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30 results for “records management” · other

  • Town Clerk – Town of Wilmington, NY

    Wilmington, DE
    Other

    This document is an informational webpage for the Town Clerk's office of Wilmington, NY, listing office hours, services provided, and links to legal notices and town records. The Town Clerk's office serves as the general information center and is responsible for recording and maintaining town records, and provides services including DEC sporting licenses, transfer station tickets, handicap parking permits, dog licensing, notary services, and tax collection. The page also includes contact information for community resources such as the Jay Wilmington Ecumenical Food Pantry and HEAP Energy Assistance, along with links to board minutes and previous legal postings related to tax warrants, assessment rolls, and town laws.

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    records managementlicensingtax collectionnotary servicescommunity resources
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  • Records Management - City of Jackson

    Jackson, MS
    Other
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  • Records Management | Buffalo, NY

    Buffalo, NY
    Other
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  • Records | City of OKC

    Oklahoma City, OK
    Other

    The Office of the City Clerk operates the Archives and Records Management Program, which provides public and employee access to City administrative and historical records in accordance with Oklahoma public records laws. The office manages record retention and preservation policies, administers the electronic records management system for City Council, Boards, Commissions, and Trusts, and assists City employees with managing electronic and physical records. In 2014, the Office of the City Clerk received a grant from the National Archives and Records Administration, National Historical Publications and Records Commission to preserve permanent records dating back to 1890. The office is located at 200 N. Walker Ave., 2nd floor, and is open Monday through Friday from 8 a.m. to 5 p.m., with contact available at (405) 297-2391.

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    records managementpublic recordsarchives
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  • Public Records Request - City of Huntsville

    Huntsville, AL
    Other

    The City of Huntsville provides public records to Alabama citizens through a formal Public Records Request Form, which is the exclusive submission method required by the city. Citizens can access many records online through HuntsvilleAL.gov at no cost, while other requests are subject to Alabama Public Records Law exceptions and may involve fees. The City Clerk's Office and Legal Department handle records requests during business hours (Monday-Friday, 8 a.m.–5 p.m.) and offer contact information for incomplete or media-related inquiries.

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    public recordsrecords managementadministrative procedure
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  • Records Access / FOIL | Albany, NY

    Albany, NY
    Other

    The City of Albany complies with New York State Freedom of Information Law (FOIL) by accepting public records requests through the City Clerk's office, which serves as the Records Access Officer (RAO). The city now uses an electronic system called Gov QA to manage FOIL requests, providing faster response times and increased security, with the process typically taking up to 20 days. Document copies are charged at $0.25 per page or at actual cost to the city, and requestors can pick up completed requests at the City Clerk's office or have them mailed.

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  • Finance | Newark, NJ

    Newark, NJ
    Other

    The Newark Department of Finance oversees all fiscal operations and asset management for the city, including employee and vendor payments, revenue collection, tax billing, and financial reporting, under the leadership of the Director of Finance/Chief Financial Officer. The department comprises several divisions: the Director's Office maintains custody of city assets including cash, investments, and capital authorizations; the Employee's Retirement Systems manages pension enrollment and retiree payments; the Office of Tax Abatement and Special Taxes collects and enforces revenue from payroll taxes, parking, hotel occupancy, and business licenses and permits; Assessments determines real property and personal property taxability and maintains tax maps; Accounts and Control records financial transactions across all city funds; and Revenue Collections handles property tax billing and citywide revenue collection and reporting.

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    tax billingbudget managementrevenue collectionpension administrationfinancial reporting
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  • Office of the City Clerk | City of Evanston

    Evanston, IL
    Other

    The Office of the City Clerk, led by Stephanie Mendoza, serves as Evanston's central administrative hub responsible for maintaining the City Code, publishing ordinances and resolutions, and custodying the city seal. The office manages critical functions including election administration, voter registration, FOIA requests, vital records, open meetings compliance, and oversight of all boards, commissions, and committees. Additionally, the City Clerk provides services such as notary services, certified documents, accessible parking placards, and maintains a searchable document center with records dating back to 1860.

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    city clerkelection administrationrecords managementopen meetingsfoia requests
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  • City Clerk - City of Jersey City

    Jersey City, NJ
    Other

    The Office of the City Clerk for Jersey City, headed by Sean J. Gallagher, serves as the Secretary to the Municipal Council, keeper of the City Seal, Chief Election Officer, and Records Manager. The office issues Vital Records, manages Open Public Record Act (OPRA) requests, registers landlords and lobbyists, and certifies local elections. Located at 280 Grove Street, Jersey City, NJ 07302, the office operates by appointment only during regular hours Monday–Friday 8:30 AM to 4:00 PM, with marriage and civil union license services available Monday–Friday 8:30 AM to 3:30 PM by appointment; the contact number is (201) 547-5150.

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  • February 2019 1 Boards, Committees and Commissions Support Staff Guidelines 1)

    Tucson, AZ
    Other

    This document from February 2019 provides guidelines for support staff assisting City of Tucson Boards, Committees, and Commissions. It outlines key responsibilities including compliance with Arizona's Open Meeting Law, preparation of agendas (which must be posted at least 24 hours in advance and submitted to the City Clerk's Office 72 hours prior), pre-meeting logistics, meeting conduct procedures, and post-meeting requirements such as minutes preparation and legal documentation. The guidelines emphasize that support staff serve as a resource to guide leadership, manage meeting materials, and ensure proper record-keeping and public transparency.

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  • Office of the City Clerk | City of Tampa

    Tampa, FL
    Other

    The Office of the City Clerk of Tampa provides a summary of its services and current operational updates, including the maintenance of all official city records and coordination of public access to government information. The office is transitioning to a new document storage application, with the Public Access Viewer displaying only records prior to June 26, 2025, and requesting that citizens email the City Clerk's Office for documentation after that date. Additionally, the office has updated the Agenda Online URL to https://tampagov.hylandcloud.com/251agendaonline/ and is currently accepting applications for several board and commission vacancies, including positions on the Code Enforcement/Public Nuisance Abatement Board and the Hillsborough County City-County Planning Commission.

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    records managementpublic accessboard appointments
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  • Boise County Clerk, Auditor, Recorders Office

    Boise, ID
    Other

    This webpage describes the Boise County Clerk, Auditor, and Recorder's office, led by Mary T. Prisco, and outlines the statutory duties and responsibilities of the position under Idaho Code. The page provides links to budget documents including Boise County's Fiscal Year 2026 Budget (Resolutions 2025-44 and 2025-45) and East Boise County Area Development's Fiscal Year 2025 Budget, as well as the county's financial policy. The office is responsible for auditing county finances, recording legal documents such as deeds, mortgages, marriage certificates, and liens, and maintaining various county records and indexes.

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    county budgetfinancial managementpublic recordsgovernment administration
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  • City Clerk | City of Virginia Beach

    Virginia Beach, VA
    Other

    The Office of the City Clerk in Virginia Beach, led by City Clerk Amanda Barnes (MMC), preserves and maintains legislative historical records dating to the 1860s and serves as the custodian of the City Seal. The office provides administrative services to Virginia Beach City Council including preparing and distributing council agendas, minutes, and action summaries; attesting to official documents to ensure compliance with legislative law; and managing legal advertising. Amanda Barnes is available at 757-385-4303 or ABarnes@vbgov.com and serves as an Acceptance Agent for the United States Passport Agency.

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  • City Clerk | City of Bloomington, Indiana

    Bloomington, IN
    Other

    The City Clerk's Office for Bloomington, Indiana, located at 401 N Morton St Suite 110, maintains statutory duties as the official record keeper for City Council, coordinates public notices and voter registration services, maintains the Municipal Code, administers oaths and officiates marriages, and adjudicates parking citation appeals by judicial order. The office also manages recruitment for City boards and commissions, certifies documents, and serves as an educational liaison between residents and city government. The office operates Monday through Friday from 8 a.m. to 5 p.m. (except holidays) and can be reached at 812-349-3408 or clerk@bloomington.in.gov. Current Clerk Nicole Bolden's office works with the Common Council to provide constituent services and facilitate civic engagement.

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  • Norfolk County, Virginia Public Records Lookup | NorfolkRecords.org

    Norfolk, VA
    Other

    Norfolk County, Virginia operates as an independent city and maintains public records under Virginia's Freedom of Information Act (§ 2.2-3700 et seq.), with all records defined as writings, papers, maps, photographs, and other documentary materials prepared or retained by public bodies in conducting public business. The city adheres to Virginia's open records framework, requiring all public bodies to respond to records requests within five working days of receipt under § 2.2-3704. Public records available include court filings (maintained by Norfolk Circuit Court Clerk and General District Court serving the 4th Judicial District), property records (deeds, mortgages, assessments via the Circuit Court Clerk and City Assessor), vital records (managed by Virginia Department of Health and Circuit Court Clerk), business licenses and permits (held by Commissioner of the Revenue and State Corporation Commission), tax records (maintained by City Treasurer and Commissioner of the Revenue), election data (Norfolk City Registrar), meeting minutes and agendas (City Clerk), budgets and audits (Department of Finance), law enforcement records (Police Department), and zoning permits (Department of Planning and Community Development). Public bodies must provide access during regular office hours without requiring requesters to state a reason for seeking records, except in limited circumstances.

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    public recordsfreedom of informationzoning permitstax recordsproperty records
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  • Office of the City Clerk | Newark, NJ

    Newark, NJ
    Other

    The Office of the City Clerk of Newark, New Jersey provides administrative support to the Municipal Council including budget and legislative research, maintains official city records, manages licensing requirements, and conducts municipal elections in compliance with state law and local ordinance. The office is headed by City Clerk Kecia Daniels and is located at 920 Mayor Kenneth A Gibson Boulevard, Room 306, with phone contact at 973-733-6574. Office hours are Monday through Friday from 8:30 am to 4:30 pm. The office provides resources including Municipal Council agendas, voting information in English and Spanish, Open Public Records Act request processing, and a 2026 Municipal Council Meeting Calendar.

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    municipal administrationlicensingelectionspublic recordscity council
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  • City Clerk | City of East Providence, RI

    Providence, RI
    Other

    The City Clerk's Office of East Providence, Rhode Island oversees public records management, vital statistics, business licensing, and court administration, including Probate and Municipal Courts. The office manages multiple divisions handling City Council records, land evidence records, vital records (births, marriages, deaths), business licenses and permits, boards and commissions applications, and general services such as notary services and dog licenses. Contact information and quick links to online services are provided for accessing records, court information, business registration, and other municipal services.

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    public records managementvital statisticsbusiness licensingcourt administration
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  • Records Section – Boise County

    Boise, ID
    Other

    The Boise County Sheriff's Records Section manages document storage, retrieval, and official sheriff's reports while balancing public access with legal protections for ongoing investigations, victim privacy, and fair trial rights under Idaho Code 74-124. Records requests must be submitted in writing with specific details; traffic accident reports can be released immediately to involved parties unless serious injury or death occurred, though there are fees for copies. Private information including personally identifiable data, social security numbers, and criminal history records are protected from public release under Idaho Code 67-3009, and requests must include complete names and identifying information to ensure accuracy.

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    records managementpublic recordslaw enforcementprivacy protectiontraffic accidents
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  • Public Records Requests | City of Worcester

    Worcester, MA
    Other

    On June 3, 2016, Massachusetts Governor Charlie Baker signed An Act to Improve Public Records into law, with most provisions taking effect January 1, 2017. The City of Worcester provides public records requests through a Public Records Portal and requires Records Access Officers to deliver records in electronic format within 10 business days, with provisions for extensions and administrative appeals through the Massachusetts Supervisor of Records. The city has designated Michael Manning (Law Department) and Lisa Poske (Worcester Retirement) as Records Access Officers and maintains an open data portal called "Informing Worcester" with commonly requested records including budgets, permits, incident reports, and property records.

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    public recordsrecords managementopen datagovernment transparency
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  • City Council Archive | Cleveland City Council

    Cleveland, OH
    Other

    The Cleveland City Council Archive is a public records repository established with the Village of Cleveland's Act of Incorporation on December 23, 1814, that preserves and makes available city council documents dating to the Township of Cleaveland's founding in 1803. Located at 205 West St. Clair Ave., Room 100, the Archive provides free public access to blueprints, maps, and other historical documents to researchers including students, developers, lawyers, and media, with staff answering hundreds of requests annually. The Archive's mission is to manage, retain, and preserve enduring records for both present and future generations, with visits available by appointment only. Chuck Mocsiran serves as Chief City Archivist and can be reached at 216-664-4545.

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  • Municipal Clerk / Recorder | Greater Salt Lake MSD, UT

    Salt Lake City, UT
    Other

    The Municipal Clerk/Recorder's Office for Greater Salt Lake Municipal Services District maintains official records, proceedings of City and Town Council meetings, ordinances, resolutions, agreements, and the Municipal Code while managing municipal elections and receiving notices of claims on behalf of member communities. Notices of Claims can be mailed to 860 W Levoy Driver, Suite 300, Taylorsville, UT 84321, or emailed to dbaun@msd.utah.gov. Diana Baun serves as Clerk/Recorder and can be reached at (385) 377-9466.

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  • City Recorder - City of Phoenix

    Phoenix, AZ
    Other

    The City Recorder of Phoenix serves as clerk to the City Council, public records manager, and Elections Official, with responsibilities including attending all City Council meetings, preparing and retaining meeting minutes, administering oaths of office, overseeing public records requests, and establishing retention policies and procedures. The City Recorder provides election information to candidates and citizens but does not conduct elections directly; instead, the Jackson County Elections Office conducts all county-wide elections.

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  • Public Records Office | Spokane County, WA

    Spokane, WA
    Other

    The Spokane County Public Records Office, established in 2018, serves as the primary point of contact for public records requests under the Washington State Public Records Act (RCW 42.56). The office, located at 824 N Adams St. in the Human Resources Building, operates Monday through Friday from 8:00 AM to 4:30 PM and can be contacted by phone at 509-477-1721, email at spocoprr@spokanecounty.org, or through the online GovQA Public Records Portal. The office is led by Public Records Officer Tony Dinaro and facilitates public records requests while supporting county employees with records management, retention, and disclosure. Its mission is to promote transparency and responsible stewardship of public records.

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  • Right to Know Request | Lower Paxton Township, PA

    Harrisburg, PA
    Other

    Lower Paxton Township adopted Resolution 2026-01 to amend and restate its Right-to-Know Policy, establishing procedures for public records requests in compliance with Pennsylvania Act 3 of 2008. The policy defines public records broadly to include documents in any format and establishes that all records in Township possession are presumed public unless specifically exempt under Pennsylvania law, attorney-client privilege, or other applicable restrictions. Written records requests must be submitted to the Township Manager Michael H. Gossert (or designee) and can be accessed Monday through Friday between 9:00 a.m. and 4:00 p.m., with a form available online or at the Municipal Center.

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  • Public Records - Records Management - Knox County Tennessee Government

    Knoxville, TN
    Other

    Knox County Tennessee adopted a Public Records Policy in April 2017 that ensures government records are available for public viewing in accordance with state law. The county provides multiple methods for submitting public records requests, including an online form, downloadable request forms, and a published fee schedule, along with contact information for records coordinators and specific departments handling marriage, divorce, birth, and death records. The Knox Central Building Records Management office is located at 1000 North Central Street, Knoxville, and is open Monday through Friday from 8:00 a.m. to 4:30 p.m.

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  • City of Oakland | City Clerk

    Oakland, CA
    Other

    The Office of the City Clerk serves the Oakland City Council, City Administration, and residents by producing Council agenda materials, conducting municipal elections, managing political filings, and administering records management services citywide, with free public access to meeting materials. Asha Reed was appointed City Clerk on March 3, 2021, after previously serving since April 22, 2013 in roles including Legislative Recorder, Assistant City Clerk, and Interim City Clerk. The Office provides public services including access to past and present agenda materials, participation options for virtual Council and Committee meetings, and domestic partnership registration forms in multiple languages (Spanish, Chinese, Vietnamese). Following the lifting of California's COVID-19 State of Emergency on February 28, 2023, all public meetings including City Council and Boards and Commission meetings returned to in-person format effective March 1, 2023. The Kapor Center partnered with City and County officials in October 2020 on the "SMASH the Vote" initiative to create a new voter experience in Oakland.

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    city clerkmunicipal electionspublic recordscity council
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  • County Clerk - Hudson County

    Jersey City, NJ
    Other

    The Hudson County Clerk is an elected office responsible for elections administration, public records, business registrations, notary services, and conducting wedding ceremonies. E. Junior Maldonado was re-elected as Hudson County Clerk in November 2022, was sworn in January 2023, and serves a five-year term through December 31, 2027. The Clerk's Office manages election night vote tallying, ballot design and printing, Vote-By-Mail application processing, live election results certification in coordination with the Board of Elections, and candidate petition filing for county-level races. Amber Vargas serves as Head of the Division of Elections; the main office is located at Hudson County Plaza, 257 Cornelison Avenue, 4th Floor, Jersey City, NJ 07302, with contact phone (201) 369-3470.

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    elections administrationpublic recordsbusiness registrations
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  • Records Center and Archives | City of Lexington, Kentucky

    Lexington, KY
    Other

    The Records Center and Archives is an off-site facility operated by the City of Lexington that stores government records and archival materials and processes public open records requests. The facility is located at 1306 Versailles Road and is accessible by appointment only during business hours Monday through Thursday from 8 a.m. to 5 p.m. and Friday from 8 a.m. to noon, with contact available at (859) 425-2071.

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    records managementpublic recordsgovernment archives
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  • City Clerk | City of Oakland, CA

    Oakland, CA
    Other

    The Office of the City Clerk serves the Oakland City Council, City Administration, and residents by producing City Council agenda materials, conducting municipal elections, managing political filings, and administering citywide records management services. The office provides free public access to Council meeting materials and operates Monday through Friday from 8:30 AM to 5:00 PM. Key services include viewing past and present agenda materials, participating in virtual Council and committee meetings, processing Statement of Economic Interest/Form 700 filings, administering domestic partnerships, managing elections, providing public records access, and livestreaming public meetings.

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  • Open records request | City of Lexington, Kentucky

    Lexington, KY
    Other

    This document outlines the City of Lexington, Kentucky's open records request procedures and requirements. To submit a request, individuals must be Kentucky residents and include a statement verifying their residency status. The city accepts requests for various record types including general city records, police and fire department documents, community corrections files, and animal control records, with submissions directed to the Council Clerk's office at 200 E. Main St. during business hours (Monday-Friday, 8 a.m.–5 p.m., or by phone at (859) 258-3240).

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    open recordspublic records requestgovernment transparencycity administrationrecords management
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