapter 1, section 6), and includes historical citations to trace the origin of each provision. As of the document date, the city government included Mayor Kevin Brooks, Vice Mayor Avery L. Johnson, Sr., seven council members, City Manager Joe Fivas, and Assistant City Manager/Chief Financial Officer Shawn McKay. The code excludes administrative ordinances such as annual budgets, zoning map amendments, and tax assessments, as well as ordinances adopted after the last code update, requiring users to consult the city clerk or separate ordinance book for comprehensive current ordinances.

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  • Office of the City Clerk | City of Evanston

    Evanston, IL
    Other

    The Office of the City Clerk, led by Stephanie Mendoza, serves as Evanston's central administrative hub responsible for maintaining the City Code, publishing ordinances and resolutions, and custodying the city seal. The office manages critical functions including election administration, voter registration, FOIA requests, vital records, open meetings compliance, and oversight of all boards, commissions, and committees. Additionally, the City Clerk provides services such as notary services, certified documents, accessible parking placards, and maintains a searchable document center with records dating back to 1860.

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    city clerkelection administrationrecords managementopen meetingsfoia requests
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  • Council Meeting Schedule - City of Jersey City

    Jersey City, NJ
    Other

    This document describes the City of Jersey City's regular Council meeting schedule and procedures. City Council meetings are held on the 2nd and 4th Wednesdays of each month at 6:00 PM, and are open to the public with designated times for public comment; members wishing to speak must contact the City Clerk beforehand. Council Caucus meetings occur on the 2nd and 4th Mondays of each month at 4:00 PM to discuss upcoming agenda items and are open to the public but do not allow public comment, though the Council may hold closed caucuses excluding the public. All caucuses are held at the Anna Cucci Memorial Council Chambers located at 280 Grove Street, Second Floor, City Hall.

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  • February 2019 1 Boards, Committees and Commissions Support Staff Guidelines 1)

    Tucson, AZ
    Other

    This document from February 2019 provides guidelines for support staff assisting City of Tucson Boards, Committees, and Commissions. It outlines key responsibilities including compliance with Arizona's Open Meeting Law, preparation of agendas (which must be posted at least 24 hours in advance and submitted to the City Clerk's Office 72 hours prior), pre-meeting logistics, meeting conduct procedures, and post-meeting requirements such as minutes preparation and legal documentation. The guidelines emphasize that support staff serve as a resource to guide leadership, manage meeting materials, and ensure proper record-keeping and public transparency.

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  • Office of the City Clerk | City of Tampa

    Tampa, FL
    Other

    The Office of the City Clerk of Tampa provides a summary of its services and current operational updates, including the maintenance of all official city records and coordination of public access to government information. The office is transitioning to a new document storage application, with the Public Access Viewer displaying only records prior to June 26, 2025, and requesting that citizens email the City Clerk's Office for documentation after that date. Additionally, the office has updated the Agenda Online URL to https://tampagov.hylandcloud.com/251agendaonline/ and is currently accepting applications for several board and commission vacancies, including positions on the Code Enforcement/Public Nuisance Abatement Board and the Hillsborough County City-County Planning Commission.

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    records managementpublic accessboard appointments
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  • Boards and Commissions

    Tucson, AZ
    Other

    The Redistricting Advisory Committee (RAC) is a seven-member board responsible for reviewing data and recommending whether redistricting is necessary during designated redistricting years, with written recommendations due to the mayor and council by October 1st. The committee currently has no appointed members and meets as required; documentation including agendas, minutes, and audio recordings are available through the City Clerk's Office. For more information, the public can contact the City Clerk's Office at (520)791-4213.

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  • City Clerk | City of Virginia Beach

    Virginia Beach, VA
    Other

    The Office of the City Clerk in Virginia Beach, led by City Clerk Amanda Barnes (MMC), preserves and maintains legislative historical records dating to the 1860s and serves as the custodian of the City Seal. The office provides administrative services to Virginia Beach City Council including preparing and distributing council agendas, minutes, and action summaries; attesting to official documents to ensure compliance with legislative law; and managing legal advertising. Amanda Barnes is available at 757-385-4303 or ABarnes@vbgov.com and serves as an Acceptance Agent for the United States Passport Agency.

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  • City Clerk | City of Bloomington, Indiana

    Bloomington, IN
    Other

    The City Clerk's Office for Bloomington, Indiana, located at 401 N Morton St Suite 110, maintains statutory duties as the official record keeper for City Council, coordinates public notices and voter registration services, maintains the Municipal Code, administers oaths and officiates marriages, and adjudicates parking citation appeals by judicial order. The office also manages recruitment for City boards and commissions, certifies documents, and serves as an educational liaison between residents and city government. The office operates Monday through Friday from 8 a.m. to 5 p.m. (except holidays) and can be reached at 812-349-3408 or clerk@bloomington.in.gov. Current Clerk Nicole Bolden's office works with the Common Council to provide constituent services and facilitate civic engagement.

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  • Public Records

    St. Petersburg, FL
    Other

    The City of St. Petersburg provides public records through its website, including City Council agendas, studies, reports, and documents, with requests directed to City Clerk Chan Srinivasa. Florida law defines public records as materials prepared in connection with government business and requires agencies to provide records in the requested format if available; the city charges standard duplication fees of up to 15 cents per one-sided copy, with additional fees for certified copies and extensive requests requiring specialized resources.

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    public recordsgovernment transparencyrecords requestadministrative procedures
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  • Worcester County, Massachusetts Public Records Lookup | WorcesterRecords.us

    Worcester, MA
    Other

    This document describes Worcester County, Massachusetts's public records system and compliance framework rather than summarizing a specific budget, policy decision, or government action. It defines categories of accessible public records (court records, property deeds, vital records, business licenses, tax records, election data, meeting minutes, financial documents, law enforcement reports, and zoning records) and identifies custodian agencies including the Worcester City Clerk's Office, Worcester Registry of Deeds, and Massachusetts Trial Court system. Worcester County operates under Massachusetts General Laws Chapter 66, § 10, which requires records custodians to provide requested documents within 10 business days, and the county complies with state open meeting laws under Chapter 30A, §§ 18-25. The document does not contain specific budget figures, named initiatives, votes, dates, or quantitative metrics beyond the 10-business-day response requirement.

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  • City of Newark, Muni Code: 0714 2014 MUNICIPAL DATA SHEET

    Newark, NJ
    Other

    The City of Newark's 2014 Municipal Data Sheet documents the city's governing body and municipal officials as of June 30, 2014, including Mayor Mildred C. Crump as President, Vice President Augusto Amador, and key officials such as Municipal Clerk John S. James, Tax Collector Carlos M. Gonzalez, Chief Financial Officer Darrin S. Sharif, and Municipal Attorney Ronald C. Rice, all with terms expiring June 30, 2014. The document certifies that the 2014 Budget and Capital Budget were approved by resolution of the Governing Body and confirms that anticipated revenues equal total appropriations in compliance with New Jersey Local Budget Law N.J.S. 40A:4-1 et seq. The municipal address is listed as Newark City Hall, 920 Broad Street, Newark, New Jersey 07102, in Essex County.

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  • City of Columbus 2023 ANNUAL REPORT Andrea Blevins, City Clerk Columbus, Ohio 1

    Columbus, OH
    Other

    The City of Columbus 2023 Annual Report is a comprehensive document covering departmental activities and accomplishments across all city agencies for the year 2023, with Andrea Blevins serving as City Clerk. The report includes sections on 21 different city departments and offices, ranging from the City Attorney and Finance to Public Health, Recreation and Parks, and Education. Key highlights include the City Attorney's Office handling over 10,000 criminal prosecutions, launching a diversion program that helped 63 offenders, shutting down 17 problem properties, and increasing enforcement against domestic violence, drunk driving, and street racing.

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    annual reportpublic safetycity administrationparks and recreationpublic health
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  • Citywide Public Records | City of Phoenix

    Phoenix, AZ
    Other

    This document is a directory and guide for accessing public records maintained by the City of Phoenix. Citizens can submit public records requests through the GovQA portal or contact specific departments directly: Police (602-534-1127), Municipal Court (602-262-6421), Fire Department (602-256-3395), City Clerk (602-262-6811), Law Department (602-262-6761), Budget and Research (602-262-4800), Finance (602-262-6251), Planning and Development Services (602-262-7800), and others. Available records include police reports, 911 recordings, traffic accident reports, court documents, building permits, zoning violations, water consumption history, and financial reports. Records maintained by external agencies such as Maricopa County (marriage licenses, property tax information, voter registration) are also noted.

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  • Municipal Clerk Department - City of Jackson Mississippi

    Jackson, MS
    Other

    The Municipal Clerk Department of Jackson, Mississippi preserves official records, supports city departments, protects public documents, and administers municipal elections while reporting directly to the Mayor. The department is responsible for all municipal elections and voter registration, maintenance of official city records, bid openings, city ordinances, and processing of public records requests under Mississippi Code requirements. Public records requests must identify specific records or classes of records and are fulfilled within seven working days upon receipt of required fees to reimburse actual search, review, and duplication costs, unless the request's voluminous nature requires additional time. The department's mailing address is 219 South President Street, Post Office Box 17, Jackson, MS 39205. City government office hours are Monday through Friday, 8:00 AM to 5:00 PM.

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    municipal electionspublic recordscity administration
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  • Public Records | Spokane Valley, WA

    Spokane, WA
    Other

    The City of Spokane Valley provides public access to records in accordance with the Washington State Public Records Act, with many records available through the city's Laserfiche archive. Public records requests should be submitted through the Public Records Center or by email to prhoades@spokanevalleywa.gov, fax to 509-720-5075, or mail to the City Clerk's Office at 10210 E. Sprague Avenue, Spokane Valley, WA 99206. Requests must specify the subject matter, relevant location or address, specific dates or date range, and contact information for correspondence. The City is required to provide access to existing records unless exempted by state law, but is not obligated to create new documents, compile data, or answer general information requests.

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  • Dallas (Texas) County Clerk Website – Official Public Record Search, 1964-Present – DALLAS GENEALOGICAL SOCIETY

    Dallas, TX
    Other

    This article describes the Dallas County Clerk's office and its Public Record Search website, which provides online access to records from 1964 to present. County Clerk John F. Warren's office maintains records for county-level courts, serves as the local registrar for vital records for 31 cities in Dallas County (excluding the City of Dallas), issues marriage licenses, records property documents and military discharges, and administers trust accounts. The Official Public Record Search database allows genealogists to search property records, assumed names, marriages, and marks and brands through simple or advanced search options, with results exportable as PDFs at 50 cents per page. Property records in the database span from Dallas County's creation in 1846 through the present, though the searchable index covers January 1, 1964 forward.

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  • Council & Committee Meetings | Office of the City Clerk

    Los Angeles, CA
    Other

    This document provides procedural information for Los Angeles City Council and Committee meetings, including how the public can attend, view broadcasts, and submit comments. City Council meets Tuesdays, Wednesdays, and Fridays at 10:00 a.m. in the John Ferraro Council Chamber, with live broadcasts available on Cable Channel 35, the clerk's website, and YouTube, while in-person public comment is accepted at both Committee and Council meetings. The document also outlines resources available to the public, such as meeting calendars, agendas, archived video and audio feeds dating to 2008, and email subscription options for agendas and motions, as well as requirements for lobbyists to register with the Ethics Commission.

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    city council meetingspublic commentgovernment transparency
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  • Council Agenda Planning Calendar City of Fort Collins

    Fort Collins, CO
    Other

    The City of Fort Collins' Council Agenda Planning Calendar, maintained by the City Clerk's Office, lists scheduled City Council meetings and work sessions for the upcoming several months. The calendar includes work sessions and regular meetings scheduled from May 12, 2026, through August 4, 2026, with specific dates including May 19, June 2, June 16, July 21, and August 4 for Council Meetings; May 12, May 26, July 14, and July 28 for Work Sessions; and June 9 for a Special Meeting. The June 23, 2026 Work Session has been canceled and the July 7, 2026 Council Meeting is noted as to be canceled. The calendar is updated regularly and subject to change, with agendas and related documents posted online in advance of each meeting.

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  • Open records request | City of Lexington, Kentucky

    Lexington, KY
    Other

    This document outlines the City of Lexington, Kentucky's open records request procedures and requirements. To submit a request, individuals must be Kentucky residents and include a statement verifying their residency status. The city accepts requests for various record types including general city records, police and fire department documents, community corrections files, and animal control records, with submissions directed to the Council Clerk's office at 200 E. Main St. during business hours (Monday-Friday, 8 a.m.–5 p.m., or by phone at (859) 258-3240).

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    open recordspublic records requestgovernment transparencycity administrationrecords management
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  • 1 CODIFIED ORDINANCES OF YORK PART ONE - ADMINISTRATIVE CODE

    York, PA
    Other

    This document is the table of contents and introductory section of the Codified Ordinances of York, Pennsylvania, Part One - Administrative Code, which consolidates and codifies the city's general and permanent ordinances as of 1977. The ordinances are organized into nine titles covering general provisions, legislative procedures, administrative offices and departments (including mayor, city clerk, police, fire, public works, and community development), employment and pension provisions, and authorities and boards. The document establishes the legal framework for York's municipal governance and administration.

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    municipal governancecity administrationadministrative codeordinance enforcement
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  • Public Records Guide | City of Tampa

    Tampa, FL
    Other

    The City of Tampa Public Records Guide outlines procedures for requesting government records, defining them as materials prepared for official business intended to communicate or formalize knowledge, including documents, photographs, recordings, and other formats. Requesters may be charged copying fees, with extensive requests potentially incurring additional costs; all fees must be paid before records are released, and requests will be acknowledged immediately and fulfilled within a reasonable timeframe. The guide provides contact information for the City Clerk's Archives & Records Division and links to various city departments and external resources for accessing specific types of records.

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    public recordsrecords accessgovernment procedures
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  • Public Records Unit - City of Columbus, Ohio

    Columbus, OH
    Other

    The Public Records Unit of the Columbus Division of Police is responsible for processing public records requests, maintaining accurate documentation, and ensuring compliance with public records laws and retention schedules. The unit consists of nine staff members including analysts, office assistants, and a property clerk, and operates under the Records Management Bureau within Support Services. The unit handles inquiries from both the public and other city agencies while monitoring changes in records law and identifying potential compliance issues.

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    public recordsrecords managementpolice administrationcompliancedocumentation
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